2023-12-11 Meeting Minutes
December 11, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 11, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of December 04, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve November Monthly Reports from Sheriff, County Clerk, Court Clerk, Health Department, Election Board, OSU Extension Service, and Assessor; Error Correction $2,388.83 from 1526-2-0400-1110 SSF15 OK HWY Safety Grant Sheriff FY2023-2024 to 1226-2-0400-2005 SSF2 Sheriff Service Fee Sheriff FY2024; $5,514.07 from 1229-2-0400-2005 Trash Cop M&O Sheriff FY2023-2024 and $1,693.15 from 1229-2-0400-1110 Trash Cop Payroll Sheriff FY2023-2024 to 1226-2-0400-2005 SSF2 Sheriff Service Fee Sheriff FY2024; Transfer $6,423.00 from 1102-6-4100-1110 HWY Salary-D1 HWY FY2023-2024 to 1102-6-4100-1320 HWY Travel-D1 HWY FY2024; Blanket Purchase Orders #3273 - 3355; Purchase Orders # 2023-2024 911 Phone 88, A T & T, 1719.63, Utilities 89, Cimarron Telephone Co, 193.26, Utilities 90, A T & T, 5528.72, Utilities 91, A T & T, 769.95, PHONE & INTERNET SERVICES 92, MERRIFIELD OFFICE SUPPLIES, 38.58, Dispatch office supplies; Assr Rev Fee 6, Service Oklahoma, 89.00, REGISTRATION; CBRI 28, Lampton Welding Supply, 239.12, CYLINDER RENTAL; Flood Plain 2, MERRIFIELD OFFICE SUPPLIES, 118.07, SUPPLIES; General 1472, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 1473, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 1474, MERRIFIELD OFFICE SUPPLIES, 75.04, SUPPLIES 1475, Myers, Randi, 307.87, TRAVEL 1476, Self, Nancy, 64.58, TRAVEL 1477, A-1 REFUSE, 20.00, SERVICE 1478, XEROX BUSINESS SOLUTIONS SOUTHWEST, 50.00, MAINTENANCE AGREEMENT 1479, PATRIOT SECURITY SYSTEMS INC, 16.00, SERVICE 1480, WALKER COMPANIES, 89.50, NOTARY 1481, AMERICAN STAMP & MARKING PRODUCTS INC, 129.97, DATE STAMPS 1482, MERRIFIELD OFFICE SUPPLIES, 210.64, TONER 1483, FIZZ-O WATER COMPANY, 109.85, 1484, Verizon Wireless, 160.04, SERVICE 1485, LEGACY ENERGY CONSULTING LLC, 5508.00, Professional Service 1486, Dirt Road Data, 1485.00, Professional Service 1487, MERRIFIELD OFFICE SUPPLIES, 18.49, SUPPLIES 1488, LEGACY ENERGY CONSULTING LLC, 10098.00, Professional Service 1489, SAPULPA DAILY HERALD, 158.25, BOCC MINUTES 1490, FIZZ-O WATER COMPANY, 9.00, RENTAL 1491, OTA PIKEPASS CENTER, 24.08, Tolls 1492, EMCO TERMITE & PEST CONTROL INC, 305.00, SERVICE 1493, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 1494, ONE NET, 940.00, Utilities 1495, SAPULPA DAILY HERALD, 145.68, PUBLICATION 1496, ONE NET, 1280.00, Utilities 1497, SAPULPA DAILY HERALD, 338.40, BOCC MINUTES 1498, Print Shop LLC, 67.00, Labor & Materials 1499, O G & E, 4631.44, Utilities 1500, SAPULPA DAILY HERALD, 12.36, PUBLICATION 1501, Elder Water Consulting Inc, 165.00, SUPPLIES AND SERVICE 1502, O G & E, 323.47, UTILITY 1503, CINTAS CORPORATION NO 2, 15.00, SERVICE 1504, M W PROKLEAN OF OKLAHOMA, 320.00, JANITORIAL 1505, COX BUSINESS, 38.09, SERVICE 1506, SAPULPA DAILY HERALD, 99.99, SUBSCRIPTION 1507, STATE AUDITOR & INSPECTOR, 12880.00, AUDIT 1508, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 1509, Lampton Welding Supply, 26.24, RENTAL 1510, THOMSONWEST, 224.70, SUBSCRIPTION 1511, LIGHT EM UP EMERGENCY EQUIPMENT, 375.00, VEHICLE PARTS 1512, COMDATA INC, 12364.00, FUEL/DEPUTY CARS 1513, GUARDIAN ALLIANCE TECHNOLOGIES INC, 125.00, Surveillance System 1514, Midtown Auto & Diesel Repair Inc, 617.05, CCSO VEHICLE REPAIRS 1515, O G & E, 717.55, UTILITIES ELECTRIC SERVICE 1516, MERRIFIELD OFFICE SUPPLIES, 94.17, OFFICE SUPPLIES 1517, A & W TOWING INC, 210.00, TOW CHARGE 1518, COX BUSINESS, 247.48, Network Services 1519, BOB HOWARD CHRYSLER DODGE JEEP RAM, 170936.00, NEW VEHICLES 1520, GREEN HILL FUNERAL HOME, 225.00, CREMATION SERVICE 1521, Mannford Funeral Home, 225.00, CREMATION 1522, WESTLAKE ACE HARDWARE OK-020, 49.13, Supplies 1523, Simply Scentsational, 36.00, AIR FRESHENERS 1524, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 1525, LOCKE SUPPLY, 74.56, Supplies 1526, CREEK CO RURAL WATER D#3, 219.00, UTILITIES 1527, O N G, 333.45, UTILITIES; Health 193, Kayla McElroy, 90.39, TRAVEL 194, SMITH, BETH, 30.13, TRAVEL 195, DAVIS, SHERRIE