2023-12-4 Meeting Minutes
December 04, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 04, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of November 27, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve November Monthly Reports from County Clerk, District Attorney and Treasurer; Monthly Appropriations; Error Correction $229.50 from 1102-6-4200-2005 T2-2 FY2023-2024 to 1102-6-4000-2005/T2-ALL HWY FY2024 and $394.72 from 1102-6-4200-4110/T3-2 HWY FY2023-2024 to 1102-6-4100-1110 T1A-1 HWY FY2024; Blanket Purchase Orders #3127 - 3203; Purchase Orders #2023-2024 911 Phone ACCESS FEES 3018 OK COMMUNICATIONS SYSTEMS 221.44; Dispatch office supplies 2630 MERRIFIELD OFFICE SUPPLIES 20.98; 2768 MERRIFIELD OFFICE SUPPLIES 36.26; FEES 54 OKLA DEPT OF PUBLIC SAFETY 575.00; CBRI ASPHALT 2044 TULSA ASPHALT LLC 3235.12; Fair Board STORAGE BUILDING 1805 RD SIMPSON CONSTRUCTION INC 81890.00; General AIR FRESHENERS 2713 Simply Scentsational 288.00; BOCC MINUTES 3021 SAPULPA DAILY HERALD 230.10; BOTTLED WATER 1619 FIZZ-O WATER COMPANY 59.15; CCSO VEHICLE REPAIRS 2437 Midtown Auto & Diesel Repair Inc 354.81; 2873 Midtown Auto & Diesel Repair Inc 425.88; 3107 Midtown Auto & Diesel Repair Inc 875.31; Checks/Warrants 2688 MIDWEST PRINTING 152.00; Door Decal 2835 Print Shop LLC 182.55; EQUIPMENT 2852 Generac Power Systems 11619.50; FEES - ANNUAL 3032 NATIONAL BUSINESS INSTITUTE 1299.00; GPS 3067 A T & T 250.00; 3072 A T & T 175.00; INSPECTION 2938 OKLAHOMA DEPARTMENT OF LABOR 675.00; IT Support 65 CASTLECOM LLC 1885.00; JANITORIAL 1778 Trout, Darrel 240.00; K-9 CARE 3023 ADVANCED CARE VETERINARY HOSPITAL 478.59; Labor & Materials 2849 OTIS ELEVATOR COMPANY 4993.00; 2850 OTIS ELEVATOR COMPANY 1566.55; PARTS AND LABOR 2722 AIR COMFORT INC 1956.00; 2724 A & M ELECTRIC INC 282.00; Professional Service 2709 Dirt Road Data 4626.00; PROFESSIONAL SERVICES 2502 INCOG 3333.33; Reimbursement 2853 THOMAS, JANA S. 10.05; Rent 1047 CITY OF BRISTOW 3250.00; 3074 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 1783 COX BUSINESS 378.20; 2033 SHOW INC. 40.00; 2291 COX BUSINESS 38.09; 2293 AMERICAN WASTE CONTROL INC 205.80; 2729 CINTAS CORPORATION NO 2 45.00; Supplies 2294 LOCKE SUPPLY 158.38; 2981 CINTAS CORPORATION NO 2 62.04; SUPPLIES 1736 LOWES CREDIT SERVICES 101.59; 2726 CINTAS CORPORATION NO 2 98.60; 3027 Amazon Capital Services 45.99; TAG/TITLE 3097 Service Oklahoma 178.00; TEMPORARY EMPLOYEE 3003 DYNAMIC RECRUITING SPECIALIST 870.00; 3004 DYNAMIC RECRUITING SPECIALIST 870.00; TIRES/REPAIRS/DEPUTY CARS 1928 BRISTOW TIRE & AUTO SERVICE 68.00; TRAVEL 1572 TROUT, CHRISTINE 122.81; TRAVEL REIMBURSEMENT 2591 Chestnut, Harrison 66.82; UNIFORM 2101 BAYSINGERS UNIFORMS AND EQUIPMENT 60.74; UNIFORM & ACCESSORIES 1939 BAYSINGERS UNIFORMS AND EQUIPMENT 23.25; 2113 BAYSINGERS UNIFORMS AND EQUIPMENT 132.22; Utilities 2593 COX BUSINESS 1203.44; 2725 COX BUSINESS 332.31; UTILITIES 1773 O G & E 280.46; 3121 O G & E 959.11; UTILITIES GAS SERVICES 3017 O N G 599.44; UTILITY 1370 ATLINK SERVICES LLC 225.00; 1914 ATLINK SERVICES LLC 225.00; 3061 COX BUSINESS 38.09; 3070 O G & E 60.26; 3073 COX BUSINESS 116.29; 3104 Waste Management Of Tulsa 193.61; 3105 Waste Management Of Tulsa 339.58; WATER 3071 FIZZ-O WATER COMPANY 25.35; Health JANITORIAL 2256 HOMETOWN