2023-11-6 Meeting Minutes
November 06, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 06, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 30, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contract from AtLink Broadband and Beyond for Freedom Hill Volunteer Fire Department; Monthly Appropriations; October Monthly Reports from Assessor; County Clerk, District Attorney, Election Board; Health Department and Treasurer; Transfer $3,000.00 from 0001-1-0600-2005 M&O Treasurer FY2023-2024 to 0001-1-2000-2005 M&O Commissioners FY2024; Error Correction $230.80 from 1570-1-2000-2005 M&O Commissioners FY2023-2024 to 1570-1-2000-2012 Interest Commissioners FY2024; $126.71 from 1570-1-2000-2005 M&O Commissioners FY2023-2024 to 1570-1-2000-2012 Interest Commissioners FY2024; Blanket Purchase Orders #2695 - 2730; Purchase Orders # 2023-2024 911 Phone 76, Cimarron Telephone Co, 193.26, Utilities 77, A T & T, 1391.77, Utilities 78, A T & T, 5540.80, Utilities; ARPA 2021 12, Rave Mobile Safety, 4000.00, LICENSE FEES; General 1143, DISTRICT ATTORNEYS COUNCIL #24, 13875.75, SALARY 1144, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 1145, DYNAMIC RECRUITING SPECIALIST, 565.50, TEMPORARY EMPLOYEE 1146, MCDOUGAL, STEPHANIE A., 154.79, TRAVEL 1147, Toothman, Olivia, 138.79, TRAVEL 1148, Self, Nancy, 54.95, TRAVEL 1149, Myers, Randi, 305.62, TRAVEL 1150, COX BUSINESS, 369.21, SERVICE 1151, A-1 REFUSE, 20.00, SERVICE 1152, O G & E, 231.62, UTILITIES 1153, Trout, Darrel, 300.00, JANITORIAL 1154, PATRIOT SECURITY SYSTEMS INC, 16.00, SERVICE 1155, Sams Club Direct, 439.96, Supplies 1156, FIZZ-O WATER COMPANY, 50.70, BOTTLED WATER 1157, Chestnut, Harrison, 35.37, TRAVEL REIMBURSEMENT 1158, Dirt Road Data, 1395.00, Professional Service 1159, ESI - Elite Systems Inc, 300.00, Labor & Materials 1160, ESI - Elite Systems Inc, 360.00, Labor & Materials 1161, COX BUSINESS, 321.66, Utilities 1162, FIZZ-O WATER COMPANY, 25.35, WATER 1163, A & M ELECTRIC INC, 115.00, PARTS AND LABOR 1164, Simply Scentsational, 192.00, AIR FRESHENERS 1165, FIZZ-O WATER COMPANY, 9.00, RENTAL 1166, CINTAS CORPORATION NO 2, 123.89, SUPPLIES 1167, SAPULPA DAILY HERALD, 412.05, BOCC MINUTES 1168, O G & E, 6747.87, Utilities 1169, MERRIFIELD OFFICE SUPPLIES, 1078.44, SUPPLIES 1170, COX BUSINESS, 114.79, UTILITY 1171, PATTEN, CPA, KERRY JOHN, 7475.00, PROFESSIONAL SERVICES 1172, MERRIFIELD OFFICE SUPPLIES, 684.82, SUPPLIES 1173, COX BUSINESS, 37.59, SERVICE 1174, OSU-CTP, 80.00, TRAINING REGISTRATION 1175, DO IT FOR ME GUY, LLC, 2175.00, LABOR AND MATERIALS 1176, DO IT FOR ME GUY, LLC, 1340.00, LABOR AND MATERIALS 1177, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 1178, Lampton Welding Supply, 26.80, RENTAL 1179, GUARDIAN ALLIANCE TECHNOLOGIES INC, 125.00, Surveillance System 1180, Okla Sheriffs Assoc, 24.00, Tags 1181, COMDATA INC, 14609.08, FUEL/DEPUTY CARS 1182, BRISTOW TIRE & AUTO SERVICE, 118.60, TIRES/REPAIRS/DEPUTY CARS 1183, Midtown Auto & Diesel Repair Inc, 88.22, CCSO VEHICLE REPAIRS 1184, ASSOCIATION OF COUNTY COMMISSIONERS OF OKLAHOMA, 95.00, CONFERENCE 1185, O G & E, 1005.70, UTILITIES ELECTRIC SERVICE 1186, A T & T, 500.00, GPS 1187, ADVANCED AUTO PARTS, 6.43, VEHICLE ACCESSORIES 1188, TRADITIONS FUNERAL & CREMATION SERVICES, INC, 225.00, CREMATION 1189, Fitgerald Ivy Chapel Funeral Home, 225.00, CREMATION 1190, WESTLAKE ACE HARDWARE OK-020, 56.18, Supplies 1191, Simply Scentsational, 36.00, AIR FRESHENERS 1192, PORTA-JOHN, 335.00, portable toilet 1193, CINTAS CORPORATION NO 2, 45.00, SERVICE 1194, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 