D., 153.93, TRAVEL 196, Douthat, Hannah, 439.51, TRAVEL 197, TATE, DEBBIE, 180.78, TRAVEL 198, Talley, Robert, 647.93, TRAVEL 199, ALFORD, ALMETRICE, 112.66, TRAVEL 200, Metro Security, 45.00, MAINTENANCE AGREEMENT 201, SANOFI PASTEUR INC, 4654.09, VACCINATIONS 202, CITY OF BRISTOW, 120.18, Utilities 203, PREFERRED BUSINESS SYSTEMS LLC, 750.37, OVERAGES 204, Standley Systems, 265.09, MAINTENANCE AGREEMENT 205, Dotcom Leasing LLC, 445.00, LEASE 206, MARK CROMWELL, 50.00, MAINTENANCE AGREEMENT 207, MARK CROMWELL, 500.00, LAWN CARE 208, A & M ELECTRIC INC, 90.00, Service Call 209, MIDWEST PRINTING, 290.00, SUPPLIES; Highway 731, Print Shop LLC, 73.90, Shirts 732, COMDATA INC, 684.68, DIESEL FUEL/GAS 733, Loeffler, Allen, & Ham Attorneys At Law, 200.00, Professional Service 734, MERRIFIELD OFFICE SUPPLIES, 52.38, SUPPLIES 735, AMERICAN WASTE CONTROL INC, 325.00, TRASH 736, JOHN DEERE FINANCIAL, 3.49, PARTS/SUPPLIES 737, AMERICAN WASTE CONTROL INC, 60.00, TRASH 738, WESTLAKE ACE HARDWARE OK-020, 478.67, PARTS/SUPPLIES 739, ROADSAFE, 50.82, SUPPLIES 740, OTA PIKEPASS CENTER, 11.05, PAYMENT 741, Amazon Capital Services, 148.79, PARTS/SUPPLIES 742, O'REILLY AUTO PARTS, 2260.08, PARTS/SUPPLIES 743, FASTENAL COMPANY, 44.36, PARTS & SUPPLIES 744, ENLOW 66 AUCTION, 175.00, EQUIPMENT 745, LOWES CREDIT SERVICES, 33.24, OFFICE SUPPLIES 746, Republic Services #789, 187.93, SERVICE 747, A T & T, 671.10, Utilities 748, Armstrong Bank, 3069.89, LEASE/PURCHASE 749, BURGIN, STEPHEN, 6500.00, EQUIPMENT PURCHASE 750, GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC, 203.00, DRUG TESTING 751, TRACTOR SUPPLY CREDIT PLAN, 162.95, PARTS & SUPPLIES 752, VARNERS EQUIPMENT & HARDWARE, 27.79, SUPPLIES 753, OKLAHOMA TURNPIKE AUTHORITY, 53.51, PIKE PASS 754, CINTAS CORPORATION NO 2, 68.06, SUPPLIES 755, ANCHOR STONE COMPANY, 4578.56, Gravel 756, MIKE WOFFORD TRUCKING & GRADING LLC, 7950.64, HAULING; Hwy-ST 273, HOLT TRUCK CENTERS, 661.47, Parts & Labor 274, MCH Kenworth-Tulsa, 1111.56, PARTS & SUPPLIES 275, FLEET PRIDE, 1113.39, PARTS & SUPPLIES 276, MCH Kenworth-Tulsa, 1334.08, PARTS & SUPPLIES 277, MANNFORD LAWN AND GARDEN, 14.18, PARTS & SUPPLIES 278, ECONOMY SUPPLY CO, 1483.97, PARTS & SUPPLIES 279, DRUMRIGHT AUTO SUPPLY, 13.00, PARTS & SUPPLIES 280, MCH Kenworth-Tulsa, 1134.30, PARTS & SUPPLIES 281, ECONOMY SUPPLY CO, 1985.80, PARTS & SUPPLIES 282, Coastal Energy Corp, 35288.00, EMULSIONS 283, THE QUAPAW COMPANY, 22772.82, ROAD MATERIAL 284, Yellowhouse Machinery Co, 874.97, Parts & Labor 285, ECONOMY SUPPLY CO, 828.96, PARTS & SUPPLIES 286, POWER TRAIN, 626.70, PARTS & SUPPLIES 287, ECONOMY SUPPLY CO, 271.73, EQUIPMENT 288, Stewart Martin Equipment, 367.40, PARTS & SUPPLIES 289, Industrial Welding & Tools Supply, 117.02, CYLINDER RENTAL 290, O'REILLY AUTO PARTS, 173.12, PARTS & SUPPLIES 291, P&K EQUIPMENT, 414.10, PARTS & REPAIR 292, STANDARD AUTO PARTS, 772.87, PARTS & SUPPLIES 293, Sellers Tire Inc, 555.00, TIRES & REPAIRS 294, ANCHOR STONE COMPANY, 5757.48, Gravel 295, MIKE WOFFORD TRUCKING & GRADING LLC, 4122.14, HAULING 296, CHARLIE'S AUTOMOTIVE SERVICE, 1225.00, Repairs; Jail-ST 432, Midtown Auto & Diesel Repair Inc, 93.57, CCJ VEHICLE REPAIRS 433, COMDATA INC, 1751.98, FUEL/JAIL TRANSPORTS 434, EMPIRE PAPER COMPANY, 1228.48, JAIL CLEANING SUPPLIES 435, General Parts LLC, 279.95, Ccj maintenance kitchen 436, MERRIFIELD OFFICE SUPPLIES, 1818.11, CCJ JAIL SUPPLIES/TOILET PAPER 437, SAPULPA RURAL WATER CO, 38.00, UTILITIES WATER 438, ITOUCH BIOMETRICS LLC, 200.00, LICENSE FEES 439, WESTLAKE ACE HARDWARE OK-020, 199.00, JAIL MAINTENANCE SUPPLIES 440, SAPULPA RURAL WATER CO, 1548.50, UTILITIES WATER 441, COX BUSINESS, 2172.85, Network Services; Juv Dent-ST 281, COMDATA INC, 618.82, Fuel 282, TULSA TECH, 260.00, TRAINING REGISTRATION 283, TULSA TECH, 330.00, TRAINING REGISTRATION 284, SILVER BULLET PEST SERVICES INC, 150.00, PEST CONTROL 285, BOB BARKER CO INC, 74.00, JUVENILE DETENTION 286, SYSCO FOODS, 3488.53, FOOD FOR INMATES 287, MERRIFIELD OFFICE SUPPLIES, 298.51, JUVENILE DETENTION 288, A T & T, 67.37, INTERNET SERVICE 289, CITY OF BRISTOW, 385.62, UTILITIES WATER 290, DISH