JANITORIAL SERVICES 1175.00; MAINTENANCE AGREEMENT 2446 Standley Systems 367.60; Salary/Benefits 3058 Okla State Dept Of Health 69409.61; SERVICE 2552 Turner And Associates PLC 750.00; SUPPLIES 2268 Amazon Capital Services 233.58; 3033 WESTLAKE ACE HARDWARE OK-020 5.69; TRAVEL 2790 Givings, Samantha 110.04; Utilities 2250 O N G 67.45; 2252 O G & E 492.23; 2459 Waste Management Of Tulsa 140.60; VACCINATIONS 2464 SANOFI PASTEUR INC 964.10; Highway PARTS & SUPPLIES 2660 PREMIER TRUCK GROUP 912.11; 2836 P&K EQUIPMENT 2695.55; PARTS/SUPPLIES 513 PREMIER TRUCK GROUP 522.80; 2045 P&K EQUIPMENT 902.57; SERVICE CONTRACT 2152 EMCO TERMITE & PEST CONTROL INC 70.00; 2155 ATLINK SERVICES LLC 324.95; SIGNS 1074 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 303.60; SIR TEST 2605 TotalSIR 36.50; SUPPLIES 1741 LOCKE SUPPLY 150.78; 2274 Capital One 23.88; 2441 Capital One 892.31; SURVEY 3024 Fritz Land Surveying LLC 450.00; Tires 2742 DIRECT DISCOUNT TIRE 3445.27; T-SHIRTS 2570 Witty Ideas 607.07; Utilities 2146 O G & E 376.46; 2182 O G & E 160.03; 2578 DRUMRIGHT UTILITIES 328.34; UTILITY 2574 O N G 194.65; vegetation management 2160 SHUTERRA, LLC 9948.00; WATER BILL 2172 CREEK CO RURAL WATER D#2 65.77; Hwy-ST Fuel 2848 FLEET FUELS LLC 17165.83; PUBLICATION 2806 SAPULPA DAILY HERALD 34.48; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 2840 MERRIFIELD OFFICE SUPPLIES 1299.80; CCJ VEHICLE REPAIRS 2555 Midtown Auto & Diesel Repair Inc 88.22; Damages 3019 NCIC Inmate Communications 1100.00; FIRE DETECTORS 2423 FIRETROL 2061.24; GLOVES 2838 DASH GLOVES 1069.95; INMATE SUPPLIES 2844 CHARM TEX 1966.70; IT Support 58 CASTLECOM LLC 1885.00; Lighting 2528 VOSS ELECTRIC CO DBA VOSS LIGHTING 568.26; MOTOR 2766 Grainger 1441.21; REPAIRS/JAIL 2819 JEFF JONES WELDING 250.00; Service Call 3035 OKLAHOMA WHOLESALE OVERHEAD DOORS LLC 175.00; TAG/TITLE 3084 Service Oklahoma 44.50; TRASH SERVICE 3106 Waste Management Of Tulsa 744.09; UNIFORM 1906 BAYSINGERS UNIFORMS AND EQUIPMENT 252.74; UNIFORM & ACCESSORIES 1905 BAYSINGERS UNIFORMS AND EQUIPMENT 96.73; UTILITIES GAS SERVICES 3020 O N G 256.29; Juv Dent-ST CABLE 3094 DISH NETWORK 128.01; CAMERA 735 CASTLECOM LLC 4087.00; IT Support 4 CASTLECOM LLC 1885.00; JUVENILE DETENTION 2537 A & M ELECTRIC INC 455.00; 2863 BOB BARKER CO INC 123.42; 2872 MERRIFIELD OFFICE SUPPLIES 544.99; NEW VEHICLES 1961 JOHN VANCE AUTO GROUP 40873.60; PHONE & INTERNET SERVICES 3034 A T & T 1049.04; TAG/TITLE 3086 Service Oklahoma 44.50; Mental Health CONTRACT LABOR 21 CALVIN-KOCH, VICKI 1000.00; 22 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 23 SMITH, LISA ANN 550.00; 24 Smith, Ed Jr 1650.00; 25 UNDERWOOD, CHRISSIE 1650.00; Planning/Zoning LEASE 3078 Quadient Leasing USA Inc 79.42; LEASE PYMT 2362 Quadient Leasing USA Inc 167.11; NEWSPAPER PUBLICATIONS 977 SAPULPA DAILY HERALD 71.92; POSTAGE 1372 QUADIENT FINANCE USA INC 500.00; Resale HARD DRIVE 3025 WACOM SYSTEMS 140.00; Supplies 2870 MERRIFIELD OFFICE SUPPLIES 48.00; Tax Statements 2120 PEREGRINE CORP 22216.55; RFD-ST BANK PAYMENT 292 ARMSTRONG BANK 3510.71; Boots 2346 NAFECO 4108.00; Tires 3052 TAKE TEN TIRE & SERVICE 4747.48; SH Commissary Commissary 520 BENCHMARK GOVERNMENT SOLUTIONS LLC 11203.55; NEW VEHICLES 1965 JOHN VANCE AUTO GROUP 40873.60; SH Svc Fee FOOD FOR INMATES 2010 BENCHMARK GOVERNMENT SOLUTIONS LLC 8428.60; Tax Refunds TAX CORRECTION 23 Julie Dixon 173.00; 24 Julie Dixon 70.