2023-10-23 Meeting Minutes
October 23, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 23, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 16, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #2436- 2496; Purchase Orders # 2022-2023 Hwy-ST PARTS & SUPPLIES 4056 Harbor Freight Tools 549.63; 2023-2024 911 Phone CELL PHONE SERVICE 2325 A T & T MOBILITY 254.89; FEES 54 OKLA DEPT OF PUBLIC SAFETY 575.00; UTILITY 2355 A T & T 1882.14; ARPA 2021 PROFESSIONAL SERVICES 746 Turn Key Health Clinics LLC 10636.55; CBRI MATERIAL 1491 DUNHAM ASPHALT SERVICE INC 3814.85; SIGNS 170 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 516.40; General AIR FRESHENERS 1259 Simply Scentsational 36.00; BOCC MINUTES 2192 SAPULPA DAILY HERALD 305.10; 2193 SAPULPA DAILY HERALD 19.60; 2335 SAPULPA DAILY HERALD 401.70; CCSO VEHICLE REPAIRS 1934 Midtown Auto & Diesel Repair Inc 261.41; CELL PHONE SERVICE 2315 A T & T MOBILITY 3226.62; CONTRACT SERVICES 1785 OSU CO-OP EXT SERVICE 13333.33; COPIER CHARGES 2257 Standley Systems 198.30; EQUIPMENT 2343 MERRIFIELD OFFICE SUPPLIES 150.00; insurance - cobra 2331 Guardian 77.58; 2332 COMMUNITY CARE INSURANCE 657.87; LABOR AND MATERIALS 463 Universal Roofing, LLC. 400.00; Labor & Materials 1530 HUDSON PLUMBING HEATING AIR CONDITIONING INC 434.00; 1982 LAFEVERS 1680.00; Law Books & Services 1279 Thompson Reuters- West 2373.48; Maintenance 2201 CINTAS CORPORATION NO 2 15.00; MAINTENANCE AGREEMENT 1790 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Network Services 2327 COX BUSINESS 1148.21; OFFICE SUPPLIES 2236 MERRIFIELD OFFICE SUPPLIES 179.53; PARTS AND LABOR 1344 A & M ELECTRIC INC 1096.25; Professional Service 1918 Dirt Road Data 5985.00; SERVICE 177 CINTAS CORPORATION NO 2 15.00; 1256 U S Cellular 75.51; 1266 AMERICAN WASTE CONTROL INC 205.80; 1919 A T & T MOBILITY 27.07; SERVICE AGREEMENT 1096 XEROX CORP 55.00; Supplies 1637 LOCKE SUPPLY 132.98; 1771 MERRIFIELD OFFICE SUPPLIES 207.30; 2115 QUILL CORP 60.97; 2233 MERRIFIELD OFFICE SUPPLIES 369.78; 2347 MERRIFIELD OFFICE SUPPLIES 58.84; SUPPLIES 2231 MERRIFIELD OFFICE SUPPLIES 293.64; 2232 MERRIFIELD OFFICE SUPPLIES 77.48; TEMPORARY EMPLOYEE 1909 DYNAMIC RECRUITING SPECIALIST 406.88; Tires 1996 BRISTOW TIRE & AUTO SERVICE 620.96; Utilities 2320 EAST CENTRAL ELECTRIC COOP 401.00; 2326 EAST CENTRAL ELECTRIC COOP 328.00; 2333 CITY OF SAPULPA 146.68; UTILITY 1924 A T & T MOBILITY 82.64; 1931 A T & T MOBILITY 190.12; 2368 O N G 151.77; WORK COMP PREMIUM 2240 CREEK COUNTY COMMISSIONERS 174.14; Health CERTIFICATIONS 1177 Autry Technology Center 8.00; LEASE 2145 Dotcom Leasing LLC 445.00; SHREDDER 2258 THE MEADOWS CENTER FOR OPPORTUNITY INC 45.00; Supplies 1007 WESTLAKE ACE HARDWARE OK-020 44.98; TRAVEL 1411 ALFORD, ALMETRICE 35.37; 1556 Hillard, Biesha 60.26; 2246 Kayla McElroy 157.86; Utilities 2264 O G & E 352.06; 2266 CITY OF BRISTOW 115.65; 2269 O N G 176.18; UTILITIES 1404 CITY OF SAPULPA 1246.73; Highway LEASE PYMT 2008 ARMSTRONG BANK 2959.84; 2051 ARMSTRONG BANK 2959.84; MATERIAL 2209 WHEELER METALS 667.68; PARTS/SUPPLIES 1528 WELDON PARTS-TULSA 526.98; SUPPLIES 1739 CINTAS CORPORATION NO 2 194.80; 1969 ROADSAFE 501.10; Utilities 1732 A T & T MOBILITY 267.34; 1916 O G & E 691.84; UTILITY 1936 A T & T MOBILITY 59.41; 2015 A T & T 293.73; 2030 O G & E 97.16; Hwy-ST Fuel 1696 FLEET FUELS LLC 26492.97; LANDFILL 1926 AMERICAN ENVIRON LANDFILL 767.81; PARTS 739 C3 INDUSTRIAL LLC 266.39; PARTS & SUPPLIES 73 FLEET FUELS LLC 399.95; Repairs 2260 PATTON'S FIELD SERVICE, LLC 10369.98; 2334 CHARLIE'S AUTOMOTIVE SERVICE 880.00; ROAD MATERIAL 1376 ANCHOR STONE COMPANY 445.77; 1402 ANCHOR STONE COMPANY 517.35; SERVICE & SUPPLIES 88 SAFETY-KLEEN 150.61; vegetation management 2234 SOUTHERN CREEK SERVICES, LLC 1500.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 2318 MERRIFIELD OFFICE SUPPLIES 2298.72; CCJ VEHICLE REPAIRS 1721 Midtown Auto & Diesel Repair Inc 178.48; CELL PHONE SERVICE 2323 A T & T MOBILITY 504.78; INMATE SUPPLIES 2198 CHARM TEX 1384.40; TRANSPORTS/INMATES 1488 VISA/AMERICAN HERITAGE BANK 412.22; 2029 VISA/AMERICAN HERITAGE BANK 294.00; UTILITIES ELECTRIC SERVICE 2317 O G & E 120.07; 2321 O G & E 7012.60; 2329 O G & E 80.79; UTILITIES GAS SERVICES 2364 O N G 243.68; UTILITIES WATER 2330 CITY OF SAPULPA 3305.54; Juv Dent-ST CELL PHONE SERVICE 2319 A T & T MOBILITY 226.52; Network Services 2316 COX BUSINESS 1774.06; POSTAGE STAMPS 2324 U S POSTMASTER 66.00; ML Fee POSTAGE 2367 QUADIENT FINANCE USA INC 549.19; Resale SEARCH ENGINE 414 LEXISNEXIS RISK SOLUTIONS 180.00; SERVICE 1276 A T & T MOBILITY 41.23; Supplies 1819 MERRIFIELD OFFICE SUPPLIES 123.93; 2227 MERRIFIELD OFFICE SUPPLIES 17.58; TEMPORARY EMPLOYEE 1758 DYNAMIC RECRUITING SPECIALIST 870.00; 1759 DYNAMIC RECRUITING SPECIALIST 870.00; 1760 DYNAMIC RECRUITING SPECIALIST 895.00; TRAINING 1478 OSU-CTP 65.00; 1984 OSU-CTP 40.00; RFD-ST BOND FEES 2237 State Farm Insurance Companies 167.00; SOFTWARE 2243 FIRE STATION SOFTWARE LLC 1189.00; SH Svc Fee FOOD FOR INMATES 2010 BENCHMARK GOVERNMENT SOLUTIONS LLC 16423.70; STAMP 2339 U S POSTMASTER 198.