2023-8-7 Meeting Minutes
August 07, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 07, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner absent, Mike Anthamatten, First Deputy sat in, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of July 31, 2023. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Stephens to approve Monthly Appropriations; July Monthly Reports from County Clerk, Treasurer, District Attorney, Sheriff, Election Board, Assessor, and Health Department; Transfer $1,171.74 from 1315-2-0400-1110 Payroll Sheriff FY2021-2022 to 1315-2-0400-1110 Payroll Sheriff FY2024; Blanket Purchase Orders #949 - 1010; Purchase Orders #2022-2023 General 3569, GT DISTRIBUTORS, 757.80, AMMUNITION 3570, Midtown Auto & Diesel Repair Inc, 180.28, BRAKES/DEPUTY CAR; Health 474, Okla State Dept Of Health, 66749.02, Salary/Benefits 475, Okla State Dept Of Health, 63118.36, Salary/Benefits; Highway 1898, ENLOW 66 AUCTION, 2250.00, EQUIPMENT 1899, VAN EATON READY MIX, 2520.00, Supplies 1900, GREEN ENVIRONMENTAL SERVICES LLC, 88.28, TRASH SERVICE 1901, Capital One, 258.01, SUPPLIES; Hwy-ST 786, ACTION SAFETY SUPPLY CO., L.L.C., 540.00, BARRICADE; Resale 473, LIGHT EM UP EMERGENCY EQUIPMENT, 11988.02, Vehicle Upfit; RM&P 37, CASTLECOM LLC, 1529.50, Managed It Services; 2023-2024 911 Phone 22, Cimarron Telephone Co, 189.54, Utilities 23, A T & T, 5509.72, Utilities 24, A T & T, 1634.92, Utilities; CBRI 4, Lampton Welding Supply, 246.78, CYLINDER RENTAL 5, DUNHAM ASPHALT SERVICE INC, 12942.80, ASPHALT 6, DIRECT DISCOUNT TIRE, 5720.00, Tires; General 234, Self, Nancy, 601.06, TRAVEL 235, Toothman, Olivia, 449.73, TRAVEL 236, Myers, Randi, 312.57, TRAVEL 237, XEROX BUSINESS SOLUTIONS SOUTHWEST, 50.00, MAINTENANCE AGREEMENT 238, O G & E, 348.32, UTILITIES 239, Trout, Darrel, 300.00, JANITORIAL 240, CULLIGAN OF TULSA, 22.00, BOTTLED WATER 241, COX BUSINESS, 370.29, SERVICE 242, A-1 REFUSE, 20.00, SERVICE 243, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 244, TM CONSULTING INC, 273.00, SOFTWARE 245, MERRIFIELD OFFICE SUPPLIES, 55.66, SUPPLIES 246, Chestnut, Harrison, 45.85, TRAVEL REIMBURSEMENT 247, OTA PIKEPASS CENTER, 20.92, Tolls 248, THE POOL STORE, 239.90, SUPPLIES 249, Amazon Capital Services, 81.08, Supplies 250, FIZZ-O WATER COMPANY, 9.00, RENTAL 251, Assurance Restoration, 850.00, 252, Print Shop LLC, 71.15, MATERIALS 253, ONE NET, 640.00, Utilities 254, ONE NET, 470.00, Utilities 255, COMMUNITYCARE EAP, 172.70, EMPLOYEE ASSISTANCE PROG 256, O G & E, 9153.38, Utilities 257, COX BUSINESS, 112.94, UTILITY 258, COX BUSINESS, 321.17, Utilities 259, O G & E, 33.51, UTILITY 260, CITY OF BRISTOW, 77.75, UTILITY 261, Quadient Leasing USA Inc, 327.00, LEASE 262, PATRIOT SECURITY SYSTEMS INC, 300.00, SERVICE 263, KELLPRO COMPUTER SOLUTIONS, 4302.00, SOFTWARE 264, O'Reilly, 127.51, PARTS & SUPPLIES 265, STATE AUDITOR & INSPECTOR, 22666.17, AUDIT 266, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 267, ADVANCED AUTO PARTS, 22.04, VEHICLE PARTS 268, BRISTOW TIRE & AUTO SERVICE, 47.60, TIRES/REPAIRS/DEPUTY CARS 269, Lampton Welding Supply, 26.80, RENTAL 270, COMDATA INC, 15407.09, FUEL/DEPUTY CARS 271, GUARDIAN ALLIANCE TECHNOLOGIES INC, 60.00, Surveillance System 272, A & W TOWING INC, 134.75, TOW CHARGE 273, Midtown Auto & Diesel Repair Inc, 1078.12, CCSO VEHICLE REPAIRS 274, BRISTOW TIRE & AUTO SERVICE, 583.16, Tires 275, Midtown Auto & Diesel Repair Inc, 398.85, CCSO VEHICLE REPAIRS 276, T-MOBILE USA INC, 100.00, GPS 277, O G & E, 1615.90, UTILITIES ELECTRIC SERVICE 278, Midtown Auto & Diesel Repair Inc, 