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Memorandum of Understanding between Muscogee Creek Nation and Creek County for the inclusion of new roads on the Nation's Transportation Inventory, as follows W. 211 St. S. 3, route 129k, length 1; W. 211 St S, route 129H, length 2.1; W. 211 St. S. 1, route 129I, length 3.7; W. 211 St. S. 2, route 129J, length 1.5; W 211 St S. 4, route 129L, length 3.2; W. 211 St. S. 5, route 129M,length 3.7. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#24-7 3-Month Asphalt & Emulsion Products and Services and pass for two weeks, until 12/18/23, to award. Bids submitted by Tulsa Asphalt LLC; Wright Asphalt & Products; Millennial Asphalt; A-Pac Central Inc.; Coastal Energy Corp.; Asphalt Fuel & Supply; Vance Brothers Inc.; Ergon Asphalt & Emulsions. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#24-8 6 Month Bridge & HWY Materials and Professional Services and pass for two weeks, until 12/18/23, to award. Bids submitted by Leo Hicks Creosoting Company Inc.; Sunbelt Equipment & Supply Inc.; Tulsa Asphalt LLC; Warren CAT; Dub Ross Company Inc.; Johnny Carr Bulldozing Inc.; Shuterra LLC; Quapaw Company; Banks & Sons Trucking; Stewart Stone; Logan County Asphalt Co.; Fensco Inc.; Railroad Yard Inc.; Ted Carter Trucking LLC; A-Pac Central Inc.; Advance Workzone Services LLC; Xcessories Squared Development & Mfg. Inc.; Anchor Stone Co.; Greenhill Materials; Watkins Sand Company Inc.; Mike Wofford Trucking & Grading LLC. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to let for Bid#24-10 Creek County Sheriff EOC Phase I, pre-bid meeting scheduled for 12-21-23 at 2 p.m. and will open on 1-8-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: DISCUSSION ONLY/NO ACTION to consider signing contract with Vertiv for servicing the UPS Systems for the Creek County radio towers, which is set to expire in January. Warner asked if Andrew Goforth, Assistant District Attorney has reviewed the contract, Goforth stated yes. Stephens stated he would like to pass this item out for one week to review.
Item #12: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-196 surplussing a HP Desktop Computer Z240 INV#SP218.4 Serial #2UA833237F for the Creek County Clerk and Resolution#2023-196A disposing of the same to be junked. Mortazavi stated we have updated the Purchasing Agent's Computer; this is just junking the old one. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made Stephens and seconded by Whitehouse to sign Resolution#2023-197 surplussing a Watch Guard Vista HD WIFI Body Worn Camera INV#2023-0057 Serial #WFC1-065965 for the Sheriff's Office and Resolution#2023-197A disposing of the same to be returned under warranty and exchange contract. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County Specs by boring, size of line 6" PVC, size of line 12" steel, to cross S. 49th W. Ave approximately .3 miles N. of the W. 181st S. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No Road and Bridge Projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 9:40 a.m. to adjourn and meet again 12-11-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.