2023-5-22 Meeting Minutes
May 22, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, May 22, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of May 15, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfer $29,958.54 from 7207-1-0100-1110 Mental Health Court Mental Health FY2022-2023 to 7207-1-0100-2005 Mental Health Court Mental Health FY2023; Blanket Purchase Orders #6432 - 6463; Purchase Orders # 2022-2023 911 Phone 259, A T & T, 1882.14, UTILITY 260, OKLA DEPT OF PUBLIC SAFETY, 575.00, FEES 261, A T & T MOBILITY, 181.36, CELL PHONE SERVICE 262, A T & T, 525.00, INTERNET SERVICE; ARPA 2021 43, Turn Key Health Clinics LLC, 10326.75, PROFESSIONAL SERVICES 44, DUNHAM ASPHALT SERVICE INC, 97417.10, ROAD MATERIALS; CBRI 87, DUNHAM ASPHALT SERVICE INC, 8014.74, MATERIAL 88, DIRECT DISCOUNT TIRE, 1210.68, Tires 89, DIRECT DISCOUNT TIRE, 2458.02, Tires; CH Improv-ST 11, CREEK CO PUBLIC FACILITIES, 102982.25, Agreement; General 3078, Thompson Reuters- West, 375.95, Law Books & Services 3079, Thompson Reuters- West, 2361.56, Law Books & Services 3080, A T & T, 41.23, SERVICE 3081, Standley Systems, 172.43, COPIER CHARGES 3082, MERRIFIELD OFFICE SUPPLIES, 6.78, SUPPLIES 3083, MERRIFIELD OFFICE SUPPLIES, 36.36, SUPPLIES 3084, Amazon Capital Services, 280.23, EQUIPMENT 3085, XEROX CORP, 55.00, SERVICE 3086, MERRIFIELD OFFICE SUPPLIES, 774.55, Supplies 3087, FIZZ-O WATER COMPANY, 44.70, BOTTLED WATER 3088, FIZZ-O WATER COMPANY, 39.80, BOTTLED WATER 3089, MERRIFIELD OFFICE SUPPLIES, 248.55, Supplies 3090, A & M ELECTRIC INC, 915.20, PARTS AND LABOR 3091, HUDSON PLUMBING HEATING AIR CONDITIONING INC, 983.00, Labor & Materials 3092, AIR COMFORT INC, 129.00, PARTS AND LABOR 3093, WESTLAKE ACE HARDWARE OK-020, 178.43, PARTS & SUPPLIES 3094, Elder Water Consulting Inc, 165.00, SUPPLIES AND SERVICE 3095, CINTAS CORPORATION NO 2, 128.55, SUPPLIES 3096, A T & T MOBILITY, 82.31, UTILITY 3097, Amazon Capital Services, 50.09, SUPPLIES 3098, MERRIFIELD OFFICE SUPPLIES, 165.09, SUPPLIES 3099, O N G, 293.50, Utilities 3100, EAST CENTRAL ELECTRIC COOP, 387.00, Utilities 3101, EAST CENTRAL ELECTRIC COOP, 488.00, Utilities 3102, CREEK CO HOME FINANCE AUTH, 2100.00, Rent 3103, Symmetry Energy Solutions LLC, 71.12, Utilities 3104, FIZZ-O WATER COMPANY, 33.80, WATER 3105, CITY OF SAPULPA, 923.46, Utilities 3106, CITY OF BRISTOW, 3250.00, Rent 3107, HAMILTON, GUNNER, 50.00, ELECTION ASSISTANCE 3108, CINTAS CORPORATION NO 2, 15.00, SERVICE 3109, A T & T MOBILITY, 189.41, UTILITY 3110, CINTAS CORPORATION NO 2, 15.00, Maintenance 3111, Amazon Capital Services, 82.15, SUPPLIES 3112, Midtown Auto & Diesel Repair Inc, 159.89, CCSO VEHICLE REPAIRS 3113, Amazon Capital Services, 18.80, BATTERY 3114, UNITED TACTICAL SYSTEMS, 188.00, EQUIP/SUPPLIES/ETC 3115, Midtown Auto & Diesel Repair Inc, 965.77, CCSO VEHICLE REPAIRS 3116, A T & T MOBILITY, 3281.94, CELL PHONE SERVICE 3117, BRISTOW TIRE & AUTO SERVICE, 137.27, TIRES/DEPUTY CARS 3118, A & W TOWING INC, 192.00, TOW CHARGE 3119, MERRIFIELD OFFICE SUPPLIES, 187.18, OFFICE FURNITURE 3120, U S Cellular, 63.87, SERVICE 3121, Simply Scentsational, 36.00, AIR FRESHENERS 3122, CINTAS CORPORATION NO 2, 45.00, SERVICE AGREEMENT 3123, CINTAS CORPORATION NO 2, 37.14, MEDICAL SUPPLIES 3124, MERRIFIELD OFFICE SUPPLIES, 69.64, Supplies; Health 382, Okla State Dept Of Health, 67648.76, Salary/Benefits 383, DEARINGERS PRINTING, 195.00, Supplies 384, HOLLON FIRE PROTECTION LLC, 195.00, INSPECTION 385, Pro Steam Carpet Cleaning, 85.00, CARPET CLEANING 386, SANOFI PASTEUR INC, 13756.22, VACCINATIONS 387, Vital Records Control, 273.32, SERVICE; Highway 1652, A T & T MOBILITY, 59.08, UTILITY 1653, A T & T MOBILITY, 266.27, Utilities 1654, MCCLEERY, JUSTIN, 75.00, Reimbursement 1655, A T & T MOBILITY, 227.33, Utilities 1656, O G & E, 581.73, Utilities 1657, AMERICAN T'S, 1152.90, UNIFORMS 1658, A & T OVERHEAD DOORS LLC, 3001.80, Parts & Labor 1659, CENTRAL TECHNOLOGY CENTER, 584.00, Training 1660, INFINITY CARPORTS, INC., 3843.00, MATERIAL 1661, UniFirst Holdings