1195, O G & E, 2402.27, UTILITIES 1196, CINTAS CORPORATION NO 2, 10.60, Supplies 1197, CREEK CO RURAL WATER D#3, 277.50, UTILITIES; Health 146, MCFARLAND, MARCELLA, 31.96, TRAVEL 147, Givings, Samantha, 108.73, TRAVEL 148, Gore, Courtney, 35.37, TRAVEL 149, TATE, DEBBIE, 210.91, TRAVEL 150, DEARMAN, SHEREE, 28.82, TRAVEL 151, ALFORD, ALMETRICE, 91.70, TRAVEL 152, DAVIS, SHERRIE D., 184.71, TRAVEL 153, Amazon Capital Services, 119.65, Supplies 154, Standley Systems, 279.13, MAINTENANCE AGREEMENT 155, PREFERRED BUSINESS SYSTEMS LLC, 719.19, OVERAGES 156, O G & E, 1127.80, UTILITIES 157, HOMETOWN JANITORIAL SERVICES, 1175.00, JANITORIAL 158, CITY OF SAPULPA, 921.93, Utilities 159, CONTINUED.COM, LLC., 178.00, CERTIFICATIONS 160, Dotcom Leasing LLC, 445.00, LEASE 161, MERRIFIELD OFFICE SUPPLIES, 491.87, SUPPLIES; Highway 576, TULSA GAS & GEAR, 238.31, PARTS/SUPPLIES 577, AMERICAN WASTE CONTROL INC, 62.00, TRASH 578, ATLINK SERVICES LLC, 324.95, SERVICE CONTRACT 579, WESTLAKE ACE HARDWARE OK-020, 89.99, PARTS/SUPPLIES 580, Capital One, 3398.68, SUPPLIES 581, Eagle Peak Monuments, 1075.00, Memorial 582, MERRIFIELD OFFICE SUPPLIES, 673.96, OFFICE SUPPLIES 583, THE QUAPAW COMPANY, 13294.58, ROAD MATERIALS 584, DRUMRIGHT UTILITIES, 73.19, Utilities 585, Republic Services #789, 187.93, SERVICE 586, Capital One, 342.48, SUPPLIES 587, ROBINSON, NICHOLAS R., 150.00, REIMBURSEMENT 588, VANORSDOL, LUKE, 150.00, REIMBURSEMENT 589, FLEET FUELS LLC, 13846.66, Fuel 590, HOPKINS PROPANE, 4875.65, PROPANE 591, Service Oklahoma, 30.00, 592, MIKE WOFFORD TRUCKING & GRADING LLC, 12774.76, HAULING; Hwy-ST 212, BATTERY OUTFITTERS, INC, 122.14, PARTS & SUPPLIES 213, DRUMRIGHT TIRE, 250.00, PARTS & SUPPLIES 214, PETROLEUM MARKETERS EQUIP CO, 195.42, PARTS & SUPPLIES 215, RAMBIN PETROLEUM INC, 615.00, OIL, HYD FLUID & GREASE 216, PATTON'S FIELD SERVICE, LLC, 598.59, Repairs; Jail-ST 343, WESTERN FIRE PROTECTION, 650.00, SPRINKLER HEADS 344, COMDATA INC, 2643.08, FUEL/JAIL TRANSPORTS 345, EMPIRE PAPER COMPANY, 327.49, JAIL CLEANING SUPPLIES; Juv Dent-ST 214, BRISTOW TIRE & AUTO SERVICE, 41.10, CCJ VEHICLE REPAIRS 215, COMDATA INC, 574.92, Fuel 216, TULSA TECH, 355.00, Training 217, TULSA TECH, 330.00, Training 218, BRISTOW TIRE & AUTO SERVICE, 665.20, Tires 219, MERRIFIELD OFFICE SUPPLIES, 162.21, JUVENILE DETENTION 220, MERRIFIELD OFFICE SUPPLIES, 780.00, Furniture 221, Amazon Capital Services, 29.92, JUVENILE DETENTION 222, DISH NETWORK, 128.01, CABLE 223, A T & T, 67.37, INTERNET SERVICE 224, Williams Grocery, 39.17, FOOD 225, Williams Grocery, 50.26, FOOD; Mental Health 16, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 17, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 18, SMITH, LISA ANN, 550.00, CONTRACT LABOR 19, Smith, Ed Jr, 1650.00, CONTRACT LABOR 20, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR; Planning/Zoning 22, DO IT FOR ME GUY, LLC, 6815.00, Labor & Materials 23, Amazon Capital Services, 33.99, SUPPLIES 24, MERRIFIELD OFFICE SUPPLIES, 32.47, SUPPLIES 25, WALKER COMPANIES, 89.00, NOTARY; Resale 142, TM CONSULTING INC, 85.00, IT Support 143, TM CONSULTING INC, 1595.00, IT Support 144, CREEK COUNTY SHERIFF, 1950.00, TAX WARRANT SERVICE 145, Gster Cleaning, 600.00, JANITORIAL 146, FIZZ-O WATER COMPANY, 53.70, BOTTLED WATER 147, TM CONSULTING INC, 7740.19, EQUIPMENT 148, LOWES CREDIT SERVICES, 461.44, Flooring 149, TM CONSULTING INC, 1213.97, IT Support 150, MERRIFIELD OFFICE SUPPLIES, 1560.00, REFRIGERATOR 151, MERRIFIELD OFFICE SUPPLIES, 545.00, FURNITURE 152, MERRIFIELD OFFICE SUPPLIES, 1185.69, Supplies 153, MERRIFIELD OFFICE SUPPLIES, 116.45, Supplies 154, WACOM SYSTEMS, 65.00, LABOR 155, MERRIFIELD OFFICE SUPPLIES, 110.18, Supplies; RFD-ST 30, ARMSTRONG BANK, 3510.71, BANK PAYMENT; SH Svc Fee 93, I CARE AUTO GLASS & PARTS, 5674.70, CCSO VEHICLE REPAIRS 94, KPS STRIPING, 475.00, Vehicle Upfit 95, I CARE AUTO GLASS & PARTS, 9995.10, CCSO VEHICLE REPAIRS 96, BENCHMARK GOVERNMENT SOLUTIONS LLC, 8228.46, FOOD FOR INMATES. