2023-4-24 Meeting Minutes
April 24, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 24, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of April 17, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contract from RD Simpson Construction Inc. for the Fairgrounds; Transfer $32,424.90 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4000-2005 HWY M&O-ALL Commissioners FY2023; $4,442.00 from 0001-1-1700-1210 H4 Reva FICA Assessor FY2022-2023 to 0001-1-1700-2005 H4 M&O Assessor FY2023; Blanket Purchase Orders #5587 - 5924; Purchase Orders # 2022-2023 911 Phone FEES 4172 OKLA DEPT OF PUBLIC SAFETY 575.00; PHONE & INTERNET SERVICES 5864 A T & T 525.10; UTILITY 5871 A T & T 1882.14; ARPA 2021 CONSTRUCTION 3066 Construction Enterprises Incorporated 24392.24; PROFESSIONAL SERVICES 1074 GUY ENGINEERING 4675.21; SECURITY SYSTEM 4663 US TESTING EQUIPMENT LTD 83913.50; 5752 Amazon Capital Services 1783.80; Assr Rev Fee REVAL EXPENSES 5420 Dirt Road Data 2000.00; CBRI MATERIAL 5271 MIKE WOFFORD TRUCKING & GRADING LLC 1754.16; CH Improv-ST Agreement 5778 CREEK CO PUBLIC FACILITIES 98921.20; General ACCESSORIES 5765 Amazon Capital Services 14.99; AIR FRESHENERS 4788 Simply Scentsational 36.00; BOCC MINUTES 5426 SAPULPA DAILY HERALD 356.40; 5596 SAPULPA DAILY HERALD 453.30; 5721 SAPULPA DAILY HERALD 285.60; BOTTLED WATER 2481 FIZZ-O WATER COMPANY 56.70; 5055 FIZZ-O WATER COMPANY 26.85; CCSO VEHICLE REPAIRS 5742 Midtown Auto & Diesel Repair Inc 475.60; 5801 Midtown Auto & Diesel Repair Inc 715.26; COMPUTER/EQUIP 5803 Amazon Capital Services 69.98; CONTRACT SERVICES 5316 OSU CO-OP EXT SERVICE 13333.33; COPIER CHARGES 4850 Standley Systems 172.43; Dog food 5157 FARMERS FEED 104.50; ELECTION ASSISTANCE 5760 NAIFEH, KEVIN 100.00; EQUIPMENT 4243 Polaris Sales 30103.20; EQUIPMENT/INSTALLATION 5450 CASTLECOM LLC 9165.00; First Aid Supplies 4930 CINTAS CORPORATION NO 2 45.00; GPS 5866 TMOBILE USA INC 100.00; JANITORIAL 5779 M W PROKLEAN OF OKLAHOMA 280.00; Law Books & Services 3384 Thompson Reuters- West 375.95; 3390 Thompson Reuters- West 2361.56; OPEN/CLOSE GRAVE 4825 CITY OF SAPULPA 425.00; PROFESSIONAL SERVICES 5376 INCOG 3333.33; RENEWAL FEES 5706 UNMANNED VEHICLE TECHNOLOGIES LLC 1050.00; Rent 5790 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 4212 A T & T 41.23; 4787 U S Cellular 63.87; 5136 COX BUSINESS 156.15; 5156 COX BUSINESS 17.35; 5313 AMERICAN WASTE CONTROL INC 196.00; 5750 CINTAS CORPORATION NO 2 15.00; SERVICE AGREEMENT 3642 XEROX CORP 55.00; Supplies 3271 MERRIFIELD OFFICE SUPPLIES 294.70; SUPPLIES 5416 CINTAS CORPORATION NO 2 199.43; 5756 MERRIFIELD OFFICE SUPPLIES 1916.51; 5757 MERRIFIELD OFFICE SUPPLIES 1728.89; 5792 Amazon Capital Services 308.00; SUPPLIES AND SERVICE 5203 Elder Water Consulting Inc 165.00; Tires 5773 BRISTOW TIRE & AUTO SERVICE 137.27; TOW CHARGE 4478 A & W TOWING INC 243.40; 5383 A & W TOWING INC 262.70; Training 5799 LAW ENFORCEMENT RISK MANAGEMENT GROUP 2304.00; TRAVEL 4929 Myers, Randi 128.97; UNIFORM 4982 BAYSINGERS UNIFORMS AND EQUIPMENT 306.25; UNIFORM & ACCESSORIES 2559 BAYSINGERS UNIFORMS AND EQUIPMENT 1411.25; 3305 BAYSINGERS UNIFORMS AND EQUIPMENT 1065.28; 3309 BAYSINGERS UNIFORMS AND EQUIPMENT 1027.83; Utilities 5767 EAST CENTRAL ELECTRIC COOP 320.00; 5768 Symmetry Energy Solutions LLC 373.95; 5769 EAST CENTRAL ELECTRIC COOP 391.00; UTILITY 5405 A T & T MOBILITY 185.56; 5413 A T & T MOBILITY 82.19; 5863 O N G 234.66; 5867 COX BUSINESS 36.99; 5868 COX BUSINESS 34.70; 5870 COX BUSINESS 592.19; 5872 COX BUSINESS 69.40; WATER 5804 FIZZ-O WATER COMPANY 26.85; Health SERVICE 5789 Vital Records Control 201.85; Supplies 4938 Amazon Capital Services 90.47; Highway CONFERENCE 1945 HOLIDAY INN EXPRESS & SUITES 196.00; 5591 HOLIDAY INN EXPRESS & SUITES 196.00; Fuel 5812 ETHRIDGE OIL 10527.52; HAULING 5675 MIKE WOFFORD TRUCKING & GRADING LLC 10567.04; PARTS, SUPPLIES, LABOR 4091 RD SIMPSON CONSTRUCTION INC 18000.00; PAYMENT 5500 SNB BANK 1556.98; Reimbursement 5793 SELSOR, HARRY R. 31.81; ROAD MATERIAL 5730 MIKE WOFFORD TRUCKING & GRADING LLC 15470.00; SERVICE 4633 CINTAS CORPORATION