2023-3-20 Meeting Minutes
March 20, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 20, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 13, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfer $12,499.96 from 0001-1-2000-1110/R1A General Govt Salary Commissioners FY2022-2023 to 0001-1-2000-6010/SQ3 City of Sapulpa Commissioners FY2023; Blanket Purchase Orders #5269 - 5345; Purchase Orders # 2022-2023 911 Phone CELL PHONE SERVICE 5189 A T & T MOBILITY 181.36; OFFICE FURNITURE 5101 Amazon Capital Services 308.97; Utilities 5179 A T & T 612.93; ARPA 2021 EQUIPMENT 2011 Nomad Global Communication Solutions, Inc. 140907.25; PROFESSIONAL SERVICES 2453 Turn Key Health Clinics LLC 10326.75; CBRI MATERIAL 4485 ANCHOR STONE COMPANY 12656.27; CH Improv-ST Agreement 5198 CREEK CO PUBLIC FACILITIES 118081.99; General AMMUNITION 3352 PRECISION DELTA CORP 5263.20; BRAKES 5194 Midtown Auto & Diesel Repair Inc 173.44; CCSO VEHICLE REPAIRS 3494 Midtown Auto & Diesel Repair Inc 182.00; 4443 Midtown Auto & Diesel Repair Inc 1409.90; 5005 Midtown Auto & Diesel Repair Inc 385.45; 5045 Midtown Auto & Diesel Repair Inc 83.50; CELL PHONE SERVICE 5187 A T & T MOBILITY 3281.94; COMPUTER/EQUIP 5131 Amazon Capital Services 20.48; COPIER CHARGES 4074 Standley Systems 172.43; ELECTION ASSISTANCE 5119 LITTLE, LINDA S. 200.00; EQUIP/SUPPLIES/ETC 3439 DEFENSE TECHNOLOGY 314.95; Law Books & Services 3383 Thompson Reuters- West 375.95; 3389 Thompson Reuters- West 2361.56; Network Services 5213 COX BUSINESS 1133.75; OFFICE SUPPLIES 5093 Amazon Capital Services 19.58; 5192 MERRIFIELD OFFICE SUPPLIES 83.98; PARTS 5178 THE POOL STORE 599.95; Parts & Labor 4664 HUDSON PLUMBING HEATING AIR CONDITIONING INC 260.00; RECYCLE SERVICE 4342 SHOW INC. 40.00; REGISTRATION 5182 NE DIST CO ASSESSORS ASSOC 100.00; SERVICE 3472 Standley Systems 42.58; 4414 U S Cellular 63.97; SUBSCRIPTION 5047 CIMARRON VALLEY COMMUNICATIONS LLC 50.00; Supplies 4412 WESTLAKE ACE HARDWARE OK-020 424.09; 4540 WESTLAKE ACE HARDWARE OK-020 800.79; SUPPLIES 396 THE POOL STORE 439.80; 4331 John Deere Financial 69.88; 4605 MIDWEST PRINTING 260.00; 4616 CINTAS CORPORATION NO 2 75.91; 5048 MERRIFIELD OFFICE SUPPLIES 219.40; 5121 Amazon Capital Services 42.66; SUPPLIES AND SERVICE 4683 Elder Water Consulting Inc 165.00; Tires 5106 BRISTOW TIRE & AUTO SERVICE 556.16; TIRES/REPAIRS/DEPUTY CARS 4617 BRISTOW TIRE & AUTO SERVICE 95.20; UNIFORM & ACCESSORIES 2437 BAYSINGERS UNIFORMS AND EQUIPMENT 1121.78; 2561 BAYSINGERS UNIFORMS AND EQUIPMENT 1411.25; 3308 BAYSINGERS UNIFORMS AND EQUIPMENT 1176.54; UNIFORMS 4814 Gorfam 220.00; Utilities 5177 O N G 909.11; 5196 EAST CENTRAL ELECTRIC COOP 348.00; 5197 EAST CENTRAL ELECTRIC COOP 280.00; UTILITIES 5180 O N G 1396.03; UTILITIES GAS SERVICES 5191 O N G 845.96; UTILITY 5204 CITY OF SAPULPA 75.29; 5210 CITY OF SAPULPA 127.07; 5211 Symmetry Energy Solutions LLC 1611.67; Health LEASE 4940 Dotcom Leasing LLC 445.00; SERVICE 3687 Vital Records Control 107.00; Supplies 4936 MERRIFIELD OFFICE SUPPLIES 499.24; 4938 Amazon Capital Services 305.48; UTILITIES 2824 O N G 570.18; VACCINATIONS 5130 SANOFI PASTEUR INC 2278.23; Highway ASPHALT 3846 TULSA ASPHALT LLC 2944.26; Boots 5103 GRAMMER, QUIN LYNN 75.00; Gravel 4385 ANCHOR STONE COMPANY 2307.40; LEASE PYMT 4857 ARMSTRONG BANK 2959.84; 4916 ARMSTRONG BANK 2959.84; PARTS AND REPAIR 5201 TULSA AUTO SPRING CO INC 313.50; PARTS CLEANER DRUM MOUNT 2109 Heritage Crystal Clean LLC 437.06; PARTS/SUPPLIES 1314 HARBOR FREIGHT TOOLS 288.89; 4626 WESTLAKE ACE HARDWARE OK-020 283.49; 5083 Amazon Capital Services 568.81; ROAD MATERIAL 4381 THE QUAPAW COMPANY 18427.00; 4888 THE RAILROAD YARD INC 17000.00; SERVICE 5145 ANTHAMATTEN, CARLA 75.00; Tires 5115 SOUTHERN TIRE MART LLC 708.68; Tolls 3221 OTA PIKEPASS CENTER 9.25; Utilities 3755 A T & T MOBILITY 227.48; 3756 O G & E 787.97; UTILITY 4875 O G & E 299.26; 4917 O G & E 89.40; Hwy-ST HAULING 5049 MIKE WOFFORD TRUCKING & GRADING LLC 14561.81; PARTS 4387 WARREN CAT 484.56; PARTS AND SUPPLIES 4474 WARREN CAT 6537.22; 4489 WARREN CAT 5375.07; Parts & Labor 3075 OCT EQUIPMENT INC 732.53; 4625 WARREN CAT 3029.00; PARTS & SUPPLIES 3229 O'REILLY AUTO PARTS 239.55; 3780 DRUMRIGHT TIRE 113.00; 4320 