2023-9-11 Meeting Minutes
September 11, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 11, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of September 05, 2023 with corrections to item #1 removing Warner and adding Stephens. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Appropriations; Monthly Reports from Treasurer, District Attorney, County Clerk, Health Department, Election Board and Sheriff; Transfers $26,221.08 from 1102-6-4200-1110 Salary-D2 HWY FY2023-2024 to 1102-6-4200-411 Capital Outlay-D2 HWY $26,221.08 FY2024; $36,000.00 from 1102-6-4000-2005 M&O-ALL HWY FY2022-2023 to 1102-6-4000-2005 M&O-ALL HWY FY2024; $24,347.32 from 1219-1-3200-2005 M&O Commissioners FY2022-2023 to 1219-1-3200-2005 M&O Commissioners FY2024; $6,482.78 from 1566-1-2000-1110 ARPA 2021 Commissioners FY2022-2023 to 1566-1-2000-1110 ARPA 2021 Commissioners FY2024; $1,060,142.40 from 1566-1-2000-2005 ARPA 2021 Commissioners FY2022-2023 to 1566-1-2000-2005 ARPA 2021 Commissioners FY2024; $16,380.95 from 1566-1-2000-4110 ARPA 2021 Commissioners FY2022-2023 to 1566-1-2000-4110 ARPA 2021 Commissioners FY2024; $9,611.50 from 1209-1-1000-2005 M&O County Clerk FY2022-2023 to 1209-1-1000-2005 M&O County Clerk FY2024; $1,000.00 from 1209-1-1000-1130 PT-Time County Clerk FY2022-2023 to 1209-1-1000-1130 PT-Time County Clerk FY2024; $95,087.35 from 1208-1-1000-2005 M&O County Clerk FY2022-2023 to 1208-1-1000-2005 M&O County Clerk FY2024; 4200-6-7000-4110 Lone Star RRID HWY FY2022-2023 to 4200-6-7000-4110 Lone Star RRID HWY FY2024; $244.85 from 4200-6-7000-2005 Lone Star RRID HWY FY2022-2023 to 4200-6-7000-2005 Lone Star RRID HWY FY 2024; $2,200.00 from 1321-2-8200-4110 Bristow VFD County Clerk FY2022-2023 to 1321-2-8200-4110 Bristow VFD County Clerk FY2024; $2,000.00 from 1321-2-8200-2005 Bristow VFD County Clerk FY2022-2023 to 1321-2-8200-2005 Bristow VFD County Clerk FY2024; $2,228.00 from 1321-2-8201-4110 Depew VFD County Clerk FY2022-2023 to 1321-2-8201-4110 Depew VFD County Clerk FY2024; $2,010.25 from 1321-2-8201-2005 Depew VFD County Clerk FY2022-2023 to 1321-2-8201-2005 Depew VFD County Clerk FY2024; $2,000.00 from 1321-2-8202-4110 Drumright VFD FY2022-2023 to 1321-2-8202-4110 Drumright VFD FY2024; $2,000.00 from 1321-2-8202-2005 Drumright VFD County Clerk FY2022-2023 to 1321-2-8202-2005 Drumright VFD County Clerk FY2024; $2,000.00 from 1321-2-8203-4110 Freedom Hill VFD County Clerk FY2022-2023 to 1321-2-8203-2005 Freedom Hill VFD County Clerk FY2024; $2,000.00 from 1321-2-8206-4110 Mannford VFD County Clerk FY2022-2023 to 1321-2-8206-4110 Mannford VFD County Clerk FY2024; $2,000.00 from 1321-2-8206-2005 Mannford VFD County Clerk FY2022-2023 to 1321-2-8206-2005 Mannford VFD County Clerk FY2024; $2,000.00 from 1321-2-8207-4110 Milfay VFD County Clerk FY2022-2023 to 1321-2-8207-4110 Milfay VFD County Clerk FY2024; $2,000.00 from 1321-2-8207-2005 Milfay VFD County Clerk FY2022-2023 to 1321-2-8207-2005 Milfay VFD County Clerk FY2024; $2,000.00 from 1321-2-8208-2005 Mounds VFD County Clerk FY2022-2023 to 1321-2-8208-2005 Mounds VFD County Clerk FY2024; $2,000.00 from 1321-2-8208-4110 Mounds VFD County Clerk FY2022-2023 to 1321-2-8208-4110 Mounds VFD County Clerk FY2024; $2,050.00 from 1321-2-8210-2005 Olive VFD County Clerk FY2022-2023 to 1321-2-8210-2005 Olive VFD County Clerk FY2022-2023 to 1321-2-8210-2005 Olive VFD County Clerk FY2024; $2,000.00 from 1321-2-8210-4110 Olive VFD County Clerk FY2022-2023 to 1321-2-8210-4110 