2023-4-3 Meeting Minutes
April 03, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 03, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 27 and correct the minutes of March 13, item #20 Stipe changing to Street and changing bullet point from 3 to 2, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #5479 - 5588; Purchase Orders # 2022-2023 911 Phone PHONE & INTERNET SERVICES 5463 A T & T 543.08; Utilities 5449 A T & T 5512.68; CBRI MATERIAL 4771 MIKE WOFFORD TRUCKING & GRADING LLC 8245.84; Drug Court DRUG COURT ADMIN SERVICES 19 HUMAN SKILLS & RESOURCES INC 7425.00; General CAMERA 4238 CASTLECOM LLC 1388.50; CCSO VEHICLE REPAIRS 5045 Midtown Auto & Diesel Repair Inc 171.75; 5392 I CARE AUTO GLASS & PARTS 555.00; Computer Memory 4156 CASTLECOM LLC 503.92; ELECTION EXPENSES 5384 CREEK COUNTY ELECTION BOARD 70.00; EQUIPMENT 5393 QUILL CORP 392.99; JANITORIAL 3679 Trout, Darrel 240.00; RECYCLE SERVICE 4173 SHOW INC. 40.00; 4377 SHOW INC. 40.00; SERVICE 3681 PATRIOT SECURITY SYSTEMS INC 16.00; 4780 COX BUSINESS 37.22; 5040 COX BUSINESS 49.19; 5050 CINTAS CORPORATION NO 2 15.00; 5428 CINTAS CORPORATION NO 2 15.00; 5443 COX BUSINESS 37.22; SUBSCRIPTION 5435 OK NOTARY DISCOUNT ASSOC CO 72.95; Tires 4597 BRISTOW TIRE & AUTO SERVICE 556.16; 4607 BRISTOW TIRE & AUTO SERVICE 556.16; Training 2755 OSU-CTP 40.00; TRASH SERVICE 5431 Waste Management Of Tulsa 68.30; Utilities 5436 COX BUSINESS 49.19; UTILITIES 3680 O G & E 395.42; 5460 O G & E 1261.51; UTILITIES ELECTRIC SERVICE 5464 O G & E 741.70; UTILITY 5402 O G & E 168.92; 5445 COX BUSINESS 113.65; Health LEASE 4504 Standley Systems 251.98; SERVICE 4411 Waste Management Of Tulsa 133.70; 5067 PREFERRED BUSINESS SYSTEMS LLC 537.33; UTILITIES 3397 O N G 156.83; 4499 O G & E 648.56; Highway Boots 3185 SHARPES DEPARTMENT STORE 75.00; HAULING 5279 MIKE WOFFORD TRUCKING & GRADING LLC 16045.06; PARTS/SUPPLIES 2084 LAWSON PRODUCTS, INC 163.30; 4310 WELDON PARTS-TULSA 419.90; Pipe 5017 WEBCO 1710.00; Repairs 5407 Dobbs Dozer Service 2680.00; Screening/Crushing Service 4910 MIKE WOFFORD TRUCKING & GRADING LLC 7584.50; SERVICE CONTRACT 4475 ATLINK SERVICES LLC 324.95; SIR TEST 4915 TotalSIR 36.50; SUPPLIES 4622 Capital One 259.36; 4905 CINTAS CORPORATION NO 2 399.92; 5270 LOCKE SUPPLY 169.36; Tires 5355 SOUTHERN TIRE MART LLC 1990.00; 5387 SOUTHERN TIRE MART LLC 566.00; UNIFORM 4353 UniFirst Holdings Inc 1252.95; Utilities 3253 DRUMRIGHT UTILITIES 979.80; UTILITY 4866 O N G 485.76; Hwy-ST PARTS 5377 A-1 MACHINE WORKS INC 250.00; Jail-ST CAMERA 4276 CASTLECOM LLC 13497.00; CCJ MAINTENANCE 4063 LOCKE SUPPLY 49.36; 5364 HOTSY OF OKLAHOMA 199.48; CCJ VEHICLE REPAIRS 4067 Midtown Auto & Diesel Repair Inc 83.50; JAIL CLEANING SUPPLIES 5184 EMPIRE PAPER COMPANY 625.26; PAINT 5441 WESTLAKE ACE HARDWARE OK-020 105.98; TRASH SERVICE 5427 Waste Management Of Tulsa 707.58; Juv Dent-ST INTERNET SERVICE 5429 A T & T 57.38; JUVENILE DETENTION 5117 CASTLECOM LLC 420.00; 5356 CASTLECOM LLC 642.00; 5386 MERRIFIELD OFFICE SUPPLIES 630.53; 5454 WESTLAKE ACE HARDWARE OK-020 66.29; TRAINING/TRAVEL 5437 VISA/AMERICAN HERITAGE BANK 1089.97; TRAVEL REIMBURSEMENT 5442 Williamson, Candace 104.80; UTILITIES GAS SERVICES 5425 O N G 1285.49; Planning/Zoning POSTAGE 4770 QUADIENT FINANCE USA INC 500.00; Resale SERVICE 4202 COX BUSINESS 58.67; TEMPORARY EMPLOYEE 4215 DYNAMIC RECRUITING SPECIALIST 870.00; RFD-ST BANK PAYMENT 5473 ARMSTRONG BANK 2984.76; LABOR AND MATERIALS 5209 A & T OVERHEAD DOORS LLC 1997.00; SH Commissary Commissary 4344 TIGER CORRECTIONAL 1859.82; POSTAGE STAMPS 5457 U S POSTMASTER 189.00; SH Svc Fee COMPUTER 4963 CASTLECOM LLC 5019.00; FOOD FOR INMATES 5285 TIGER CORRECTIONAL 6239.04; Vehicle Upfit 4573 I CARE AUTO GLASS & PARTS 1050.00; 4590 I CARE AUTO GLASS & PARTS 1050.00; 4591 I CARE AUTO GLASS & PARTS 1050.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: NOTICE received information from Kathy James, Director of Unclaimed Property for Mineral Interests, Oklahoma State Treasurer. Mortazavi stated we did not receive a report last year, they have just sent the report for 2023 unclaimed mineral interests. This will be on file in our office, Stephens asked if this could be placed on the website, for easier access for residents. Mortazavi stated we can place it on the website.