NETWORK, 128.01, CABLE; ML Fee 8, QUADIENT FINANCE USA INC, 500.00, POSTAGE; Planning/Zoning 33, BKL INC, 750.00, Professional Service; Resale 186, COMDATA INC, 270.16, FUEL 187, TM CONSULTING INC, 1595.00, IT Support 188, TM CONSULTING INC, 25.00, IT Support 189, Quadient Leasing USA Inc, 998.85, LEASE 190, Gster Cleaning, 600.00, JANITORIAL 191, FIZZ-O WATER COMPANY, 25.35, BOTTLED WATER 192, LEXISNEXIS RISK SOLUTIONS, 180.00, SEARCH ENGINE 193, TM CONSULTING INC, 142.50, IT Support 194, OME CORPORATION LLC, 222.00, Supplies 195, JRW INC, 37.96, Supplies 196, MERRIFIELD OFFICE SUPPLIES, 842.12, Supplies 197, MERRIFIELD OFFICE SUPPLIES, 252.83, Supplies; RFD-ST 39, MERRIFIELD OFFICE SUPPLIES, 1251.99, EQUIPMENT 40, AIMS WESTERN AUTO LLC, 629.90, BATTERIES; SH Svc Fee 114, BENCHMARK GOVERNMENT SOLUTIONS LLC, 8709.05, FOOD FOR INMATES; Tax Refunds 19, Carolyn Matthews, 805.00, TAX CORRECTION 20, Brandon & Andrea Cartwright, 75.00, TAX CORRECTION 21, Brandon & Andrea Cartwright, 39.00, TAX CORRECTION 22, Dakota Daniels, 942.00, TAX CORRECTION 23, 21ST MORTGAGE COPR, 278.00, TAX CORRECTION. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to pass for one week until 12-18-23 discussion and possible action to consider changing the county Emergency Service Numbers (ESN) to reflect county jurisdiction for the 911 Public Safety Answering Point (PSAP)-Joe Thompson, Under-Sheriff. Thompson presented a packet to the Board and reviewed the federal requirements of the Sheriff and how the Sheriff's duties is encompasses the unincorporated areas, in their jurisdiction. The current PSAP boundaries were discussed, as well as the ESN proposal. Creek County currently has five PSAP boundaries being Creek County, Sapulpa, Drumright, Mannford, and Bristow. Our current systems will not work in the near future. We are requesting the BOCC to change the current ESN boundaries of Creek County that is outside of incorporated town/city limits, or within town/city limits that is dispatched currently by Creek County to the County PSAP without delay. And redefine the County's PSAP boundaries to include all unincorporated areas of Creek County and all incorporated areas towns/cites that are dispatched by Creek County PSAP. Law Enforcement boundaries are the most common for PSAPS, not fire district boundaries. Thompson reviewed some call logs to the Board. Since 2017 the Sheriff has disputed the boundaries and has had multiple requests to acknowledge the 911 PSAP population boundaries. In 2021 the Sheriff examined locations of the cellular towers inside Creek County and determined the issues of the 911 call routing. Thompson presented letters from the Sheriff to the Oklahoma 911 Authority and the State. We have been told the decisions are made at the local level and not the state. In 2022, the Sheriff conducted two studies internally it was determined that 74% of the calls went to the incorrect PSAP. The second test resulted in 50% of the calls going to the incorrect PSAP. This information was provided to the State when disputing the boundaries. In 2023, the Sheriff discovered the issue is not with the towers, but the ESN assignments are incorrectly routed to the PSAP. Thompson discussed how the 911 dispatching of unincorporated areas would work. 3 out of 4 PSAPS that receive 911 calls from County ENS, send up to 40% of their 911 transfers to the County. Correcting the ESN and PSAP boundaries will reduce the amount of 911 transferred calls by 41%. 5% of calls are fire related, 16% are medical related and 79% are law enforcement related. All responders share responsibilities in several of these. Creek County has been warned by the 911-Authority that the current operations will not be affordable in the near future. There have been meetings over the years and it comes down to calls being routed to the wrong PSAPS, we are responsible for the County stated Thompson. The current state formula is based off of population and area of responsibility, we currently have five counties. Creek County Currently PSAP currently serves 6 law enforcement agencies and 5 fire departments. The current ESN shows Creek County