2023-7-10 Meeting Minutes
July 10, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 10, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of July 03, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Appropriations, June Monthly Reports from County Clerk, Treasurer, District Attorney, Health Department, Sheriff, OSU Extension Services, Assessor and Election Board; Transfers $189,480.62 from 1251-3-6701-2005 Opioid Commissioners FY2022-2023 to 1251-3-6701-2005 Opioid Commissioners FY2024; $40,732.99 from 0001-1-3200-2005 Metro Planning Commissioners FY2023-2024 to 0001-1-2000-6010 City of Sapulpa Commissioners $14,999.99 and 0001-1-2000-6310 INCOG Commissioners $25,733.00 FY2024; $21,963.00 from 1204-1-1600-2005 Rev Fee Assessor FY2022-2023 to 1204-1-1600-2005 Rev Fee Assessor FY2024; $22,561.80 from 7207-1-0100-2005 Mental Health District Attorney FY2022-2023 to 7207-1-0100-2005 Mental Health District Attorney FY2024; $3,040,000.00 from 1566-1-2000-1110 ARPA Payroll Commissioners FY2022-2023 to 1566-1-2000-1110 ARPA Payroll Commissioners FY2024; $52,988.31 from 1566-1-2000-2012 ARPA Interest Commissioners FY2022-2023 to 1566-1-2000-2012 ARPA Interest Commissioners FY2024; $429,387.80 from 1566-1-4300-4110 ARPA-D3 Commissioners FY2022-2023 to 1566-1-4300-4110 ARPA-D3 Commissioners FY2024; $214,285.71 from 1566-1-7039-4110 ARPA-RWD-1 Commissioners FY2022-2023 to 1566-1-7039-4110 ARPA-RWD-D1 FY2024; $214,285.71 from 1566-1-74039-4110 ARPA-Kellyville Commissioners FY2022-2023 to 1566-1-74039-4110 ARPA-Kellyville Commissioners FY2024; $214,285.71 from 1566-1-74052-4110 ARPA-Oilton Commissioners FY2022-2023 to 1566-1-74052-4110 ARPA-Oilton Commissioners FY2024; $214,038.83 from 1566-1-74030-4110 ARPA Drumright Commissioners FY2022-2023 to 1566-1-74030-4110 ARPA Drumright Commissioners FY2024;Blanket Purchase Orders #394 - 424; Purchase Orders # 2022-2023 CBRI 98, MIKE WOFFORD TRUCKING & GRADING LLC, 5250.00, MATERIAL 99, T H ROGERS LUMBER CO, 39.95, SUPPLIES 100, MIKE WOFFORD TRUCKING & GRADING LLC, 15860.16, HAULING; General 3525, COX BUSINESS, 366.98, SERVICE 3526, QUILL CORP, 149.99, FURNITURE 3527, WILLHITE, JENNIFER L., 78.60, TRAVEL 3528, COX BUSINESS, 177.19, SERVICE 3529, FIZZ-O WATER COMPANY, 17.90, WATER 3530, FIZZ-O WATER COMPANY, 9.00, RENTAL 3531, EMERGENCY POWER SYSTEMS, INC, 474.75, SUPPLIES AND SERVICE 3532, LOWES CREDIT SERVICES, 98.40, MATERIALS 3533, WESTLAKE ACE HARDWARE OK-020, 36.96, PARTS & SUPPLIES 3534, OKLAHOMA DEPARTMENT OF LABOR, 675.00, INSPECTION 3535, SAPULPA DAILY HERALD, 335.55, BOCC MINUTES 3536, OTA PIKEPASS CENTER, 27.76, Tolls 3537, Amazon Capital Services, 28.98, SUPPLIES 3538, Amazon Capital Services, 438.60, SUPPLIES 3539, CHARM TEX, 460.10, INMATE SUPPLIES 3540, FIRETROL, 278.00, FIRE EXTINGUISHER 3541, Evident, 165.50, Field Testing Supplies 3542, TEDDER INDUSTRIES LLC, 1494.00, ACCESSORIES 3543, GUARDIAN ALLIANCE TECHNOLOGIES INC, 185.00, Surveillance System; Health 448, Okla State Dept Of Health, 69707.65, Salary/Benefits 449, ALFORD, ALMETRICE, 254.66, TRAVEL 450, SMITH, BETH, 45.85, TRAVEL 451, TATE, DEBBIE, 320.95, TRAVEL 452, Cook, Deeanna, 455.23, TRAVEL 453, Kayla McElroy, 60.26, TRAVEL 454, DAVIS, SHERRIE D., 139.38, TRAVEL 455, CITY OF BRISTOW, 113.63, UTILITIES 456, HOMETOWN JANITORIAL SERVICES, 1175.00, JANITORIAL 458, Autry Technology Center, 6.00, CERTIFICATIONS 459, VIP Voice Services, 835.00, SERVICE 460, Autry Technology Center, 300.00, TRAINING 