Inc, 1121.43, UNIFORM 1662, O G & E, 30.15, UTILITY 1663, OKLAHOMA TURNPIKE AUTHORITY, 61.32, PIKE PASS 1664, A T & T MOBILITY, 285.76, Utilities 1665, O G & E, 87.14, UTILITY 1666, O G & E, 315.14, UTILITY 1667, Dobbs Dozer Service, 1200.00, Repairs 1668, ARMSTRONG BANK, 2959.84, LEASE PYMT 1669, YELLOWHOUSE MACHINERY, 1210.00, equipment rental 1670, ARMSTRONG BANK, 2959.84, LEASE PYMT 1671, SNB BANK, 1556.98, PAYMENT 1672, SHUTERRA, LLC, 4600.00, SERVICE 1673, MIKE WOFFORD TRUCKING & GRADING LLC, 15908.13, HAULING 1674, MIKE WOFFORD TRUCKING & GRADING LLC, 15881.50, HAULING; Hwy-ST 651, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 734.00, SIGNS 652, WARREN CAT, 267.56, Parts & Labor 653, DISCOUNT TRAILERS, 322.70, PARTS & SUPPLIES 654, HOLT TRUCK CENTERS, 597.27, PARTS & SUPPLIES 655, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 360.20, SIGNS 656, P&K EQUIPMENT, 414.01, PARTS & REPAIR 657, WARREN CAT, 601.49, PARTS 658, MIKE WOFFORD TRUCKING & GRADING LLC, 8375.50, Screening/Crushing Service 659, Amazon Capital Services, 65.00, PARTS 660, DISCOUNT MOBILE GLASS, 295.00, windshield repair; Jail-ST 1050, A T & T MOBILITY, 431.01, CELL PHONE SERVICE 1051, Symmetry Energy Solutions LLC, 446.96, NATURAL GAS 1052, O G & E, 5001.82, UTILITIES ELECTRIC SERVICE 1053, O G & E, 173.42, UTILITIES ELECTRIC SERVICE 1054, O G & E, 73.89, UTILITIES ELECTRIC SERVICE 1055, GUARDIAN RFID, 11695.00, RENEWAL FEES 1056, ASPEN PLUMBING LLC, 350.00, CCJ PLUMBING SERVICES 1057, O N G, 257.18, UTILITIES GAS SERVICES; Juv Dent-ST 641, Trane Us Inc, 284.00, AIR CONDITIONER 642, SYSCO FOODS, 199.58, FOOD 643, A T & T MOBILITY, 154.67, CELL PHONE SERVICE 644, COX BUSINESS, 1701.51, Network Services 645, Amazon Capital Services, 28.05, JUVENILE DETENTION; Planning/Zoning 58, MERRIFIELD OFFICE SUPPLIES, 54.40, SUPPLIES; Resale 404, SAPULPA DAILY HERALD, 1933.14, PUBLICATION 405, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 406, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 407, MERRIFIELD OFFICE SUPPLIES, 342.51, Supplies 408, MERRIFIELD OFFICE SUPPLIES, 265.70, Supplies 409, MERRIFIELD OFFICE SUPPLIES, 46.06, Supplies; RFD-ST 81, Banner Fire Equipment Inc, 450.00, Boots 82, NAFECO, 448.57, Fire Hose; SH Commissary 52, TIGER CORRECTIONAL, 2480.95, Commissary; SH Svc Fee 270, Amazon Capital Services, 99.86, OFFICE SUPPLIES 271, I CARE AUTO GLASS & PARTS, 4540.77, CCSO VEHICLE REPAIRS 272, MERRIFIELD OFFICE SUPPLIES, 246.96, Tables 273, Turn Key Health Clinics LLC, 31678.87, MEDICAL SERVICES/JAIL 274, I CARE AUTO GLASS & PARTS, 1050.00, Vehicle Upfit 275, I CARE AUTO GLASS & PARTS, 1050.00, Vehicle Upfit 276, I CARE AUTO GLASS & PARTS, 1050.00, Vehicle Upfit 277, I CARE AUTO GLASS & PARTS, 1050.00, Vehicle Upfit 278, TIGER CORRECTIONAL, 6930.58, FOOD FOR INMATES; Tax Refunds 160, Tammy Ballard, 166.00, TAX CORRECTION 161, WELLS FARGO REAL ESTATE TAX SERVICE, 100.00, TAX CORRECTION 162, Jimmy & Rita Stephens, 119.00, TAX CORRECTION 163, Dawn Kinnin, 222.00, TAX CORRECTION 164, Jamie & Michael Headrick, 3942.00, TAX CORRECTION 165, Rodney & Kimberly Crall, 95.00, TAX CORRECTION 166, Rodney & Kimberly Crall, 96.00, TAX CORRECTION 167, Rodney & Kimberly Crall, 98.00, TAX CORRECTION 168, Michael Coldberg, 91.00, TAX CORRECTION 169, Buffalo Land Abstract, 594.00, TAX CORRECTION; Use-ST 5, HART DESIGNS ETC, 16421.50, SUPPLIES. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-60 rezoning request CCZ-2102 and lot split CCLS-2883-Michael and Lois Newman per recommendations of CCPC. Tract 1 will contain 1.19 acres more or less and will remain Light Residential. Tract 2 will contain 0.67 acres more or less rezoning from Light Residential to Commercial District to allow the continued use of existing business. Both tracts will meet all requirements. The tracts are surrounded by Light Residential, Agricultural, and the Town of Kiefer. Murray stated we did receive a call about the rezone. This will bring the existing 20-year business into compliance. Applicants are