2023-10-2 Meeting Minutes
October 02, 2023
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 02, 2023 at 9:02 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner absent, First Deputy Mike Anthamatten sat in, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of September 25, 2023. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfers $234.53 from 4200-6-7000-4110 Lone Star RRID County Clerk FY2022-2023 to 4200-6-7000-4110 Lone Star RRID County Clerk FY2024; $1,756.46 from 1102-6-4200-2005 M&O-D2 HWY FY2022-2023 to 1102-6-4200-2005 M&O-D2 HWY FY2024; $14,416.39 from 1102-6-4200-4110 Capital Outlay-D2 HWY FY2022-2023 to 1102-6-4200-4110 Capital Outlay-D2 HWY FY2024; $173,625.17 from 1103-6-4200-4030 Co Bridge & Rd Improv Fund-D2 HWY FY2022-2023 to 1103-6-4200-4030 Co Bridge & Rd Improv Fund-D2 HWY FY2024; $13,173.62 from 1315-2-8034-2005 Care of Prisoner Sheriff FY2022-2023 to 1315-2-8034-2005 Care of Prisoners Sheriff FY2024; $58.82 from 1315-2-0400-2005 M&O Sheriff FY2022-2023 to 1315-2-0400-2005 M&O Sheriff FY2024; $1,467.80 from 1229-2-0400-2005 M&O Sheriff FY2022-2023 to 1229-2-0400-2005 M&O Sheriff FY2024; $2,743.99 from 1204-1-1600-2005 AR-1 Assessor FY2022-2023 to 1204-1-1600-2005 AR-1 Assessor FY2024; $49,521.60 from 1317-2-0400-2005 M&O Sheriff FY2022-2023 to 1317-2-0400-2005 M&O Sheriff FY2024; $52,720.27 from 1223-2-0400-2005 Jail Revenue Sheriff FY2022-2023 to 1223-2-0400-2005 Jail Revenue Sheriff FY2024; $21,945.45 from 1226-2-0400-2005 M&O Sheriff FY2022-2023 to 1226-2-0400-2005 M&O Sheriff FY2024; $2,042.00 from 1321-2-8204-4110 Kiefer VFD County Clerk FY2022-2023 to 1321-2-8204-4110 Kiefer VFD County Clerk FY2024; $2,000.00 from 1321-2-8204-2005 Kiefer VFD County Clerk FY2022-2023 to 1321-2-8204-2005 Kiefer VFD County Clerk FY2024; $2,000.00 from 1321-2-8214-2005 Slick VFD County Clerk FY2022-2023 to 1321-2-8214-2005 Slick VFD County Clerk FY2024; $50,540.00 from 1321-2-8214-4110 Slick VFD County Clerk FY2022-2023 to 1321-2-8214-4110 Slick VFD County Clerk FY2024; $1,412.22 from 1321-2-8213-4110 Silver City VFD County Clerk FY2022-2023 to 1321-2-8213-4110 Silver City VFD County Clerk FY2024; $2,000.00 from 1321-2-8213-2005 Silver City VFD County Clerk FY2022-2023 to 1321-2-8213-2005 Silver City VDF County Clerk FY2024; $12,895.00 from 1321-2-8205-4110 Kellyville VFD County Clerk FY2022-2023 to 1321-2-8205-4110 Kellyville VFD County Clerk FY2024; $2,000.00 from 1321-2-8205-2005 Kellyville VFD County Clerk FY2022-2023 to 1321-2-8205-2005 Kellyville VFD County Clerk FY2024; $11,310.89 from 1321-2-8209-2005 Oilton VFD County Clerk FY2022-2023 to 1321-2-8209-2005 Oilton VFD County Clerk FY2024; $2,000.00 from 1321-2-8209-4110 Oilton VFD County Clerk FY2022-2023 to 1321-2-8209-4110 Oilton VFD County Clerk FY2024; Error Correction $208.96 from 0001-1-2000-1210 R10 Commissioners FY2023-2024 to 0001-1-2200-1110 SL1A Election Board FY2024; Blanket Purchase Orders #2000 - 2051; Purchase Orders # 2022-2023 Highway EQUIPMENT 6515 JOE COOPER CHEVROLET 95926.00; RFD-ST Bunker Gear 5964 SOS Fire Equipment LLC 12216.90; EQUIPMENT 6277 SOS Fire Equipment LLC 1119.56; 2023-2024 911 Phone ACCESS FEES 1897 OK COMMUNICATIONS SYSTEMS 221.44; PHONE & INTERNET SERVICES 1949 A T & T 616.14; UTILITY 1942 A T & T 44.86; ARPA 2021 LABOR AND MATERIALS 1963 Crossland Heavy Contractors 52058.36; Fair Board STORAGE BUILDING 1805 RD SIMPSON CONSTRUCTION INC 10000.00; General null 953 SHOW INC. 40.00; BOCC MINUTES 958 SAPULPA DAILY HERALD 418.05; BOTTLED WATER 1103 CULLIGAN OF TULSA 31.50; CCSO VEHICLE REPAIRS 1244 Midtown Auto & Diesel Repair Inc 86.49; 1808 Midtown Auto & Diesel Repair Inc 163.18; Checks/Warrants 1431 MIDWEST PRINTING 1367.02; CREMATION 1941 TRADITIONS FUNERAL & CREMATION SERVICES, INC 225.00; insurance - cobra 1907 COMMUNITY CARE INSURANCE 657.87; 1908 Guardian 77.58; LABOR AND MATERIALS 1742 Universal Roofing, LLC. 