2023-10-16 Meeting Minutes
October 16, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 16, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 10, 2023 and Special Meeting minutes of October 12, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve September Monthly Reports from County Clerk, Court Clerk, Sheriff and Health Department; Transfer $600.00 from 0001-1-2000-4110 Capital Outlay Commissioners FY2023-2024 to 0001-1-1000-1320 Travel County Clerk $200.00, 0001-1-1400-1320 Travel Court Clerk $200.00 and 0001-1-0600-1320 Travel Treasurer $200.00 FY2024; Blanket Purchase Orders #2245 - 2312; Purchase Orders # 2022-2023 General 3589, CASTLECOM LLC, 503.92, Computer Memory; 2023-2024 911 Phone 67, A T & T, 1262.92, Utilities 68, CIMARRON TELEPHONE COMPANY, 1349.66, UTILITY 69, OKLA EMPLOYMENT SEC COMM, 153.12, UNEMPLOYMENT TAXES; ARPA 2021 7, DUNHAM ASPHALT SERVICE INC, 92179.10, ROAD MATERIALS 8, DUNHAM ASPHALT SERVICE INC, 46254.45, ROAD MATERIALS 9, DUNHAM ASPHALT SERVICE INC, 99599.60, ROAD MATERIALS 10, DUNHAM ASPHALT SERVICE INC, 147585.50, ROAD MATERIALS; Assr Rev Fee 3, Hilton Garden Inn-midtown, 370.66, LODGING; CBRI 18, AMERICAN WELDING SUPPLY INC, 75.00, SUPPLIES; Crt Payroll 44, OKLA EMPLOYMENT SEC COMM, 366.54, UNEMPLOYMENT TAXES; General 882, GLASSCO GLASS & GLAZING LLC, 1900.00, LABOR AND MATERIALS 883, Standley Systems, 198.30, COPIER CHARGES 884, MERRIFIELD OFFICE SUPPLIES, 17.33, SUPPLIES 885, Myers, Randi, 112.40, TRAVEL 886, Toothman, Olivia, 70.48, TRAVEL 887, Self, Nancy, 161.26, TRAVEL 888, XEROX BUSINESS SOLUTIONS SOUTHWEST, 50.00, MAINTENANCE AGREEMENT 889, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 890, QUILL CORP, 335.98, Supplies 891, Standley Systems, 45.73, SERVICE 892, CODA, 250.00, REGISTRATION 893, McCurry, Kendall, 120.52, TRAVEL REIMBURSEMENT 894, Quadient Leasing USA Inc, 507.99, SERVICE 895, Chestnut, Harrison, 36.68, TRAVEL REIMBURSEMENT 896, MERRIFIELD OFFICE SUPPLIES, 49.98, SUPPLIES 897, SCOVIL & SIDES HARDWARE CO, 49.00, PARTS 898, SCOVIL & SIDES HARDWARE CO, 512.00, MATERIALS 899, AIR COMFORT INC, 931.00, PARTS AND LABOR 900, EMCO TERMITE & PEST CONTROL INC, 305.00, SERVICE 901, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 902, WESTLAKE ACE HARDWARE OK-020, 127.45, PARTS & SUPPLIES 903, MERRIFIELD OFFICE SUPPLIES, 1411.68, SUPPLIES 904, O G & E, 33.50, UTILITY 905, AIR COMFORT INC, 4505.50, LABOR AND MATERIALS 906, O G & E, 783.56, UTILITY 907, EMCO TERMITE & PEST CONTROL INC, 60.00, PEST CONTROL 908, O N G, 222.11, Utilities 909, EMCO TERMITE & PEST CONTROL INC, 100.00, PEST CONTROL 910, CITY OF SAPULPA, 769.59, Utilities 911, Dynamic Carpet Care LLC, 1364.00, PROFESSIONAL SERVICES 912, O G & E, 590.07, Utilities 913, CITY OF BRISTOW, 74.90, UTILITY 914, O G & E, 227.87, UTILITY 915, MERRIFIELD OFFICE SUPPLIES, 328.92, SUPPLIES 916, CINTAS CORPORATION NO 2, 15.00, SERVICE 917, ST JOSEPHS CATHOLIC CHURCH, 20.00, POLLING PLACES 918, CINTAS CORPORATION NO 2, 15.00, Maintenance 919, Witty Ideas, 262.80, PRINTING 920, ADVANCED AUTO PARTS, 66.14, VEHICLE PARTS 921, CASTLECOM LLC, 5655.00, IT Support 922, Lampton Welding Supply, 26.24, RENTAL 923, VISA/AMERICAN HERITAGE BANK, 520.00, LODGING 924, THOMSON-WEST, 224.70, SUBSCRIPTION 925, VISA/ AMERICAN HERITAGE BANK, 1113.30, LODGING 926, Midtown Auto & Diesel Repair Inc, 773.31, CCSO VEHICLE REPAIRS 927, ADVANCED AUTO PARTS, 168.83, VEHICLE PARTS 928, SAPULPA DAILY HERALD, 81.68, PUBLISH LEGAL NOTICE 929, BRISTOW TIRE & AUTO