present. The CCPC recommended approval on 5-16-23, along with the Planning Office. Property located at 14311 S. 49th W. Ave, Kiefer, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-61 rezoning request CCZ-2104 and lot split CCLS-2891-Brandon and Julia Fiery per recommendations of CCPC. Tract 1 will contain .95 acres more or less and will remain Agricultural. Tract 2 will contain 15.2 acres more or less rezoning from Agricultural District to Light Residential for existing home. Both tracts will meet all requirements. There was no opposition. Applicant is present. The CCPC recommended approval on 5-16-23, along with the Planning Office. Property located at 20204 W. 66th St. S. Sand Springs, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-62 rezoning request CCZ-2105 and lot split CCLS-2897-Joe and Jessica Conley per recommendations of CCPC. Tract 1 will contain 140.77 more or less. Tract 2 will contain 1.73 acres more or less rezoning from Agricultural District to Residential Manufactured Home District for existing home. Tracts are surrounded by Agricultural. Both tracts will meet all requirements. We did receive a few calls. Applicant is present. The CCPC recommended approval on 5-16-23, along with the Planning Office. Property located at 19521 S. 145th W. Avenue Sapulpa, OK 74066.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-63 rezoning request CCZ-2106 and lot split CCLS-2889-RK Trust per recommendations of CCPC. Tract 1 will contain 1 acre more or less rezoning from Agricultural District to Light Residential District. Tract 2 will remain Light Residential and Agricultural District containing 6.96 acres more or less. Murray stated Tract 2 will have dual zoning. Tracts are surrounded by Light Residential and Agricultural. Both tracts will meet all requirements. There was no opposition. Murray stated this is just bringing the tracts into compliance. Applicant is present. The CCPC recommended approval on 5-16-23, along with the Planning Office. Property located at 29665 Old HWY 66 Bristow, OK.-Wendy Murray Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-64 rezoning request CCZ-2107-Brett and Dwaina Smith per recommendations of CCPC. Rezoning from Agricultural District to Light Residential for existing home. Tract will contain 1 acre more or less. Tract is surrounded by Agricultural and Residential. There was no opposition. Murray stated this is bringing the tract into compliance. Applicant is present. The CCPC recommended approval on 5-16-23, along with the Planning Office. Property located at 29625 Old HWY 66 Bristow, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-65 rezoning request CCZ-2103 and lot split CCLS-2888-HTN Properties LLC per recommendations of CCPC. Tract A is extending Commercial District to allow for future expansion containing .5 acres more or less. Tract A will be tied to the tract to the west. Tract B will remain Light Residential containing 8.5 acres more or less. Tracts are surrounded by Agricultural, Residential, Light Residential, Commercial and Industrial Districts. We have received several calls with concerns of odor, smells when the doors are open. Murray stated the conditions set by CCPC. Applicant is present. The CCPC recommended approval on 5-16-23, along with the Planning Office. Property located at 11131 W. 71St St. Sapulpa, OK 74066.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to sign Supplemental and Modification Agreement to the Project Maintenance, Financing, and Right-of-Way Agreement on JP3047304, STP-219D (109)CI, 30473(04) Bridge No. 23 over Tributary to Little Salt Creek to add federal funds and update estimates regarding project in the amount of $819,916.00, as follows $630,378.00 old funding table. New funding table $1,531,901.00, less $1,104,443.00 STBG Fund and $819,916.00 from CIRB Funds. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to acknowledge the State Auditor's Office audit of county financials pursuant to 19 O.S. § 171 and acceptance of engagement letters of the same. Warner stated this is for Fiscal Years ending 21 and 22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: DISCUSSION ONLY/NO ACTION on notice of audit report of the Circuit Engineering District #1 for the period of July 1, 2021, through June 30, 2022, by the State Auditor's and Inspector's Office. Stephens stated we will accept the audit and file with all the county audits.