2265.00; Labor & Materials 1868 HART DESIGNS ETC 697.00; LEASE 1964 Quadient Leasing USA Inc 327.00; Legal Advertisment 1884 SAPULPA DAILY HERALD 53.68; LODGING 1629 Hilton Garden Inn-midtown 374.48; NEWSPAPER PUBLICATIONS 1960 SAPULPA DAILY HERALD 366.90; Professional Service 404 TOTAL ASSESSMENT SOLUTION CORPORATION 9375.00; Rent 1945 Straydog Storage 110.00; SERVICE 1245 M W PROKLEAN OF OKLAHOMA 280.00; 1263 COX BUSINESS 37.25; 1962 COX BUSINESS 37.25; Supplies 1816 MERRIFIELD OFFICE SUPPLIES 248.85; SUPPLIES 950 JOHN DEERE FINANCIAL 54.83; 956 MERRIFIELD OFFICE SUPPLIES 23.20; 1493 MERRIFIELD OFFICE SUPPLIES 52.17; 1535 O'Reilly 124.44; 1708 MERRIFIELD OFFICE SUPPLIES 2466.00; Tires 1616 BRISTOW TIRE & AUTO SERVICE 616.96; TIRES/REPAIRS/DEPUTY CARS 1487 BRISTOW TIRE & AUTO SERVICE 68.00; TRAINING/TRAVEL 509 VISA/AMERICAN HERITAGE BANK 229.71; TRAVEL REIMBURSEMENT 1399 McCurry, Kendall 120.52; 1935 Chestnut, Harrison 45.85; UNIFORM & ACCESSORIES 930 BAYSINGERS UNIFORMS AND EQUIPMENT 23.25; Utilities 1351 COX BUSINESS 1190.20; UTILITIES 1992 O G & E 3868.11; UTILITY 968 ATLINK SERVICES LLC 225.00; 1898 COX BUSINESS 37.25; 1900 O N G 67.80; 1970 O G & E 123.66; Vehicle Upfit 1600 LIGHT EM UP EMERGENCY EQUIPMENT 1530.00; Health Salary/Benefits 1566 Okla State Dept Of Health 69373.98; Service Call 1687 RABY PLUMBING 195.00; SOFTWARE 1269 KELLPRO COMPUTER SOLUTIONS 2416.98; Supplies 873 Amazon Capital Services 25.98; 1613 NOODLE SOUP 748.94; UTILITIES 551 O N G 50.97; Highway PARTS & SUPPLIES 1471 P&K EQUIPMENT 669.70; ROAD MATERIAL 1341 THE QUAPAW COMPANY 23300.68; SERVICE 518 CINTAS CORPORATION NO 2 15.00; SERVICE CONTRACT 1350 EMCO TERMITE & PEST CONTROL INC 70.00; 1395 ATLINK SERVICES LLC 324.95; SUPPLIES 981 MERRIFIELD OFFICE SUPPLIES 211.36; 1386 CINTAS CORPORATION NO 2 91.08; 1719 WESTLAKE ACE HARDWARE OK-020 1599.96; TAG/TITLE 1901 DRUMRIGHT TAG AGENCY 52.90; TESTING 1229 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 80.00; Utilities 1374 O G & E 200.42; 1381 O G & E 737.44; 1398 A T & T MOBILITY 338.59; WATER BILL 1361 CREEK CO RURAL WATER D#2 57.74; Hwy-ST EQUIPMENT 1902 ATWOODS 719.94; Fuel 1938 FROST OIL CO LLC 23482.30; PARTS 1312 Stewart Martin Equipment 2387.07; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 1576 MERRIFIELD OFFICE SUPPLIES 2615.15; JAIL KITCHEN SUPPLIES 1944 Hagar Restaurant Service 424.42; TASER/SUPPLIES 1867 AXON ENTERPRISES INC, DEPT 2018 13828.60; TRAINING REGISTRATION 1581 VISA/AMERICAN HERITAGE BANK 885.00; UNIFORM & ACCESSORIES 1052 BAYSINGERS UNIFORMS AND EQUIPMENT 23.25; Juv Dent-ST Business Cards 1979 MERRIFIELD OFFICE SUPPLIES 20.36; CABLE 1991 DISH NETWORK 123.00; PHONE & INTERNET SERVICES 1947 A T & T 1052.42; RADIO REPAIRS 1812 BTM WIRELESS INC 195.51; RADIOS/BATTERY 1113 BTM WIRELESS INC 3489.81; Law Library LAW LIBRARY SALARY 2 BOWER, LAURA 300.00; 3 BOWER, LAURA 300.00; 4 BOWER, LAURA 300.00; 5 BOWER, LAURA 300.00; ML Fee CHAIR(S) 1889 MERRIFIELD OFFICE SUPPLIES 1198.92; Planning/Zoning Labor & Materials 1057 LAFEVERS 2100.00; LEASE PYMT 935 Quadient Leasing USA Inc 167.11; Resale AIR FRESHENERS 421 SCENTS PLUS LLC 50.00; TEMPORARY EMPLOYEE 1756 DYNAMIC RECRUITING SPECIALIST 125.06; RM&P SOFTWARE 1668 KELLPRO COMPUTER SOLUTIONS 479.98; SH Commissary Commissary 520 BENCHMARK GOVERNMENT SOLUTIONS LLC 23860.00; SH Svc Fee ATTORNEY FEES 440 RICHARDS & CONNOR PLLP 605.00; FOOD FOR INMATES 524 BENCHMARK GOVERNMENT SOLUTIONS LLC 26217.25; LICENSE FEES 1331 MAGNET FORENSICS USA INC 5800.00;. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in Section 3, T19N, R8E S100 of beginning 430 W. of E ¼ corner of N. 296.3 N. 88.21 W. 100 S. 299.2 E. 100 to point of beginning to Carol Jones for $268.00, plus $100.00 filing and publication, total $368.00. There were no other parties present. Debbie Mainard, Deputy Treasurer stated there is no 911 address of property. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Anthamatten to sign contract between Creek County Assessor and Legacy Energy Consulting LLC, for a sum of $162,000.00, $18.00 per parcel for Fiscal Year 2023-2024. Anderson stated this is for our VI-1. Stephens stated this is cheaper than the $20.00 last year, Anderson stated yes. Stephens confirmed with Anderson that she had enough funds within her approved budget to pay for the services. Stephens stated we just needed to verify, as the budget was not broken down into details of needs. Anderson stated yes. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve using the deductible fund to pay for damages to a Sheriff's Deputy vehicle, in the amount of $9,957.50, which occurred on 9/21/23. Joe Thompson, Under-Sheriff stated this is a 2023 Dodge Ram. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Anthamatten to approve using the deductible fund to pay for damages to a Sheriff's Deputy vehicle, in the amount of $2,394.95, which occurred on 9/7/23. Thompson stated that the officer was not at fault and this is a pass-through filing, we will receive the money back into the account once insurance files on the other persons insurance. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-168 establishing the County Holiday Schedule for 2024 as follows: January 1, 2024; January 15, 2024; February 19, 2024; March 29, 2024; May 27, 2024; July 4, 2024; September 2, 2024; October 14, 2024; November 11, 2024; November 28 & 29, 2024; December 14 & 25, 2024. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2023-169 removing Jennifer Mortazavi as Requisitioning Officer and adding Rick Selsor and Dana Logsdon, for 146th St. S. RRID accounts 4200-6-7001-2005 and 4200-6-7001-4110). Stephens stated we have been trying to process worked out, since the account was established. After, some discussion and request of the RRID, we think that changing this to District #1 would be best. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Anthamatten to sign Resolution#2023-170 surplussing equipment from the Sheriff's Office see list and Resolution#2023-170A disposing of the same to be junked and transferred to Cleet, by Inter-Governmental Transfer. Thompson stated there are 84 Armor Panels, Carriers, body worn camera docking station INV#0979 Serial #1701B3XD0227, Hickvision Digatal Video Recorder Model DS-7204HGH1-SH Serial #736176158 with Camera HD-TVI PIR12 Serial #170066N. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Barnhart Excavating for Creek County Rural Water District #2 per County Specs by bore, size of line 6" PVC, size of casing 12" steel to cross S. 49th W. Ave approximately .3 miles N. of W. 181st St. S. in District #1. Stephens stated they initially wanted to cut the road, I stated no. They are in agreeance of doing a bore. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Anthamatten to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water service by boring, size of line 1" to cross 209th W. Ave and Slick Rd approximately .795 miles S. of 181st St. & 209th W. Ave, further described as 4200' S. of the N.W. corner of Section 3, T16N, R10E in District #1. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Anthamatten to sign Resolution#2023-171 creating a 4-way stop at the intersection of W. 161st St. S. and S. 49th W. Ave, in District #1. Stephens stated with the new pickup and drop-off being changed by Kiefer School and the increased traffic and recent accident, I think that it is needed. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth, Assistant District Attorney stated we will be preparing to submit the quarterly report in the next few weeks. We have balanced amounts from the Clerk's Office. (1) No Road and Bridge Projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Anthamatten at 9:34 a.m. to adjourn and meet again 10/10/23. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.