461, Douthat, Hannah, 892.04, TRAVEL 462, Autry Technology Center, 24.00, RENEWAL FEES 463, SANOFI PASTEUR INC, 444.45, test kits 464, O N G, 1443.08, UTILITIES; Highway 1862, COMDATA INC, 976.90, DIESEL FUEL/GAS 1863, KIRBY-SMITH MACHINERY, 111.08, PARTS/SUPPLIES 1864, Capital One, 67.08, SUPPLIES 1865, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 1321.30, SIGNS 1866, WELDON PARTS-TULSA, 267.45, PARTS/SUPPLIES 1867, AMERICAN WASTE CONTROL INC, 60.00, TRASH 1868, SOUTHERN TIRE MART LLC, 1837.76, Tires 1869, WESTLAKE ACE HARDWARE OK-020, 285.45, PARTS/SUPPLIES 1870, FLEET FUELS LLC, 13326.75, Fuel 1871, SAPULPA DAILY HERALD, 34.16, NEWSPAPER AD 1872, Amazon Capital Services, 97.28, PARTS & SUPPLIES 1873, ARROWHEAD MECHANICAL, LLC., 442.00, PARTS AND REPAIR 1874, MERRIFIELD OFFICE SUPPLIES, 491.99, OFFICE SUPPLIES 1875, Republic Services #789, 187.93, SERVICE 1876, DRUMRIGHT UTILITIES, 60.69, Utilities 1877, PATRIOT SECURITY SYSTEMS INC, 175.00, Parts & Service 1878, UniFirst Holdings Inc, 1441.31, UNIFORM 1879, YELLOWHOUSE MACHINERY, 3630.00, equipment rental; Hwy-ST 733, ATWOODS, 236.21, PARTS & SUPPLIES 734, BATTERY OUTFITTERS, INC, 364.54, PARTS & SUPPLIES 735, TOWN & COUNTRY HARDWARE, 56.59, PARTS & SUPPLIES 736, DRUMRIGHT AUTO SUPPLY, 11.95, PARTS & SUPPLIES 737, CHEROKEE HOSE & SUPPLY INC, 216.42, PARTS & SUPPLIES 738, DIRECT DISCOUNT TIRE, 1422.60, PARTS & SUPPLIES 739, MCH Kenworth-Tulsa, 991.88, Parts & Labor 740, NAPA AUTO PARTS, 1299.38, PARTS & SUPPLIES 741, FLEET PRIDE, 22.92, PARTS & SUPPLIES 742, FLEET FUELS LLC, 821.70, SUPPLIES 743, FLEET FUELS LLC, 11997.20, Fuel 744, O'REILLY AUTO PARTS, 648.21, PARTS & SUPPLIES 745, CHARLIE'S AUTOMOTIVE SERVICE, 500.00, Repairs; Jail-ST 1194, Lampton Welding Supply, 1935.00, Welder; Juv Dent-ST 707, COMDATA INC, 130.30, Fuel 708, FIRETROL, 1300.00, SPRINKLER SYSTEM; Mental Health 7, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 8, Smith, Ed Jr, 1650.00, CONTRACT LABOR 9, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR 10, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 11, SMITH, LISA ANN, 550.00, CONTRACT LABOR; Resale 458, TM CONSULTING INC, 25.00, IT Support 459, Gster Cleaning, 600.00, JANITORIAL 460, FIZZ-O WATER COMPANY, 17.90, BOTTLED WATER 461, SCENTS PLUS LLC, 75.00, AIR FRESHENERS 462, TM CONSULTING INC, 1562.00, MAINTENANCE AGREEMENT 463, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 464, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE; RFD-ST 95, AMERICAN WELDING SUPPLY INC, 4594.65, MATERIALS 96, A & M HEATING AIR CONDITIONING & REFRIGERATION, 4600.00, HVAC UNITS; SH Svc Fee 311, CASTLECOM LLC, 2484.00, CAMERA; 2023-2024 911 Phone 1, Cimarron Telephone Co, 189.03, Utilities 2, A T & T, 1634.00, Utilities 3, Computer Projects Of Illinois Inc, 396.00, ANNUAL LICENSE 4, Geosafe Inc, 14999.00, ANNUAL FEE; Drug Court 1, Goforth, Andrew, 2668.12, TRAVEL 2, Hon, Maryann, 2828.13, TRAVEL; General 1, DISTRICT ATTORNEYS COUNCIL #24, 17500.00, Agreement 2, CODA, 1055.00, MEMBERSHIP DUES 3, BROOKS JEFFREY MARKETING INC, 3105.00, 4, WOLF VALLEY RANCH, 3600.00, FEES - ANNUAL 5, ONE NET, 470.00, UTILITY 6, O G & E, 8594.85, Utilities 7, ONE NET, 640.00, UTILITY 8, USDA-APHIS WILDLIFE SERVICES, 2400.00, Trap 9, OTIS ELEVATOR COMPANY, 2786.04, Maintenance 10, OTIS ELEVATOR COMPANY, 2755.08, Maintenance 11, OTIS ELEVATOR COMPANY, 2763.60, Maintenance 12, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 