Item #16: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-66 surplussing nine stackable chairs, two side tables, two wooden chairs and two sets of beam seats for the Sheriff's Office and Resolution#2023-66A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-67 removing Requesting/Requisitioning Officer Stephanie Brandsness and adding Anthony Beard for the Silver City Volunteer Fire Department Accounts 1321-2-8313-2005 and 1321-2-8313-4110. Mortazavi stated this request was sent in from the Fire Department. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Stephens and seconded by Warner to approve Transfer $79,006.38 from 1566-1-2000-2005 ARPA M&O Commissioners FY2022-2023 to 1566-1-2000-2005 ARPA M&O Commissioners FY2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) No Road and Bridge Projects at this time. (3) Motion was made by Stephens and seconded Whitehouse to approve the use of ARPA Payroll Funds for Feasibility Study for combined Emergency Management, Sheriff's Office, and 911 Call Center Building in the amount of $16,800.00. Project number 1566-1.14-0400-1110. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Stephens spoke about the request for the feasibility study. I have called BKL and Reed Designs. Reed never called back, so this price quoted is from BKL. The Board reviewed what the study will include. Brooke Delong expressed concern with the study that they include what it would cost to remove the asbestos and black mold from the current location. Stephens spoke to the Board about the recent Trust Meeting. The Trust is willing to help with the project proposed, as much as they can. Stephens informed the Board that we have received an External Request from Milfay Volunteer Fire Department for a water well. Mortazavi stated I have been forwarded a copy via email. We have done some research and cannot find where they have an active SAMS.GOV registration. We did find where they had one that expired in 2019. Mortazavi stated with any external requests the requestors, along with suggested vendors must be registered in SAMS.GOV and be active. We have been talking about this for the past year or two. Mortazavi confirmed with Andrew Goforth that all requestors must have an active SAMS.GOV registration and do not fall under the counties correct. Goforth stated correct, anyone receiving federal funds must be registered and be active, also have a UEI. Stephens stated the county has been lucky to receive the 13.9 million dollars in ARPA Funds and we have done projects that benefitted the whole county and not just a single area. We have learned along the way on what the funds could and could not be utilized on to the best of our abilities. I think we have a done a good job on the project chosen. At the end of the day, we have duty to apply the funds where it best serves the most people. We have allocated 1.5 million to water and sewer. We have been very transparent as to where the funds have been spent from equipment, command center, to our rural roads. We have equipment from Emergency Management that will service all of Creek County and not just a single department. I wished we had millions to give to people and I know some will be upset, but we do have to make a decision. With the Roads we have impacted the rural area and assisted with better roads for citizens, police, ambulance, schools and fire departments to travel on. I stand behind this project being needed and it is what will serve the most people in the county.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse to adjourn and meet again 5-30-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.