2025-12-15 Meeting Minutes
December 15, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 15, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. -Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of December 08, 2025. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve November Monthly Reports from Health Department; Blanket Purchase Orders #2963 - 2976; Purchase Orders #2025-2026 911 Phone Dispatch office supplies 2831 Amazon Capital Services 47.08; CH Improv-ST Agreement 2946 CREEK CO PUBLIC FACILITIES 118025.46; Donations Rural Road Improvement District 2106 APAC CENTRAL INC 94500.00; General AIR FRESHENERS 2572 Simply Scentsational 36.00; 2714 Simply Scentsational 36.00; BATTERIES 2846 Amazon Capital Services 155.00; BOCC MINUTES 2837 SAPULPA DAILY HERALD 331.70; 2903 SAPULPA DAILY HERALD 171.32; BOTTLED WATER 1573 CULLIGAN OF TULSA 30.50; 1990 FIZZO WATER COMPANY 38.20; 2907 FIZZ-O WATER COMPANY 57.30; CCSO INTERNET AND PHONE SERVICE 2933 COX BUSINESS 1173.45; CCSO VEHICLE REPAIRS 1991 Midtown Auto & Diesel Repair Inc 488.72; 2842 I CARE AUTO GLASS & PARTS 63.38; 2921 Midtown Auto & Diesel Repair Inc 626.45; CREMATION 2931 TRADITIONS FUNERAL & CREMATION SERVICES, INC 225.00; EQUIP MAINTENANCE 1986 CINTAS CORPORATION NO 2 15.00; K-9 CARE 2828 Amazon Capital Services 40.98; Labor & Materials 2709 AIR COMFORT INC 2250.00; MAINTENANCE AGREEMENT 2564 XEROX BUSINESS SOLUTIONS SOUTHWEST 52.45; Network Services 2913 COX BUSINESS 330.93; PARTS 2604 Jackson Pump & Supply 116.57; PAYROLL 2555 OSU COOPERATIVE EXTENSION SERVICE 13333.33; Professional Service 2473 Dirt Road Data 6786.00; 2858 JD OASIS LLC 59767.00; RADIO REPAIRS 2851 BTM WIRELESS INC 145.00; Repair 2908 AFFORDABLE LOCK AND SAFE 1034.00; Repairs 2087 C-IT-ALL Leak Detectors & Plumbing, Inc. 2372.39; SERVICE 412 CINTAS CORPORATION NO 2 15.00; 731 Standley Systems 66.48; SERVICE AGREEMENT 2552 Standley Systems 53.50; SHIPPING 2862 U S POSTMASTER 47.00; Supplies 1444 WESTLAKE ACE HARDWARE OK-020 162.12; 1446 JOHN DEERE FINANCIAL 149.75; SUPPLIES 2786 MERRIFIELD OFFICE SUPPLIES 121.45; 2850 LOCKE SUPPLY 495.57; SUPPLIES AND SERVICE 2378 Elder Water Consulting Inc 165.00; TIRE REPAIRS 2076 BRISTOW TIRE & AUTO SERVICE 68.00; 2865 BRISTOW TIRE & AUTO SERVICE 68.00; TRASH SERVICE 1460 AMERICAN WASTE CONTROL INC 425.00; TRAVEL REIMBURSEMENT 1442 KEIFFER, JONATHAN R. 88.90; 2003 Myers, Randi 465.96; UNIFORM & ACCESSORIES 2800 SPIRIT HEADS LLC 3.00; Utilities2910 O N G 374.84; 2923 CITY OF SAPULPA 682.71; 2930 O N G 344.33; UTILITIES GAS SERVICES 2926 O N G 322.90; UTILITIES WATER 2918 CITY OF SAPULPA 387.96; UTILITY 2901 O G & E 314.89; 2914 O G & E 130.99; 2922 Symmetry Energy Solutions LLC 318.57; Health CERTIFICATIONS 993 Autry Technology Center 4.00; LEASE 2710 CREEK CO PUBLIC FACILITIES 900.00; POSTAGE MACHINE FEE 2937 Quadient Leasing USA Inc 177.45; SUPPLIES 409 Amazon Capital Services 231.50; TRAVEL 719 ALFORD, ALMETRICE 79.80; 734 Givings, Samantha 270.48; 1667 MCFARLAND, MARCELLA 140.45; 1686 MCFARLAND, MARCELLA 330.40; 1689 TATE, DEBBIE 154.70; 1707 MCFARLAND, MARCELLA 125.66; 2826 Douthat, Hannah 440.02; Utilities 395 O G & E 163.63; 407 O N G 330.83; 415 VIP Voice Services 835.00; 