2023-5-1 Meeting Minutes
May 01, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, May 01, 2023 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of April 24, 2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfers $7,615.22 from 0001-1-1700-1210 H4 Reval FICA Assessor FY2022-2023 to 0001-1-1700-1110 H4 Reval Payroll Assessor FY2023; $134.34 from 0001-1-2000-2005 R2 M&O Commissioners FY2022-2023 to 0001-1-0200-2060 A6 District Attorney District Attorney FY2023; $3,000,000.00 from 1566-1-2000-1110 ARPA 2021 Payroll Commissioners FY2022-2023 to 1566-1-4100-4110 ARPA 2021-D1 Capital Outlay Commissioner $1,000,000.00, 1566-1-4200-4110 ARPA 2021-D2 Capital Outlay Commissioners $1,000,000.00, 1566-1-4300-4110 ARPA 2021-D3 Capital Outlay Commissioners $1,000,000.00 FY2023; Blanket Purchase Orders #5985 - 6092 ; Purchase Orders #2022-2023 911 Phone ACCESS FEES 5884 OK COMMUNICATIONS SYSTEMS 221.44; UTILITY 5926 A T & T 44.79; ARPA 2021 ASPHALT OVERLAY 2568 DUNHAM ASPHALT SERVICE INC 92990.00; Assr Rev Fee REVAL EXPENSES 5420 Dirt Road Data 1531.25; General BOCC MINUTES 4766 SAPULPA DAILY HERALD 36.05; 4790 SAPULPA DAILY HERALD 38.65; 5925 SAPULPA DAILY HERALD 343.95; Building 5451 RD SIMPSON CONSTRUCTION INC 38610.00; CCSO VEHICLE REPAIRS 5045 Midtown Auto & Diesel Repair Inc 180.67; Computer Software 5952 CASTLECOM LLC 184.67; ELECTION ASSISTANCE 5894 GILLILAND, JOSEPH 75.00; EQUIPMENT 5806 KELLPRO COMPUTER SOLUTIONS 1300.00; FUEL 3725 ETHRIDGE OIL 1019.70; Maintenance 678 WESTLAKE ACE HARDWARE OK-020 22.58; MAINTENANCE AGREEMENT 5322 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MATERIALS 5412 LOWES CREDIT SERVICES 302.09; NOTARY BOND 5933 SECRETARY OF STATE 10.00; 5937 SECRETARY OF STATE 10.00; OFFICE EQUIPMENT 5883 Standley Systems 205.22; OFFICE FURNITURE 5761 MERRIFIELD OFFICE SUPPLIES 1700.00; OFFICE SUPPLIES 5811 Amazon Capital Services 22.98; OIL CHANGES 5944 BRISTOW TIRE & AUTO SERVICE 65.00; PARTS AND LABOR 5280 A & M ELECTRIC INC 823.60; PLAQUES 5746 MERRIFIELD OFFICE SUPPLIES 150.00; Rent 5780 B4 HOMES LLC 80.00; SERVICE 5056 COX BUSINESS 173.50; 5310 COX BUSINESS 36.99; 5340 COX BUSINESS 368.24; 5895 PATRIOT SECURITY SYSTEMS INC 65.00; 5935 CINTAS CORPORATION NO 2 15.00; 5943 COX BUSINESS 36.99; Shelf 5796 MERRIFIELD OFFICE SUPPLIES 46.50; SUBSCRIPTION 5882 OK NOTARY DISCOUNT ASSOC CO 15.00; Supplies 2881 MERRIFIELD OFFICE SUPPLIES 240.49; 2882 SAMS CLUB DIRECT PAYMENT PROCESSING 213.82; SUPPLIES 5155 JOHN DEERE FINANCIAL 38.05; 5410 Amazon Capital Services 14.98; 5946 MERRIFIELD OFFICE SUPPLIES 709.30; 5948 MERRIFIELD OFFICE SUPPLIES 59.04; Supplies & Materials 5875 WESTLAKE ACE HARDWARE OK-020 21.46; Tires 5857 BRISTOW TIRE & AUTO SERVICE 749.76; TIRES/REPAIRS/DEPUTY CARS 5685 BRISTOW TIRE & AUTO SERVICE 239.00; TOW CHARGE 5957 A & W TOWING INC 177.40; TRASH SERVICE 5961 Waste Management Of Tulsa 68.30; TRAVEL REIMBURSEMENT 5956 COSBY, ERIN DENISE 145.28; UTILITY 5415 ATLINK SERVICES LLC 225.00; 5881 O N G 121.18; 5934 O G & E 108.60; 5958 Waste Management Of Tulsa 184.11; 5960 Waste Management Of Tulsa 322.92; Water Line Installation 5095 HUDSON PLUMBING HEATING AIR CONDITIONING INC 5000.00; WORK COMP PREMIUM 5939 CREEK COUNTY COMMISSIONERS 236.85; Health FEES 5862 Bristow Noon Lions Club 25.00; LEASE 5078 Dotcom Leasing LLC 445.00; 5585 Standley Systems 339.19; PEST CONTROL 4639 METRO TERMITE AND PEST CONTROL 480.00; SERVICE 5582 Waste Management Of Tulsa 133.70; UTILITIES 5058 O N G 121.25; 5071 CITY OF SAPULPA 170.25; Highway DRUG TESTING 4398 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 50.00; PARTS/SUPPLIES 4486 PREMIER TRUCK GROUP 185.85; Repairs 5892 Dobbs Dozer Service 3200.00; SERVICE CONTRACT 4858 EMCO TERMITE & PEST CONTROL INC 70.00; SIR TEST 5563 TotalSIR 36.50; SUPPLIES 5526 CINTAS CORPORATION NO 2 395.86; Tires 5861 SOUTHERN TIRE MART LLC 3180.00; UTILITY 5561 O N G 372.31; WATER