Olive VFD County Clerk FY2024; $2,000.00 from 1321-2-8211-2005 Sapulpa VFD County Clerk FY2022-2023 to 1321-2-8211-2005 Sapulpa VFD County Clerk FY2024; $2,000.00 from 1321-2-8211-4110 Sapulpa VFD County Clerk FY2022-2023 to 1321-2-8211-4110 Sapulpa VFD County Clerk FY2024; $2,000.00 from 1321-2-8212-2005 Shamrock VFD County Clerk FY2022-2023 to 1321-2-8212-2005 Shamrock VFD County Clerk FY2024; $2,000.00 from 1321-2-8212-4110 Shamrock VFD County Clerk FY2022-2023 to 1321-2-8212-4110 Shamrock VFD County Clerk FY2024; Blanket Purchase Orders #1618- 1638; Purchase Orders #2022-2023 General 3587, OSU-CTP, 40.00, TRAINING REGISTRATION; RFD-ST 102, J & K REPAIR LLC, 689.11, Repairs; SH Svc Fee 317, LIGHT EM UP EMERGENCY EQUIPMENT, 11988.02, Vehicle Upfit 318, LIGHT EM UP EMERGENCY EQUIPMENT, 11988.02, Vehicle Upfit; 2023-2024 911 Phone 44, Cimarron Telephone Co, 189.54, Utilities; Assr Rev Fee 1, MERRIFIELD OFFICE SUPPLIES, 189.99,; CBRI 11, T H ROGERS LUMBER CO, 25.96, SUPPLIES 12, ANCHOR STONE COMPANY, 1170.00, Gravel 13, Lampton Welding Supply, 246.78, CYLINDER RENTAL 14, DUNHAM ASPHALT SERVICE INC, 9818.25, ASPHALT; General 559, Toothman, Olivia, 332.33, TRAVEL 560, Myers, Randi, 148.69, TRAVEL 561, PATRIOT SECURITY SYSTEMS INC, 16.00, SERVICE 562, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 563, A-1 REFUSE, 20.00, SERVICE 564, MERRIFIELD OFFICE SUPPLIES, 169.26, Supplies 565, Quadient Leasing USA Inc, 184.62, LEASE 566, FIZZ-O WATER COMPANY, 59.15, BOTTLED WATER 567, FIZZ-O WATER COMPANY, 56.70, BOTTLED WATER 568, MERRIFIELD OFFICE SUPPLIES, 14.99, 569, FIZZ-O WATER COMPANY, 50.70, 570, FIZZ-O WATER COMPANY, 26.85, WATER 571, HUDSON PLUMBING HEATING AIR CONDITIONING INC, 232.00, Labor & Materials 572, FIZZ-O WATER COMPANY, 9.00, RENTAL 573, AIR COMFORT INC, 1136.00, PARTS AND LABOR 574, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 575, A & M ELECTRIC INC, 531.65, PARTS AND LABOR 576, EMCO TERMITE & PEST CONTROL INC, 305.00, SERVICE 577, CINTAS CORPORATION NO 2, 175.33, SUPPLIES 578, Elder Water Consulting Inc, 165.00, SUPPLIES AND SERVICE 579, ONE NET, 640.00, Utilities 580, ONE NET, 470.00, Utilities 581, O G & E, 33.51, UTILITY 582, CITY OF BRISTOW, 74.90, UTILITY 583, OME CORPORATION LLC, 222.00, SUPPLIES 584, MIDWEST PRINTING, 100.00, SUPPLIES 585, STATE AUDITOR & INSPECTOR, 26874.83, AUDIT 586, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 587, Lampton Welding Supply, 26.80, RENTAL 588, WESTLAKE ACE HARDWARE OK-020, 34.97, Maintenance 589, COMDATA INC, 18407.78, FUEL/DEPUTY CARS 590, GUARDIAN ALLIANCE TECHNOLOGIES INC, 65.00, Surveillance System 591, THOMSON-WEST, 224.70, SUBSCRIPTION 592, DISCOUNT MOBILE GLASS, 325.00, WINDSHIELD 593, SAPULPA DAILY HERALD, 25.16, PUBLISH BID NOTICE 594, Amazon Capital Services, 35.07, OFFICE SUPPLIES 595, Midtown Auto & Diesel Repair Inc, 172.37, CCSO VEHICLE REPAIRS 596, BRISTOW TIRE & AUTO SERVICE, 173.50, TIRES/DEPUTY CARS 597, COX BUSINESS, 237.73, Network Services 598, CINTAS CORPORATION NO 2, 25.33, SERVICE 599, LOCKE SUPPLY, 14.38, Supplies 600, WESTLAKE ACE HARDWARE OK-020, 173.18, Supplies 601, CINTAS CORPORATION NO 2, 45.00, SERVICE 602, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 603, O N G, 167.52, UTILITIES 604, CREEK CO RURAL WATER D#3, 128.00, UTILITIES 605, Belk, Troy, 6000.00, DIRT; Health 64, STROUP, CARLOTTA, 60.26, TRAVEL 65, Givings, Samantha, 48.47, TRAVEL 66, Kayla McElroy, 120.52, TRAVEL 67, Talley, Robert, 