2023-4-17 Meeting Minutes
April 17, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 17, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of April 10, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve March Monthly Reports from Court Clerk, OSU Extension Services; Contract from Yellow House Machinery Company for District #3; Transfer $1,507.10 from 1102-6-4100-1110 HWY Salary-D1 HWY FY2022-2023 to 1102-6-4100-1320 HWY Travel-D1 HWY FY2023; Blanket Purchase Orders # 5579 - 5789; Purchase Orders # 2022-2023 911 Phone 226, CIMARRON TELEPHONE COMPANY, 1349.66, Utilities 227, CREEK COUNTY COMMISSIONERS, 83.20, WORK COMP PREMIUM 228, OKLA EMPLOYMENT SEC COMM, 207.57, UNEMPLOYMENT TAXES 229, POSITIVE PROMOTIONS, 163.19, PROMOTIONAL PRODUCTS 230, Amazon Capital Services, 54.97, Dispatch office supplies 231, A T & T MOBILITY, 181.36, CELL PHONE SERVICE; Assr Rev Fee 17, Dirt Road Data, 1300.00, REVAL EXPENSES; CBRI 74, FENSCO INC, 2956.60, CULVERTS 75, ANCHOR STONE COMPANY, 12506.94, MATERIAL 76, DUNHAM ASPHALT SERVICE INC, 15535.22, MATERIAL 77, AMERICAN WELDING SUPPLY INC, 476.33, SUPPLIES 78, DUNHAM ASPHALT SERVICE INC, 16704.44, ASPHALT 79, SUNBELT EQUIPMENT & SUPPLY INC, 1762.20, Beams; Crt Payroll 129, OKLA EMPLOYMENT SEC COMM, 350.57, Quarterly Contributions 130, CREEK COUNTY COMMISSIONERS, 139.72, WORK COMP PREMIUM; Flood Plain 6, MERRIFIELD OFFICE SUPPLIES, 15.00, OFFICE SUPPLIES; General 2604, MERRIFIELD OFFICE SUPPLIES, 49.88, SUPPLIES 2605, Toothman, Olivia, 150.58, TRAVEL 2606, Self, Nancy, 194.65, TRAVEL 2607, CULLIGAN OF TULSA, 22.00, BOTTLED WATER 2608, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 2609, PATRIOT SECURITY SYSTEMS INC, 16.00, SERVICE 2610, Standley Systems, 33.44, SERVICE 2611, QUADIENT FINANCE USA INC, 500.00, POSTAGE 2612, MERRIFIELD OFFICE SUPPLIES, 73.80, SUPPLIES 2613, MERRIFIELD OFFICE SUPPLIES, 28.74, Supplies 2614, OKLA EMPLOYMENT SEC COMM, 8618.73, QUARTERLY CONTRIBUTIONS 2615, AIR COMFORT INC, 1845.00, PARTS AND LABOR 2616, LOWES CREDIT SERVICES, 640.86, 2617, MERRIFIELD OFFICE SUPPLIES, 2369.88, OFFICE FURNITURE 2618, O G & E, 395.46, UTILITY 2619, CITY OF SAPULPA, 839.94, Utilities 2620, O N G, 641.61, Utilities 2621, O G & E, 316.91, Utilities 2622, O G & E, 167.19, UTILITY 2623, INCOG, 6167.25, MEMBERSHIP DUES 2624, Quadient Leasing USA Inc, 327.00, LEASE 2625, Amazon Capital Services, 864.95, PARTS & SUPPLIES 2626, CINTAS CORPORATION NO 2, 15.00, Maintenance 2627, Lampton Welding Supply, 25.22, RENTAL 2628, ADVANCED AUTO PARTS, 35.24, VEHICLE PARTS 2629, MTM RECOGNITION, 165.00, BADGES/ETC 2630, OKLA BOARD OF TESTS FOR ALCOHOL, 62.00, CERTIFICATIONS 2631, Midtown Auto & Diesel Repair Inc, 83.50, CCSO VEHICLE REPAIRS 2632, CINTAS CORPORATION NO 2, 15.00, SERVICE 2633, BRISTOW TIRE & AUTO SERVICE, 157.80, TIRES/REPAIRS/DEPUTY CARS 2634, Amazon Capital Services, 24.98, CLEANING SUPPLIES 2635, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 2636, GUARDIAN ALLIANCE TECHNOLOGIES INC, 750.00, Surveillance System 2637, Service Oklahoma, 63.00, TAG/TITLE 2638, CITY OF SAPULPA, 131.65, UTILITIES WATER 2639, O N G, 527.63, UTILITIES GAS SERVICES 