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2023-12-27 Meeting Minutes

For a printable version of the December 27, 2023 Meeting Minutes (which includes all content as listed below), click here.

December 27, 2023

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Wednesday, December 27, 2023 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.

 Item #2: Statement of compliance with open meetings act-Chairman.

 Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of December 18, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

 Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contract from JRW Inc, dba Financial Equipment Company for the Treasurer; Blanket Purchase Orders #3555- 3604; Purchase Orders #2023-2024 911 Phone FEES 54 OKLA DEPT OF PUBLIC SAFETY 575.00; PHONE & INTERNET SERVICES 3527 A T & T 620.28; UTILITY 3464 A T & T 1882.14; ARPA 2021 ROAD MATERIALS 1872 APAC CENTRAL INC 10471.15; 1875 APAC CENTRAL INC 92261.55; 1876 APAC CENTRAL INC 40941.60; 1877 APAC CENTRAL INC 92261.55; Assr Rev Fee SUPPLIES 3388 MERRIFIELD OFFICE SUPPLIES 14.78; General AIR FRESHENERS 2971 Simply Scentsational 36.00; AWARDS 3069 Sheridan Buckle Company 3230.00; BOCC MINUTES 3460 SAPULPA DAILY HERALD 637.50; BOTTLED WATER 1782 CULLIGAN OF TULSA 31.50; BRAKES/DEPUTY CAR 3384 Midtown Auto & Diesel Repair Inc 165.08; CCSO INTERNET AND PHONE SERVICE 3538 COX BUSINESS 1150.17; CCSO VEHICLE REPAIRS 2437 Midtown Auto & Diesel Repair Inc 88.22; 2548 Midtown Auto & Diesel Repair Inc 290.26; 3348 Midtown Auto & Diesel Repair Inc 99.25; CELL PHONE 3012 A T & T MOBILITY 729.99; COMPUTER 3085 CASTLECOM LLC 1847.14; COPIER CHARGES 3042 Standley Systems 198.30; CREMATION 3481 Serenity Funerals & Crematory 225.00; EMPLOYEE ASSISTANCE PROG 3462 COMMUNITYCARE EAP 172.70; GPS 3476 A T & T 350.00; insurance - cobra 3414 Guardian 77.58; 3415 COMMUNITY CARE INSURANCE 657.87; IT Support 65 CASTLECOM LLC 1885.00; Labor & Materials 2476 HUDSON PLUMBING HEATING AIR CONDITIONING INC 485.00;OFFICE SUPPLIES 3409 Amazon Capital Services 122.95; OPEN/CLOSE GRAVE 3404 GREEN HILL FUNERAL HOME 425.00; Professional Service 2709 Dirt Road Data 2016.00; PROFESSIONAL SERVICES 3110 INCOG 3333.33; RECYCLE SERVICE 2504 SHOW INC. 135.00; Rent 3482 CREEK CO HOME FINANCE AUTH 2100.00; REPLACE WINDSHIELD 3370 DISCOUNT MOBILE GLASS 325.00; SERVICE 1919 A T & T MOBILITY 27.36; 2965 AMERICAN WASTE CONTROL INC 205.80; 2975 U S Cellular 76.01; SUPPLIES 3402 MERRIFIELD OFFICE SUPPLIES 209.97; TEMPORARY EMPLOYEE 3009 DYNAMIC RECRUITING SPECIALIST 870.00; 3010 DYNAMIC RECRUITING SPECIALIST 870.00; TRAVEL REIMBURSEMENT 3472 Chestnut, Harrison 88.42; Utilities 3174 COX BUSINESS 1203.44; 3403 CITY OF SAPULPA 712.11; 3477 Symmetry Energy Solutions LLC 808.14; UTILITY 3050 A T & T MOBILITY 82.93; 3053 A T & T MOBILITY 210.84; WEB DOMAIN 3483 BROOKS JEFFREY MARKETING INC 300.00; Health LAWN CARE 3314 MARK CROMWELL 175.00; Salary/Benefits 3150 Okla State Dept Of Health 69456.20; TRAVEL 3315 Douthat, Hannah 453.26; Highway BOOTS 3525 Watts, Randy 150.00; CULVERTS 1726 FENSCO INC 2885.60; DRUG SCREENING 1243 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 298.00; EMPLOYEE ASSISTANCE PROG 3478 COMMUNITYCARE EAP 60.50; HAULING 3291 MIKE WOFFORD TRUCKING & GRADING LLC 7508.06; OFFICE SUPPLIES 1501 MERRIFIELD OFFICE SUPPLIES 342.21; 2608 MERRIFIELD OFFICE SUPPLIES 26.76; PARTS & SUPPLIES 949 TULSA NEW HOLLAND 88.11; PAYMENT 3143 SNB BANK 1556.98; SERVICE 3413 P&K EQUIPMENT 418.20; SERVICE CONTRACT 2603 EMCO TERMITE & PEST CONTROL INC 70.00; SIR TEST 3151 TotalSIR 36.50; SUPPLIES 1364 CROWN PRODUCTS INC 41.40; TESTING 2584 TotalSIR 36.50; TRAINING 2648 OSU-CTP 65.00; Utilities 2147 A T & T MOBILITY 162.57; 2558 O G & E 387.65; 2565 O G & E 166.51; 