HARRIS STATION 33 LLC 60.95; Jail-ST ANNUAL INSPECTION 373 FIRETROL 1844.00; BENCH 3549 JEFF JONES WELDING 1500.00; CCJ MAINTENANCE 5206 SPRINGDALE TRACTOR 182.89; CELL PHONE SERVICE 5183 A T & T MOBILITY 431.01; IT Support 4177 CASTLECOM LLC 1703.46; JAIL DOOR MAINTENANCE 4657 JEFF JONES WELDING 500.00; Laundry Service 4694 Sloan, Brett 412.00; NATURAL GAS 5216 Symmetry Energy Solutions LLC 1343.72; UTILITIES ELECTRIC SERVICE 5205 O G & E 138.63; 5207 O G & E 73.79; 5208 O G & E 4075.15; UTILITIES WATER 5214 CITY OF SAPULPA 3305.54; Juv Dent-ST CABLE 5190 DISH NETWORK 123.00; CELL PHONE SERVICE 5188 A T & T MOBILITY 112.93; FLAGS 5025 LIBERTY FLAGS 577.38; IT Support 4187 CASTLECOM LLC 1703.08; JUVENILE DETENTION 5110 CASTLECOM LLC 120.00; Network Services 5215 COX BUSINESS 1748.99; Training 4592 TULSA TECH 190.00; TRAINING REGISTRATION 4516 TULSA TECH 495.00; UTILITIES ELECTRIC SERVICE 5132 O G & E 1267.78; Resale EQUIPMENT 4471 JRW INC 570.00; LODGING 4565 HAMPTON INN & SUITES 98.00; MEALS 4636 Harvey, Rebecca 106.94; REPAIR 5079 STORAGE SOLUTIONS 280.00; TEMPORARY EMPLOYEE 4072 DYNAMIC RECRUITING SPECIALIST 696.00; TRAINING 4225 OSU-CTP 65.00; TRAVEL 4637 Harvey, Rebecca 141.48; RFD-ST EQUIPMENT 3746 LIGHT EM UP EMERGENCY EQUIPMENT 3062.58; 4817 CASCO INDUSTRIES INC 16287.00; RM&P IT Support 3944 CASTLECOM LLC 1529.50; SH Commissary Commissary 4344 TIGER CORRECTIONAL 2031.48; SH Svc Fee IT Support 4185 CASTLECOM LLC 1703.46; MEDICAL SERVICES/JAIL 3639 Turn Key Health Clinics LLC 31678.87; VEHICLE ACCESSORIES 4574 G T DISTRIBUTORS 1484.56; Use-ST Professional Service 1652 BKL INC 4048.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign and submit claim to the State Ad Valorem Reimbursement Fund for lost revenue due to Manufacturing Exemptions for Tax Year 2022, pursuant to 62 O.S. § 193, in the amount of $1,700,317.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to accept Bid#23-12 Metal Storage Building Fairgrounds from North Star Fabrications LLC., which was discovered unopened when tabulating the bids opened on 3-13-23. Jana Thomas, Purchasing Agent stated the bid was received by the County Clerk's Office at 8:41 a.m. and stamped at that time. Stephens stated the camera system had been accessed to verify the time and delivery of bid. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to allow Southern Justice to use the Courthouse Parking Lot on Saturday, May 13, 2023, for a Pay It Forward Scholarship Poker Run. Captain Madden spoke to the Board, we will begin setup early on the 13th, Bikers will arrive at 3:00 p.m. and we will be cleanup by 6:00 p.m. Madden stated they will have food and live music, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to allow Creek County Master Gardeners to use the Courthouse Parking Lot on Saturday, May 06, 2023, for plant and yard sale. Stephens stated this used to be held with the Farmer's Market, now that they moved downtown, they would like to keep this here at the Courthouse. Warner asked if this would be an all-day event. Stephens stated yes, unless they sell out quickly. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to approve public sale auction of property located in Harley Fulkerson 2nd Lot 6, Blk 2 to Carl Wallace, for $741.00, plus $100.00 filing and publication total $841.00. There were no other parties present. Stephanie Wickliff, Deputy Treasurer stated there is no 911 address to the property. Also, the property contains a small storage building, but no structure. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made Warner and seconded by Whitehouse to sign Resolution#2023-24 re-appointing Creek County Industrial Authority Trustees with term ending 2028: District-1 Greg Pugmire, District-2 Tyler Buttram, and District-3 Dave Roberts. Stephens thanked Pugmire for all the years he has dedication of service. Warner stated that the group is a very cohesive group and they are very dedicated group of individuals. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: DISCUSSION ONLY/NO ACTION regarding Investment Policy approved by the Creek County Home Finance Authority and Creek County Industrial Authority. Greg Pugmire, spoke briefly to the Board about their most recent adoption of an investment policy, with 90-day CD's. We are looking at ways to improve our cash flow, we are utilizing two local banks and have been successful. We also, have adopted a standing committee of trustee's being Zak Dyer, Tyler Buttram, and Dave Roberts. Donette Widdoes, Secretary will be emailing the Board a full policy to review, along with your counsel. We want to provide full disclosure of what we are doing as a board. Pugmire also, spoke briefly about their past developments and possible future plans for the authorities.