13, THOMSON-WEST, 224.70, SUBSCRIPTION 14, KELLPRO COMPUTER SOLUTIONS, 2041.25, SOFTWARE/SERVICE AGREEMENTS 15, Leads Online, 3846.00, ANNUAL LICENSE 16, M & M MICRO SYSTEMS INC, 3333.33, SOFTWARE/SERVICE AGREEMENTS 17, O G & E, 1444.72, UTILITIES ELECTRIC SERVICE 18, CASTLECOM LLC, 2200.00, EMAIL HOSTING 19, COX BUSINESS, 237.36, Network Services 20, DAVIS, DRU, 57.98, Reimbursement 21, TINER, DUSTIN S., 73.48, Reimbursement; Highway 1, KELLPRO COMPUTER SOLUTIONS, 6153.00, Professional Service 2, KELLPRO COMPUTER SOLUTIONS, 2325.00, SERVICE CONTRACT 3, OK DEPT OF TRANSPORTATION, 1791.56, LEASE/PURCHASE 4, Armstrong Bank, 3069.89, LEASE/PURCHASE 5, ARMSTRONG BANK, 890.68, LEASE/PURCHASE; Hwy-ST 1, Dobbs Dozer Service, 2400.00, Repairs; Jail-ST 1, M & M MICRO SYSTEMS INC, 3333.33, SOFTWARE/SERVICE AGREEMENTS 2, COMDATA INC, 2708.83, FUEL/JAIL CARS 3, SAPULPA RURAL WATER CO, 2760.50, UTILITIES WATER 4, CASTLECOM LLC, 2200.00, EMAIL HOSTING 5, SAPULPA RURAL WATER CO, 38.00, UTILITIES WATER 6, ADVANCED AUTO PARTS, 44.21, BATTERY; Juv Dent-ST 1, M & M MICRO SYSTEMS INC, 3333.34, SOFTWARE/SERVICE AGREEMENTS 2, CITY OF BRISTOW, 377.18, UTILITIES WATER 3, CASTLECOM LLC, 2200.00, EMAIL HOSTING 4, A T & T, 57.38, INTERNET SERVICE; ML Fee 1, Standley Systems, 33.44, SERVICE; RFD-ST 1, AMERICAN HERITAGE BANK, 457.19, BANK PAYMENT 2, Banner Fire Equipment Inc, 92.00, SUPPLIES 3, ARMSTRONG BANK, 3510.71, BANK PAYMENT; SH Svc Fee 1, COMDATA INC, 15240.16, FUEL/DEPUTY CARS. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: DISCUSSION ONLY/NO ACTION on tree debris place in county right-of-way, after the June 17, 2023 storms. Stephens stated he has been working on this item for a few weeks with our District Attorney's Office and the State Emergency Management Center. The District Attorney is reviewing some additional options, but I have never experienced this issue in the twelve years that I have served. The Board discussed that District #2 had suffered the majority of damage from the storms and it will take up to a year or more to remove all the debris. The County does not have the resources or funding to be able to solely concentrate on this for an entire year and hope that we will be reimbursed. This would mean that the daily duties of our road crews would be just dealing with storm debris and not the roads. We cannot understand why OG&E has gone through and added more debris and then just walked away from it leaving it to the county to remove. Jacob Pilgram, Emergency Management spoke briefly about the FEMA reimbursement option of 75-25, the Board stated that we would have to have the funding first to remove the items and it could take up to two years for the reimbursement. The County already works on limited budget and limited resources, I am not sure where the additional funding would come from. Stephens spoke and stated we have always had a good relationship with our utility companies and we have always worked together to be good neighbors. I do not know what happened that made this change, but this is not right. How do you go around during the year and clear vegetation and then remove what has been cut down, and now that a storm has happened you have decided that you do not have to come back to remove it, you can just put in in our rights-of-way and say it is not your problem now. I saw crews out clearing and dragging the debris into the right-of-way. This is going to cause a bigger issue if there is