193.81, TRAVEL 68, Douthat, Hannah, 237.77, TRAVEL 69, TATE, DEBBIE, 331.43, TRAVEL 70, DAVIS, SHERRIE D., 246.28, TRAVEL 71, SMITH, BETH, 94.32, TRAVEL 72, Gore, Courtney, 24.24, TRAVEL 73, METRO TERMITE AND PEST CONTROL, 480.00, PEST CONTROL 74, Standley Systems, 282.56, MAINTENANCE AGREEMENT 75, CITY OF BRISTOW, 115.65, UTILITIES 76, Metro Security, 45.00, SERVICE 77, Pitney Bowes Inc, 132.78, Supplies 78, SANOFI PASTEUR INC, 9047.24, VACCINATIONS 79, HOMETOWN JANITORIAL SERVICES, 1175.00, JANITORIAL 80, MERRIFIELD OFFICE SUPPLIES, 191.65, Supplies 81, DOTCOM LEASING LLC, 445.00, LEASE; Highway 283, COMDATA INC, 482.37, DIESEL FUEL/GAS 284, WESTLAKE ACE HARDWARE OK-020, 180.91, PARTS/SUPPLIES 285, AMERICAN WASTE CONTROL INC, 325.00, TRASH 286, O'REILLY AUTO PARTS, 1181.02, PARTS/SUPPLIES 287, AMERICAN WASTE CONTROL INC, 62.00, TRASH 288, JOHN DEERE FINANCIAL, 63.94, PARTS/SUPPLIES 289, OTA PIKEPASS CENTER, 12.70, PAYMENT 290, MERRIFIELD OFFICE SUPPLIES, 420.16, OFFICE SUPPLIES 291, A T & T, 657.95, Utilities 292, A T & T MOBILITY, 267.70, Utilities 293, UniFirst Holdings Inc, 72.75, OFFICE SUPPLIES 294, Republic Services #789, 187.93, SERVICE 295, P&K EQUIPMENT, 6000.00, EQUIPMENT 296, Armstrong Bank, 3069.89, LEASE/PURCHASE 297, OK DEPT OF TRANSPORTATION, 1791.56, LEASE/PURCHASE 298, P&K EQUIPMENT, 5000.00, EQUIPMENT 299, HOLMES APPLIANCE REPAIR, 250.00, Maintenance 300, OKLAHOMA TURNPIKE AUTHORITY, 118.34, PIKE PASS 301, UniFirst Holdings Inc, 1050.74, UNIFORM 302, VARNERS EQUIPMENT & HARDWARE, 28.72, SUPPLIES; Hwy-ST 91, DUNHAM ASPHALT SERVICE INC, 1493.05, ASPHALT 92, P&K EQUIPMENT, 351.84, Parts & Labor 93, ERGON A & E INC, 2140.51, EMULSIONS 94, DRUMRIGHT AUTO SUPPLY, 113.70, PARTS & SUPPLIES 95, DIRECT DISCOUNT TIRE, 1202.36, PARTS & SUPPLIES 96, Yellowhouse Machinery Co, 1362.94, Parts & Labor 97, ATWOODS, 611.62, PARTS & SUPPLIES 98, ECONOMY SUPPLY CO, 135.11, PARTS & SUPPLIES 99, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 737.30, SIGNS 100, NAPA AUTO PARTS, 1183.68, PARTS & SUPPLIES 101, CHEROKEE HOSE & SUPPLY INC, 171.84, PARTS & SUPPLIES 102, ROADSAFE, 1667.20, 103, Yellowhouse Machinery Co, 4114.95, Parts & Labor 104, HOLT TRUCK CENTERS, 97.50, PARTS & SUPPLIES 105, Industrial Welding & Tools Supply, 120.42, CYLINDER RENTAL 106, O'REILLY AUTO PARTS, 199.64, PARTS & SUPPLIES 107, DIRECT DISCOUNT TIRE, 547.48, Tires 108, C3 INDUSTRIAL LLC, 708.96, SUPPLIES; Jail-ST 170, FIRETROL, 175.00, INSPECTION 171, VISA/AMERICAN HERITAGE BANK, 168.81, TRANSPORTS/INMATES 172, ATWOODS, 84.62, CCJ MAINTENANCE 173, Midtown Auto & Diesel Repair Inc, 88.22, CCJ VEHICLE REPAIRS 174, MERRIFIELD OFFICE SUPPLIES, 2906.93, CCJ JAIL SUPPLIES/TOILET PAPER 175, COMDATA INC, 3423.70, FUEL/JAIL TRANSPORTS 176, DASH GLOVES, 917.10, GLOVES 177, WESTLAKE ACE HARDWARE OK-020, 58.98, CCJ MAINTENANCE 178, AIRCO SERVICE INC, 356.25, CCJ PLUMBING SERVICES 179, SAPULPA RURAL WATER CO, 2979.20, UTILITIES WATER 180, CHARM TEX, 225.80, INMATE SUPPLIES 181, SAPULPA RURAL WATER CO, 38.00, UTILITIES WATER; Juv Dent-ST 94, COMDATA INC, 137.28, Fuel 95, ASPEN PLUMBING LLC, 825.00, PLUMBING SERVICES 96, SWEEPER FABRICATORS INC, 2498.00, Lighting 97, Amazon Capital Services, 378.39, JUVENILE DETENTION 98, CITY OF BRISTOW, 385.62, UTILITIES WATER; Mental Health 6, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR 7, Smith, Ed Jr, 1650.00, CONTRACT LABOR 8, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 9, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 10, SMITH, LISA ANN, 550.00, CONTRACT LABOR; Planning/Zoning 7, QUADIENT FINANCE USA INC, 500.00, POSTAGE 8, QUADIENT FINANCE USA INC, 500.00, POSTAGE; Resale 62, LEXISNEXIS RISK SOLUTIONS, 180.00, SEARCH ENGINE 63, Gster Cleaning, 600.00, JANITORIAL 64, TM CONSULTING INC, 1595.00, IT Support; RFD-ST 14, CROWN AUTO WORLD BRISTOW, 12362.22, 15, BOUND TREE MEDICAL LLC, 221.58, SUPPLIES. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-148 declaring the intent to consider approval of a project plan and creation of a tax increment district or districts under the local development act; directing preparation of a project plan; appointing a review committee; directing the review committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions and business activities within the district; and directing the review committee to make a recommendation with respect to the proposed project, Bristow Hotel Project. Andrew Goforth, Assistant District Attorney stated this is the next step in the Memorandum of Understanding. There was discussion of the six parties that will make up the committee being City of Bristow Planning Commission; Creek County Planning Commission; Creek County Health Department; Emergency Service District (Creek County Ambulance); Central Technology Center; Bristow Public Schools. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-149 appointing Jarrod Whitehouse as a member of the Board to the review committee presumably created by the item above. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign a Disaster Assistance Agreement for Emergency and Major Disasters between the State of Oklahoma and Creek County DR47-21 and appoint Covey Murray and Jacob Pilgram, Representatives for Creek County. Jacob Pilgram, Emergency Management spoke briefly about the declaration of 4721 that was done on 7/19/2023 due to the June Father's Day storm consisting from June 14 - 18, 2023. Pilgram asked the Board to participate in this agreement as District #2 and a tower had damage. Creek County cost sharing would be 25%, if the state did assist with the county portion would be 12.5%. Pilgram discussed the county would be a sub-recipient from the State. Warner stated his district had significant damage. There was a question if there were any schools that reported damage, Warner stated not that I am aware of. Betzler asked if there was an update from OG&E, Warner stated they are working closely on a final disposal site and they have agreed to help with the cleanup. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to award Bid#24-5 3 Month Asphalt and Emulsions Products and Professional Services as designated per district. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to let for Bid#24-6 IP-Based Premise Telephone System for the Creek County Sheriff to be opened on 10-10-23. Bret Bowling, Sheriff stated we are looking at upgrading roughly 100 lines for the Jail, Juvenile Center and Sheriff's Office. Our current system is outdated and we are need of newer technology. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-150 to participate in the County Road Machinery and Equipment Revolving Fund at ODOT, with priority list as follows: District 3 $275,000.00, District 2 $275,000.00 and District 1 $275,000.00 for a Grader. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: DISCUSSION ONLY/NO ACTION noting that Creek County District 1 received $2,500.00 for illegal dumping and $1,500.00 for equipment or chainsaws; District 2 received $2,500.00 for illegal dumping and $600.00 for equipment or chainsaws from the FY2024 Solid Waste Awards/Storm Debris Cleanup Assistance Program.
