2025-5-5 Meeting Minutes

For a printable version of the May 05, 2025 Meeting Agenda (which includes all content as listed below), click here.

May 05, 2025

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, May 05, 2025 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.

Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of April 28, 2025. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Moore to approve Monthly Appropriations; April Monthly Reports from County Clerk, District Attorney, Election Board, and Treasurer; Blanket Purchase Orders #5534 - 5655; Purchase Orders #2024-2025 CBRI ASPHALT 5287 APAC CENTRAL INC 913.21; MATERIAL 4916 ANCHOR STONE COMPANY 15013.62; Tinhorn 5270 DUB ROSS COMPANY 26114.44; Emergency Mgmt Utilities 5388 O G & E 88.65; Flood Plain SUPPLIES 5329 MERRIFIELD OFFICE SUPPLIES 17.20; General 4141 SAPULPA DAILY HERALD 200.00; AIR FRESHENERS 4812 Simply Scentsational 36.00; Books 5253 MIDWEST PRINTING 245.00; BOTTLED WATER 4651 FIZZ-O WATER COMPANY 66.85; CCSO VEHICLE REPAIRS 4781 Midtown Auto & Diesel Repair Inc 193.80; COPIER CHARGES 5496 ADVANCED COPIER SYSTEMS LLC 324.26; EQUIPMENT 5357 Amazon Capital Services 2912.36; FIRE EXTINGUISHER 4946 FIRETROL 349.00; 5058 FIRETROL 391.95; HARD DRIVE 5330 Amazon Capital Services 1649.97; JANITORIAL 5007 M W PROKLEAN OF OKLAHOMA 320.00; Labor & Materials 5252 LaFevers Carpet & Tile 2760.00; MEALS & LODGING 5260 Tulsa Hilton Garden Inn Midtown 258.39; OIL CHANGES 5387 Midtown Auto & Diesel Repair Inc 96.90; 5389 Midtown Auto & Diesel Repair Inc 96.90; PUBLICATION 5502 SAPULPA DAILY HERALD 100.00; RENTAL 3163 Lampton Welding Supply 27.20; SERVICE 3659 PATRIOT SECURITY SYSTEMS INC 16.00; 3682 COX BUSINESS 368.04; 4130 GUARDIAN ALLIANCE TECHNOLOGIES INC 125.00; 4819 COX BUSINESS 37.55; 5462 Quadient Leasing USA Inc 507.99; SERVICE & SUPPLIES 4823 CINTAS CORPORATION NO 2 58.66; Supplies 2370 MERRIFIELD OFFICE SUPPLIES 126.00; 5356 Amazon Capital Services 29.58; 5374 MERRIFIELD OFFICE SUPPLIES 278.88; SUPPLIES 4538 Lowes Home Improvement 667.77; 5138 Amazon Capital Services 106.47; 5385 MERRIFIELD OFFICE SUPPLIES 448.65; 5423 QUADIENT FINANCE USA INC 1579.80; TAG/TITLE 5481 Service Oklahoma 44.50; TIRE REPAIRS 3551 BRISTOW TIRE & AUTO SERVICE 130.50; Training 2798 OSU-CTP 40.00; TRAVEL REIMBURSEMENT 4692 Dawson, Stacey 555.70; 4694 Toothman, Olivia 385.91; UNIFORM & ACCESSORIES 4027 DANA SAFETY SUPPLY INC 2670.00; 5277 SPIRIT HEADS LLC 26.00; 5335 SPIRIT HEADS LLC 4.00; Utilities 5004 COX BUSINESS 330.71; 5406 C-IT-ALL Leak Detectors & Plumbing, Inc. 281.06; UTILITIES 3663 O G & E 224.40; 5478 O G & E 1318.26; UTILITIES ELECTRIC SERVICE 5509 O G & E 954.83; UTILITY 5476 Waste Management Of Tulsa 203.29; 5477 Waste Management Of Tulsa 356.56; Health MEDICAL SUPPLIES 3237 McKESSON 283.04; SERVICE 641 Metro Security USA 45.00; 742 HOMETOWN JANITORIAL SERVICES 1450.00; SUPPLIES 4972 McKESSON 1473.89; 5036 Amazon Capital Services 313.90; 5345 MERRIFIELD OFFICE SUPPLIES 130.58; TRAVEL 4193 Givings, Samantha 156.66; 4203 Brannam, Jerina 109.20; 4628 Gore, Courtney 42.00; 4642 TATE, DEBBIE 262.08; 4643 ALFORD, ALMETRICE 133.00; Utilities 575 O G & E 648.49; 594 Waste Management Of Tulsa 147.63; Highway PARTS & SUPPLIES 4511 CROW BURLINGAME CO. 2151.43; 5354 MAXWELL SUPPLY OF TULSA INC 128.70; PARTS/SUPPLIES 299 TULSA GAS & GEAR 58.70; 2621 CHEROKEE HOSE & SUPPLY INC 83.10; 3152 WELDON PARTS-TULSA 25.24; 3822 WARREN CAT 563.22; 5367 ASSOCIATED SUPPLY CO INC 474.72; ROAD MATERIAL 5153 THE QUAPAW COMPANY 31836.56; ROAD MATERIALS 4517 ANCHOR STONE COMPANY 20957.13; 4542 TED C CARTER TRUCKING LLC 1742.85; SERVICE CONTRACT 4541 ATLINK SERVICES LLC 324.95; Shirts 5382 Print Shop LLC 104.90; SUPPLIES 3553 Capital One 43.96; 3622 CINTAS CORPORATION NO 2 170.78; WATER BILL 4532 CREEK CO RURAL WATER D#2 118.71; Hwy-ST EQUIPMENT 5364 WHITE STAR MACHINERY & SUPPLY 2850.00; PARTS 5379 Grainger 351.34; Parts & Labor 5062 P&K EQUIPMENT 2447.48; PARTS & SUPPLIES 2388 DIRECT DISCOUNT TIRE 835.80; 3233 BATTERY OUTFITTERS, INC 510.56; 4220 DIRECT DISCOUNT TIRE 5394.12; REGISTRATION 4743 ACCO 130.00; SIGN POST & ANCHORS 5022 ADVANCED WORKZONE SERVICES 1371.20; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 5243 MERRIFIELD OFFICE SUPPLIES 1597.34; 5352 MERRIFIELD OFFICE SUPPLIES 394.63; CCJ MAINTENANCE 5360 WESTLAKE ACE HARDWARE OK-020 88.66; 5479 WESTLAKE ACE HARDWARE OK-020 332.49; Ccj maintenance kitchen 5204 Hagar Restaurant Service 