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Warner to sign Transcript and Deed on property located in O.T. Drumright Lot 32 & W1/2 of Lot 33, BLK 33 that was sold in Public Sale on 10-16-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to sign correct Deed on property located in Section 3 T19N R8E S100 of BEG 430W of E 1 4 COR N296.3 N88'21 W 100 S299.2 E100 to POB that was originally recorded Instrument # I-2023-001305, Book 1456, and Page 889-890 to Carl Jones, this should have been Carol Jones that was sold on 10/2/23. Mortazavi stated the Transcript and minutes are correct with Carol, just the deed was incorrect. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2023-177 rezoning request CCZ-2119 and lot split CCLS-2927-Circle B Cattle Company per recommendations of CCPC. Rezoning from Agricultural District to Light Residential on tract 1 and 2, with tract 3 remaining Agricultural District to allow lot split. Tract 1 will contain 1.004 acres more or less. Tract 2 will contain 1.004 acres more or less and will meet all requirements for Light Residential District. Tract 3 will remain Agricultural District containing 158.22 acres more or less. This tract will meet all requirements of Agricultural District. All tracts are not within a flood zone. Tracts are surrounded by Agricultural and to the east City of Bristow. There has been no opposition. Applicant is present. The CCPC recommended approval on 10-17-23, along with the Planning Office. Property located at 24538 S. 385th W. Avenue Bristow, OK-Wendy Murray Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2023-178 rezoning request CCZ-2120-Douglas Meadows per recommendations of CCPC. Rezoning from Agricultural District to Commercial District to allow mini storage. Tract will contain 4.8 acres more or less and meet all requirements of Commercial District. Tract is surrounded by Agricultural. There has been no opposition. Applicant is present. The CCPC recommended approval on 10-17-23, along with the Planning Office. Property located at 20564 W. HWY 55 Bristow, OK-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to continue Healthcare Plan with Community Care, accepting a 3.0% increase, Telemedicine Plan (Tele-Doc) accepting a 0% increase, APL accepting a 0%, Guardian's renewal for vision accepting a 0%, dental accepting a 0%, Life Insurance accepting a 0%, Retiree Life Insurance accepting a 0%, Voluntary Life, Short-Term and Long-Term Disability Plan accepting a 0% increase for 2024 employee health insurance. Lisa Barton, spoke to the Board on current renewal. The claims data was reviewed currently we are at 109% loss ratio. We do have several high claimants, but we do have a couple of them dropping off for next year. Last year's numbers were compared to current year. We are in a good place with a 3% increase. I think the long-term partnership with Community Care helped, but at the end of the day we want what is best for the employees of Creek County. We did not see any increase in the other plans offered by the County this year. Retirees did not see an increase this year, and this has not happened in several years. Overall, the renewal is a great offer. Stephens thanked Barton and Tandra McClellan for all their hard work on the renewal process. Warner mirrored that comment. Also, what is the overall medical inflation number that you are see asked Warner. Barton stated anywhere from a 7 to 12% increase is what we have been seeing. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-179 changing the speed limit from 45 MPH to 25MPH on S. 49th W. Avenue from W. 158th St. S. to W. 151st St. S., making that section a school zone, and changing the speed limit on S. 49th W. Avenue from W. 158th St. S. to W. 161st St. S. from 45MPH to 35MPH in District #1. Stephens stated that the school has moved the pickup and drop off and the traffic has increased off of 49th. We had added a stop sign to assist with the traffic, but I think this new speed is needed for safety of the school. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to sign 911 Management Authority State-Local Agreement for an E-911 Sustainability Grant, awarding $3,219.00, to the County Public Safety Answering Point (PSAP). Bret Bowling stated the Sheriff was granted monies for this grant; we are not sure where we will spend the monies at this time. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-180 to create E-911 Sustainability Grant Fund Accounts 1569-2-3601-110; 1569-2-3601-2005; 1569-2-3601-4110, Revenue Code 9241. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Warner to sign Juvenile Detention Contract with Okmulgee County for the remainder of 2023-2024 fiscal year at $85.00 per child, per day. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Warner to sign Juvenile Detention Contract with Muskogee County for the remainder of 2023-2024 fiscal year at $85.00 per child, per day. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: DISCUSSION ONLY/NO ACTION notice of Memorandum of Understanding with Kiefer Public Schools Campus Police. Bret Bowling, Sheriff stated this is the first school that I am aware of that is wanting to have a joint-partnership with campus police with Creek County. This means all officers must be CLEET certified. We will dispatch and share our GEO Safe boundaries with Kiefer Public Schools. Stephens discussed that Vo-Tech is the only other school locally that has campus police. Bowling stated he will file the Memorandum once it has been approved by Kiefer with the County Clerk.
Item #18: Motion was made by Stephens and seconded by Warner to award Project#CO0157-9/27/23 Courthouse Coping Repair to Alva Roofing Company, in the amount of $16,700.00. Jana Thomas, Purchasing Agent stated we notified five vendors and only received on quote. Stephens stated he believes that is a fair price and is confident that this will fix the issue with the roof. There was discussion of the previous bid process and how we come to now getting three written quotes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Warner and seconded by Whitehouse to approve conveyance of county-owned property located in M Jones Addition Lots 6, 7, and 8, BLK 42, property address is 720 W. Walnut Street Drumright, OK to the Creek County Home Finance Authority pursuant to 19 O.S. § 349. Rick Engleman, Treasurer and Warner spoke of the Creek County Home Finance Program with Central Tech. This is three lots that was in the Resale Auction that did not sale, it then went to the County stated Engleman. We would like to recommend that the Board donate it to the Authority, so that construction can occur and the new home will be placed on the tax rolls. Warner stated this is a win, win for all parties. The school gets to use their skills to build the home, the Authority gets to sale and make some money off of the sale and then the county gets to receive some of the new ad valorem taxes on the property, once its sales. Warner stated the Authority utilizes this program in Drumright, Oilton and Cushing. This year they are in Cushing, next year will be Drumright, where this project will start. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-181 directing the Creek County Treasurer to credit the Creek County Health Department M&O Fund 1216-3-5000-2005/MD2 with a check from Sooner Hospitality, LLC in the amount of $238.00, as reimbursement for payment to wrong vendor that was made out to Holiday Inn Express/Sooner Hospitality, LLC, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #22: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water service by boring, size of line 1" poly, to cross W. 171st St. S. approximately .33 miles E. of 241st W. Avenue and W 171st St. S., further described as 1740' E. of the S.W. corner of Section 28, T17N, R10E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-182 directing the Creek County Treasurer to credit the Opioid Abatement Settlement-All Settlement, No-Sub Department Fund 1251-3-6700-2005 with a check from Milestone & Co., LLC in the amount of $31,851.23, as Per-Appeal Allocation of Entity, minus 15% for Attorney Fees, as per 68 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #23: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water service line by boring 64 ditch to ditch, size of line 1", size of casing 2" to cross S. Hickory St. approximately .23 miles N. of W. 161st St. S. & South Hickory St., further described as 1,246' N. of the S.E. corner of Section 22, T17N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #24: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc. per County Specs for ¾" natural gas pipeline by boring, size of line ¾", to cross 6433 S. 161st W. Ave approximately 3.40 miles W. & 3.49 miles N. of SH 97 & SH 166, further described as 1,626' S, of the S.E. corner of Section 6, T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #25: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No Road and Bridge Projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:57 a.m. to adjourn and meet again 10/30/23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.