2025-11-10 Meeting Minutes
November 10, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 10, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. -Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of November 03, 2025. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve Monthly Appropriations; October Monthly Reports from Assessor, County Clerk, Court Clerk, District Attorney, Election Board, Health Department, OSU Extension Services, Sheriff; Treasurer; Transfer $371.48 from 1313-6-8042-2005 HTX-2 HWY-D2 FY2024-2025 to 1313-6-8042-2005 HTX2-2 HWY-D2 FY2026; $10,000.00 from 0001-1-2000-2040 Rent/Lease Commissioners FY2025-2026 to 0001-1-2000-4110 Capital Outlay Commissioners FY2026; Contract from American Funding Innovators, Inc. and the County Clerk; Blanket Purchase Orders #2453 - 2482; Purchase Orders # 2025-2026 911 Phone NOTARY 2271 WALKER COMPANIES 98.00; ARPA 2021 returning of unused arpa funds 2245 U.S. Department Of The Treasury For State And Local Fiscal Recovery 20000.00; CBRI CYLINDER RENTAL 1877 Lampton Welding Supply 259.09; General ANNUAL DUES 31 Oklahoma Bar Association 2250.00; BOCC MINUTES 2098 SAPULPA DAILY HERALD 372.00; 2203 SAPULPA DAILY HERALD 262.80; BOTTLED WATER 44 FIZZ-O WATER COMPANY 9.55; 1990 FIZZ-O WATER COMPANY 47.75; CYLINDER RENTAL 2384 Lampton Welding Supply 27.79; DIESEL FUEL/GAS 2398 COMDATA INC 611.06; EQUIP MAINTENANCE 1986 CINTAS CORPORATION NO 2 15.00; Fuel 553 COMDATA INC 73.61; 2383 COMDATA INC10117.80; FUEL 42 COMDATA INC 719.98; INSURANCE PREMIUM 2414 INSURICA INSURANCE MANAGMENT NETWORK 158196.00; IT Support 2122 CASTLECOM LLC 2071.39; JANITORIAL 1810 GS Clean Team 475.00; job posting 1834 Indeed Inc 336.59; Labor & Equipment 2046 AIR COMFORT INC 1113.00; Labor & Materials 1992 AIR COMFORT INC 1553.98; LODGING 1496 EMBASSY SUITES NORMAN 220.00; Maintenance 45 CINTAS CORPORATION NO 2 15.00; MAINTENANCE AGREEMENT 1283 AIR COMFORT INC 9250.00; 1565 XEROX CORP 56.00; MONTHLY CHARGES 1525 COX BUSINESS 327.29; Network Services 2388 COX BUSINESS 424.10; PARTS & SUPPLIES 2001 WESTLAKE ACE HARDWARE OK-020 28.14; PEST CONTROL 1455 EMCO TERMITE & PEST CONTROL INC 15.00; Professional Service 2413 Dirt Road Data 5544.00; 2429 JD OASIS LLC 28389.00; PUBLICATION 2236 SAPULPA DAILY HERALD 19.60; Radio Tower 2416 EMERGENCY POWER SYSTEMS, INC 2984.00; Repairs 1678 C-IT-ALL Leak Detectors & Plumbing, Inc. 220.00; SERVICE 29 TransUnion Risk & Alternative Data Solutions, Inc. 100.00; 49 Vyve Broadband 745.44; 412 CINTAS CORPORATION NO 2 15.00; 951 GUARDIAN ALLIANCE TECHNOLOGIES INC 125.00; 1457 COX BUSINESS 37.72; 1569 PATRIOT SECURITY SYSTEMS INC 16.00; SERVICE AGREEMENT 56 Miller Office Equipment 34.52; sidewalk project 1823 Nomard Construction LLC 4800.00; STORAGE 1696 GOOD SHEPHERD EPISCOPAL CHURCH 60.00; Supplies 1324 JOHN DEERE FINANCIAL 67.40; 1444 WESTLAKE ACE HARDWARE OK-020 2.79; SUPPLIES 1995 CINTAS CORPORATION NO 2 30.00; 2238 MERRIFIELD OFFICE SUPPLIES 242.05; 2399 MERRIFIELD OFFICE SUPPLIES 13.35; 2402 MERRIFIELD OFFICE SUPPLIES 958.88; SUPPLIES AND SERVICE 1916 Elder Water Consulting Inc 165.00; Tires 2297 BRISTOW TIRE & AUTO SERVICE 601.96; 2326 BRISTOW TIRE & AUTO SERVICE 689.84; Tolls 1056 OTA PIKEPASS CENTER 