676.53, BRAKES/ROTORS 279, Midtown Auto & Diesel Repair Inc, 103.85, CCSO VEHICLE REPAIRS 280, AMERICAN WASTE CONTROL INC, 205.80, TRASH SERVICE 281, COX BUSINESS, 37.00, SERVICE 282, TROUT, CHRISTINE, 122.22, TRAVEL 283, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 284, CREEK CO RURAL WATER D#3, 238.50, UTILITIES 285, O G & E, 2389.50, UTILITIES; Health 16, DAVIS, SHERRIE D., 171.09, TRAVEL 17, Gore, Courtney, 148.69, TRAVEL 18, TATE, DEBBIE, 304.05, TRAVEL 19, SMITH, BETH, 106.11, TRAVEL 20, SHANNON, OLLINDA, 212.22, TRAVEL 21, RESERVE ACCOUNT, 900.00, POSTAGE 22, THE MEADOWS CENTER FOR OPPORTUNITY INC, 45.00, SERVICE 23, O G & E, 1712.77, UTILITIES 24, Amazon Capital Services, 484.24, Supplies 25, MERRIFIELD OFFICE SUPPLIES, 71.77, Supplies 26, Metro Security, 45.00, SERVICE 27, HOMETOWN JANITORIAL SERVICES, 1175.00, JANITORIAL 28, Dotcom Leasing LLC, 445.00, LEASE 29, PREFERRED BUSINESS SYSTEMS LLC, 774.78, OVERAGES 30, SANOFI PASTEUR INC, 749.38, VACCINATIONS 31, Amazon Capital Services, 200.87, Supplies 32, McKESSON, 694.21, MEDICAL SUPPLIES 33, McKESSON, 162.91, MEDICAL SUPPLIES; Highway 114, COMDATA INC, 516.29, DIESEL FUEL/GAS 115, COMMUNITYCARE EAP, 60.50, EMPLOYEE ASSISTANCE PROG 116, ATLINK SERVICES LLC, 324.95, SERVICE CONTRACT 117, OTA PIKEPASS CENTER, 2.30, PAYMENT 118, PATRIOT SECURITY SYSTEMS INC, 300.00, SERVICE 119, Capital One, 78.54, SUPPLIES 120, AMERICAN WASTE CONTROL INC, 62.00, TRASH 121, MERRIFIELD OFFICE SUPPLIES, 161.31, SUPPLIES 122, UniFirst Holdings Inc, 277.74, OFFICE SUPPLIES 123, ACCO, 95.00, REGISTRATION 124, UNIFIRST FIRST AID & SAFETY, 244.36, OFFICE SUPPLIES 125, TotalSIR, 36.50, TESTING 126, DRUMRIGHT UTILITIES, 60.60, Utilities 127, B & C BUSINESS PRODUCTS INC, 264.00, MAINTENANCE AGREEMENT 128, WALMART, 594.00, SUPPLIES 129, Amazon Capital Services, 66.89, SUPPLIES 130, OKLAHOMA TURNPIKE AUTHORITY, 42.08, PIKE PASS 131, Dobbs Dozer Service, 1500.00, Repairs; Hwy-ST 27, MANNFORD LAWN AND GARDEN, 91.23, PARTS & SUPPLIES 28, ANCHOR STONE COMPANY, 245.81, ROAD MATERIALS 29, PURPLE WAVE INC, 3000.00, HAULING 30, Industrial Welding & Tools Supply, 120.42, CYLINDER RENTAL 31, WARREN CAT, 1863.12, PARTS 32, SAFETY-KLEEN, 225.54, SERVICE 33, YELLOWHOUSE MACHINERY, 547.17, PARTS & REPAIR 34, O'REILLY AUTO PARTS, 747.38, PARTS & SUPPLIES 35, WARREN CAT, 3655.43, PARTS 36, FROST OIL COMPANY, 14379.15, Fuel; Jail-ST 74, SILVER BULLET PEST SERVICES INC, 120.00, PEST CONTROL/JAIL 75, WESTLAKE ACE HARDWARE OK-020, 214.62, CCJ MAINTENANCE 76, ATWOODS, 39.98, CCJ MAINTENANCE 77, COMDATA INC, 2371.75, FUEL/JAIL TRANSPORTS 78, ADVANCED AUTO PARTS, 40.26, VEHICLE PARTS 79, SAPULPA RURAL WATER CO, 38.00, UTILITIES WATER 80, CHARM TEX, 1566.00, INMATE SUPPLIES 81, Amazon Capital Services, 466.53, CAMERA 82, MERRIFIELD OFFICE SUPPLIES, 2137.63, CCJ JAIL SUPPLIES/TOILET PAPER 83, EMPIRE PAPER COMPANY, 1806.04, CLEANING SUPPLIES 84, Amazon Capital Services, 28.97, Video Camera/Parts/Supplies/Etc 85, Midtown Auto & Diesel Repair Inc, 84.15, CCJ VEHICLE REPAIRS 86, WESTLAKE ACE HARDWARE OK-020, 128.00, LAWN EQUIPMENT 87, SAPULPA RURAL WATER CO, 2728.40, UTILITIES WATER; Juv Dent-ST 44, COMDATA INC, 129.76, Fuel 45, DISH NETWORK, 123.00, CABLE 46, A T & T, 67.37, INTERNET SERVICE 47, WESTLAKE ACE HARDWARE OK-020, 296.92, JUVENILE DETENTION 48, CITY OF BRISTOW, 377.69, UTILITIES WATER; Mental Health 1, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 2, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 3, SMITH, LISA ANN, 550.00, CONTRACT LABOR 4, Smith, Ed Jr, 1650.00, CONTRACT LABOR 5, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR; Planning/Zoning 2, Quadient Leasing USA Inc, 167.11, LEASE PYMT 3, QUADIENT FINANCE USA INC, 500.00, POSTAGE; Resale 30, COMDATA INC, 58.12, FUEL 31, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 32, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 33, FIZZ-O WATER COMPANY, 26.85, BOTTLED WATER 34, Gster Cleaning, 750.00, JANITORIAL 35, CREEK COUNTY SHERIFF, 2050.00, TAX WARRANT SERVICE 36, TM CONSULTING INC, 1595.00, IT Support 37, WACOM SYSTEMS, 90.00, Supplies 38, MERRIFIELD OFFICE SUPPLIES, 98.95, Supplies;RFD-ST 6, ARMSTRONG BANK, 3510.71, BANK PAYMENT; RM&P 6, KELLPRO COMPUTER SOLUTIONS, 40694.44, SOFTWARE; SH Svc Fee 30, BENCHMARK GOVERNMENT SOLUTIONS LLC, 9041.60, FOOD FOR INMATES. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#24-3 Purchase One or More 1994 or Newer Fire Pumper Truck(s) for Silver City Fire Department and award per recommendation of Brett Whitten, Silver City Fire to Command Fire Apparatus, in the amount of $39,000.00. This was the only bid submitted. Whitten stated this was one of the two trucks they had been looking at. We have researched this truck and think it will suit our needs and the community's needs, as well. The other truck we had some concerns of rust issues, but they did not bid. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to cancel Bid#24-2 Construction of Storage building located at 316 E. Lee Avenue. Stephens stated that BKL never had discussion with the City of Sapulpa on requirements or codes, so there is some altering of the original design plan that has to be made. The bid was due next Monday, August 14 and we don't want anyone wasting their time on a bid that will be changed. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Anthamatten to sign Resolution#2024-128 removing Randi Hill as Receiving Officer and adding Tina Trout for the Creek County Extension Office Accounts 0001-1-0900-1110/E1A, 0001-1-0900-1310/E1C, 0001-1-0900-2005/E2, 0001-1-0900-4110/E3. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Anthamatten to sign Resolution#2024-129 removing Lisa Riddle as Receiving Officer and adding Andrew Goforth for District Attorney Office's Accounts 0001-1-2000-1110/A1A, 0001-1-2000-2060/A6. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Stephens to approve and/or renew the following contracts for 2023-2024 fiscal year Olive Public Schools Inter-Cooperative Agreement; Patriot Security Systems, Inc for District #1 and District #2 and Patriot Security Systems, Inc for Election Board and Resolution #2023-129A Ratification of ProKlean of Oklahoma for the Election Board. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #12: DISCUSSION ONLY/NO ACTION to consider using $32,727.00 of deductible funds to pay for a Sheriff Deputy vehicle which was totaled upon being sideswiped by a tow truck on July 18, 2023. Bret Bowling, stated he disagreed that this should not be taken out deductible fund, I was not sure if this was a procedure process. We had been working an accident with Oklahoma Highway Patrol on the Turnpike, when the tow truck sideswiped and totaled the vehicle. Insurance stated they will recover from the Tow Company and this does not even cover the total replacement cost of the vehicle. The Board asked the Sheriff to look into why we are being asked to use our deductible fund and report back to the Board next week.