2640, United States Police Canine Assoc, 100.00, Training 2641, A T & T MOBILITY, 3289.43, CELL PHONE SERVICE 2642, Midtown Auto & Diesel Repair Inc, 1789.67, CCSO VEHICLE REPAIRS 2643, BRISTOW TIRE & AUTO SERVICE, 740.20, TIRES/DEPUTY CARS 2644, COX BUSINESS, 1108.17, Network Services 2645, GREEN HILL FUNERAL HOME, 225.00, CREMATION 2646, GREEN HILL FUNERAL HOME, 225.00, CREMATION 2647, JOHN DEERE FINANCIAL, 319.98, Supplies 2648, O N G, 1048.41, UTILITIES; Health 335, SMITH, BETH, 45.20, TRAVEL 336, VIP Voice Services, 830.58, SERVICE 337, Autry Technology Center, 3.00, REGISTRATION 338, O G & E, 219.30, UTILITIES 339, O N G, 448.50, UTILITIES 340, Amazon Capital Services, 97.86, Supplies 341, MERRIFIELD OFFICE SUPPLIES, 428.65, Supplies 342, Standley Systems, 339.19, LEASE 343, CHARLEY'S SOUTHSIDE LOCK & SAFE, 75.00, Service Call; Highway 1411, OKLA EMPLOYMENT SEC COMM, 115.66, QUARTERLY CONTRIBUTIONS 1412, OKLA EMPLOYMENT SEC COMM, 1438.14, QUARTERLY CONTRIBUTIONS 1413, MHC KENWORTH -Tulsa, 698.12, PARTS/SUPPLIES 1414, ACCO, 155.00, CONFERENCE 1415, MERRIFIELD OFFICE SUPPLIES, 477.75, SUPPLIES 1416, Amazon Capital Services, 275.98, PARTS & SUPPLIES 1417, TULSA AUTO SPRING CO INC, 3930.55, PARTS AND REPAIR 1418, OKLA EMPLOYMENT SEC COMM, 1946.21, QUARTERLY CONTRIBUTIONS 1419, A T & T MOBILITY, 227.48, Utilities 1420, OKLA CORPORATION COMMISSION, 50.00, FEES 1421, OK DEPT OF TRANSPORTATION, 1791.56, LEASE/PURCHASE 1422, OKLA EMPLOYMENT SEC COMM, 1596.71, QUARTERLY CONTRIBUTIONS 1423, OKLA CORPORATION COMMISSION, 50.00, fuel tank fee 1424, O G & E, 29.62, UTILITY 1425, Dobbs Dozer Service, 2580.00, Repairs 1426, O G & E, 334.09, UTILITY 1427, CHARLIE'S AUTOMOTIVE SERVICE, 150.00, SERVICE 1428, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT 1429, ARMSTRONG BANK, 2959.84, LEASE PYMT 1430, ARMSTRONG BANK, 2959.84, LEASE PYMT 1431, THE QUAPAW COMPANY, 14594.35, ROAD MATERIAL 1432, MIKE WOFFORD TRUCKING & GRADING LLC, 17465.00, Screening/Crushing Service; Hwy-ST 563, P&K EQUIPMENT, 810.14, Parts & Labor 564, WELDON PARTS-TULSA, 865.79, PARTS & SUPPLIES 565, Yellowhouse Machinery Co, 753.35, Parts & Labor 566, AMERICAN WELDING SUPPLY INC, 100.96, PARTS & SUPPLIES 567, WARREN CAT, 655.45, PARTS AND SUPPLIES 568, DIRECT DISCOUNT TIRE, 1373.36, PARTS & SUPPLIES 569, SHUTERRA, LLC, 8000.00, LABOR AND MATERIALS 570, ERGON A & E INC, 1034.10, EMULSIONS 571, ECONOMY SUPPLY CO, 351.11, PARTS & SUPPLIES 572, NAPA AUTO PARTS, 3088.26, PARTS & SUPPLIES 573, HARRIS STATION 33 LLC, 115.95, PARTS & SUPPLIES 574, ANCHOR STONE COMPANY, 252.84, ROAD MATERIAL 575, WARREN CAT, 2684.85, Parts & Labor 576, YELLOWHOUSE MACHINERY, 533.27, PARTS & REPAIR 577, WARREN CAT, 607.55, PARTS 578, STANDARD AUTO PARTS, 937.22, PARTS & SUPPLIES 579, BRUCKNER TRUCK SALES INC, 127.37, PARTS & SUPPLIES 580, WELDON PARTS-TULSA, 1819.88, PARTS & SUPPLIES 581, STANDARD AUTO PARTS, 260.89, PARTS & SUPPLIES 582, MIKE WOFFORD TRUCKING & GRADING LLC, 16536.96, HAULING 583, OKLA EMPLOYMENT SEC COMM, 446.94, QUARTERLY CONTRIBUTIONS; Jail-ST 902, CREEK COUNTY COMMISSIONERS, 10302.22, WORK COMP PREMIUM 903, OKLA EMPLOYMENT SEC COMM, 