48.36; TRASH SERVICE 1461 AMERICAN WASTE CONTROL INC 225.81; TRAVEL REIMBURSEMENT 1725 Toothman, Olivia 210.44; 1726 Myers, Randi 399.21; UNIFORM & ACCESSORIES 845 T.REX ARMS 323.00; 1921 T.REX ARMS 1671.00; 2072 SPECIAL-OPS UNIFORMS 1143.00; Utilities 2374 ONE NET 640.00; 2375 ONE NET 470.00; 2379 COX BUSINESS 115.24; 2403 CREEK CO RURAL WATER D#3 121.00; 2420 O N G 197.58; UTILITIES ELECTRIC SERVICE 2322 O G & E 1037.58; UTILITY 2377 O G & E 37.66; WATER 2162 FIZZ-O WATER COMPANY 9.00; WORK COMP PREMIUM 2419 INSURICA INSURANCE MANAGMENT NETWORK 155044.00;Health JANITORIAL 394 HOMETOWN JANITORIAL SERVICES 1175.00; SERVICE 419 Metro Security USA 45.00; 2330 ONCALL SERVICE AND RENTALS 52.50; Highway CULVERTS 171 FENSCO INC 1690.20; DRUG TESTING 125 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 263.00; Gravel 1874 ANCHOR STONE COMPANY 4214.97; OFFICE SUPPLIES 2232 Amazon Capital Services 279.58; PARTS AND LABOR 2410 HORTON SUPPLY COMPANY 1110.00; PARTS & SUPPLIES 1904 TRACTOR SUPPLY CREDIT PLAN 73.59; PARTS/SUPPLIES 102 Amazon Capital Services 93.45; 1526 JOHN DEERE FINANCIAL 195.88; PAYMENT 231 OTA PIKEPASS CENTER 22.46; REGISTRATION 1640 ACCO 130.00; Reimbursement 2408 Dixon, Slade 58.76; SUPPLIES 95 LOCKE SUPPLY 243.75; 1155 CINTAS CORPORATION NO 2 165.98; 1887 Cintas Corp 183.25; 1888 VARNERS EQUIPMENT & HARDWARE 116.70; TESTING 1996 TotalSIR 38.50; Tolls 240 OTA PIKEPASS CENTER 1.05; TRASH 234 AMERICAN WASTE CONTROL INC 325.00; 868 AMERICAN WASTE CONTROL INC 62.00; TRASH SERVICE 1870 GREEN ENVIRONMENTAL SERVICES LLC 103.92; TRAVEL 2280 CLARK, RENEE LYNN 197.76; Utilities 2344 A T & T MOBILITY 287.60; Hwy-ST ASPHALT 2115 APAC CENTRAL INC 15046.35; CDL Permit 2404 HEAVY HAUL DYNASTY, LLC 2950.00; CRS-2 2090 ERGON A & E INC 14016.72; 2237 ERGON A & E INC 13401.30; OIL, HYD FLUID & GREASE 2296 FROST OIL CO LLC 360.60; PARTS 1913 P&K EQUIPMENT 1458.19; 2042 JOHN DEERE FINANCIAL 167.86; 2071 BRUCKNER TRUCK SALES INC 1231.05; 2134 BRUCKNER TRUCK SALES INC 680.33; 2317 CROW BURLINGAME CO. 177.48; PARTS AND REPAIR 2043 TWIN HILLS AUTO AND MACHINE 4540.00; PARTS & REPAIR 1907 P&K EQUIPMENT 264.65; PARTS & SUPPLIES 146 FLEET PRIDE 165.77; 241 BRUCKNER TRUCK SALES INC 343.40; 886 NAPA AUTO PARTS 1011.98; 1317 CROW BURLINGAME CO. 565.12; 1519 CROW BURLINGAME CO. 378.11; 1865 O'REILLY AUTO PARTS 502.79; 1905 CROW BURLINGAME CO. 1068.21; 1994 NAPA AUTO PARTS 1697.94; PAYMENT 1896 OKLA DEPT OF TRANSPORTATION 2831.96; PIKE PASS 164 OTA PIKEPASS CENTER 50.83;REIMBURSEMENT 2307 PARRICK, LANE 111.96; RENTAL 2082 HERC RENTALS INC 2069.85; SERVICE 183 A-1 REFUSE 80.00; 1316 A T & T MOBILITY 273.56; Utilities 166 DRUMRIGHT UTILITIES 78.77; Jail-ST BATTERY 2391 ADVANCED AUTO PARTS 150.34; 2395 ADVANCED AUTO PARTS 150.34; Ccj maintenance kitchen 2254 Hagar Restaurant Service 1165.70; CPR TRAINING 2017 CENTRAL TECHNOLOGY CENTER 710.00; JAIL MAINTENANCE SUPPLIES 2323 WESTLAKE ACE HARDWARE OK-020 33.22; PHONE & INTERNET SERVICES 2390 COX BUSINESS 2370.22; UTILITIES WATER 2401 SAPULPA RURAL WATER CO 2107.10; 2405 SAPULPA RURAL WATER CO 38.00; Juv Dent-ST CABLE 2301 DISH NETWORK 140.03; CPR TRAINING 1937 CENTRAL TECHNOLOGY CENTER 560.00; FOOD 469 SYSCO FOODS 681.26; Fuel 467 COMDATA INC 