covers only 486 square miles and 17,413 citizens, when it should reflect 927.5 square miles and 40,690 citizens. Thompson then reviewed sixteen ESN areas and what it should be. In closing Thompson stated this is the perfect time to make the changes, the state collected 911 fees are projected to go up in 2024. Correcting the ESN now will reduce the financial impact to the PSAPS that are currently collecting 9-fees off of the County jurisdiction and population. Since 2017 the Sheriff has worked at resolving the boundary issue. The Sheriff has determined that 16 out of the 40 ESN's are routed to incorrect PSAP, which include four schools Pretty Water, Allen Bowden, Oilton and Olive. Thompson touched on the incident from Parkland, Florida and what could happen here. Our primary objective is public safety and by implementing these changes will remove delayed response times. Thompson also discussed the current RAVE system. Bret Linsford, Drumright Fire Department expressed his concern with only having 80 calls a year that have been transferred to the county and then if this was implemented the county transferring roughly 45 calls a month back to the Drumright Fire Department. We are talking about a delay in current response time. Charles Conkling, Bristow Fire Department expressed concerns with this being money driven and not service driven. And adding to the current response time and the lost communication between the dispatches. I would have like to have seen more communication on how can we correct the issue and how can we fix the issues instead of this action being placed on us on Thursday afternoon. Thompson discussed that they currently dispatch for Kellyville and Kiefer and they have no issues with how it is being handled currently. Thompson stated they currently have the fastest answering PSAP in Creek County with three seconds or less and a 98% rating. We are profession and they have proper training. Bob Evans, Mannford Fire Department voiced concerns with the dispatch to rural areas and knowing the current addresses. There are a lot of residents that do not know their 911 address and you have to be familiar with the area to know how to get to respond in a timely manner. Kennyville Rd was discussed, residents call in and say that is where they live, but it is actually 369th are you going to know this. Thompson stated we have a duty to know our area. This is where the mapping and county master address data will assist with that. I have served the county for over 20 years and know the area and we expect our dispatch to know the same area. There was discussion of the jurisdictions giving the Sheriff their preference on how they want their dispatch to be handled. Warner touched base on the counties efforts in getting the 911 address updated by Mission Critical for the last three years. It is a work in progress, our Planning Office, INCOG are working closely to update the GIS information for the Next Gin System. Linsford discussed the response time and the grading system that all PSAP holders have to pass. Also, the voice paging system and how it will work outside of its range. Jason Dobson, Olive Fire Department stated he is for this, but has concerns with response time and eight deaths that has happened and Olive Fire Department not being allowed to respond to some of the calls. The Fire Departments are the ones that have the Jaws of life and are equipped to handle certain things that the Sheriff and Ambulance cannot assist with. Darryl Maggard, INCOG spoke briefly about the current system and funding that is available, as well as updated technology that could assist with the dispatch methods. Dobson stated there are only three full time fire departments in Creek County. The ISO rating was briefly discussed. The residents in Creek County deserve better. He discussed the 911 Trust that was supposed to be formed to discuss this issue as well. Jason Tinsley, Depew Fire Department discussed concerns with delayed response times, as well and the current paging system. Linsford discussed the conversation that took place in August asking all PSAP holders to update and start