BILL 5139 CREEK CO RURAL WATER D#2 70.35; WINDOW TINTING 5444 SHADES OF GLASS 2195.00; Hwy-ST HAULING 5893 MIKE WOFFORD TRUCKING & GRADING LLC 11091.04; Repairs 2900 Twin Hills Auto Sales & Salvage 2000.00; TIRE REPAIRS 5753 ACME WHEEL ALIGNING CO 2227.33; Tires 5797 DIRECT DISCOUNT TIRE 774.30; Jail-ST AIR CONDITIONER 5930 AIRCO SERVICE INC 490.00; CCJ PLUMBING SERVICES 5394 ASPEN PLUMBING LLC 650.00; Computer Software 5954 CASTLECOM LLC 184.67; LIGHT BULBS 5931 LOCKE SUPPLY 361.01; PUBLISH BID NOTICE 5430 SAPULPA DAILY HERALD 34.20; TRASH SERVICE 5959 Waste Management Of Tulsa 707.58; Welder 5809 Lampton Welding Supply 23.13; Juv Dent-ST Computer Software 5951 CASTLECOM LLC 184.67; FOOD 5497 SYSCO FOODS 2272.88; JUVENILE DETENTION 5610 BOB BARKER CO INC 22.03; PHONE & INTERNET SERVICES 5929 A T & T 790.34; UTILITIES GAS SERVICES 5886 O N G 1152.84; Resale LODGING 5218 Hampton Inn 0.00; MEALS & LODGING 5171 Harvey, Rebecca 59.21; 5172 Harvey, Rebecca 164.41; SERVICE 4203 COX BUSINESS 190.85; TEMPORARY EMPLOYEE 5293 DYNAMIC RECRUITING SPECIALIST 870.00; 5294 DYNAMIC RECRUITING SPECIALIST 870.00; TRAINING 5128 OSU-CTP 195.00; RFD-ST BANK PAYMENT 5479 AMERICAN HERITAGE BANK 1371.57; EQUIPMENT 4295 CASCO INDUSTRIES INC 26442.00; PARTS 5805 J & J CUSTOM FIRE INC 200.00; SUPPLIES 5657 FECHNER PUMP & SUPPLY INC 635.96; 5704 MERRIFIELD OFFICE SUPPLIES 2177.15; SH Commissary Commissary 4344 TIGER CORRECTIONAL 1943.24; SH Svc Fee FOOD FOR INMATES 5285 TIGER CORRECTIONAL 6626.29; OFFICE SUPPLIES 5865 Amazon Capital Services 56.09. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.) Stephens informed the Board that the Care House located at 23 S. Oak Sapulpa has a major water leak under the foundation. We have recently replaced the water line to the house that was quite extensive in cost. I think we need to reevaluate the property and see if there are some different alternatives. The current house has just become a money pit and before we sink anymore into it, I would like to see what else we may be able to do. I have notified the two that utilize the house and will get some more information to provide to the Board.
Item #7: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Sapulpa N1/2 W50 Lot 2, BLK 12 to Carl Wallace for $179.00, plus $100.00 filing and publication total of $279.00. There were no other parties present. Debi Mainard, Treasurer Deputy stated the property has no 911 address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Bristow Lot 10, BLK 17 to Carl Wallace for $339.00, plus $100.00 filing and publication total of $439.00. There were no other parties present. Debi Mainard, Treasurer Deputy stated the property address is 507 E. 11th Avenue Bristow. The property does not contain any structures. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Business Mens all of Lot 3 and 4, BLK 8 to Carl Wallace for $255.00, plus $100.00 filing and publication total of $355.00. There were no other parties present. Debi Mainard, Treasurer Deputy stated the property has no 911 address. Mainard stated the property used to contain a mobile home, but it has been removed. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Bristow Lot 1, BLK 18 to Yolanda Brandon Sims for $470.00, plus $100.00 filing and publication total of $570.00. There were no other parties present. Debi Mainard, Treasurer Deputy stated the property has no 911 address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Krumrei Lot 36, BLK 5 to Yolanda Brandon Sims for $213.00, plus $100.00 filing and publication total of $313.00. There were no other parties present. Debi Mainard, Treasurer Deputy stated the property address is 733 E. 5th Avenue Bristow. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Krumrei Lot 35, BLK 5 to Yolanda Brandon Sims for $225.00, plus $100.00 filing and publication total of $325.00. There were no other parties present. Debi Mainard, Treasurer Deputy stated the property address is 731 E. 5th Avenue Bristow. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Warner to authorize Whitehouse to sign and approve payment for a temporary easement for Project J/P30474(04); CIRB-219-C(XXX)RB; Creek County; Parcel 2.1, in the amount of $500.00, in District #3. Whitehouse stated this is for a temporary easement for the bridge S. of Depew and ODOT will pay. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to correct a scrivener's error in the Section 4.5 Commercial District, 4.5.3 Special Exception Uses #11 from minimum to maximum on Recreational Vehicle Park maximum 10-12 RVs per acre. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-50 approving partial tuition cost for CDL training for employees, specifically Timothy Caleb Richison, Jr. Warner stated this is a partnership with Workforce on funding available to fund partial payment of a CDL certification at the Central Vo-Tech in Drumright. This program will pay $4200.00 of the $4800.00 total cost. Warner stated I would like to see how this goes on the first one and then maybe the county might want to utilize this program. Mortazavi asked if this program was different then what Covey Murray and Jacob Pilgram was designated to teach for county employees. Warner stated that we are having a hard time with employees passing the written test first, before they train with Murray and Pilgram. This class offers the full training required. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-51 removing Requisitioning Officer Joy Naifeh and adding Vicki Martin for the Creek County Election Board (0001-1-2200-1110/SL1A; 0001-1-2200-1130/SL1B; 0001-1-2200-1310/SL1C; 0001-1-2200-2005/SL2; 0001-1-2200-4110/SL3). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-52 removing Receiving Officer Joy Naifeh and adding Vicki Martin for the Creek County Election Board (0001-1-2200-1110/SL1A; 0001-1-2200-1130/SL1B; 0001-1-2200-1310/SL1C; 0001-1-2200-2005/SL2; 0001-1-2200-4110/SL3). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Whitehouse and seconded by Warner to approve Resolution#2023-53 correcting Resolution#2023-36 and Resolution#2023-36A surplussing 1998 Dodge Welding Truck INV#301-0052 Serial number 3B6MC3664WM275290, 1993 Ford with snow plow and blade INV#321-0026 Serial number 1FDYL90E1PVA09955, 2004 Case 850K Dozer INV#321-1005 Serial number CAL004399, 2011 Kubota M108SDSC Tractor INV#304-1027 Serial number 70043 for District #3. Resolution#2023-53A disposing of the same to be sold through Purple Wave. Whitehouse stated the original resolution listed a 2004 Case 850K Dozer INV#193-323-1005, as a 2008 model. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#23-15 Food and Commissary Services for the Creek County Justice Center and pass for two weeks until 5-15-23 to review. Bids submitted by Tiger Correctional, Summit Food Services, and Benchmark. Stephens stated we had two returned bids from Aramark and Swanson Services. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Stephens and seconded by Whitehouse to Deny Bid#23-17 Coping Repair for the Courthouse due to the current bidder's proposed scope of work. Glen Musser, Project Manager presented the current bidder American Central Corporation bid submission. I have made notes where the current scope of work has descriptions with the bid specs. He states that they will need to remove existing coping and there is no existing coping to remove. There are issues with half of the overall price down to start the job, this does not follow the specs. Also, there is possibility of change orders that could increase the current bid price. I really think we need to rebid the project to make sure that we have a solid cost for the repairs. Stephens stated he states the roof needs to be replaced, we have had two engineers inspect the roof and both stated the roof is solid. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Motion was made by Stephens and seconded by Warner to let for Bid#23-20 Curry Well Rehab/pump, electric and labor for the City of Drumright ARPA Project 1566-5.18-74030-4110, phase I, and REAP Projects #220120 and 210103 to be opened 6-12-23. Stephens stated there is a mandatory pre-bid meeting that will be held on 5/25/23 at 2:00 p.m. located at the Drumright City Hall 424 E. Broadway. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #22: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2023-54 directing the Creek County Treasurer to credit the General Government M&O account 0001-1-2000-2005/R2 with funds from Westlake Ace Hardware, in the amount of $15.98, as a credit reimbursement, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #23: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾", to cross S. Regency Dr. approximately .84 miles N. & .30 miles E. of US HWY 44 & St HWY 364, further described as 1746' S. of the N.E. corner of Section 13, T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #24: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Stephens and seconded by Warner to receipt and transfer 8 Crowd Control Barriers and 4 Garrett Super Scanners V Metal Detectors that was purchased with ARPA Funds for the Sheriff and Courthouse. We are transferring to the Sheriff Project#1566-1.11-3500-2005, PO#5752. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) Motion was made by Stephens and seconded by Whitehouse to receipt and transfer a Ultra High Sensitivity Walk Through Metal Detector and a Rapiscan 920 DX Multi-voltage that was purchased with ARPA Funds for the Sheriff and Courthouse. We are transferring to the Sheriff Project #1566-1.11-3500-4110, PO#4663. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (3) Motion was made by Warner and seconded by Whitehouse to approve transfer $246.88 from 1566-1-74030-4110 ARPA Drumright Commissioners FY2022-2023 to 1566-1-74030-2005 ARPA Drumright Commissioners FY2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (4) Motion was made by Whitehouse and seconded by Stephens to approve the use of ARPA Funds for S. 249th W. Ave, two miles, Project#1566-6.1-4300-4110(F), in the amount of $200,266.20, for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Whitehouse and seconded by Stephens to approve the use of ARPA Funds for S. 209th W. Ave to W. 131st, one-mile, Project#1566-6.1-4300-4110(G), in the amount of $97,417.10, for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Whitehouse and seconded by Stephens to approve the use of ARPA Funds for S. 225th W. Ave between HWY 33 and W. 131st St. S., Project#1566-6.1-4300-4110(H), in the amount of $90,332.22, for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Whitehouse and seconded by Stephens to approve the use of ARPA Funds for W. 131st St. S., Project#1566-6.1-4300-4110(I), in the amount of $182,596.68, for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner to approve the use of ARPA Funds for S. 337th W. Ave and W. 191st St. S off of US HWY 66 1.5 miles, Project#1566-6.1-4100-4110(C), in the amount of $195,588.86 for District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner to approve the use of ARPA Funds for Lonestar Rd two miles, Project#1566-6.1-4100-4110(D), in the amount of $255,959.72, for District #1. Stephens stated this is the first two miles, we have some issues with some flooding that will need to be addressed at some point and rebuild part of the road. We will be raising the areas where it is low, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Whitehouse and Stephens stated all projects presented will make a big impact to the areas and for the public.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 9:55 a.m. to adjourn and meet again 5-8-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.