578.81; JUVENILE DETENTION 2324 MERRIFIELD OFFICE SUPPLIES 433.27; RADIO REPAIRS 2264 BTM WIRELESS INC 263.00; 2265 BTM WIRELESS INC 192.00; UTILITIES WATER 2387 CITY OF BRISTOW 597.92; Planning/Zoning POSTAGE 2412 Quadient Inc 89.10; Resale AIR FRESHENERS 1168 SCENTS PLUS LLC 96.00; BOTTLED WATER 761 FIZZ-O WATER COMPANY 29.75; FUEL 270 COMDATA INC 36.35; 1184 COMDATA INC 260.68; IT Support 1163 TM CONSULTING INC 1717.00; JANITORIAL 1192 Gster Cleaning 600.00; Labor & Equipment 2037 WACOM SYSTEMS 1067.00; PIKE PASS 758 OTA PIKEPASS CENTER 0.70; SEARCH ENGINE 1180 LEXISNEXIS RISK SOLUTIONS 240.00; TAX WARRANT SERVICE 1165 CREEK COUNTY SHERIFF 2150.00; TRAINING 474 OSU-CTP 40.00; RFD-ST Boots 392 NAFECO 299.00; EQUIP MAINTENANCE 2239 BOUND TREE MEDICAL LLC 807.88;INSURANCE 2331 Burrows & Burrows Agency Inc 686.00; SH Commissary Commissary 96 BENCHMARK GOVERNMENT SOLUTIONS LLC 12437.27; SH Svc Fee Fuel 219 COMDATA INC 1477.14; MEALS 1429 BENCHMARK GOVERNMENT SOLUTIONS LLC 9307.75; TRASH SERVICE 2396 AMERICAN WASTE CONTROL INC 93.00; Use-ST ROAD MATERIALS 1752 APAC CENTRAL INC 370000.00; SUPPLIES 1975 TED C CARTER TRUCKING LLC 23890.26. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Moore to acknowledge the Board of Oklahoma State Auditor and Inspector's Office for fiscal years ending in 2023, 2024, and 2025, of county financials both County and State, pursuant to 19 O.S. § 171 and acceptance of engagement letters for the same. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Moore to sign a Public Event Application with the Oklahoma Alcoholic Beverage Laws Enforcement Commission (ABLE) for the Kellyville Wine and Craft Festival being held at the Creek County Fairgrounds. Tina Trout, Fairgrounds stated this is Heird Events, LLC third-year hosting event. They will provide their own security. Stephens verified there has been a contract executed with the Fair Board and the vendor and all liability insurance has been collected. Trout stated yes. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to let for Bid#26-3 Concrete Pad Work for Milfay VFD to be opened on 12/8/25. Stephens stated this is for concrete pad and steal, they will be doing the plumbing in-house and will work with the awarded vendor on this portion. Travis Victory, Milfay VFD stated vendors can contact him for more bid information and schedule a site visit. Jana Thomas, Purchasing Agent discussed the minimum 21-days for the bid process. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Whitehouse and seconded by Moore to accept the resignation of the Emergency Management Director, Jacob Pilgrim and start accepting applications to be turned in either by mail or email to Dana Logsdon, Deputy Commissioner, email dlogsdon@creekcountyonline.com. The Board will post the opening on the county website and Facebook; application deadline will be 12/3/25 and be sent to each Commissioner individually by Logsdon. The Board discussed the possibility of Executive Session for interview process. Pilgrim thanked the Board for the opportunity serving as Emergency Management Director and is thankful for the opportunity to go work for District #1. I will stay on until the position is filled and will train if needed. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Moore to let for Bid#26-4 6-Month Bridge and Highway Materials, Professional Services, Asphalt, Emulsion Products, and Services to be opened on 12/1/25. The Board discussed combining the 3- and 6-month bids, we have had several vendors request this. Prices have stabilized and it would just be a much easier process. There was discussion of an individual project still having the option to let for bid, as well. Jana Thomas, Purchasing Agent stated we used to just have a 6-month Bid and then the oil prices starting going up and the vendors requested it to be pack on a 3-month basis. The Board also acknowledged the Scribner's Error on the Agenda stating Bid#26-3 6-Month Bridge and Highway Materials and Professional Services will not be #Bid#26-4. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #12: STRIKE/DISCUSSION NO ACTION discussion and possible action to let for sealed Bid#26-4 3-Month Asphalt and Emulsion Products, and Services. This item has been combined with 6-Month Bid.
Item #13: Motion was made by Moore and seconded by Whitehouse to approve estimate for Assurance Restoration to move files from the funeral home to the new storage building for the District Attorney's Office not to exceed $7,500.00, to be paid from the LATCF Account 1570-1-2000-2005 M&O Commissioners. Andrew Goforth, Assistant District Attorney stated they had received a quote for $6,000.00, but thinks that may not be enough as the Court Clerk paid $6,500.00, for the same number of files to be moved. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Moore to sign agreement between the Board and District #3 employee, Cody Wofford, to obtain a CDL License. Whitehouse stated Wofford has already got his permit and we are ready to send him to class in Pawnee, the county will pay for the course and his time, in return his is signing a two-year contract to stay with the county. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-160 disposing of equipment for Creek County Highway District #3, surplussed on 7/28/25, Resolution#2025-111. This is surplussing to Ashton Newhart, that purchased the Wisconsin Trailer from Purple Wave, on 9/2/25, Chance Doty, purchased Kubota Tractor, on 9/2/25, Derrick Preheim purchased a 1997 Fiatallis Loader, on 9/2/25, and Dakota Financial, LLC purchased a 2013 John Deere Tractor, on 9/2/25. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-161 removing Brett Whitten and Cheryl Newman as Requisitioning Officers and adding Chloe Hall for Silver City Fire Department Accounts 1321-2-8213-2005 and 1321-2-8213-4110. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Moore to approve Utility Permit from MSB Construction LLC per County Specs for waterline by boring, size of line 6", size of casing 16", to cross S. 49th W. Ave approximately 1/4-mile S. of 151st & 49th W. Ave, further described as N.E. corner Section 20, T17N, R12E, Childers Creek. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi stated no update at this time.
Public: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:37 a.m. to adjourn and meet again 11-17.-25. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
/s/Newt Stephens Jr., Chairman