514.62; CPR TRAINING 4716 CENTRAL TECHNOLOGY CENTER 770.00; EQUIPMENT LEASE 1139 Brady Industries Of Kansas Llc 169.95; FURNITURE/JAIL 5203 Amazon Capital Services 250.93; Lighting 4468 BROKEN ARROW ELECTRIC SUPPLY INC 429.40; 4487 BROKEN ARROW ELECTRIC SUPPLY INC 86.33; LOCKS 1985 SENTRY SECURITY FASTENERS INC 1805.20; Testing/Posse 5272 CENTRAL TECHNOLOGY CENTER 45.00; TRASH SERVICE 5467 Waste Management Of Tulsa 781.29; UNIFORM & ACCESSORIES 5269 SPIRIT HEADS LLC 3.00; UTILITIES WATER 5505 SAPULPA RURAL WATER CO 38.00; 5506 SAPULPA RURAL WATER CO 2272.40; Juv Dent-ST ANNUAL INSPECTION 358 FIRETROL 1231.00; 367 FIRETROL 39.00; 368 FIRETROL 150.00; FOOD 4675 SYSCO FOODS 868.76; INSPECTION 195 FIRETROL 265.00; JUVENILE DETENTION 5346 Amazon Capital Services 86.99; 5361 MERRIFIELD OFFICE SUPPLIES 175.50; PHONE & INTERNET SERVICES 5463 A T & T 485.52; PLUMBING SERVICES 4721 ASPEN PLUMBING LLC 270.00; TRAINING REGISTRATION 5175 TULSA TECH 175.00; 5179 TULSA TECH 125.00; Mental Health CONTRACT LABOR 52 CALVIN-KOCH, VICKI 1000.00; 53 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 54 SMITH, LISA ANN 550.00; 55 Smith, Ed Jr 1650.00; 56 UNDERWOOD, CHRISSIE 1650.00; Planning/Zoning POSTAGE 4050 QUADIENT FINANCE USA INC 500.00; SUPPLIES 3824 MERRIFIELD OFFICE SUPPLIES 68.52; Resale JANITORIAL 4686 Gster Cleaning 600.00; LODGING 3978 BEST WESTERN 185.28; MEALS 3971 Duggan, Tracy 94.12; 5456 ENGLEMAN, RICHARD K. 47.85; Supplies 5381 WACOM SYSTEMS 45.00; TRAINING 3914 OSU-CTP 65.00; 3915 OSU-CTP 65.00; TRAVEL REIMBURSEMENT 3970 Duggan, Tracy 272.30; 5455 ENGLEMAN, RICHARD K. 235.20; RFD-ST Maintenance 3407 Conrad Fire Equipment Inc 156.43; PUBLICATION 3753 SAPULPA DAILY HERALD 81.00; SUPPLIES 4986 MERRIFIELD OFFICE SUPPLIES 4436.63; Sheriff Funding Assistance NEW VEHICLES 4182 JOE COOPER CHEVROLET 54993.00; SH Svc Fee ADVERTISING 5493 Indeed Inc 1500.00; FOOD FOR INMATES 5393 BENCHMARK GOVERNMENT SOLUTIONS LLC 9032.00; TRASH SERVICE 5508 AMERICAN WASTE CONTROL INC 90.00; Vehicle Upfit 4278 DANA SAFETY SUPPLY INC 4461.30; Trash Cop BOX RENTAL 5105 AMERICAN WASTE CONTROL INC 500.00. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-48 establishing an account for County Highway All Donations, name of Account 2025-48, Account Number 1235-6-4000-4152, to be used for all monies donated and expenditures from donations received by County Highway District #1, District #2, and District #3 and allow Chairman to sign off on Special Apportionment Form from the Treasurer's Office. Stephens stated he had been working on 163rd and the residents wanted to inquire on asphalt costs. Apac was not comfortable excepting a personal check from residents, so the County will be accepting a donation in the amount of $14,812.50 to be Special Apportioned into the account and be expended for asphalt on 163rd. This account will ensure transparency and take board action to receive and expend donations received by the county. District #2 had established a donation account, but we will only be using this account moving forward. The Auditor Offices has approved this account and method, stated Stephens. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #8: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-49 adding Newt Stephens, Jr., Zac Moore, Jarrod Whitehouse, and Dana Logsdon, as Requisitioning Officers for the County Highway Donations account 2025-48(1235-6-4000-4152). Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #9: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-50 adding Glen Musser and Misty McCurley as Receiving Officers for the County Highway Donations account 2025-48(1235-6-4000-4152). Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #10: Motion was made by Moore and seconded by Whitehouse to let for Bid#25-15 Ballot Printing for fiscal year 2025-2026 for the Election Board to be opened 6/2/25. Vicki Martin, Election Board Secretary stated we have been told to expect a price increase this year. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Moore to let for Bid#25-16 Fire-Rescue Training Container, REAP Grant #250131, Olive Volunteer Fire Department to be opened 6/2/25. Jason Dobson, Olive Fire stated this is a portable specialized training container. This will be the first in Creek County and will be open to all departments and we are open to offering this training tool to outside entities once it is setup and ready for use. We will utilize this for academy training also, this container can be expanded in the future to a two story, etc. Stephens, Jana Thomas, Purchasing Agent, and Jason reviewed the specs and bid language. Stephens stated that the itemized language could create confusion and a potential argument with other vendors, if they were cheaper on a line item. Thomas and Dobson agreed to amend the specs and still offer the additional options stated in lines 12-19. Thomas stated the bid specs were outlined the way the vendor website shows options for build out; this would allow items to be eliminated if budget doesn't allow. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to award written quotes to Clean and Seal the Courthouse to Mid-Continental Restoration Company Inc., in the amount of $52,872.00 Boone Lift with options of Tuckpointing $11,710.00, Lime Stone Patching $6,675.00, and a 10% contingency, to be paid out of the Use Tax GA2 1301-1-0800-2005. Glen Musser, Project Manager spoke to the Board. We solicited eight vendors, three responded and only two provided quotes. Mid Continental Restoration Company Inc. and Presto Property Services Inc. Stephens stated we are on our second step in cleaning up the courthouse. We had some limestone fall off and that repair is underway. We had an engineer give a report on repairs on the building. We now need to look at prevention and preservation of the building after the first round of repairs. This is the sealing of the building and some additional repairs to the Limestone and tuckpointing. We have reviewed both quotes received Musser stated and I think that Mid-Continental Restoration Company is the complete bid. There was discussion of what account will pay for repairs, as well. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Moore to sign Renewal of the Oklahoma Juvenile Affairs Fiscal Year 2026 contract for Detention Transportation with Creek County. Bret Bowling, Sheriff stated this is the annual contract we have in place just in case we need to send a kid. This is a reimbursement contract as well and has options to extend beyond one fiscal year. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #14: Motion was made by Whitehouse and seconded by Moore to sign Renewal of the Oklahoma Juvenile Affairs First Amendment Fiscal Year 2025/2026 Contract for Regional Secure Detention with Creek County with a base rate of $170.51 and per HB1282 $30.09. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #15: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from Cimarron Telephone Company per County Specs for fiber optic communication line by boring and trenching, size of line up to 144 microfiber, size of casing 4 way 14-18mm micro-duct, to cross and parallel S. 545th W. Ave, S. 529th W. Ave, & W. 141st St. S. approximately at the intersection ST HWY 51, further described as 50' N.W. of the S.E. corner of Section 17, T19N, R7E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #16: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from Cox Communication per County Spec for underground fiber conduit, size of line .459/48 ct., size of casing 2" PVC conduit, to cross and parallel S. 161st W. Avenue approximately 1.37 miles N. if Turner Turnpike, further described as 22' S, of Section 30, T18N, R11E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #17: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs for 2 fiber optic ducts by boring, trenching and burying vaults, size of line ¾", size of casing 1.5" to parallel and cross W. 81st St. S. starting at 161st W. Ave traveling east to S. 126th W. Ave in Section 7, T18N, R11E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.

Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi stated report has been submitted two weeks ago.

Public Comment:

#1: Zac Moore, District #2 Commissioner thanked the Commissioners and Dana Logsdon, Deputy Commissioner for the support with the Church Golf fundraiser. Stephens, Whitehouse, and Logsdon all had teams that participated in the tournament. The Clerk's Office offered to help. This is a fundraiser for at risk boys and we have raised $20,000.00 to date. We are beyond blessed and we thank you for your support.

#2: Mortazavi notified the Board that on April 28, 2025 the County received the Town of Slicks Estimate of Needs for FY2023-2024.

#3: The Board recognized Jarrod Whitehouse's birthday.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:45 to adjourn and meet again 5-12-25. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.