2952 O G & E 640.53; UTILITY 2923 A T & T MOBILITY 59.70; 3128 A T & T 294.60; 3136 O G & E 87.84; 3145 O N G 262.62; WATER BILL 2566 CREEK CO RURAL WATER D#2 62.13; Hwy-ST ASPHALT 2480 APAC CENTRAL INC 7608.25; MATERIAL 2697 ANCHOR STONE COMPANY 12575.88; PARTS & SUPPLIES 2279 DRUMRIGHT TIRE 130.00; 2281 NAPA AUTO PARTS 351.55; Tires 3383 DIRECT DISCOUNT TIRE 910.38; 3411 DIRECT DISCOUNT TIRE 90.00; Jail-ST Ccj maintenance kitchen 3108 General Parts LLC 6146.55; 3205 General Parts LLC 457.61; CCJ OFFICE SUPPLIES 3468 MERRIFIELD OFFICE SUPPLIES 38.07; CCJ PLUMBING SERVICES 3536 ASPEN PLUMBING LLC 135.00; CCJ VEHICLE REPAIRS 3320 Midtown Auto & Diesel Repair Inc 186.52; INTERCOM REPAIR 2322 ELECTRONIC CONTRACTING COMPANY 2295.00; IT Support 58 CASTLECOM LLC 1885.00; JAIL CLEANING SUPPLIES 3397 EMPIRE PAPER COMPANY 1389.16; Lighting 3208 VOSS ELECTRIC CO DBA VOSS LIGHTING 1394.30; MAINTENANCE AGREEMENT 163 AIRCO SERVICE INC 1870.63; NAT GAS/JAIL 3470 Symmetry Energy Solutions LLC 716.78; OFFICE SUPPLIES 3396 MERRIFIELD OFFICE SUPPLIES 18.00; TASER/SUPPLIES 1972 AXON ENTERPRISES INC, DEPT 2018 1770.00; UTILITIES ELECTRIC SERVICE 3463 O G & E 3788.87; 3466 O G & E 108.35; 3479 O G & E 76.13; UTILITIES GAS SERVICES 3473 O N G 279.63; UTILITIES WATER 3469 CITY OF SAPULPA 3305.54;Juv Dent-ST IT Support 4 CASTLECOM LLC 1885.00; Network Services 3480 COX BUSINESS 1774.06; UTILITIES GAS SERVICES 3546 O N G 854.21; Resale SERVICE 2309 A T & T 41.23; Supplies 3406 MERRIFIELD OFFICE SUPPLIES 394.19; 3416 MERRIFIELD OFFICE SUPPLIES 2320.76; RFD-ST BANK PAYMENT 3424 AMERICAN HERITAGE BANK 1371.57; Skid Unit 2876 MTECH INC 5235.75; RM&P Managed It Services 2161 CASTLECOM LLC 1579.00; Tax Refunds TAX CORRECTION 40 William R Rogers 504.00; 41 Alvin And Anjeanette Walbran 104.00; 42 Douglas & Lynn Purdie Rev Liv Trust 2276.00; 43 Seth & Shannon Bland 1519.00; 44 Teresa Kennedy 349.00; 45 Michael Armer 690.00; 46 Terry Or Becky Jaggers 120.00; 47 Moses Enterprises Llc 69.00; 48 Annetta Davidson 41.00; 49 Wesley D Sweger 483.00; 50 Mark & Debra Kennedy 1072.00; 51 Corelogic Centralized Refunds 3061.00; 52 Corelogic Centralized Refunds 1072.00; 53 Corelogic Centralized Refunds 893.00; 54 Corelogic Centralized Refunds 1356.00; 55 Corelogic Centralized Refunds 1968.00; 56 Corelogic Centralized Refunds 2747.00; 57 Corelogic Centralized Refunds 811.00; 58 Corelogic Centralized Refunds 648.00; 59 Thomas Musick 398.00; 60 CREEK COUNTY TREASURER 2.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to donate property to the City of Drumright located at the N.W. corner of S. Creek and Seconded St., in Drumright. Warner stated this piece of property has been on the agenda over the years, we have tried selling this piece, as well. We had a bid and had a buyer, but the bidder did not bid 80% of the value. This property has become a place for squatters and the City has been called out to the property several times for fires. This has been a team effort to get the City to take the property, they have agreed to cleanup the lot, if the County donates it. Hopefully, this property can be placed back on the tax roll and become a useful asset. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Stephens and seconded by Warner to pass item for one week until 1-2-24 for the Treasurer to give an update on discussion and possible action to sign a resolution regarding the apportionment of the Resale Property Fund for Creek County. Stephens stated the Treasurer it out sick and would like Mr. Engleman to give the Board an update on this. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to pass item for one week until 1-2-24 to define the members on discussion and possible action to establish a 911 service workgroup consisting of various members of responding, dispatching, and call-taking agencies in Creek County. Warner stated he is ready to make a motion to create this board or trust, this will be a decision of the board. We need this to move forward regardless of what happens with the ESN numbers. There is no better time to update our systems than now with the new state funding coming. This can assist with operations, facilities and training. There was discussion with Stephens on who are the members and what is the structure of the board. I am for this, but I am not for developing something not defined and able to hold accountable for defining the process. I would like to see monthly reports, to keep the board motivated in coming to a solution. Warner stated whether that be one or more PSAP's. This board would consist of representation from all PSAP members, Rural Fire Departments, Ambulance and Rural Police. I am open to have a co-or tri chairman, as well so meeting can continue if one cannot be present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Warner to authorize the Sheriff to request a change of the county Emergency Service Numbers (ESN) to reflect county jurisdiction for the 911 Public Safety Answering Point (PSAP)-Bret Bowling, Sheriff. The Board discussed this item and all agreed this is the right thing to do. There has been some research done and the Board does not have the authority to change the ESN numbers or consolidate the PSAP's, we can merely support the Sheriff's request in changing the jurisdictions. Ultimately, the decision will be made by the State 911 Board. The Board reviewed the process that will take place, all PSAP holders will be notified and have a chance to dispute. The end decision will come from the State. Stephens touched base on the clarification of the agenda item from the past, making it more transparent on the Sheriff's intent is to merely request the changings to include his jurisdiction of unincorporated areas of the county. Whitehouse also added any PSAP holder can send a request in to the state, just like the Sheriff is doing. This is just starting the process for further discussions and hoping to come to a decision that benefits the citizens of the county. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to sign letter of support for the Sheriff's Office to apply for funds from Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) Program, in the amount of $228,853.00. Sheriff Bowling stated this is just the first step in applying for the grant, there are other counties that will be also applying. The Board asked what services the Sheriff will provide if given the grant. Bowling stated mental health services, medications, which would be therapeutic. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to approve the contract with Show, Inc. for the Sheriff's Office for the remainder of the 2024 year for shredding services, in the amount of $55.00 per locked cart.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to award Bid#24-8 6 Month Bridge and HWY Materials and Professional Services as designated by District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated will be getting ready to submit the quarterly report this month.  (1) Motion was made by Whitehouse and seconded by Warner to approve the use of ARPA Funds for S. 465th from 261st St. to 291st using $169,000.00 of ARPA money and the remaining will be supplemented with REAP Grant and OneOk Inc. monies, Whitehouse stated this is a three-mile project and S. 181st W. Ave in Bristow in the amount of $99,871.20. Projects in District #3, Project#1566-6.1-4300-4110(K).

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:42 a.m. to adjourn and meet again 1-2-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.