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2024-5-31 Special Meeting Minutes

For a printable version of the May 31, 2024 Special Meeting Minutes (which includes all content as listed below), click here.

 May 31, 2024

The Board of County Commissioners of Creek County (BOCC) met in Special Session on Friday, May 31, 2024 at 10:30 a.m., date and time duly posted.

Item #1: Meeting was called to order at 10:30 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #4: DISCUSSION ONLY/NO ACTION proposal from Insurica for property and liability insurance and worker's compensation insurance from Jon LaFevers and Andy Soares. Lafever's and Soares presented the Board with a proposal of potential insurance services for the county. We have been working on this for a year stated Stephens and we have had several meetings to review information. This is not a decision we are taking lightly, but we are looking at what is the best decision for the county. Lafever's stated we were asked to take a look at your current ACCO policy and to provide the board with options if they choose to move away from ACCO. You have been with ACCO for the last nine to ten years and recently with the higher increases in premiums Stephens had reached out to our company asking for us to take a look what we could provide the county. What we are presenting today we believe may be on the higher side, but if given the opportunity I think we may be able to bring them down a bit. We have worked with our carriers to get these solid numbers we are presenting here today, but we have options if the county chooses to leave ACCO. We are aware that a thirty-day notice is due to ACCO and that notice would need to be made today to comply with their cancelation policy. We have reviewed your run loss reports, buildings, equipment and work comp data. We have discovered that you are under insured in many areas. We have increased your property values, equipment values to help with the overall insurance coverage. Right now, with the quotes we have you will save $100,000.00 plus. We will bring more services to the county than what you currently are receiving. We have our own internal loss control, internal claims control, offer safety education to employees, will assist in evaluating work comp claims, help organize your insured items and keep them updated, along with proper values. We will have quarterly reviews to help assist with ways you can save on your premiums; you will have more control over your TPA and choosing who you will utilize. There was additional discussion with the legal counsel concerns and the options that Insurica provides. Warner asked if your firm can handle a county this size. Soares stated we do have the capacity and went through the list of what they currently cover as a firm. We are local representatives and our owners are local in Oklahoma City, we have a lot of experience from schools, Vo-Tech, municipalities, oil and gas, hospitals, bus transits and air ports. We want your business and will earn it each year. We have options to go out to the market and shop each year or every other year, we don't have to settle with just one company.  There was some additional discussion of what currently is driving up the county claims, it is litigation costs. Soares stated we will be able to negotiate these rates and help save the county money. We both are from here and want to help the county in which we reside in. We believe in what we are trying to sale the county, stated LaFevers. There was discussion that if the county proceeds with not moving forward on renewal with ACCO, Insurica can meet with the other Commissioners and still decide what coverage the county truly wants and what they are comfortable with insuring.

Item #5: Motion was made by Stephens and seconded by Whitehouse to send ACCO-SIG and ACCO-SIF a letter of intent not to renew for 2024-2025 fiscal year on property and liability and worker's compensation insurance. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

 Public Comment: NONE

 Adjournment: Motion was made by Stephens and seconded by Whitehouse to adjourn at 11:43 a.m. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.