NO 2 15.00; Tolls 3246 OTA PIKEPASS CENTER 9.20; UNIFORMS 4768 AMERICAN T'S 150.50; Utilities 4316 O G & E 662.94; 4873 A T & T MOBILITY 261.49; 5278 A T & T MOBILITY 285.96; UTILITY 5414 A T & T MOBILITY 58.96; 5530 O G & E 99.90; 5533 A T & T 226.71; Hwy-ST Fuel 5794 FROST OIL COMPANY 23067.72; PARTS 4818 P&K EQUIPMENT 2892.33; PARTS & SUPPLIES 5670 JO-CO EQUIPMENT 589.00; ROAD MATERIAL 4473 MIKE WOFFORD TRUCKING & GRADING LLC 5250.00; 5737 ANCHOR STONE COMPANY 253.37; Tires 5751 DIRECT DISCOUNT TIRE 1265.84; Jail-ST INMATE SUPPLIES 5186 CHARM TEX 807.30; 5720 CHARM TEX 2920.48; IT Support 4177 CASTLECOM LLC 1703.46; JAIL CLEANING SUPPLIES 5802 EMPIRE PAPER COMPANY 334.20; JAIL MAINTENANCE SUPPLIES 5221 FASTENAL COMPANY 123.04; NAT GAS/JAIL 5771 Symmetry Energy Solutions LLC 825.08; Plumbing Supplies 5654 Grainger 558.78; UNIFORM & ACCESSORIES 2554 BAYSINGERS UNIFORMS AND EQUIPMENT 1411.25; UTILITIES ELECTRIC SERVICE 5775 O G & E 4382.97; 5776 O G & E 78.56; 5777 O G & E 172.96; UTILITIES GAS SERVICES 5859 O N G 321.52; Juv Dent-ST INSURANCE 5798 Guardian 38.79; IT Support 4187 CASTLECOM LLC 1703.08; JUVENILE DETENTION 5595 Hagar Restaurant Service 247.00; 5610 BOB BARKER CO INC 833.55; Network Services 5772 COX BUSINESS 1701.51; Law Library Quarterly Contributions 11 LAW LIBRARY REV FUND 4275.52; Planning/Zoning UTILITY 5874 COX BUSINESS 52.05; Resale TEMPORARY EMPLOYEE 5291 DYNAMIC RECRUITING SPECIALIST 870.00; 5292 DYNAMIC RECRUITING SPECIALIST 870.00; RFD-ST EQUIPMENT 5126 MERRIFIELD OFFICE SUPPLIES 420.00; RM&P IT Support 3944 CASTLECOM LLC 1529.50; SH Commissary Commissary 4344 TIGER CORRECTIONAL 2080.15; SH Svc Fee FOOD FOR INMATES 5285 TIGER CORRECTIONAL 6370.56; IT Support 4185 CASTLECOM LLC 1703.46; MEDICAL SERVICES/JAIL 3639 Turn Key Health Clinics LLC 31678.87; Vehicle Upfit 4087 LIGHT EM UP EMERGENCY EQUIPMENT 5918.12; 4090 LIGHT EM UP EMERGENCY EQUIPMENT 5218.12; Trash Cop Supplies 5810 WESTLAKE ACE HARDWARE OK-020 9.99. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-46 a proclamation and recognition of the retirement of Joy Naifeh for her 51 years of dedicated service to the Creek County Election Board. Joy Naifeh spoke to the audience and thanked the Board and all Elected Officials for their cohesive working ability. Naifeh thanked Chris Gilliland for her 28 years of working as a good team together. Naifeh expressed all of the outstanding communication efforts and teamwork with all the Commissioners, Sheriff and County Clerk and employees of their offices, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-47 surplussing 2012 Laptop Computer INV#SL246.1, Serial number CNU13751Y3, 2019 HP ZBook Laptop INV#SL248.0, Serial number CND8230XNL, 2018 Laptop Computer INV#SL248.1, Serial number 5CG425J7T1 for the Election Board and Resolution#2023-47A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-48 re-appointing Creek County Home Finance Authority trustees with terms ending 2026: District 1-Greg Pugmire and Zack Dyer; District 3-Dave Roberts. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: DISCUSSION ONLY/NO ACTION regarding the W. 36th St. S. project, west of HWY 48, concerning new ditches being dug and the direction of stormwater runoff in District #2. Warner stated we have started implementing this project and digging out the ditches, to allow the stormwater to flow more freely to the creek. There have been some concerns of the homeowner, we have worked with the Flood Plain Director, as well. Stephens reminded Warner to have the property owner sign consent paper for work.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Memorandum of Understanding with the City of Tulsa, on behalf of the Tulsa Police Department, for scheduling, use, and information dissemination of the TPD Northeast Regional Integrated Ballistic Information Network (NIBIN) Program. Bret Bowling, Sheriff stated this allows us to work with the TPD in testing casing with ballistics, they have an incredible lab and process they follow. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-49 surplussing a Watch Guard Vista HD WIFI body worn camera INV#1407, Serial number WFC1-128221 for the Sheriff and Resolution#2023-49A disposing of the same to be returned under warranty exchange contract. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to accept the Creek County Assessor Turnover Audit with correction to Reception Desk INV#H19.10 being located in the Commissioner's Office and not located. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to accept Bid#23-17 Courthouse Coping Repair and pass for one week until 5/1/23 to review. Bid submitted by American Central Corp. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to let for Bid#23-21 Hay Bailing/Mowing Service to be opened 5-15-23. There was discussion of this being the first time to let for this type of project. Andrew Goforth, Assistant District Attorney stated we have done this in the past without a bid, just took the best qualified vendor. Thomas stated this is the area outside of the maintained area of the Juvenile Justice Center located in Bristow, approximately 12 acres more or less. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to sign engagement letter from Kerry Patton, C.P.A., for Estimate of Needs for FY2023-2024, in the amount of $7,475.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Stephens went over the remaining funds available within 6.1 and other categories. We have approximately 5,399,006.59 left in General Revenue to be expended. And 2,471,815.58 that could be spent in other categories. I think we start looking a bigger ticketed items that can be completed quickly within the timeframe. I do not think we have time for another round of sewer and water, just from the current timeframe of the seven we are working with and none being completed yet. We still have several that haven't let for bid yet. The Ambulance Service has expressed the need of some new ambulances that we might look at. There was discussion of the ARPA Committee getting together to review the list of possible applicants and see if their need still applies to current rules. Possible applicants discussed was Caring Community Friends, Youth Services of Creek County, Bristow Historical Society, Fire Department, Taneha, and Turnkey. The Committee will need to review the requests and see what category they might fall under and then we can present to the Board. Stephens discussed using another $3 million of 6.1 for the County District Roads, we were able to make a big impact with the first round and I think this would benefit all citizens to continue this. The previous process was very transparent and each project was approved by the Board. There was discussion of Warner wanting to hold off on this project in hopes to have the money split more equally per road miles. Stephens stated this money was given per population count and we are splitting it equal between the districts. There was discussion of the district total road miles, population minus city limits and the amount of graveled/hard surface roads. Stephens stated he had spoken to Dunham's Asphalt and they would reduce the current price by 3% and waive the mobilization fee if the county did another big project. Stephens stated that the prices are going to increase in July and I think we should get started quickly to save some money and be able to make a bigger impact. Whitehouse stated at the end of the day whatever monies can be given to the district will be beneficial regardless. This other stuff is minor to me, if I am able to overlay another 10 miles of road, we have accomplished a big deal. Something that we haven't been able to do in a long time. We have been spending money on replacing some parts of roads and with this we can truly fix them saving us all money in the long run. A motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Payroll Funds for Road and Bridge Projects in the amount of $3 million dollars to split $1 million per district and utilize the current bids. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 10:14 a.m. to adjourn and meet again 5-1-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.