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2023-10-10 Meeting Minutes

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   October 10, 2023

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, October 10, 2023 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of October 02, 2023. Vote as follows: Stephens - Aye, Warner - Abstain, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Monthly Appropriations; September Monthly Reports from County Clerk, Treasurer, District Attorney, OSU Extension Services, Election Board, and Assessor; Transfers $3,3560.00 from 1321-2-8213-4110 Silver City VFD County Clerk FY2022-2023 to 1321-2-8213-4110 Silver City VFD County Clerk FY2024; $4,000.00 from 1321-2-8209-2005 Oilton VFD County Clerk FY2022-2023 to 1321-2-8209-2005 Oilton VFD County Clerk FY2024; $45,429.03 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2023-2024 to 1102-6-4000-2005 HWY M&O-ALL Commissioners FY2024;$33,000.00 from 0001-1-2000-4110 Capital Outlay Commissioners FY2023-2024 to 0001-1-2000-1233 Gen Gov't/WC/Unemploy Commissioners FY2024; Blanket Purchase Orders #2134 - 2183; Purchase Orders # 2023-2024 911 Phone 62, A T & T, 5513.80, Utilities 63, Cimarron Telephone Co, 191.49, Utilities 64, CREEK COUNTY COMMISSIONERS, 67.54, WORK COMP PREMIUM 65, MERRIFIELD OFFICE SUPPLIES, 67.43, Dispatch office supplies 66, MERRIFIELD OFFICE SUPPLIES, 79.54, Dispatch office supplies; CBRI 16, TULSA ASPHALT LLC, 1635.00, ASPHALT 17, Lampton Welding Supply, 239.12, CYLINDER RENTAL; Crt Payroll 43, CREEK COUNTY COMMISSIONERS, 145.71, WORK COMP PREMIUM; General 838, MERRIFIELD OFFICE SUPPLIES, 395.98, EQUIPMENT 839, O G & E, 307.32, UTILITIES 840, Trout, Darrel, 240.00, JANITORIAL 841, COX BUSINESS, 369.48, SERVICE 842, CINTAS CORPORATION NO 2, 55.86, Supplies 843, A-1 REFUSE, 20.00, SERVICE 844, PATRIOT SECURITY SYSTEMS INC, 16.00, SERVICE 845, MERRIFIELD OFFICE SUPPLIES, 63.98, SUPPLIES 846, FIZZ-O WATER COMPANY, 67.60, BOTTLED WATER 847, Verizon Wireless, 160.04, SERVICE 848, MERRIFIELD OFFICE SUPPLIES, 127.51, SUPPLIES 849, Chestnut, Harrison, 46.51, TRAVEL REIMBURSEMENT 850, DISTRICT ATTORNEYS COUNCIL #24, 17500.00, Professional Service 851, OKLA EMPLOYMENT SEC COMM, 3963.91, QUARTERLY CONTRIBUTIONS 852, CASTLECOM LLC, 6534.00, CONTRACT SERVICES 853, CINTAS CORPORATION NO 2, 233.26, SUPPLIES 854, LOWES CREDIT SERVICES, 243.18, SUPPLIES 855, OTA PIKEPASS CENTER, 15.45, Tolls 856, FIZZ-O WATER COMPANY, 9.00, RENTAL 857, CASTLECOM LLC, 3420.00, Professional Service 858, CASTLECOM LLC, 19279.00, Professional Service 859, COX BUSINESS, 113.69, UTILITY 860, SAPULPA DAILY HERALD, 393.45, NEWSPAPER PUBLICATIONS 861, ONE NET, 640.00, Utilities 862, ONE NET, 470.00, Utilities 863, O G & E, 9110.67, Utilities 864, Waste Management Of Tulsa, 339.58, UTILITY 865, Waste Management Of Tulsa, 193.61, UTILITY 866, FIZZ-O WATER COMPANY, 26.85, WATER 867, Print Shop LLC, 363.88, Shirts 868, MERRIFIELD OFFICE SUPPLIES, 0.00, EQUIPMENT 869, STATE AUDITOR & INSPECTOR, 18843.55, AUDIT 870, ADVANCED COPIER SYSTEMS LLC, 260.39, COPIER CONTRACT 871, COMDATA INC, 17725.34, FUEL/DEPUTY CARS 872, DISCOUNT MOBILE GLASS, 385.00, WINDSHIELD 873, BRISTOW TIRE & AUTO SERVICE, 694.00, Tires 874, O G & E, 1634.07, UTILITIES ELECTRIC SERVICE 875, GUARDIAN ALLIANCE TECHNOLOGIES INC, 310.00, Screenings 876, KEIFFER, JONATHAN R., 71.92, TRAVEL 877, TROUT, CHRISTINE, 113.91, TRAVEL 878, CINTAS CORPORATION NO 2, 45.00, SERVICE 879, Simply Scentsational, 36.00, AIR FRESHENERS 880, AMERICAN WASTE CONTROL INC, 258.00, SERVICE 881, CREEK CO RURAL WATER D#3, 