416 CITY OF BRISTOW 150.50; Highway OFFICE SUPPLIES 970 MERRIFIELD OFFICE SUPPLIES 364.57; PARTS & SUPPLIES 2789 LAWSON PRODUCTS, INC 29.82; PARTS/SUPPLIES 175 WELDON PARTS-TULSA 608.07; 1158 WESTLAKE ACE HARDWARE OK-020 231.80; 2562 MHC KENWORTH -Tulsa 215.36; Service Call 2156 A T & T MOBILITY 269.35; SIR TEST 2718 TotalSIR 38.50; Tolls 240 OTA PIKEPASS CENTER 5.40; Utilities 2725 A T & T MOBILITY 287.60; UTILITY 2363 O G & E 54.35; 2735 O G & E 177.48; Hwy-ST CULVERTS 2798 THE RAILROAD YARD INC 35441.00; First Aid Supplies 233 Cintas Corp 15.00; PARTS 2336 FIVE 7 EQUIPMENT LLC 1353.75; 2425 Great Western Trailer 798.51; 2642 CROW BURLINGAME CO. 1648.86; Parts & Labor 733 P&K EQUIPMENT 1135.49; 1060 HOLT TRUCK CENTERS 339.94; 1066 Yellowhouse Machinery Co 1187.18; 1702 P&K EQUIPMENT 422.54; 1816 Yellowhouse Machinery Co 2264.37; PARTS & SUPPLIES 115 FLEET FUELS LLC 25.77; 146 FLEET PRIDE 73.58; 244 CHEROKEE HOSE & SUPPLY INC 255.89; 248 O'REILLY AUTO PARTS 745.68; 1413 WELDON PARTSTULSA 439.50; 1519 CROW BURLINGAME CO. 406.25; 1879 Stewart Martin Equipment 207.46; 2347 STANDARD AUTO PARTS 692.68; 2367 CROW BURLINGAME CO. 806.75; SUPPLIES 191 Cintas Corp 170.21; 1524 Cintas Corp 168.48; TIRES & REPAIRS 2359 Sellers Tire Inc 135.00; Jail-ST CCJ MAINTENANCE 2898 WESTLAKE ACE HARDWARE OK-020 114.98; CCJ PLUMBING SERVICES 2912 Allied/Headrick Plumbing 284.00; CCJ VEHICLE REPAIRS 2333 Midtown Auto & Diesel Repair Inc 157.24; 2852 Midtown Auto & Diesel Repair Inc 233.10; JAIL CLEANING SUPPLIES 2844 Brady Industries Of Kansas Llc 2561.18; Lighting 2904 BROKEN ARROW ELECTRIC SUPPLY INC 318.68; NATURAL GAS 2927 Symmetry Energy Solutions LLC 1010.30; UNIFORM & ACCESSORIES 1950 SPECIAL-OPS UNIFORMS 1311.93; Juv Dent-ST FOOD 469 SYSCO FOODS 1325.20; JUVENILE DETENTION 2805 EMPIRE PAPER COMPANY 242.98; 2833 Amazon Capital Services 263.78; 2834 MERRIFIELD OFFICE SUPPLIES 279.19; 2899 Amazon Capital Services 63.40; 2929 VARNERS EQUIPMENT & HARDWARE 14.98; UTILITIES ELECTRIC SERVICE 2939 O G & E 2888.58; UTILITIES WATER 2857 CITY OF BRISTOW 410.99; LATCF LABOR 2493 Assurance Restoration Llc 7500.00;Resale AIR FRESHENERS 1169 SCENTS PLUS LLC 32.00; FUEL 1185 COMDATA INC 74.04; IT Support 2160 TM CONSULTING INC 142.50; LEASE 1730 Quadient Leasing USA Inc 998.85; printing and mailing 1729 PEREGRINE CORP 8615.05; SEARCH ENGINE 1181 LEXISNEXIS RISK SOLUTIONS 240.00; TEMPORARY EMPLOYEE 2707 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; 2708 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; RFD-ST Bid Notice 2484 SAPULPA DAILY HERALD 82.28; SUPPLIES 2539 FECHNER PUMP & SUPPLY INC 434.82; Rural Rd Improve ASPHALT 2116 APAC CENTRAL INC 7253.46; SH Svc Fee ANNUAL MAINTENANCE 356 AIRCO SERVICE INC 1870.63; EQUIPMENT 2385 DO IT FOR ME GUY, LLC 4175.00; MEALS 2349 BENCHMARK GOVERNMENT SOLUTIONS LLC 9448.32; MEDICAL SERVICES/JAIL 119 Turn Key Health Clinics LLC 11498.96; 1690 Turn Key Health Clinics LLC 38518.06. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to award Bid#26-3 Concrete Pad for Milfay VFD per recommendations of Travis Vicotry, Milfay Fire Chief per the scope of work to Kevin Yeager, in the amount of $69,760.00. Stephens stated there were only a few that were qualified bidders. The lowest bidder was Yeager and bid did not include footers. Mortazavi stated being the Requisitioning Officer for the Fire Departments, I would ask the Board that any change order be approved by the Board. I will not sign off on a change order submitted unless it is approved by the Board. Jana Thomas, Purchasing Agent discussed the contingency and the process of the change order. The Board stated that any change order will need to be placed on the agenda to receive approval before proceeding. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to award Bid#26-4 6-Month Bridge and Highway Materials, Asphalt and Emulsion Products, and Professional Services per district. Stephens stated they need to be turned in today, as well. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to sign ODOT 324A Form for Creek Lake Access Reimbursement SAP-219D(139)LF, 38855(04, in the amount of $325,000.00, for District #3. Whitehouse stated this is the northside of Shepherds Point completed. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Moore to sign Contract with Vertiv for servicing of UPS Systems for the County's Radio Towers, which expires in January, in the amount of $12,936.30. Stephens stated this is a slight increase from last year's $11,513.27. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Moore for the Allocation of Beverage Tax to be distributed as follows Bristow $3,913.10; Depew $378.60; Drumright $2,358.17; Kellyville $938.66; Kiefer 2,014.58; Lawrence Creek $111.46; Mannford $3,004.83; Mounds $858.52; Oilton $815.23; Sapulpa $20,200.16; Slick $139.10. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Moore to approve Utility Permit from ONE Gas Inc./ONG per County Specs for natural gas pipeline by boring, size of line 4-1/2", to cross S. 90th W. Avenue & Parallel W. 151st St. S. approximately 3.01 miles S. & 1.14 miles E of Jct. US 75 Alt. & SH 117, further described as 2,640' E. of the N.W. corner of Section 24 T17N, R11E in District #1. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government None at this time. Jana Thomas stated that Town of Oilton has submitted their water test and is hoping to have results back before Christmas.
Public: Stephens stated that the wreath ceremony will be tonight as 5:30 p.m.
Item #14: Motion was made by Whitehouse and seconded by Moore to enter into Executive Session at 9:20 a.m. per Title 25 O.S. 307(B)(1) discussion of resignation and preplacement of individual salaried employee of the Board of Creek County Commissioners, Emergency Management Director. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye. Motion was made by Stephens and seconded by Whitehouse at 11:33 a.m. to come out of Executive Session back to regular session. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Moore to pass for one week to review references until 12-22-25. Whitehouse stated we had three really good interviews and three great candidates, I need to do some more homework before we hire for this role. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 11:34 a.m. to adjourn and meet again 12-22.-25. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
/s/Newt Stephens Jr., Chairman