2023-7-17 Meeting Minutes
July 17, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 17, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of July 10, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Reports from Court Clerk; Transfer $6,257.02 from 7205-1-1900-2005 M&O Law Library FY2022-2023 to 7205-1-1900-2005 M&O Law Library FY2024; Blanket Purchase Orders #508 - 560; Purchase Orders # 2022-2023 ARPA 2021 57, BKL INC, 8400.00, Professional Service 58, CASTLECOM LLC, 2300.00, SECURITY SYSTEM; CBRI 101, DUNHAM ASPHALT SERVICE INC, 5265.04, MATERIAL 102, Lampton Welding Supply, 481.75, Supplies & Service 103, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 132.80, SIGNS 104, Lampton Welding Supply, 230.35, CYLINDER RENTAL 105, Lampton Welding Supply, 239.12, CYLINDER RENTAL 106, DUNHAM ASPHALT SERVICE INC, 18038.28, ASPHALT; General 3544, Toothman, Olivia, 609.48, TRAVEL 3545, FIZZ-O WATER COMPANY, 50.70, BOTTLED WATER 3546, Maltsberger Propane, 833.73, PROPANE 3547, SAPULPA DAILY HERALD, 36.05, Bid Notice 3548, AIR COMFORT INC, 547.00, PARTS AND LABOR 3549, SAPULPA DAILY HERALD, 339.60, BOCC MINUTES 3550, ATLINK SERVICES LLC, 225.00, UTILITY 3551, ATLINK SERVICES LLC, 225.00, UTILITY 3552, BAYSINGERS UNIFORMS AND EQUIPMENT, 223.24, UNIFORM 3553, BAYSINGERS UNIFORMS AND EQUIPMENT, 126.23, UNIFORM 3554, JOHN DEERE FINANCIAL, 299.96, Supplies; Health 465, Talley, Robert, 193.81, TRAVEL 466, Donnelly, Madison, 98.25, TRAVEL 467, Kelly Amanda, 227.94, TRAVEL 468, O G & E, 433.14, UTILITIES 469, PREFERRED BUSINESS SYSTEMS LLC, 624.64, OVERAGES 470, OSU-CTP, 40.00, TRAINING 471, O N G, 169.74, UTILITIES; Highway 1880, O'REILLY AUTO PARTS, 951.61, PARTS/SUPPLIES 1881, OTA PIKEPASS CENTER, 4.85, PAYMENT 1882, JOHN DEERE FINANCIAL, 571.16, PARTS/SUPPLIES 1883, UniFirst Holdings Inc, 320.88, OFFICE SUPPLIES 1884, SAPULPA DAILY HERALD, 63.20, PUBLICATION 1885, PURPLE WAVE INC, 39600.00, EQUIPMENT 1886, OKLAHOMA TURNPIKE AUTHORITY, 47.00, PIKE PASS 1887, O G & E, 31.87, UTILITY 1888, UniFirst Holdings Inc, 1007.74, UNIFORM 1889, A T & T MOBILITY, 286.24, Utilities 1890, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT 1891, SHUTERRA, LLC, 500.00, SERVICE; Hwy-ST 746, WELDON PARTS-TULSA, 414.00, PARTS & SUPPLIES 747, WARREN CAT, 1840.58, Parts & Labor 748, P&K EQUIPMENT, 930.02, Parts & Labor 749, MANNFORD LAWN AND GARDEN, 306.46, PARTS & SUPPLIES 750, DRUMRIGHT TIRE, 190.00, PARTS & SUPPLIES 751, ERGON A & E INC, 459.45, EMULSIONS 752, THE QUAPAW COMPANY, 4929.03, ROAD MATERIAL 753, WARREN CAT, 9403.06, Parts & Labor 754, FARM PLAN DBA ATWOODS, 171.49, PARTS & SUPPLIES 755, STANDARD AUTO PARTS, 934.47, PARTS & SUPPLIES 756, WARREN CAT, 1707.65, PARTS 757, B & R LUBE AND OIL, 151.00, OIL CHANGE 758, ASCO EQUIPMENT, 550.33, PARTS 759, YELLOWHOUSE MACHINERY, 301.72, PARTS & REPAIR 760, CROW BURLINGAME COMPANY, 940.33, PARTS & SUPPLIES 761, Sellers Tire Inc, 363.00, TIRES & REPAIRS 762, Industrial Welding & Tools Supply, 117.02, CYLINDER RENTAL 763, MHC KENWORTH - Tulsa, 193.46, PARTS 764, WARREN CAT, 1765.75, PARTS 765, SPRINGDALE TRACTOR CO., 213.12, PARTS 766, SPRINGDALE TRACTOR CO., 311.74, PARTS 767, CROW BURLINGAME COMPANY, 444.64, PARTS & SUPPLIES 768, MIKE WOFFORD TRUCKING & GRADING LLC, 