Item #14: Motion was made by Stephens and seconded by Warner to sign Oklahoma State Auditor and Inspector's Office to determine the actual daily cost reimbursement for inmate incarceration for inmates being housed in the Creek County jail by the Department of Corrections. Stephens stated this has been an on-going battle and we are excited to finally have this done. Bowling stated they have already contacted us and we are going to have to pull some old records, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-25 setting priorities for projects for incorporation into the County Improvements for Roads and Bridges (CIRB) Transportation. Stephens stated he added a big project to D1 on Slick Road, I believe it best serves the most people. The Board reviewed all projects. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows Bristow $3,177.23; Depew $307.40; Drumright $1,914.71; Kellyville $762.15; Kiefer $1,635.73; Lawrence Creek $90.50; Mannford $2,439.76; Mounds $697.08; Oilton $661.92; Sapulpa $16,401.46 and Slick $112.94. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-26 directing the Creek County Treasurer's Office to Special Apportion Districts 1, 2, and 3, and All percentages to their salary accounts for County Highway Unrestricted Fund 1102, Maintenance and Operations account for County Bridge and Road Improvement Fund 1103, and CIRB-MV Collections/SB1888 Fund 1102, pursuant to Resolution#2021-186 for FY2022-2023. Stephens stated that this will help simplify the Transfers process, now that all district barns have Kellpro. It will also leave less room for error. This will need to be renewed each fiscal year, stated Dana Logsdon, Deputy Commissioner. Warner also stated we may have to amend this, as there are some possible changes to SB188, allowing for payroll use. Logsdon also stated that there is usually a one to two months lapse in the money coming from SB1888, when they are in session for possible changes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-27 directing the Creek County Treasurer to credit the Creek County Sheriff's Capital Outlay Account (0001-2-0400-4110/B3) with funds from ACCO in the amount of $5,303.60, as reimbursement for damages to a 2021 Dodge Charger, from an accident with occurred on 2-24-23, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Vyve Broadband per County Specs extending from 30 days to 60 days for fiber optic line 1.25 conduit, by boring and trenching, size of line 24ct fiber, size of casing 1.25 conduit, to cross and parallel E. 740 Rd & 217th W. Ave approximately 1 miles W. of 740 Rd & HWY 66, further described as W. of the S.E. Of the S.W. of Section 14, 15, 22 and 23, T17N, R10E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from East Central Electric Cooperative per County Specs for fiber optic plant, by boring and trenching, size of line 1 ¼", to parallel 369th W. Ave near W. 251st St. S. in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Creek County Rural Water District #1 per County Specs for water service line, by boring, size of l line 1", to cross 209th W. Ave, approximately .55 miles S. of HWY 33 & 209th W. Ave, further described as 2,925' S. of the N.E. corner of Section 3, T17N, R10E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #22: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) No Road and Bridge Projects at this time. The Board wanted to thank Senator, Mark Wayne Mullins office for their assistance with getting our SAM.GOV registration straightened out.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 9:46a.m. to adjourn and meet again on 3-27-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.