SERVICE, 97.98, TIRES/REPAIRS/DEPUTY CARS 930, Midtown Auto & Diesel Repair Inc, 442.00, CCSO VEHICLE REPAIRS 931, VISA/AMERICAN HERITAGE BANK, 164.70, TRAINING/TRAVEL 932, G T DISTRIBUTORS, 506.96, EQUIPMENT 933, Midtown Auto & Diesel Repair Inc, 253.93, BRAKES 934, COX BUSINESS, 237.73, Network Services 935, Midtown Auto & Diesel Repair Inc, 618.24, CCSO VEHICLE REPAIRS 936, O N G, 175.40, UTILITIES GAS SERVICES 937, CITY OF SAPULPA, 122.37, UTILITIES WATER 938, Service Oklahoma, 19.00, Tag 939, Lampton Welding Supply, 89.95, CYLINDER RENTAL 940, WESTLAKE ACE HARDWARE OK-020, 42.09, Supplies 941, JOHN DEERE FINANCIAL, 237.49, Supplies 942, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 943, FLEET FUELS LLC, 1099.25, FUEL 944, O N G, 189.29, UTILITIES; Health 107, Kelly Amanda, 369.42, TRAVEL 108, Talley, Robert, 524.26, TRAVEL 109, DAVIS, SHERRIE D., 184.71, TRAVEL 110, SMITH, BETH, 87.76, TRAVEL 111, TATE, DEBBIE, 241.04, TRAVEL 112, Douthat, Hannah, 501.08, TRAVEL 113, HOMETOWN JANITORIAL SERVICES, 1175.00, JANITORIAL 114, Amazon Capital Services, 58.33, Supplies 115, McKESSON, 112.72, Supplies 116, Metro Security, 45.00, SERVICE 117, McKESSON, 1301.65, Supplies 118, PREFERRED BUSINESS SYSTEMS LLC, 779.15, OVERAGES; Highway 452, O'REILLY AUTO PARTS, 1874.01, PARTS/SUPPLIES 453, O'REILLY AUTO PARTS, 501.26, PARTS/SUPPLIES 454, LAWSON PRODUCTS, INC, 500.54, SUPPLIES 455, OSMAN EQUIPMENT LLC, 405.39, SERVICE 456, MERRIFIELD OFFICE SUPPLIES, 368.65, OFFICE SUPPLIES 457, DRUMRIGHT UTILITIES, 61.23, Utilities 458, A T & T MOBILITY, 268.48, SERVICE 459, FARMERS FEED, 568.00, MATERIALS 460, Republic Services #789, 187.93, SERVICE 461, A T & T, 659.25, Utilities 462, Armstrong Bank, 3069.89, LEASE/PURCHASE 463, OK DEPT OF TRANSPORTATION, 1791.56, LEASE/PURCHASE 464, A T & T MOBILITY, 487.24, Utilities 465, O G & E, 31.71, UTILITY 466, GREEN ENVIRONMENTAL SERVICES LLC, 88.28, TRASH SERVICE 467, CINTAS CORPORATION NO 2, 357.95, SUPPLIES 468, O G & E, 379.29, UTILITY 469, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT 470, SOUTHERN TIRE MART LLC, 1620.36, Tires; Hwy-ST 170, P&K EQUIPMENT, 351.26, Parts & Labor 171, WARREN CAT, 1712.69, Parts & Labor 172, BATTERY OUTFITTERS, INC, 366.42, PARTS & SUPPLIES 173, ASCO EQUIPMENT, 9133.43, Parts & Labor 174, THE QUAPAW COMPANY, 21131.92, ROAD MATERIAL 175, DELCITY PICKUP PARTS, INC., 1900.00, PARTS AND SUPPLIES 176, ASCO EQUIPMENT, 2522.00, PARTS & SUPPLIES 177, BRUCKNER TRUCK SALES INC, 260.82, PARTS & SUPPLIES 178, CHEROKEE HOSE & SUPPLY INC, 35.29, SUPPLIES 179, STANDARD AUTO PARTS, 1000.09, PARTS & SUPPLIES 180, Stewart Martin Equipment, 992.54, PARTS & SUPPLIES 181, Sellers Tire Inc, 220.00, TIRES & REPAIRS; Jail-ST 267, CASTLECOM LLC, 5655.00, IT Support 268, ALCOHOL MONITORING SYSTEMS INC, 23.94, GPS 269, SILVER BULLET PEST SERVICES INC, 120.00, PEST CONTROL/JAIL 270, WESTLAKE ACE HARDWARE OK-020, 58.06, CCJ MAINTENANCE 271, Midtown Auto & Diesel Repair Inc, 295.30, CCJ VEHICLE REPAIRS 272, MORRISON SUPPLY COMPANY, 1631.18, Plumbing Supplies 273, Amazon Capital Services, 108.00, INMATE SUPPLIES 274, WESTLAKE ACE HARDWARE OK-020, 87.97, JAIL MAINTENANCE SUPPLIES 275, COX BUSINESS, 2131.04, CCJ PHONE AND INTERNET SERVICES 276, Symmetry Energy Solutions LLC, 455.09, NATURAL GAS; Juv Dent-ST 157, CASTLECOM LLC, 5655.00, IT Support 158, SILVER BULLET PEST SERVICES INC, 150.00, PEST CONTROL 159, BRISTOW TIRE & AUTO SERVICE, 50.60, CCJ VEHICLE REPAIRS 160, Hagar Restaurant Service, 684.80, Ice