219.00, UTILITIES; Health 102, Standley Systems, 272.69, MAINTENANCE AGREEMENT 103, MARK CROMWELL, 50.00, HANDYMAN SERVICES 104, MARK CROMWELL, 250.00, LAWN CARE 105, O G & E, 1680.00, UTILITIES 106, Waste Management Of Tulsa, 140.60, SERVICE; Highway 426, OKLA EMPLOYMENT SEC COMM, 25.68, QUARTERLY CONTRIBUTIONS 427, COMDATA INC, 604.50, DIESEL FUEL/GAS 428, O'Reilly, 159.55, MATERIALS 429, OKLA EMPLOYMENT SEC COMM, 677.13, QUARTERLY CONTRIBUTIONS 430, WESTLAKE ACE HARDWARE OK-020, 286.47, PARTS/SUPPLIES 431, CROWN PRODUCTS INC, 34.97, PARTS & SUPPLIES 432, AMERICAN WASTE CONTROL INC, 60.00, TRASH 433, JOHN DEERE FINANCIAL, 369.94, PARTS/SUPPLIES 434, OTA PIKEPASS CENTER, 3.00, PAYMENT 435, P&K EQUIPMENT, 1060.57, PARTS/SUPPLIES 436, WELDON PARTS-TULSA, 773.95, PARTS & SUPPLIES 437, OKLA EMPLOYMENT SEC COMM, 1006.52, UNEMPLOYMENT TAXES 438, UNIFIRST FIRST AID & SAFETY, 193.64, OFFICE SUPPLIES 439, LOWES CREDIT SERVICES, 284.99, OFFICE SUPPLIES 440, UniFirst Holdings Inc, 188.40, OFFICE SUPPLIES 441, POSTMASTER, 66.00, POSTAGE 442, TotalSIR, 36.50, TESTING 443, OKLA EMPLOYMENT SEC COMM, 991.29, QUARTERLY CONTRIBUTIONS 444, Capital One, 349.66, SUPPLIES 445, UniFirst Holdings Inc, 863.65, UNIFORM 446, VARNERS EQUIPMENT & HARDWARE, 12.98, SUPPLIES 447, OKLAHOMA TURNPIKE AUTHORITY, 27.34, PIKE PASS 448, TRACTOR SUPPLY CREDIT PLAN, 193.44, PARTS & SUPPLIES 449, SOUTHERN TIRE MART LLC, 965.88, Tires 450, MIKE WOFFORD TRUCKING & GRADING LLC, 10472.00, Screening/Crushing Service 451, MIKE WOFFORD TRUCKING & GRADING LLC, 11832.48, HAULING; Hwy-ST 155, WARREN CAT, 2438.31, Parts & Labor 156, TRIKNTRUX, 13900.00, Upfit vehicle 157, ANCHOR STONE COMPANY, 20103.49, ROAD MATERIAL 158, QUALITY FORD, 340.93, PARTS & SUPPLIES 159, YELLOWHOUSE MACHINERY, 749.59, PARTS & REPAIR 160, O'REILLY AUTO PARTS, 382.87, PARTS & SUPPLIES 161, CROW BURLINGAME COMPANY, 494.15, PARTS & SUPPLIES 162, Industrial Welding & Tools Supply, 117.02, CYLINDER RENTAL 163, P&K EQUIPMENT, 750.85, PARTS & REPAIR 164, TRACTOR SUPPLY CREDIT PLAN, 529.99, PARTS 165, DIRECT DISCOUNT TIRE, 782.34, Tires 166, P&K EQUIPMENT, 421.32, PARTS 167, FLEET FUELS LLC, 21468.61, Fuel 168, CHARLIE'S AUTOMOTIVE SERVICE, 450.00, Repairs 169, OKLA EMPLOYMENT SEC COMM, 152.15, QUARTERLY CONTRIBUTIONS; Jail-ST 254, OKLA PUBLIC EMPL RET SYSTEM, 136.16, RETIREMENT CONTRIBUTIONS 255, CREEK COUNTY COMMISSIONERS, 9960.31, WORK COMP PREMIUM 256, OKLA EMPLOYMENT SEC COMM, 1970.89, UNEMPLOYMENT TAXES 257, BOB BARKER CO INC, 5664.00, Mattress 258, HOLIDAY INN, 262.77, LODGING 259, COMDATA INC, 2817.64, FUEL/JAIL TRANSPORTS 260, MORRISON SUPPLY COMPANY, 41.93, Plumbing Supplies 261, BROOKS GREASE SERVICE INC, 405.00, GREASE TRAP 262, MERRIFIELD OFFICE SUPPLIES, 3106.08, CCJ JAIL SUPPLIES/TOILET PAPER 263, Waste Management Of Tulsa, 744.09, TRASH SERVICE 264, SAPULPA RURAL WATER CO, 38.00, UTILITIES WATER 265, SAPULPA RURAL WATER CO, 2682.80, UTILITIES WATER 266, U S POSTMASTER, 530.00, PO BOX RENT; Juv Dent-ST 149, CREEK COUNTY COMMISSIONERS, 6138.86, WORK COMP PREMIUM 150, OKLA EMPLOYMENT SEC COMM, 1195.46, UNEMPLOYMENT TAXES 151, COMDATA INC, 285.75, Fuel 152, FASTENAL COMPANY, 87.51, Maintenance 153, Amazon Capital Services, 283.21, JUVENILE DETENTION 154, MERRIFIELD OFFICE SUPPLIES, 102.15, JUVENILE DETENTION 155, CITY OF BRISTOW, 385.62, UTILITIES WATER 156, A T & T, 57.38, INTERNET SERVICE; Law Library 6, LAW LIBRARY REV FUND, 15113.23, LAW LIBRARY REMITTANCE; Mental Health 11, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR 12, Smith, Ed Jr, 1650.00, CONTRACT LABOR 13, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 14, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 15, SMITH, LISA ANN, 550.00, CONTRACT LABOR; Planning/Zoning 13, MERRIFIELD OFFICE SUPPLIES, 361.14, EQUIPMENT 14, MERRIFIELD OFFICE SUPPLIES, 112.29, SUPPLIES; Resale 101, CREEK COUNTY COMMISSIONERS, 441.81, WORK COMP PREMIUM 102, OKLA EMPLOYMENT SEC COMM, 146.78, UNEMPLOYMENT TAXES 103, FIZZ-O WATER COMPANY, 26.85, BOTTLED WATER 104, Gster Cleaning, 750.00, JANITORIAL 105, CREEK COUNTY SHERIFF, 2625.00, TAX WARRANT SERVICE 106, SCENTS PLUS LLC, 50.00, AIR FRESHENERS 107, TM CONSULTING INC, 1595.00, IT Support 108, COMDATA INC, 336.76, FUEL 109, Holiday Inn Express, 119.00, LODGING 110, Harvey, Rebecca, 51.55, MEALS 112, DYNAMIC RECRUITING SPECIALIST, 870.00, TEMPORARY EMPLOYEE 113, Harvey, Rebecca, 192.31, TRAVEL; RFD-ST 21, ARMSTRONG BANK, 3510.71, BANK PAYMENT 22, AIMS WESTERN AUTO LLC, 340.00, BATTERIES; RM&P 17, CREEK COUNTY COMMISSIONERS, 18.74, WORK COMP PREMIUM 18, OKLA EMPLOYMENT SEC COMM, 47.39, UNEMPLOYMENT TAXES 19, CASTLECOM LLC, 4737.00, Managed It Services; Safe Oklahoma - AG 19, CREEK COUNTY COMMISSIONERS, 179.16, WORK COMP PREMIUM 20, OKLA EMPLOYMENT SEC COMM, 7.20, UNEMPLOYMENT TAXES; SH Svc Fee 71, CREEK COUNTY COMMISSIONERS, 80.53, WORK COMP PREMIUM 72, OKLA EMPLOYMENT SEC COMM, 138.99, UNEMPLOYMENT TAXES 73, CREEK COUNTY COMMISSIONERS, 418.61, WORK COMP PREMIUM; Tax Refunds 12, State Of Okla Unclaimed Prop Div, 7.42, TAX CORRECTION; Trash Cop 7, OKLA EMPLOYMENT SEC COMM, 4.80, UNEMPLOYMENT TAXES. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Transcript and Deed on property located in Section 3, T19N, R8E S100 of beginning 430 W. of E ¼ corner of N. 296.3 N. 88.21 W. 100 S. 299.2 E. 100 to point of beginning that was sold in Public Sale on 10-2-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Stephens and seconded by Warner to approve public sale auction of property located in Lake Country #1 Lot 13 BLK 14 to Carl Wallace for $429.00, plus $100.00 for filing and publication, total $529.00. Property address is 648 Creek Lane Mannford, OK. There were no other parties present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Lease Purchase Agreement Form 120B with Welch State Bank to preserve the total cost of lease of a Ford F450 Quick Attach Brush Truck, Bid#22-14, with Banner Fire Department, Inc., on behalf of Bristow Fire Department, unit price $145,174.73, lease purchase amount $158,616.43. Serial Number#1FDUF4HT1PED13119.  Andrew Goforth, Assistant District Attorney stated he and Jana Thomas, Purchasing Agent had been working on this and review the form. Thomas stated that this is just restructuring the payments, since it has taken so long to build the chassis and interest rates have gone up. The total amount awarded has not changed, just the interest rate had to be adjusted. Stephens stated the payment date states 10/10/23, Thomas stated that is just for the date of contract to be signed, there are no late fees. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to approve selecting a surveyor and outside counsel for preparation of Teel Road easement in Section 5, T17N, R11E. Stephens stated that this is a section line road that lays within District #1 and District #3. The north section line does not line up with the current deeds on file, the county easement does not show. The easement has been there since Teel Road was established, I have visited with Goforth and he has advised to have the area surveyed and hire outside counsel to establish the boundaries and have the attorney selected prepare the deeds to straighten this up. Warner asked how many parcels and what is the distance of this survey. Stephens stated one parcel with 327' in width, I am not sure if there are more effected. We have always had fence line to fence line that is the county statutory easements. This has been an ongoing issue, that needs to be cleaned up. Stephens stated he was looking at Sam Allen Law to assist with this project. Goforth advised that this comes back to the board, for an update. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2023-171A approving a REAP Grant from INCOG for Creek County District #3 for asphalt overlay on S. 465th W. Avenue from W. 261st St. S. to W. 291st St. S. approximately 3 miles, grant request amount $110,000.00, total project amount $433,000.00. Other funding may be utilized for total project.  Whitehouse stated we are reapplying for this grant for this year. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#24-6 IP Based Premise Telephone System for the Creek County Sheriff and pass of one week until 10/16/23 to review and award. Bids submitted by CastleCom, VIP Technology Solutions Group, and Spark Services Technology Solutions. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to approve signing a grant for Storm Debris Cleanup Assistance through DEQ and Oklahoma Cooperative Circuit Engineering Districts Board (OCCEDB)limited per County Commissioner District in the amount of $5,000.00. Warner stated this is being offered through ACCO and we had damage within our District and we would like to participate in the grant. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Whitehouse to approve signing ComData Fuel Card Agreement for District #2, upon the District Attorney's Approval of agreement. Warner stated they have had damage to their unleaded fuel pump. We are not sure the extent of damage of timeframe to fix the damage. We need to be able to get fuel for our district. Warner stated he worked with Karen Smith, District #1 Secretary to setup account and card should be arriving today. Thomas stated if the contract was not able to be filled out, I can get the contract and information submitted to ComData if needed.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-172 directing the Creek County Treasurer to credit the Creek County General Government Retirement/Workman's Compensation/Unemployment Fund 0001-1-2000-1233/R5 with funds from the Association of County Commissioners Of Oklahoma (ACCO) County Claims-Operating Account in the amount of $14,536.00, as a Performance Rebate for 20/21 policy year for the favorable performance of the ACCO-SIF Worker's Compensation Program as a whole, as per 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc per County Specs for ¾" natural gas pipeline by boring, size of line ¾", to cross 10820 W. 171st St. approximately 6.50 miles S. & 5.66 miles W. of US 75 and SH 364, and further described as 1,689' W. of the S.W. corner of Section 26, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Sory Emery Ryan per County Specs for fiber optic, by boring, size of line 1.25, size of casing 2, to parallel Ridgewood St. approximately 0.1-mile N. of Interstate 44, further described as 2113' S.E. of the N.W. corner of Section 24, T18N, R11E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth, Assistant District Attorney stated we are about halfway through the quarterly submission should be finished soon. (1) No Road and Bridge Projects at this time.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:48 a.m. to adjourn and meet again 10/16/23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.