paying for their share. The majority is in favor of having quarterly meetings to discuss issues and finding solutions. I would like to see our Call Works information. Thompson stated that how the state recommendations would be the best solution and not be sending calls to the wrong areas, which would cut down the delay time. There was discussion of getting the providers to update their mapping to direct the calls to the correct place. Maggard discussed the current funding that is being divided up within the county and how they should be using this funding to maintain and upgrade their systems, but currently there is not enough funding to fix the unmaintained system currently. There are grants available to assist with this cost. But the County has a duty to oversee the jurisdiction as well. There was discussion of current Motorola System and it becoming obsolete and having to prepare for the AT&T System and the Next Gin 911 or compatible system. Mike Reed, Sapulpa Police Chief asked that the item be table for further discussion and more research. Currently our statistics show a ratio of 3-4 with 40% of our calls being transfers. Last year we answered 28,000 calls and transferred 2%, with some going to Tulsa County, Tulsa PD and Glenpool. Our fire area has responded to 7,000 calls and we need more time to do some research. We were just notified on Friday and didn't have enough time to properly prepare. Thompson discussed a small unincorporated area outside Sapulpa City limits that they receive a lot of calls. Timothy Smythe, Freedom Hill Fire Department discussed his concern with delayed response times, as well. Thompson encouraged anyone that has issues with delayed response times or concerns to call him or Bret Bowling to discuss and see how they can do better. Funding was discussed more with Maggard, Warner and Thompson. Thompson stated we want to do the right thing and not necessarily the popular thing. James Vickrey spoke about not making a decision today and let's talk about the issues and see what we can come up with. We all need more time to gather our own information. We want the best for our citizens and they deserve the best. I would like to see a study session where we can have open discussion. There was discussion of the County needing to take action, we have been warned for years that the state could hold monies in escrow until a decision has been made. Dobson asked about the ARPA monies could the county utilize some funds to assist the PSAP holders with upgrades. Maggard stated that this is an on-going cost and I would not advise of that, there is funding from the state available. The Board approving that would just harm the efforts and the sustainability of each entity to be able to cover the on-going costs. Stephens questioned the holding of current distributed monies. The current timeline was discussed by Thompson, if the Board made the changes by January 1, they could go into effect on July 1. If the Board chooses to make a decision after January 1, it would not take effect until 2025. I ask that the Board make the right decision for the citizens of Creek County. Stephens discussed his concern as a resident and just being able to get the calls to the correct spot and saving time and possible lives. Whitehouse stated he would like to see the calls data for his area and table this item until 12-18 to do more research. Warner asked if all departments could receive their call information from the Sheriff, and do their research and come back on the 18th with more data and information to try and make a decision. The Board encouraged all departments to call their commissioners and correspond with additional concerns. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Stephens stated let's take a ten-minute break at 10:54 a.m. and return at 11:05 a.m. Stephens called the meeting back to order at 11:09 a.m.