a good amount of rain, it is going to cause road damage because the rights-of-way and ditches cannot flow freely now. Warner asked is OG&E going to help the county on the damage to the roads. Representatives from OG&E spoke to the Board Chris Martin and Alba Weaver. The Representatives stated this is the policy when dealing with vegetation removal after a storm. We do come back when we are doing regular vegetation removal, but when it is after a storm it is the customers responsibility to remove what is cut down to ensure that another power outage will not occur in that area. We had over 200 crews out assessing and removing debris, they dropped pins on areas that would need additional clearing and that is what happened. Again, this is a part of our vegetation policy during a storm and across the state. We have heard your concerns and are working with our team to see what solutions there maybe, but I cannot provide you with one today. Warner stated I would like to be updated with any progress the team may come up with, as well. Our job after a storm is to clear the roads from debris and then come back and remove any we as the county had to push off the roads, and now you are saying we have to deal with what you have placed there as well; it just is not right. Stephens reviewed the utility permits that are required in Creek County, this goes with your vegetation removal as well. I just think we all should be working as a team and you are the only utility company that is not. Weaver stated we have never had to deal with a storm to this magnitude either and we are working with the State Emergency Management Division as well. Communities know this is our policy and they have been responding to it. Warner discussed possibly hiring hauling services to remove the debris and then having to meet all the DEQ requirements for burning the debris. Again, I just don't think this is the right way to do business you create the issue and then just walk away from it leaving it for the counties to remove when a lot of them are on limited budgets. This is a huge burden to them and us. But it is a savings for your company, as you are able to keep that profit. Stephens stated that with the 45% increase in property and liability insurance this year, I am not sure where the funding may come from to assist in this removal. I will say it again this is not the way to be a good neighbor, we should all be working together and not against each other. Warner expressed all the towns, cities and schools that have had damage within his district. The City of Oilton Representative was present and stated we are on limited funds as well, but we will work with you in any way we can. Warner stated he is working on a couple of dump sites and working with ODOT to see if they could assist with hauling. Stephens discussed the possibility of grinders and hauling services that might be needed. Warner asked the Representatives to keep the Board informed with any updates you may receive from your team.