Item #13: Motion was made by Stephens and seconded by Whitehouse to allow the Chairman to sign the Reimbursement Contract between the Department of Environmental Quality (DEQ) and the Creek County Commissioners for an Environmental Officer Grant for the Sheriff up to $32,000.00. Bowling stated this is our third year in participating in this grant. We have been able to have a couple of dump days for our county. We would like to do more, but this is restricted on how much funds we can receive. Mortazavi asked Bowling if he knew when he would be reimbursed for the past two years grants. You had borrowed from your Sheriff Service Fee account to fund this grant on a reimbursement basis and we still have not received to our knowledge the reimbursement to pay back the account. The Auditor's typically like to see that money paid back within the same fiscal year. Bowling stated he will look into it. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Anthamatten to approve Utility Permit from EnSafe/Ecolab, Inc. per County Specs for Permanent Motoring Well with Flush Mount Completion by vertical Permanent Monitoring Well with Flush Mount Completion for ODEQ, size of line 2", size of casing 2" to cross S. 61st W. Avenue (6585) approximately 0.19 miles S. of HWY 66 intersection, further described as 350' S. of the N.W. corner of the NE1/4 of the SW1/4 of Section 5, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Steven Bell for waterline by open cut, boring, size of line 8" to parallel S. 385th W. Avenue approximately S. of 241st & 385th W. Avenue, further described as 2600' S. of Section 2, T15N, R8E in District #3. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2023-130 directing the Creek County Treasurer to credit the Creek County Commissioners Account 0001-1-2000-1233/R5 for workman's compensation in the amount of $18,046.34 with funds received from the Treasurer's Cash Voucher Resale Salary Fund 1220-1-0600-1110/CV2 in the amount of $72.72; Creek County Clerk's Preservation Fund 1209-1-1000-1130/CCPF1 in the amount of $22.18; Creek County Court Clerk's Payroll Fund 1211-1-1900-1110/PFCC in the amount of $130.32; Assessor's Reval Payroll Fund 0001-1-1700-1110/H4 in the amount of $128.40; Sheriff E-911 Phase II Fund 1201-2-3601-1110/E911 in the amount of $33.70; Sheriff County Jail Maintenance Salary Fund 1315-2-0400-1110/CJM1A in the amount of $10,974.31; Sheriff's Juvenile Justice Center Payroll Fund 1317-2-0400-1110/JJC1A in the amount of $5,900.25; Sheriff's Service Fees Salary Fund 1226-2-0400-1110/SSF1A in the amount of $80.53; Sheriff's Service Fees Courthouse Security Salary Fund 1226-2-3500-1110/SSF9 in the amount of $418.61; Sheriff's Service Fee OK Highway Safety Grant Fund 1526-2-0400-1110/SSF15 in the amount of $110.53; Sheriff's Trash Cop Fund 1229-2-0400-1110 in the amount of $174.79, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. None at this time. (1) Motion was made by Whitehouse and seconded by Stephens Motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Funds for 301st W. Avenue from HWY 48 W. 1 mile to S. 369th W. Avenue Project for District 3, in the amount of $100,831.50. Project#1566-6.1-4300-4110(J). Whitehouse stated this will tie into another project done by Creek Nation about 8 years ago. We are trying to get this done by next week before Gypsy School starts. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Public Comment: Mortazavi stated the Counties Budget Meeting will be Thursday, August 10th and Friday, August 11th, at 9:30 a.m. located in the old Commissioner's Meeting Room.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:46 a.m. to adjourn and meet again 8-14-23. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.