2854.38, UNEMPLOYMENT TAXES 904, JEFF JONES WELDING, 1800.00, REPAIRS/JAIL 905, Quadient Leasing USA Inc, 183.09, LEASE PYMT 906, ELECTRONIC CONTRACTING COMPANY, 1048.01, ELEC SERV/JAIL 907, Hagar Restaurant Service, 298.95, REPAIRS/JAIL 908, MORRISON SUPPLY COMPANY, 4997.58, Plumbing Supplies 909, Lampton Welding Supply, 17.63, CCJ MAINTENANCE 910, KPS STRIPING, 150.00, Door Decall 911, SILVER BULLET PEST SERVICES INC, 120.00, PEST CONTROL/JAIL 912, Midtown Auto & Diesel Repair Inc, 83.50, CCJ VEHICLE REPAIRS 913, A T & T MOBILITY, 431.01, CELL PHONE SERVICE 914, COX BUSINESS, 2116.53, CCJ PHONE AND INTERNET SERVICES 915, WESTERN FIRE PROTECTION, 875.00, SPRINKLER HEADS 916, ASPEN PLUMBING LLC, 155.00, CCJ PLUMBING SERVICES 917, CITY OF SAPULPA, 3305.54, UTILITIES WATER; Juv Dent-ST 550, CREEK COUNTY COMMISSIONERS, 6350.70, WORK COMP PREMIUM 551, OKLA EMPLOYMENT SEC COMM, 1704.56, UNEMPLOYMENT TAXES 552, ADVANCED AUTO PARTS, 41.52, VEHICLE PARTS 553, Hagar Restaurant Service, 782.86, JUVENILE DETENTION 554, TULSA TECH, 190.00, Training 555, KPS STRIPING, 150.00, Door Decall 556, SILVER BULLET PEST SERVICES INC, 150.00, PEST CONTROL 557, US POSTAL SERVICE, 178.00, PO BOX RENT 558, A T & T MOBILITY, 112.93, CELL PHONE SERVICE 559, O G & E, 1545.50, UTILITIES ELECTRIC SERVICE; REAP 1, LIGHT EM UP EMERGENCY EQUIPMENT, 38000.00, FIRE TRUCK; Resale 349, OKLA EMPLOYMENT SEC COMM, 198.30, UNEMPLOYMENT TAXES 350, SCENTS PLUS LLC, 50.00, AIR FRESHENERS 351, CREEK COUNTY ABSTRACT CO INC, 26110.00, TITLE SEARCH 352, Midtown Auto & Diesel Repair Inc, 328.37, REPAIR 353, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 354, DYNAMIC RECRUITING SPECIALIST, 895.00, TEMPORARY EMPLOYEE 355, WACOM SYSTEMS, 45.00, LABOR; RFD-ST 67, STANDARD AUTO PARTS, 1451.97, EQUIPMENT 68, LIGHT EM UP EMERGENCY EQUIPMENT, 2000.00, FIRE TRUCK 69, AIMS WESTERN AUTO LLC, 1778.21, Repairs 70, A & T OVERHEAD DOORS LLC, 425.00, Overhead Door; RM&P 33, OKLA EMPLOYMENT SEC COMM, 56.54, QUARTERLY CONTRIBUTIONS; Safe Oklahoma - AG 46, CREEK COUNTY COMMISSIONERS, 143.65, WORK COMP PREMIUM 47, OKLA EMPLOYMENT SEC COMM, 39.12, UNEMPLOYMENT TAXES; SH Commissary 46, TIGER CORRECTIONAL, 2284.76, Commissary; SH Svc Fee 226, CREEK COUNTY COMMISSIONERS, 80.53, WORK COMP PREMIUM 227, OKLA EMPLOYMENT SEC COMM, 311.61, UNEMPLOYMENT TAXES 228, KPS STRIPING, 3697.44, STRIPING/DECALS 229, TIGER CORRECTIONAL, 12612.42, FOOD FOR INMATES 230, CREEK COUNTY COMMISSIONERS, 418.61, WORK COMP PREMIUM; Tax Refunds 144, CREEK COUNTY TREASURER, 174.00, TAX CORRECTION 145, Lenora Cole, 37.00, TAX CORRECTION 146, Arthur & Sharlett Combs, 288.50, TAX CORRECTION 147, D-luxe Dispensary, 33678.50, TAX CORRECTION 148, Inocente Herr Era, 658.00, TAX CORRECTION 149, Corelogic Centralized Refunds, 2769.00, TAX CORRECTION 150, FMLAD LLC, 3078.00, TAX CORRECTION 151, 21ST MORTGAGE COPR, 264.00, TAX CORRECTION 152, Lorrie Mccutcheon, 114.00, TAX CORRECTION 153, Lorrie Mccutcheon, 96.00, TAX CORRECTION 154, Larry Munford, 35.00, TAX CORRECTION 155, Michael & Lisa Coulter, 270.00, TAX CORRECTION 156, Raegan Properties Llc, 110.00, TAX CORRECTION 157, MORTGAGE CLEARING CORP, 861.00, TAX CORRECTION 158, TIMCO BLASTING & COATINGS INC, 47.00, TAX CORRECTION 159, Eva Woods, 100.00, TAX CORRECTION. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: NO DISCUSSION/NO ACTION on setting a date for a hearing on the merits and sending and publishing notice for the same for the county to maintain a section of publicly dedicated right-of-way connecting to and located south of W. 211th St. S. just east of HWY 66 near Bristow in District #3. Whitehouse stated this item needs to be passed, as they are still working on some of the deals. Stephens added that Whitehouse needs to notify Dana when he would like the item placed on the agenda again.
Item #8: Motion was made by Warner and seconded by Whitehouse to pay Hart Designs $17,829.00 for sound system in the New Commissioners Meeting Room and to be paid from the Use Tax Account 1301-1-0800-2005. Stephens stated with the new room, it is difficult for the public to hear what is being discussed up on the podium. With us being so late in the budget year, I would like to suggest the Use Tax Funds, to help from hitting the General Fund and not effecting the Budget numbers. We are going to add microphones and speakers to help with the transmission of discussion. Mortazavi will be in charge of the IT side, as well. The Board agreed that this is needed and the Use Tax would be a good account to purchase equipment from. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to cancel Bid#23-18 Lease Purchase of 1 or More New Custom Cab Pumpers for Drumright Fire Department. Jana Thomas, Purchasing Agent stated that we have two reasons for the canceling of this bid. One the newspaper did not have the publication scheduled within the timeframe requested. This would not give enough time for the bidders to have information returned. Also, Drumright has added a few items to the bid specs which could add additional vendors. Brett Lunsford, Drumright Fire Department stated we had the specs too vague, trying not to be too specific on our needs, so that we did not exclude any vendors. After reviewing and receiving phone calls from vendors, we decided that we needed a little more information within the specs. We have also added an option B for a Demo Truck for other Fire Departments. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to let for Bid#23-19 Lease Purchase of 1 or More New Custom Cab Pumpers for Drumright Fire Department to be opened 5/30/23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Warner to sign ODOT 324A Claim Form for Deep Fork of the Canadian River project J/P30474(04); CIRB-219C(XXX)RB; Creek County; Parcels 1, 2.1, 3 and 3.1, for District #3, in the amount of $6,934.05. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephen and seconded by Warner to sign Juvenile Detention Contract with Pawnee County for the remainder of 2022-2023 fiscal year at a rate of $85.00, per day per child. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to approve the Allocation of Beverage Tax to be distributed as follows: Bristow $3,324.56; Depew $321.66; Drumright $2,003.50; Kellyville $797.49; Kiefer $1,711.58; Lawrence Creek $94.70; Mannford $2,552.90; Mounds $729.40; Oilton $692.62; Sapulpa $17,162.01; Slick $118.18. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for natural gas pipeline, by boring, size of line ¾", to cross W. Teel Rd approximately 1.29 miles S. & .48 miles W. of St. HWY 117 & St. HWY 66, further described as 1,425' E. of the S.W. corner of Section 4, T17N, R11E and the N.W. corner of Section 9, T17N. 11E, in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of line 2" & ¾", to parallel and cross W. 64th St. S. approximately 2.89 miles N. & 0.86 miles W. of US HWY 44 & St. HWY 364, further described as 373' W. & 1,628' S. of the N.E. corner of Section 2, T18N, R11E in District #2. Warner stated as this is not a county-maintained road, but permit is being approved to protect the interest of the citizens of Creek County and to ensure the permit is done to County Specs just in case it is ever taken over by the County. Goforth stated the County has no authority, but can document the request to be done to County Specs. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from East Central Electric Cooperative per County Specs for fiber optic plant, by boring and trenching, size of line 1 ¼", to parallel and cross various locations on W. 311th St. S. from Windmill Rd to S. 513th W. Ave, in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Stephens stated the quarterly report has been submitted. Goforth briefly soke of additional information that has been added. Stephens stated that we should have some solid numbers next week to look at what is still available to allocate within the ARPA monies. We need to address additional requests under category 1, that are eligible. Stephens and the Board discussed how the $3 million dollars of 6.1 Revenue Replacement has been able to impact the County and the rural citizens. We have been able to complete projects that we just didn't have the funds for, I would like to look at around 2, as well. (1) Motion was made by Whitehouse and seconded by Warner to approve the use of ARPA Funds for W. 91st St. S. Project in District #3, Project#1566-6.1-4300-4110(E), in the amount of $17,916.08 paid with ARPA and the remaining $30,597.92, to be paid from HWY account. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: Stephens discussed a Bridge Grant that the County will be applying for. I have reviewed the number of bridges that a school bus and ambulance cannot cross in our county, we have 62 bridges. If I add the fractured critical, we have around 70. I would like you to review the information that Misty will be emailing and make sure that we have the correct bridge number, year built, length, and status so that we can submit the grant. I have found some errors in the current map. I would like to ask that you each review your Bridge Reports to make sure there are no corrections needed as well. Warner asked if his current bridge that is closed is within the count for the grant number, Stephens stated yes.
Adjournment: Motion was made by Stephens and seconded by Warner at 9:39 a.m. to adjourn and meet again 4-24-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.