2025-6-23 Meeting Minutes
June 23, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 23, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of June 16, 2025. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve Transfers $240.85 from 0001-1-2100-2005 M&O Excise County Clerk FY2024-2025 to 0001-1-2100-1310 Travel Excise County Clerk FY2025; $16,589.21 from 1102-6-4300-1110 Salary-D3 HWY FY2024-2025 to 1102-6-4300-1320 Travel-D3 HWY $2,000.00, 1102-6-4300-2005 M&O-D3 HWY $2,589.21 and 1102-6-4300-4110 Capital Outlay-D3 HWY $12,000.00 FY2025; $10,744.32 from 0001-1-1700-2005 M&O Reval Assessor FY2024-2025 to 0001-1-1700-4110 Capital Outlay Reval Assessor FY2025; Error Correction $38.25 from 0001-1-2000-1210/R5 Commissioners FY2024-2025 to 1526-2-0400-1110/SSF15 Sheriff FY2025; Blanket Purchase Orders #6196 - 6199; Purchase Orders #2024-2025 911 Phone BATTERY 6003 CASTLECOM LLC 693.86; Utilities 6111 A T & T 52.44; County Community Safety MEDICAL SERVICES/JAIL 6079 Turn Key Health Clinics LLC 19071.08; Drug Court DRUG COURT ADMIN SERVICES 28 HUMAN SKILLS & RESOURCES INC 7520.83; Drug Court Misdemeanor 29 HUMAN SKILLS & RESOURCES INC 7500.00; General ANNUAL MEMBERSHIP DUES 6137 INTERNATIONAL ASSOCIATION FOR PROPERTY AND EVIDENCE, INC 65.00; BATTERY 6067 Midtown Auto & Diesel Repair Inc 504.65; BOCC MINUTES 6125 SAPULPA DAILY HERALD 325.20; BRAKES/ROTORS 6063 Midtown Auto & Diesel Repair Inc 484.60; CCSO VEHICLE REPAIRS 4781 Midtown Auto & Diesel Repair Inc 97.85; 6057 TRIKNTRUX 160.00; 6116 Midtown Auto & Diesel Repair Inc 151.34; COPIER CHARGES 5154 Standley Systems 149.94; EMPLOYEE ASSISTANCE PROG 6109 COMMUNITYCARE EAP 172.70; EQUIP/FEES 2024 CINTAS CORPORATION NO 2 15.00; EQUIPMENT 5714 A T & T 1199.98; 5957 Amazon Capital Services 1000.74; 6004 PREGLER LAWN AND GARDEN 14499.00; 6006 MERRIFIELD OFFICE SUPPLIES 142.06; LABOR 6092 NAIFEH, KEVIN 50.00; OFFICE SUPPLIES 6099 MERRIFIELD OFFICE SUPPLIES 461.21; PHONE & INTERNET SERVICES 6117 COX BUSINESS 1162.52; SERVICE 4534 A T & T MOBILITY 80.91; 4802 AMERICAN WASTE CONTROL INC 12.00; 4809 U S Cellular 75.96; 4827 AMERICAN WASTE CONTROL INC 225.81; SUPPLIES 5636 MERRIFIELD OFFICE SUPPLIES 78.12; 5641 JOHN DEERE FINANCIAL 229.93; 6104 MERRIFIELD OFFICE SUPPLIES 89.75; 6121 MERRIFIELD OFFICE SUPPLIES 71.52; SUPPLIES AND SERVICE 5735 EMERGENCY POWER SYSTEMS, INC 1534.36; TEMPORARY EMPLOYEE 5553 EXPRESS EMPLOYMENT PROFESSIONALS 504.00; Tires 6077 BRISTOW TIRE & AUTO SERVICE 668.40; TRAINING SUPPLIES & EQUIPMENT 6042 GALLS PARENT HOLDINGS LLC 2091.60; Utilities 6034 SAPULPA DAILY HERALD 342.60; UTILITY 4915 A T & T MOBILITY 89.48; 4922 A T & T MOBILITY 108.73; 6100 EAST CENTRAL ELECTRIC COOP 534.00; 6101 EAST CENTRAL ELECTRIC COOP 520.00; 6127 A T & T MOBILITY 162.98; 6129 A T & T MOBILITY 109.36; 6130 A T & T MOBILITY 162.98; 6131 A T & T MOBILITY 109.36; 6132 A T & T MOBILITY 99.18; WINDSHIELD 6070 WINDSHIELDS PLUS 75.00; Health POSTAGE MACHINE FEE 6007 Quadient Leasing USA Inc 177.45; SUPPLIES 5036 Amazon Capital Services 92.36; TRAVEL 4645 Givings, Samantha 92.54; 5149 WHITNEY WAYLAND-STEPHENSON 81.62; Utilities 6186 O N G 207.84; X-RAYS 5702 ST JOHN SAPULPA 100.00; Highway CELL PHONE 4726 A T & T MOBILITY 669.99; EMPLOYEE ASSISTANCE PROG 6110 COMMUNITYCARE EAP 60.50; Fuel 6143 SOUTHERN FUEL 10325.00; LEASE PYMT 5924 ARMSTRONG BANK 2959.84; 5934 ARMSTRONG BANK 2959.84; PARTS/SUPPLIES 6054 P&K EQUIPMENT 2002.25; Reimbursement 6135 Ayres, Cayden 81.50; ROAD MATERIALS 5333 TED C CARTER TRUCKING LLC 24797.85; 5649 TED C CARTER TRUCKING LLC 1156.96; SUPPLIES 5913 CINTAS CORPORATION NO 2 375.12; TESTING 5137 TotalSIR 38.50; 6061 TotalSIR 38.50; Utilities 5928 A T & T MOBILITY 108.24; UTILITY 5903 O N G 172.59; 5932 O G & E 88.83; 5940 A T & T 184.24; 6126 A T & T MOBILITY 59.31; 6128 A T & T MOBILITY 59.31; 6133 A T & T MOBILITY 59.31; Hwy-ST HAULING 5933 BANKS & SON TRUCKING 24265.00; OIL, HYD FLUID & GREASE 6064 FLEET FUELS LLC 676.70; PARTS 4072 FIVE 7 EQUIPMENT LLC 1251.94; 5996 Amazon Capital Services 79.99; PARTS & REPAIR 4527 P&K EQUIPMENT 286.44; PARTS & SUPPLIES 3534 DRUMRIGHT TIRE 105.00; SERVICE 4793 A T & T MOBILITY 108.24; TIRES & REPAIRS 5401 Sellers Tire Inc 500.00; Utilities 5140 A T & T 218.87; 5283 O G & E 727.04; Jail-ST AIR CONDITIONER 6120 AIRCO SERVICE INC 215.00; CCJ JAIL SUPPLIES/TOILET PAPER 6106 MERRIFIELD OFFICE SUPPLIES 913.63; CCJ VEHICLE REPAIRS 5155 Midtown Auto & Diesel Repair Inc 216.57; Lighting 6001 BROKEN ARROW ELECTRIC SUPPLY INC 216.24; PUBLISH BID NOTICE 5974 SAPULPA DAILY HERALD 165.88; SPRINKLER HEADS 5238 WESTERN FIRE PROTECTION 700.00; 5558 WESTERN FIRE PROTECTION 700.00; SPRINKLER