Item #14: Motion was made by Warner and seconded by Whitehouse to approve sending a letter of intent to pursue an opioid abatement grant from the Oklahoma Abatement Board and authorize Chairman to sign. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-151 surplussing a HP Z2 SSF 64 Workstation INV#218.243A Serial Number MXL9235D2M, HP LV2311 Monitor Serial Number 6CM5071AJJ and Hp LV2311 Monitor Serial Number 6CM5071ZL9, HP Compaq LA2206X Monitor Serial Number 3CQ31213HD and Duplex Fujitsu Scanner INV#218 Serial Number 613439 for the County Clerk and Resolution#2023-151A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-152 surplussing a 2016 Ford F150 Pickup INV#s16-17 VIN#1FTEW1EF4GKD34392 with attached equipment as follows Jotto Desk Metal Console, Commander Emergency Switch Box Serial Number 15430119, Unbranded Bumper and Push Par, UWS Bed Tool Box, GOJOTTO Double Gun Lock, Code 3 Light Bar Serial Number LL00558743, 53 Broken Fluorescent light fixtures, Polan Mover w/ Bad Motor Serial Number 042715, Steel Pipe Frame w/Broken Fiberglass Chairs, Metal Clothes Rack, Manitowoc Ice Machine Serial Number Q40604A, Follett Ice Bin Serial Number SG700S-30, AS&E Body Scanner Serial Number D18Z2978B, Reliable Decal Remover Serial Number 000198, Weight Bench and One Acorn Engineering Stainless Steel Toilet Model 1418FA Serial Number 32521224-1418FA and Resolution#2023-152A disposing of the same to be junked except the 2016 Ford F150 Pickup being transferred by Inter-Governmental Transfer to Kellyville Police Department and Stainless Steel toilet to be transferred by Inter-Governmental Transfer to Central Technology Center. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-153 directing the Creek County Treasurer to credit the Creek County Sheriff's Capital Outlay Account 0001-2-0400-4110/B3 with funds from ACCO in the amount of $40,227.00, as reimbursement for damages to a 2021 Dodge Charger from an accident which occurred on 8-31-23, as per 62 O.S. § 335, and procedures implement by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-154 approving the updated County Handbook with amendments mentioned today. Elected Officials present Bowling, Anderson, Engleman, Mortazavi, Stephens, Warner and Whitehouse. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) Motion was made by Stephens and seconded by Warner to approve the use of ARPA Payroll Funds for Eagleview High-Resolution Imagery covering the entire county for the Planning Office and County, in the amount of $89,792.06 and approve the transfer $89,792.06 from 1566-1-2000-1110 ARPA 2021 Commissioners FY2023-2024 to 1566-1-2000-2005 ARPA 2021 Commissioners FY2024. Project #1566-1.14-2000-2005. Stephens stated it has been two years since we had the last flyover, this is essential for the Planning Office, Assessor, Sheriff the Highway Districts. This flyover would include a 6" pixel image with current GPS Coordinates. The previous flyover was a 9" pixel, so this should be a better image. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) No Road or Bridge projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded Whitehouse at 10:51 a.m. to adjourn and meet again 9-11-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.