Machine 161, VISA/AMERICAN HERITAGE BANK, 1040.00, LODGING 162, SYSCO FOODS, 2800.91, FOOD 163, TULSA TECH, 260.00, TRAINING REGISTRATION 164, CENTRAL TECHNOLOGY CENTER, 130.00, CPR TRAINING 165, FASTENAL COMPANY, 31.82, Maintenance 166, MERRIFIELD OFFICE SUPPLIES, 497.45, JUVENILE DETENTION 167, Amazon Capital Services, 174.02, OFFICE SUPPLIES 168, O G & E, 2551.18, UTILITIES ELECTRIC SERVICE 169, HANDLE WITH CARE BEHAVIOR MANAGEMENT SYSTEM INC, 1525.00, TRAINING REGISTRATION 170, HANDLE WITH CARE BEHAVIOR MANAGEMENT SYSTEM INC, 525.00, TRAINING REGISTRATION; ML Fee 4, QUADIENT FINANCE USA INC, 500.00, 5, MORTAZAVI, JENNIFER D., 43.95, POSTAGE; Planning/Zoning 15, GLASSCO GLASS & GLAZING LLC, 1900.00, LABOR AND MATERIALS 16, Quadient Leasing USA Inc, 167.11, LEASE PYMT 17, MERRIFIELD OFFICE SUPPLIES, 354.90, OFFICE FURNITURE 18, MERRIFIELD OFFICE SUPPLIES, 435.90, SUPPLIES; Resale 114, MERRIFIELD OFFICE SUPPLIES, 665.79, Supplies;RFD-ST 23, WELCH STATE BANK, 32257.91, BANK PAYMENT 24, CASCO INDUSTRIES INC, 7264.00, Skid Unit 25, ROBERTS, GREGORY, 150.00, TESTING 26, MERRIFIELD OFFICE SUPPLIES, 3791.88, EQUIPMENT; SH Commissary 6, BENCHMARK GOVERNMENT SOLUTIONS LLC, 10114.29, Commissary; SH Svc Fee 74, BENCHMARK GOVERNMENT SOLUTIONS LLC, 8824.82, FOOD FOR INMATES 75, Turn Key Health Clinics LLC, 35629.24, MEDICAL SERVICES/JAIL 76, BENCHMARK GOVERNMENT SOLUTIONS LLC, 8585.47, FOOD FOR INMATES; Tax Refunds 13, Ashley Alexander, 81.00, TAX CORRECTION 14, Cassie Jackson, 36.00, TAX CORRECTION 15, Eric Kuykendall, 94.00, TAX CORRECTION. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Warner to open the public hearing to consider adding currently existing public roads to the Official Creek County Maintenance System described as: Beginning at the corner of S. 339th W. Ave and W. 265th St. S. going W. approximately 661' to S. 341st W. Ave then continuing S. approximately 2990', all in Section 17, T15N, R9E in District #3. Whitehouse stated that the county-maintained half of the above description, it would only make sense for the county to maintain the whole portion, as stated. I believe this would be best that the county- maintain this portion to serve these people. Stephens asked if there were any comments. No one had anything to add. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Whitehouse and seconded by Warner to sign Resolution#2023-173 adding the above- mentioned existing roads into the Official Creek County Maintenance System. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Lake Country #1 Lot 13, BLK 14 that was sold in Public Sale on 10-10-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Drumright Lots 32 & W ½ of Lot 33 BLK 15 to Original Drumright HS Inc for $1479.00, plus $100.00 for filing and publication, total $1,579.00. Property address is 119 E Wood St Drumright, OK. There were no other parties present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign Renewal Retiree Community Care Insurance Senior Health Plan for Creek County Alternate Plan $224.00 and Creek County Choice Plan $99.00 per month/per member. Tandra McClellan discussed this is a plan that is renewed each year, as an option to our Retiree's, we do provide a subsidy in the amount of $105.00 per retiree that takes the policy. There has been no increase in several years, the Choice Plan went down $13.00, this year. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to approve Extension for REAP Contract 210206 81st W. Ave Project, in the amount of $20,977.00 and authorize Chairman to sign. Being extended from December 2, 2020 extended from September 30, 2023 to September 30, 2024. Warner stated this is a previous project that is carrying over. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to appoint Leon Warner, as the Locally Elected Official to represent Creek County for 2024 Tulsa Workforce. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows: Bristow $3,263.18; Depew $315.72; Drumright $1,966.51; Kellyville $782.86; Kiefer $1,679.99; Lawrence Creek $92.95; Mannford $2,505.77; Mounds $715.93; Oilton $679.83; Sapulpa $16,845.18 and Slick $115.99. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to award Bid#24-6 IP Based Premise Telephone System for the Creek County Sheriff to CastleCom per the recommendation of Bret Bowling, Sheriff, in the amount of $33,088.60. Bowling stated CastleCom was the lowest and the best bid. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-174 surplussing a 2021 Dodge Charger INV#21-850 21-150 Serial #2C3CDXAT6MH639685, Scuba Diving Equipment, Old Ink Style Finger Print Table for Sheriff's Office and Resolution#2023-174A disposing of the same 2021 Dodge Charger to be salvaged to ACCO and scuba equipment and Ink Finger Table to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-175 directing the Creek County Treasurer to credit the Creek County Sheriff's Capital Outlay Account 0001-2-0400-4110/B3 with funds from ACCO in the amount of $2,394.95 from ACCO as reimbursement for damages to a sheriff vehicle which occurred on September 07, 2023, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Warner to sign Resolution#2023-176 directing the Creek County Treasurer to credit the Creek County Sheriff's Capital Outlay Account 1226-2-1100-2012/SSF17 with funds from ACCO in the amount of $9,957.70 from ACCO as reimbursement for damages to a sheriff vehicle which occurred on September 22, 2023, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc. per County Specs for ¾" natural gas pipeline by boring, size of line ¾" to cross 5112 W. 64th St S. approximately 1.14 miles S. & 2.45 miles W. of US 75 and SH 66, further described as 1,072' S. of the N.E. corner of Section 5, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County specs extended from 30 days to 90 days for potable waterline, by open cut, size of line 10", size of casing 18", to parallel S. 33rd W. Ave approximately 0.125 miles, cross W. 71st St. S. and W. 73rd St. S., further described as 1,321' S. and cross W. 74th St. S., further described as 2,067' S. all in Section 9, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Oklahoma Gas and Electric Company per County Specs for underground electric line, size of line 1 phase 2/C 0AL(715) to cross S. 385th W. Ave N3700Rd approximately 047 miles S. of W. 241st S. & S. 385th W. Ave, further described as 2395' N.E. of Section 2, T15N, R8E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No Road and Bridge Projects at this time. (2) Motion was made by Stephens and seconded by Whitehouse to sign Master Services Agreement and order form for Pictometry International Corp, for previously approved high-resolution imagery covering the entire county and associated data access license. Stephens stated this has been previously approved and we have finally got the contract all straightened out. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:52 a.m. to adjourn and meet again 10/23/23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.