Item #8: Motion was made by Whitehouse and seconded by Warner to sign CED#1 Materials Request on one mile of 1.5" asphalt overlay, one mile west of HWY 48 on W. 301st St. S. (Iron Post Rd), in District #3, estimated cost of total project $100,000.00, requested funds from CED $50,000.00. Whitehouse stated this will tie into where Creek Nation stopped. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign Juvenile Detention Contract with Murray County for remainder of 2022-2023 fiscal year, for $85.00 per child per day. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign Juvenile Detention Contract with Okfuskee County for remainder of 2022-2023 fiscal year, for $85.00 per child per day. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-35 surplussing a Stalker Patrol Radar INV#0515, Serial number EC001212, EB001203 for the Sheriff and Resolution#2023-35A disposing of the same to be transferred by Inter-Governmental Transfer to Mounds Police Department. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2023-36 surplussing a 1998 Dodge Welding Truck INV#301-0052, Serial number 3B6MC3664WM275290, 1993 Ford with snow plow and blade INV#321-0036, Serial number 1FDYL90E1PVA09955, 2008 Case 850K Dozer INV#321-1005, Serial number CAL004399, 2011 Kubota M108SDSC Tractor INV#304-1027, Serial number 70043 for District #3 and Resolution#2023-36A disposing of the same to be sold on Purple Wave. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to add mandatory pre-bid meeting to be held on Friday, April 14, 2023 at 9:30 a.m., to be held at 222 E. Dewey, Sapulpa, Oklahoma, to the language of Bid#23-17 Courthouse Coping Repair, which was let on 3-27-23. Jana Thomas, Purchasing Agent stated the error was found within the invitation of bid, we have published the information correctly. Stephens stated that Thomas will resend the clarification to all vendors. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from East Central Electric per County Specs for fiber optic plant, by boring and trench, size of line 1 ¼", to cross S. 449th W. Avenue near W. 241st St. S. in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line 2", to cross 900 E. Harrison Ave approximately 0.51 miles E. & 0.25 miles S. of ST HWY 16 & ST HWY 48, further described as 1,329' S. of Section 32, T16N, R9E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Warner to approve opting into the new national opioid settlements with Teva, Allergan, CVS, Walgreens, and Walmart and to authorize the District Attorney to sign the settlement participation forms on behalf of the County. Andrew Goforth, Assistant District Attorney briefed the Board on the part two of the settlements of opioids. Bret Barron, Attorney has provided the county with the next step in the national settlement. This would allow the D.A. to process the required information and data for the national portal and sign the documents. There has been a settlement with the five mentioned companies. Janson and Johnson and Johnson were the previous settlement that the county received $62,158.28, in which is the first payment. We will be waiting on the multi-jurisdiction Judge to rule on how the funds can be utilized, we should be seeing the guidelines soon, as the deadline to apply for this settlement is the end of April. Jennifer Mortazavi emailed a draft of guidelines, as few weeks ago. We are estimating the first payment of new settlement to be $100,000.00 and then each year after. This will be much like the Tobacco Settlement. Warner asked if Barron would be able to have a guideline as to what the funds can be spent on, Goforth stated he may be able to give us some guidance. There was also discussion of the Oklahoma AG handling a portion for the State of Oklahoma and the decision would also come from our courts. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) No road and bridge projects at this time, Whitehouse stated maybe next week on 91st. (2) Motion was made by Stephens and seconded by Warner to let for Bid#23-16 Sewer Main and Lateral Line Replacement for Town of Mounds to be opened on 5-8-23 and approve transfer $275.67 from 1566-1-74047-4110 Mounds ARPA Capital Outlay Commissioners FY2022-2023 to 1566-1-74047-2005 Mounds ARPA M&O Commissioners FY2023, to pay for publication of bid. Stephens stated the pre-bid meeting will be held on 4/24/23 at 10:00 a.m. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Warner asked when the County might open the remaining funds up to other entities, we had previously discussed last year around April this year. Stephens discussed the current projects that have not yet been completed or let at this time. Mortazavi and Thomas both stated that we are a little behind on this timeframe due to the SAM.GOV registration hold up. We do not have any water/sewer projects completed at this point. We have four started and two remaining. The projected timeline given by the entities was to start October to January, so we need some time to get through some of these projects. Thomas also stated that we currently have a lot of county bids upcoming as well. We would like to say July or August would be the earliest we could look at others. Warner discussed the timeline to have encumbered projects by 12/2024 and must be completed by 12/2026. Thomas stated yes, completed correctly by 12/2026, we need to make sure that they are following the guidelines.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 9:38 a.m. to adjourn and meet again 4-10-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.