Item #8: Motion was made by Warner and seconded by Whitehouse to approve and/or renew the following contracts for fiscal year 2023-2023 Town of Bristow Inter-Cooperative Agreement, Bristow Public Schools Inter-Cooperative Agreement, Depew Fire Department Inter-Cooperative Agreement, Freedom Hill Fire Department Inter-Cooperative Agreement, Olive Fire Department Inter-Cooperative Agreement, Silver City Fire Department Inter-Cooperative Agreement, Slick Fire Department Inter-Cooperative Agreement, Airco Services Inc. for the Jail, Airco Services Inc, for the Juvenile Justice Center, American Welding Supply, Inc. for District #2, CastleCom Monthly Managed Service Contract for Sheriff, Global 7 Testing Solutions Oklahoma LLC FMCSA Program Agreement, Metro Security Alarm Services Agreement for the Health Department and Oklahoma Office of Juvenile Affairs (OJA) for the Juvenile Justice Center. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to accept the four resumes from Rick Engleman, Jeffrey Sparks, Brian Borden and Joseph Hale, for the Board to review and schedule Executive Session for July 17, 2023 after the meeting. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to accept Bid#23-28 Rock Crushing Machine for District #1 and award to Mike Wofford Trucking and Grading, LLC, in the amount of $270,000.00. Bids submitted by Cushing Equipment Solutions and Mike Wofford Trucking and Grading LLC. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Stephens to appoint Leon Warner as a member to the review committee for the Sapulpa Tax Increment Finance District #6, commonly referred to the Downtown Increment District. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-107 surplussing a 2000 International Fuel Truck INV#192-302-0029 and Serial Number 1HTSCABMOYH255916. Warner discussed that this will be sold on Purple Wave, Jana Thomas, Purchasing Agent and Jennifer Mortazavi, County Clerk spoke about the disposal process and how these need to be coordinated with Thomas, so that we are meeting the publishing requirements. Mortazavi suggested that the disposal resolution is a two-step process and if it is being sold at auction, the 397A form should be submitted with the proper information as to who received the equipment. It would be my recommendation that the to be sold 397A forms be filed with the Board once the sale has taken place, this way it can be tracked. Thomas agreed. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to let for Bid#24-2 Construction of Storage Building located at 316 E. Lee Avenue, to be opened on 8/14/23 for the Creek County Public Facilities Trust and Pre-Bid meeting will be held on 7/31/23 at 1:00 p.m. Stephens stated this is for the trust and will be located a little behind the address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Timco-Services per County Specs by bore, size of line 8", to cross W. 61st St. S. E 0650 Rd & HWY 99 approximately 1 1/16 of a mile east of HWY 99 & E0650 Rd, further described as 300' E. of Section , T19N, R7E in District #2. Warner stated this work has already been completed and the contractor and city has been put on notice of the permits are required. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) No Road or Bridge Projects at this time. Warner stated he would like to maybe utilize some funds for the clean-up previously discussed.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-108 creating the following account 1570-1-2000-2012 for interest and move the funds into 1570-1-2000-2005 for the Local Assistance and Tribal Consistency Funds directed to Creek County by the federal government. Andrew Goforth stated the we have confirmed the account can draw interest and it can be spent like 6.1 category in the ARPA funds. Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:16 a.m. to adjourn and meet again on 7-17-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.