3843.00, Screening/Crushing Service 769, STANDARD AUTO PARTS, 636.31, 770, ASCO EQUIPMENT, 1504.60, PARTS; Jail-ST 1195, JEFF JONES WELDING, 1800.00, CCJ PLUMBING SERVICES 1196, CREEK CO PUBLIC FACILITIES, 841.18, FEES 1197, Quadient Leasing USA Inc, 183.09, LEASE PYMT 1198, BAYSINGERS UNIFORMS AND EQUIPMENT, 1176.54, UNIFORM & ACCESSORIES 1199, WESTLAKE ACE HARDWARE OK-020, 58.07, CCJ MAINTENANCE 1200, EMPIRE PAPER COMPANY, 207.04, JAIL CLEANING SUPPLIES 1201, WESTLAKE ACE HARDWARE OK-020, 1742.38, PAINT 1202, Grainger, 575.70, Maintenance; Juv Dent-ST 709, CREEK CO PUBLIC FACILITIES, 419.96, FEES; Planning/Zoning 68, QUADIENT FINANCE USA INC, 500.00, POSTAGE; Resale 465, OTA PIKEPASS CENTER, 2.60, PIKE PASS 466, CREEK COUNTY SHERIFF, 775.00, TAX WARRANT SERVICE 467, Integrity Party Rental, 918.00, resale equipment/supplies; RFD-ST 97, SAPULPA DAILY HERALD, 20.25, Bid Notice 98, CANADY TRAILERS LLC, 5250.00, TRAILER; RM&P 36, CASTLECOM LLC, 1529.50, Managed It Services; SH Svc Fee 312, RICHARDS & CONNOR PLLP, 302.50, ATTORNEY FEES; Use-ST 7, GLASSCO GLASS & GLAZING LLC, 3900.00, Labor & Materials; 2023-2024 911 Phone 5, CIMARRON TELEPHONE COMPANY, 1349.66, Utilities 6, OKLA EMPLOYMENT SEC COMM, 84.78, UNEMPLOYMENT TAXES 7, A T & T MOBILITY, 181.36, CELL PHONE SERVICE; CBRI 1, SAPULPA DAILY HERALD, 34.00, Bid Notice 2, MIKE WOFFORD TRUCKING & GRADING LLC, 16262.66, HAULING; Court Clerk Preservation Fund 1, KELLPRO COMPUTER SOLUTIONS, 16092.00, SOFTWARE; Crt Payroll 1, OKLA EMPLOYMENT SEC COMM, 325.83, Quarterly Contributions; Drug Court 3, Farris, Laura, 310.50, TRAVEL; Excess Resale 1, CB&J INVESTMENTS LLC, 0.00, EXCESS RESALE 2, APRIL SAMS, 9487.36, EXCESS RESALE 3, KERRY MICK, 1757.10, EXCESS RESALE; General 22, SAPULPA DAILY HERALD, 84.00, SUBSCRIPTION 23, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 24, A-1 REFUSE, 18.00, TRASH SERVICE 25, FIZZ-O WATER COMPANY, 50.70, BOTTLED WATER 26, AF3 TECHNICAL SOLUTIONS, 450.00, SOFTWARE 27, AF3 TECHNICAL SOLUTIONS, 1320.00, WEB DOMAIN 28, OKLA EMPLOYMENT SEC COMM, 8438.35, QUARTERLY CONTRIBUTIONS 29, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 30, CINTAS CORPORATION NO 2, 142.73, SUPPLIES 31, EMCO TERMITE & PEST CONTROL INC, 305.00, SERVICE 32, CREEK CO HOME FINANCE AUTH, 2100.00, Rent 33, COX BUSINESS, 112.90, UTILITY 34, ACCO, 4500.00, ANNUAL DUES 35, O G & E, 577.10, UTILITY 36, FIZZ-O WATER COMPANY, 25.35, WATER 37, O N G, 222.51, Utilities 38, O G & E, 233.94, UTILITY 39, CITY OF BRISTOW, 73.00, UTILITY 40, O G & E, 596.82, Utilities 41, STATE AUDITOR & INSPECTOR, 14986.97, AUDIT 42, ADVANCED AUTO PARTS, 38.10, VEHICLE PARTS 43, BRISTOW TIRE & AUTO SERVICE, 15.00, TIRES/REPAIRS/DEPUTY CARS 44, Midtown Auto & Diesel Repair Inc, 98.23, CCSO VEHICLE REPAIRS 45, SILVER BULLET PEST SERVICES INC, 110.00, PEST CONTROL 46, DISCOUNT MOBILE GLASS, 365.00, WINDSHIELD 47, ADVANCED CARE VETERINARY HOSPITAL, 135.02, K-9 CARE 48, WISE, DEAN, 210.15, Reimbursement 49, CITY OF SAPULPA, 122.37, UTILITIES WATER 50, O N G, 175.13, UTILITIES GAS SERVICES 51, A T & T MOBILITY, 3507.95, CELL PHONE SERVICE 52, MERRIFIELD OFFICE SUPPLIES, 23.86, Evidence Supplies 53, INTEGRITY SURVEILLANCE GROUP, 499.00, ANNUAL RENEWAL 54, CINTAS CORPORATION NO 2, 45.00, SERVICE 55, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 56, Simply Scentsational, 36.00, AIR FRESHENERS 57, GLADSTONE INC, 450.00, SOFTWARE 58, EDJE WEB DESIGN LLC, 1000.00, WEB DOMAIN 59, CREEK CO RURAL WATER D#3, 154.00, UTILITIES; Health 1, Digit Smart Sense, Llc, 180.00, SERVICE 2, Digit Smart Sense, Llc, 180.00, SERVICE 3, Metro Security, 45.00, SERVICE 4, Dotcom Leasing LLC, 445.00, LEASE 5, Pitney Bowes Inc, 81.25, POSTAGE MACHINE FEE 6, O G & E, 1443.08, UTILITIES; Highway 6, OKLA EMPLOYMENT SEC COMM, 115.66, QUARTERLY CONTRIBUTIONS 7, OKLA EMPLOYMENT SEC COMM, 1471.09, QUARTERLY CONTRIBUTIONS 8, TAKE TEN TIRE & SERVICE, 1065.00, Tires 9, OKLA EMPLOYMENT SEC COMM, 1912.14, QUARTERLY CONTRIBUTIONS 10, KELLPRO COMPUTER SOLUTIONS, 3228.00, SOFTWARE 11, OKLA EMPLOYMENT SEC COMM, 1653.10, QUARTERLY CONTRIBUTIONS 12, O G & E, 447.93, UTILITY 13, DIRECT DISCOUNT TIRE, 778.66, Tires; Hwy-ST 2, MIKE WOFFORD TRUCKING & GRADING LLC, 270000.00, EQUIPMENT 3, CUSHING LUMBER, 0.00, PARTS AND SUPPLIES 4, Dobbs Dozer Service, 3100.00, Repairs 5, OKLA EMPLOYMENT SEC COMM, 428.01, QUARTERLY CONTRIBUTIONS 6, FASTENAL COMPANY, 0.00, PARTS AND SUPPLIES; Jail-ST 7, OKLA EMPLOYMENT SEC COMM, 2986.71, UNEMPLOYMENT TAXES 8, SILVER BULLET PEST SERVICES INC, 120.00, PEST CONTROL/JAIL 9, WESTLAKE ACE HARDWARE OK-020, 83.64, CCJ MAINTENANCE 10, Midtown Auto & Diesel Repair Inc, 117.70, CCJ VEHICLE REPAIRS 11, COX BUSINESS, 2086.13, CCJ PHONE AND INTERNET SERVICES 12, A T & T MOBILITY, 431.01, CELL PHONE SERVICE; Juv Dent-ST 5, OKLA EMPLOYMENT SEC COMM, 1581.90, UNEMPLOYMENT TAXES 6, SILVER BULLET PEST SERVICES INC, 150.00, PEST CONTROL 7, A T & T MOBILITY, 154.67, CELL PHONE SERVICE 8, ENDEX, 240.00, ANNUAL MONITORING 9, O G & E, 3275.05, UTILITIES ELECTRIC SERVICE; Resale 1, OKLA EMPLOYMENT SEC COMM, 213.45, Quarterly Contributions 2, TM CONSULTING INC, 3636.00, SOFTWARE 3, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 4, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 5, POSTER COMPLIANCE CENTER, 69.95, Supplies 6, J R W INC, 2348.00, SERVICE 7, Sumnerone - Drake Systems, 356.00, MAINTENANCE AGREEMENT 8, County Treasurer Association, 450.00, ANNUAL DUES; Safe Oklahoma - AG 1, OKLA EMPLOYMENT SEC COMM, 30.10, UNEMPLOYMENT TAXES; SH Commissary 1, TIGER CORRECTIONAL, 20.62, Commissary; SH Svc Fee 2, OKLA EMPLOYMENT SEC COMM, 311.61, UNEMPLOYMENT TAXES 3, Lampton Welding Supply, 26.24, CYLINDER RENTAL 4, U S POSTMASTER, 198.00, STAMP 5, BENCHMARK GOVERNMENT SOLUTIONS LLC, 7162.10, FOOD FOR INMATES 6, BENCHMARK GOVERNMENT SOLUTIONS LLC, 8441.85, FOOD FOR INMATES 7, OKLA EMPLOYMENT SEC COMM, 45.44, UNEMPLOYMENT TAXES; Tax Refunds 1, Phyllis Hutchinson, 42.00, TAX CORRECTION 2, Larry Murfin, 199.20, TAX CORRECTION . Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.) A motion was made by Whitehouse and seconded by Stephens to approve signing Right-of-Way Offer letter with Muskogee Creek Nation Department of Transportation for Airport Road with City of Bristow, in the amount of $108.76 and Circle Bell Cattle Company LLC, in the amount of $1676.09. Whitehouse stated the information was received Friday and needs a signature now, so the project can proceed. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #7: Motion was made by Warner and seconded by Whitehouse to approve the renewal of the following contracts for 2023-2024 fiscal year City of Mannford Inter-Cooperative Agreement; City of Oilton Inter-Cooperative Agreement; City of Stroud Inter-Cooperative Agreement; Drumright Public Schools Inter-Cooperative Agreement; Kellpro Software and Service Agreement for District #3; Resolution#2023-109 Ratification of Quadiant Leasing USA, Inc. for County Clerk; Amended Oklahoma Office of Juvenile Affairs (OJA) for Juvenile Justice Center. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows: Bristow $3,508.55; Depew $339.46; Drumright $2,114.38; Kellyville $841.62; Kiefer $1,806.31; Lawrence Creek $99.94; Mannford $2,694.18; Mounds $769.77; Oilton $730.95; Sapulpa $18,111.82 and Slick $124.72. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: DISCUSSION ONLY/NO ACTION on tree debris place in county right-of-way, after the June 17, 2023 storms. Stephens stated he has no update at this time. Warner stated that Alba Weaver, OG & E Representative stated they may be considering assisting with District #2. I will keep you updated with any additional information.
Item #10: DISCUSSION/NO ACTION to open and award Bid#23-27 Equipment Shed Bay Enclosure for District #2. Mortazavi stated there were no bids received. Jana Thomas, Purchasing Agent stated the next step would be getting three written quotes.
Item #11: Motion was made by Stephens and seconded by Warner to let for Bid#24-3 One or More 1994 or Newer Fire Pumper Truck(s) for Silver City Volunteer Fire Department to be opened on 8-7-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to sign ODOT 324A Claim Form for Deep Fork of the Canadian River, Project J/P30474, Creek County; Parcel 2.1 for District #3, in the amount of $2,465.09. Whitehouse stated this is a reimbursement for Guy Engineering. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. None at this time. (1) No Road and Bridge Projects at this time.
Item #14: NO DISCUSSION/NO ACTION regarding the Local Assistance and Tribal Consistency Funds directed to Creek County by the federal government.
Public Comment: NONE
Item #15: Motion was made by Stephens and seconded by Warner to enter into Executive Session at 9:34 a.m. on Discussion and interviews for appointment of Creek County Treasurer, as follows 10:00 a.m. Rick Engleman, 10:30 a.m. Joseph Hale, 11:00 a.m. Jeffrey Sparks, 11:30 a.m. Brian Bordon as per 25 O.S. § 307(B)(1), the times are subject to change, since the Board finished early and the availability of present applicants. Andrew Goforth answered the question could the Board start early, since they have finished quicker than expected. Goforth stated yes, they could start with the applicants present and the availability of their schedules, the Board just could not make a decision until after 11:30 a.m. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner at 12:22 p.m. to come out of Executive Session. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to pass possible action regarding the appointment of the Creek County Treasurer, resulting from the item above until 7-31-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 12:24 p.m. to adjourn and meet again 7-24-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.