SYSTEM 4739 FIRETROL 5996.91; Tolls 6083 Kansas Turnpike Authority 9.54; UTILITIES ELECTRIC SERVICE 6113 O G & E 118.66; 6115 O G & E 7495.73; 6119 O G & E 142.68; UTILITIES WATER 6078 CITY OF SAPULPA 4112.21; WATER 6138 ATWOODS 23.92; Juv Dent-ST Network Services 6114 COX BUSINESS 1801.75; UTILITIES ELECTRIC SERVICE 6118 O G & E 2414.29; Resale Checks/Warrants 5878 MIDWEST PRINTING 160.04; SEARCH ENGINE 4681 LEXISNEXIS RISK SOLUTIONS 240.00; 4682 LEXISNEXIS RISK SOLUTIONS 240.00; Supplies 6147 MERRIFIELD OFFICE SUPPLIES 55.00; RFD-ST Repair 5842 IRON EAGLE REPAIR LLP 1859.04; SH Svc Fee FOOD FOR INMATES 5902 BENCHMARK GOVERNMENT SOLUTIONS LLC 8677.32; RECYCLE SERVICE 6052 ELECTRONIC SYNERGY FOUNDATION 1500.00; TRASH SERVICE 6009 AMERICAN WASTE CONTROL INC 12750.00. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Moore to approve proposal from Insurica for Property and liability Insurance and Worker's Compensation Insurance and authorize Chairman to sign binding agreements. Jon LaFevers, Insurica Representative spoke to the Board. I have emailed each of you the current quotes broken out, we have been able to save additional monies this year. We will remain with Lexington, Axis, James River, Seneca, and Coalition Insurance Company and move to Traveler's Insurance for all other insurance. Traveler's additional Law Retention was discussed, as well as Cyber Security, Auto Deductible decreasing from $15,000 to $10,000. Law Enforcement coverage was briefly discussed, as well as additional risk management classes that are available through Traveler's. The current TPA and the retainage of funds to let them assist with closing out current claims and setting up the new claims handling account with a minimum of $15,000, at all times must be kept with Traveler's. We will have a Work Comp Audit, we have adjusted the new pay scale, as well as adjusted for increases. You have the best company to handle to major of your services, Traveler does not just quote anyone, there are a select few they will take in. Stephens spoke briefly about getting out of ACCO's insurance pool just at the right time, we have done a good job of saving money and getting a head before the downfall. A lot of our costs are incurred in lawsuit cases proving that we did not do anything wrong, this is sad. But, until the law changes on what claims can be filed, this is something counties have to continue to fight and will continue to be a costly issue for counties. Stephen's spoke of making two payments, LaFevers stated the Property Insurance will have to be paid in full, but Traveler's will do two payments. Stephens stated we may have to look at a cash account supplementing the cost of the Property Insurance and reimburse the account once the full budget is approved and applied to the account. Mortazavi asked about the creating of the "Other Insurance Fund, now since we will have two different Insurance Groups. We have established the Property Insurance Fund and there is another Other Insurance Fund, that would make it more transparent if we created it. Stephens agreed, we will add this to next week's agenda. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to approve up to $150,000.00 to be paid from the 1301-1-2000-2005/Use Tax Account for additional medical at the jail, roughly $11,500.00, per month. Bret Bowling, Sheriff briefly spoke about the current renewal with TurnKey Medical. They will not go back to the original 16-hours of nursing coverage, they have stated they will only stay at the 24-hour medical option. We have been fortunate that the Board has paid for the additional medical with ARPA funds and completely paid for all medical last year with ARPA. Stephens stated that during COVID the Board pushed for 8-hours, to help with lawsuits. Now, with some maintenance that they have completed and the not knowing of what their funds are going to look like, they are asking the Board to help if needed with the additional $11,500.00, per month cost for the additional 8-hours of nursing. They have done some much needed repairs with the cost savings that were requested by the trust and board. Bowling stated this is an additional financial burden placed on the jail and with the rising costs of fuel and operations of the jail, we may need assistance to cover the cost. Whitehouse clarified that this is only for the additional 8-hours and not the whole medical coverage costs. Bowling stated, only the additional. Bowling stated this is just to give the board notice today, we are not there yet to need but we just do not know if or when we will be there. Whitehouse state that is roughly $143,000.00, this is helps with lawsuits and would only help the county in the long run. Stephens briefed the board on the meeting held last week with Bowling and Goforth on this matter. I think it is our due diligence to help, if this is not in the abilities to pay. There was discussion of lawsuits and the costs to fight one verses this cost. Also, Opioid Funding was briefly discussed that if the grant ever stops that could be an additional cost to the county, to offer those services additionally as well. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to approve signing Reimbursement Contract between the Department of Environmental Quality (DEQ) and the Creek County Commissioners for an Environmental Officer Grant. Bowling stated we will be receiving this grant for another year, in the amount of $30,000.00. We have had several successful Dump Days and they have been beneficial in keeping trash off of the roadways. Moore stated how impressed he was the how successful the last dump day was even during all the rain. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Moore to approve applying for Safe Streets and Road for All Grant for District #1. Stephens stated this is a grant for District #1, that would assist with Slick Rd, Teel Rd, and Hickory St. these are the most impacted areas of District #1 for accidents. This grant is for $10-million, it is an 80/20 grant to add 4' shoulders to Teel Rd, Hickory and Lone Star would get a new overlay and 4' shoulders, along with striping. Twenty percent of the area is in the City of Sapulpa and I would work with Muskogee Creek Nation for parts that are within the tribal road system. The project would take three to four years to complete, District #1 would not be able to afford the entire project, but with the multi-jurisdiction with the City of Sapulpa and Creek Nation, District #1 could pay their part over the next few years. INCOG is assisting with the grant and this is money that is being left of the table and why the county needs a Grant Administrator to assist with finding funding like this. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to let for Bid#25-21 Custom Fabrication and Installation of Shelving and Chain Link Fence Installation for the District Attorney's Office Storage to be opened 7/21/25. Pre-Bid meeting will be held on 7/10/25, at 9:00 a.m., at 314 E. Lee Avenue, Sapulpa Ok 74066. Stephens confirmed the address was correct with Glen Musser, Project Manager. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #12: DISCUSSION ONLY/NO ACTION on signing Treasurer's Investment Policy for fiscal year 2025-2026. Rick Engleman, Treasurer stated there has been some changes with SB957 and revising Title 62 O.S. 348.1 and 348.3, this is bringing our policy more into compliance with the statue changes adding additional language on investment section. Stephens stated that typically this would be approved on July 01, is this just a notice today. Engleman stated it can be, this item will be moved to the 7/1/25 agenda for approval, so that it coincides with the new fiscal year.
Item #13: Motion was made by Stephens and seconded by Whitehouse to approve Purchase Agreements with the intent of trading in two 2014 Caterpillar Graders to Yellowhouse Machinery Company, and entering into Lease Purchase Agreements for two John Deere 672G Graders with 6WD, utilizing the Sourcewell Contract#011723-JDC and authorizing Zac Moore to sign. Moore stated we have two grader that we are spending a lot in maintenance, they both have high hours and could need some major work upcoming that could cost over $50,000.00. I have researched this option and got the best deal we could get with leasing of the equipment. I have made it to where the next Commissioner coming in would have affordable payments, as well. The buy back option was discussed, as well as the surplus and disposal process once the equipment is received. Stephens asked if Jana Thomas, Purchasing Agent and Andrew Goforth both agreed on this process. Each stated yes, we are good. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc. per County Specs for natural gas pipeline by boring, size of line ¾" to cross S. 119th W. Avenue approximately 0.77 miles W. & 3.12 miles N. of Jct. SH97 & SH166, further described as 1,655' N. of the S.E. corner of Section 3, T18N, R11E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government.
Public Comment: Dana Logsdon, Deputy Commissioner reminded everyone next week's meeting will be Tuesday, July 01, 2025, at 9:00 a.m.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:08 a.m. to adjourn and meet again 7-01-25. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.