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Flock Safety Camera Contract for the Sheriff's Office, in the amount of $41,266.66. Joe Thompson, Under-Sheriff addressed the Board with concerns of the contract and privacy. Thompson spoke about the intended use of the Flock system. This is a license plate reader that uses anonymized data that can store in a national data base. Each entity has to give permission to share their data with other agencies. This information as stated in contract is retained for 30-days. We are able to monitor and place parameters on the search tools, the system can also be audited to ensure that all searches are within the authorized proper use of the system. As many of you know that anyone even the government can misuse something, but we as elected officials are here to monitor and prevent that from happening within our departments. We are here to make sure the government is not over reaching and violating our rights and we are here to defend the constitution. Thompson stated he hears the concerns of the citizens with misuse of information, privacy issues and the government overreaching into our freedom as citizens. But we are confident in the software and the capability that it has to be utilized in the right way to make our community. The Board stated they have full confidence in the Sheriff that the intention of the system will be used in the correct way, to benefit all citizens with our county becoming a safer place. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-107A disposing of a 2000 International Fuel Truck INV#192-302-0029 Serial #1HTSCABMOYH255916 to Alex Portillo, sold through Purple Wave, in the amount of $5,600.00. Warner stated this is the second part of the Resolution that was approved for surplussing a month or so ago. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from One Gas Inc. per County Specs for ¾" natural gas pipeline by boring, size of line ¾", to cross 6359 S. 78th W. Ave approximately 0.60 miles E. & 2.92 miles N. of the Turner Turnpike & SH 364, further described as 1,477' S. of the N.W. corner of Section 6, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No Road and Bridge Projects at this time.
Public Comment: NONE
Item #11: A motion was made by Stephens and seconded by Whitehouse at 9:51 a.m. to recess until 11:00 a.m. for a conference call selecting bridge inspection firms from ODOT approved list. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Stephens called the meeting back to order at 11:00 a.m. Roll call Stephens present, Warner present, Whitehouse present.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-187 selecting Guy Engineering, as Creek Counties bridge inspector starting April 01, 2024, through March 31, 2026. The Board interviewed the following companies: Burgess & Niple, Inc., Garver, Guy Engineering, Consor Engineers, LLC and Walter P. Moore. All documentation was turned into the clerk for selection. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Adjournment: Motion was made by Stephens and seconded by Warner at 12:40 p.m. to adjourn and meet again 11/13/23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.