2025-6-2 Meeting Minutes
June 02, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 02, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of May 27, 2025. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve Transfer $4,000.00 from 0001-1-2200-1130 Part-time Election Board FY2024-2025 and $9,700.00 from 0001-1-2200-2005 M&O Election Board FY2024-2025 to 0001-1-2200-4110 Capital Outlay Election Board FY2025; Blanket Purchase Orders #5899 - 5941; Purchase Orders #2024-2025 Drug Court DRUG COURT ADMIN SERVICES 27 HUMAN SKILLS & RESOURCES INC 7520.83; Drug Court Misdemeanor 26 HUMAN SKILLS & RESOURCES INC 7500.00; Emergency Mgmt SUPPLIES 5786 Amazon Capital Services 148.58; Utilities 5852 O G & E 67.99; Fair Board UTILITIES 5877 O G & E 1414.61; General CCSO VEHICLE REPAIRS 4781 Midtown Auto & Diesel Repair Inc 211.20; ELECTION EXPENSES 5832 CREEK COUNTY ELECTION BOARD 225.00; EQUIPMENT 5692 4 STATE TRAILERS 11550.00; FUEL 5815 SOUTHERN FUEL 780.00; INSPECTION 5262 STATE OF OKLAHOMA 550.00; PAINT 5783 SHERWIN WILLIAMS 209.80; PARTS 4920 SCOVIL & SIDES HARDWARE CO 43.00; PRINTER 5799 Imagenet Consulting LLC 7017.83; RECYCLE SERVICE 5026 SHOW INC. 40.00; 5858 SHOW INC. 58.00; SERVICE 2962 TIER ONE LAWN AND LANDSCAPE LLC 170.00; 3660 PATRIOT SECURITY SYSTEMS INC 16.00; 3683 COX BUSINESS 372.93; 4820 COX BUSINESS 37.63; 4826 AMERICAN WASTE CONTROL INC 215.06; 5425 SHOW INC. 561.75; 5860 COX BUSINESS 37.63; SERVICE & SUPPLIES 4824 CINTAS CORPORATION NO 2 78.48; Shredding 5818 Vital Records Control 75.00; SUBSCRIPTION 5867 SAPULPA DAILY HERALD 99.99; Supplies 5158 SAMS CLUB DIRECT PAYMENT PROCESSING 993.81; 5784 LOCKE SUPPLY 1488.48; SUPPLIES 5541 Amazon Capital Services 41.46; 5825 MERRIFIELD OFFICE SUPPLIES 728.88; 5851 MERRIFIELD OFFICE SUPPLIES 151.85; 5853 QUADIENT FINANCE USA INC 39.00; TEMPORARY EMPLOYEE 5550 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; TOW CHARGE 5810 A & W TOWING INC 184.14; TRAVEL REIMBURSEMENT 4338 Toothman, Olivia 240.24; UNIFORM & ACCESSORIES 2734 DANA SAFETY SUPPLY INC 120.52; Utilities 5033 COX BUSINESS 1189.77; UTILITY 5847 COX BUSINESS 4.79; VEHICLE ACCESSORIES 5708 JOHN VANCE AUTO GROUP 300.00; Vehicle Upfit 5370 DANA SAFETY SUPPLY INC 1177.00; Health SUPPLIES 5036 Amazon Capital Services 26.22; Highway OFFICE SUPPLIES 5040 MERRIFIELD OFFICE SUPPLIES 275.17; PARTS & SUPPLIES 5539 CROW BURLINGAME CO. 1567.14; PARTS/ SUPPLIES 4302 PREMIER TRUCK GROUP 326.79; ROAD MATERIALS 4542 TED C CARTER TRUCKING LLC 1212.75; SERVICE CONTRACT 5280 ATLINK SERVICES LLC 324.95; SUPPLIES 3553 Capital One 33.76; 5219 Capital One 148.32; Training 2343 OSU-CTP 130.00; Utilities 4518 O G & E 99.15; 5546 O G & E 427.94; WATER BILL 4532 CREEK CO RURAL WATER D#2 134.94; Hwy-ST Fuel 5743 Offen Petroleum LLC 16977.05; Utilities 5005 DRUMRIGHT UTILITIES 140.18; Jail-ST AIR CONDITIONER 5823 RAMSEY SYSTEM SERVICES 170.00; 5857 AIRCO SERVICE INC 374.99; CCJ MAINTENANCE 114 LOCKE SUPPLY 72.96; 5856 WESTLAKE ACE HARDWARE OK-020 54.98; 5859 WESTLAKE ACE HARDWARE OK-020 52.24; EQUIPMENT LEASE 1139 Brady Industries Of Kansas Llc 169.95; INMATE CLOTHING 5682 CHARM TEX 153.60; JAIL CLEANING SUPPLIES 5596 Brady Industries Of Kansas Llc 323.91; REGISTRATION 5699 VISA/AMERICAN HERITAGE BANK 28.31; Repair 5618 GUARDIAN RFID 115.00; REPAIRS/OVERHEAD DOOR 5817 OKLAHOMA WHOLESALE OVERHEAD DOORS LLC 220.00; SERVICE AGREEMENT 389 EMERGENCY POWER SYSTEMS, INC 354.75; TRANSPORTS/INMATES 5742 VISA/ AMERICAN HERITAGE BANK 10.66; UNIFORM 4144 AMERICAN DESIGN CO LLC 269.88; VEHICLE PARTS 3820 ADVANCED AUTO PARTS 10.87; Juv Dent-ST ANNUAL INSPECTION 350 FIRETROL 75.00; FOOD 4675 SYSCO FOODS 962.74; VEHICLE ACCESSORIES 5717 JOHN VANCE AUTO GROUP 325.00; Vehicle Upfit 3921 DANA SAFETY SUPPLY INC 2324.20; Planning/Zoning LEASE PYMT 5358 Quadient Leasing USA Inc 187.92; POSTAGE 5538 QUADIENT FINANCE USA INC 500.00; Resale Supplies 5826 MERRIFIELD OFFICE SUPPLIES 62.68; 5862 MERRIFIELD OFFICE SUPPLIES 82.91; TRAINING 5807 OSU-CTP 40.00; RFD-ST CUT-OFF SAW 5585 STANDARD AUTO PARTS 1135.99; FIRE EXTINGUISHER 4556 Redline Fire Equipment And Supply LLC 1476.92; Repair 4420 TAKE TEN TIRE & SERVICE 13301.14; TIRE REPAIRS 4904 BRISTOW TIRE & AUTO SERVICE 2636.64; TIRES 5797 BRISTOW TIRE & AUTO SERVICE 3251.08; SH Commissary STAMP 5868 U S POSTMASTER 219.00; Sheriff Funding Assistance Vehicle Upfit 4181 DANA SAFETY SUPPLY INC 8694.53; SH Svc Fee FOOD FOR INMATES 5393 BENCHMARK GOVERNMENT SOLUTIONS LLC 8466.90; MEDICAL SERVICES/JAIL 5865 Turn Key Health Clinics LLC 2755.02. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.) Andrew Goforth, Assistant District Attorney notified the Board of a pipe burst at the Sapulpa Health Department. This burst over the weekend and they are currently in the process of cleanup and a restoration company has been contacted. There was discussion of approving the cleanup process, with a red stamp added, and the D.A. blessing the future costs of cleanup. Motion was made by Stephens and seconded by Whitehouse to authorize the process for cleanup at the Health Department and unknown amounts, along with the District Attorney's approval to prevent further damage to the facility. We will keep you posted stated Jana Thomas, Purchasing Agent. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #7: A motion was made by Stephens and seconded by Whitehouse to approve submitting an application for Opioid Grant for the 2025-2026 fiscal year with the following entities LifeGate Freedom Recovery, CREOKS, Human Skills and Resource, and Children's Services. Ashley Ridge, CREOKS spoke briefly proving the Board with information on the new submission, program components, project goals, and the amount requested of $2,584,68053 over three years. We would like to expand the Medication Program, Housing, GED outreach, and Substance Abuse Assistance. We have really started to collaborate with all agencies on intervention implementation. Creek County is in the top five with non-fatal overdoses, we seen a 22% increase in 2021-2023. Ninety percent of people with substance abuse are not treated and there is a lack of treatment available to access. We are wanting to change this with our wrap around services, we would like to offer. With the new grant submission, if approved each entity would receive $400,000 each year to help benefit Creek County Opioid's crisis and help these individuals become productive residents of our county. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to approve Inter-Agency Cooperative Agreements with the Creek County Industrial Authority for Sapulpa, Drumright, and Bristow industrial sites for the period of July 01, 2025 to June 30, 2026. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to accept Bid#25-15 Ballot Printing for fiscal year 2025-2026 and passing for one week until 6-9-25 to review. Bids submitted by Mid-West Printing Company, Royal Printing Company, Inc., and Vision Printing & Mailing LLC. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to accept Bid#2025-16 Purchas of Fire-Rescue Training Container, REAP Grant #250313 and come back to item to let Olive Fire Department review the bid for possible award. Bids submitted by Alpine Metal Tech North America and United Rentals (North America) Inc. Stephens asked Jason Dobson, Olive Fire Chief if he would like to review the bids and possibly award today. Dobson stated yes. A motion was made by Stephens and seconded by Whitehouse to pass for one week until 6-9-25 to award. Dobson stated we would like more time to review the two bids submitted. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to accept Bid#25-17 6 Month Bridge and Highway Materials and Professional Services and pass for two weeks until 6-16-25 to award. Bids submitted by Johnny Carr Grading & Bulldozing, Warren Cat, Kirby-Smith Machinery Inc., Leo Hicks Creosoting Co. Inc., Dub Ross Company, Inc., Stewart Stone, Anchor Stone Company, Banks & Sons Trucking, Wilson Culverts Inc., Watkins Sand Co., Advanced Workzone Services, Rebel Trucking, Ted C Cater Trucking LLC, Fensco Inc., Cowboy Asphalt, Railroad Yard, Apac-Central Inc., Shuterra LLC, Tulsa Asphalt, Dudley Company LTD LLC, Xcessiories Squared, Sunbelt Equipment & Supply, Burts Backhoe Service Inc., Mike Wofford Trucking & Grading LLC, Greenhill Materials, and Quapaw Co. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Moore to accept Bid#25-18 3 Month Asphalt and Emulsion Products and Professional Services and pass for two weeks until 6-16-25 to award. Bids submitted by Ergon Asphalt & Emulsions Inc., Vance Brothers, Wright Asphalt Products Co., Cowboy Asphalt, Millenial Asphalt, Logan County Asphalt, SWH Construction, Apac-Central Inc., Tulsa Asphalt, Ellsworth Construction LLC, Coastal Energy, Apac-Central Inc. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to accept Bid#25-19 Refurbished 800Mhz Portable Handheld Radios and Refurbished 800Mhz In-Car Mobile Radios for the Creek County Sheriff's Office and pass for one week until 6-9-25 to review. Bids submitted by BTM Wireless Inc. and Stolz Telecom. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Moore to let for Bid#25-20 Remove and Replace Existing Air Conditioners at the Creek County Criminal Justice Center, EECBG Grant awarded on 3-11-24 to be opened on 7-7-25, with a mandatory Pre-Bid Meeting to be held at 10:00 a.m., on 6-17-25, at the Jail. Jana Thomas, Purchasing Agent stated this is a Federal Grant all vendors must be registered in SAMS.Gov to be qualified, this is also a reimbursement grant of $77,390.00. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Moore to award written quotes for Project#EB3-5/8/25 Paint Interior areas of the Election Board to Do It for Me Guy LLC, in the amount of $3,980.00. Vicki Martin, Election Board Secretary stated this is for the east half of the public building, we are sprucing it up. Stephens stated we will need a W-9, as well. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Moore to award written quotes for Project#EB4-5/8/25 Remove and Replace Flooring in Common Areas of the Election Board to Do It for Me Guy LLC, in the amount of $9,646.00. Stephens asked with the two projects being the same areas, did we receive other quotes? We try and always have at least three. Jana Thomas, Purchasing Agent stated that Do It for Me Guy was the only qualified vendor do to being the only vendor who attended the Pre-Bid Meeting. All of this is noted in the bid file. I emailed all vendors currently in the system and we only received one quote. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephen and seconded by Whitehouse to approve purchasing 20-acres near the Juvenile Justice Center off of 241st near HWY 48 in District #3 up to $270,000.00, Whitehouse stated it is approximately $13,500 per acre, to be purchased from 1301-1-0800-2005/Use Tax Account. Whitehouse stated we have outgrown our current location that is only seven acres. This is a great piece of land that District 3 could build a new barn and be able to benefit the county and community better. I have received a Title Opinion and had the property appraised. I would like to sell the current location of D3, after the new one is built. Stephens stated that you will need to start your research on where the funds come from to purchase D3 current location, the monies have to go back to the account in which it was purchased from. The current location is prime property and should sell since it is zoned industrial and is in the industrial park. There was discussion of District 1 having 35-acres and District #2 having 20-acres currently, I do not know how they operate currently off of 7-acres stated Stephens. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to amend Resolution#2025-58 correcting account and directing the Creek County Treasurer to credit the Opioid Abatement Settlement, Walgreens Settlement Fund 1251-3-6705-2005 with a check from Milestone & Co. LLC, in the amount of $29,676.97, as Pre-Appeal Allocation to Entity, minus 15% for Attorney Fees, as per O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #19: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-59 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 0001-1-2300-1222/R4 with checks totaling $233.36 for the reimbursement returned by American Public Life (APL), to reimburse for refund of premium paid on lapsed policy and replacement of a check, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #20: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. None at this time.
Public Comment: None
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:07 a.m. to adjourn and meet again 6-9-25. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.