Item #8: Motion was made by Stephens and seconded by Whitehouse to sign reimbursement contract between the Department of Environmental Quality (DEQ) and the Creek County Commissioners for an Environmental Officer grant. Thompson stated this is the same grant they have had for a couple of years now. Mortazavi stated, our office questioned this grant a few months ago, as we had not seen any reimbursements for the borrowed monies from the cash account. The Sheriff's Office did provide the paperwork verifying they did receive the funds. There is an error correction in your pile to approve under item #5, placing the borrowed monies back into the SSF2 account. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Contract from Vertiv for the servicing of UPS systems for the County's radio towers, which is set to expire in January, in the amount of $11,513.27. Stephens stated this is for the battery maintenance of the towers, last year the cost was $10,710.00. Warner asked if Stephens was able to find out when the county no longer has to maintain them, Stephens stated he has not found the agreement yet. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to let for Bid#24-11 Abstractor Report for the June 2024 Resale to be opened and possibly awarded on 1-8-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-198 approving the CD Investment for Creek County General Funds, in the amount of $500,000.00, for 13 months, with 5% rate, with Spirit Bank. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-199 changing the speed limit on 49th W. Ave, near Kiefer Schools from 45 MPH to 25 MPH from W. 151st St. S. approximately 1500' S., S. 49th W. Ave from this point south to W. 161st St. S. will remain 35 MPH, see map. Stephens stated this is correcting a previous resolution and clarifying the school zone. I have spoken to the Kiefer Chief of Police and they are in agreeance of the change, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-200 adding Requesting Officer Ashley Siddiki to Depew Volunteer Fire Department Accounts 1321-2-8201-2005 and 1321-2-8201-4110. Mortazavi stated if you recall they removed a Requesting Officer a few weeks ago and now are just adding their second officer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Warner to approve payment for reimbursement for funding of parcel acquisition payment for purchase of highway easement improvements, and any and all damages for Parcel 1, ODWC for invoice dated October 30, 2023, project J/P 3047(04); CIRB-219C(XXX)RB; Creek County; Parcel 1 for District #3, in the amount of $3,840.00. Whitehouse stated this is for the bridge south of Depew. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Warner to approve payment for Project Number 30474, Deep Fork over the Canadian River, Guy Engineering, Invoice#1435-05 ROW acquisition for District #3, in the amount of $2,877.71. Whitehouse stated this is for the bridge S. of Edna. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from ONE Gas Inc per County Specs for ¾" natural gas pipeline, by boring, size of casing ¾", to cross 7824 Marilyn Lance approximately 1.17 miles E. & 1.38 miles N. of Turner Turnpike & SH-364, further described as 1,475' W. & 974' N. of the S.E. corner of Section 7, 18N, R12E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No Road and Bridge Projects at this time.
Item #18: Motion was made by Stephens and seconded by Warner to enter into Executive Session per 25 O.S. 307(B)(1) for discussion of the resignation and replacement of the individual salaried employee of the Board of County Commissioners, the Project Manager. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner to come out of Executive session at 12:00 p.m. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse to restructure and combine the Project Manager position to the Emergency Management employees moving Covey Murray, to Supervisor and Jacob Pilgram, to Administrative salary. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: Reminder that the following County Offices will be closed on 12-14-23, from 11:45 to 1:15 for their Christmas Luncheon County Commissioners Office, Planning Office, County Clerk, County Treasurer, OSU Extension Office, and Sheriff's Office.
Adjournment: Motion was made by Stephens and seconded by Warner at 12:01 p.m. to adjourn and meet again 12-18-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.