2024-3-18 Meeting Minutes
March 18, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 18, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Stephens.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 11, 2024. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve February Monthly Reports from Court Clerk and Assessor; Transfers $5,033.67 from 1211-1-1900-1110 PFCC Payroll Court Clerk FY2011-2012 to 1211-1-1900-1110 PFCC Payroll Court Clerk FY2024; $1,175.69 from 1211-1-1900-1110 PFCC Payroll Court Clerk FY2010-2011 to 1211-1-1900-1110 PFCC Payroll Court Clerk FY2024; $1,571.24 from 1211-1-1900-1110 PFCC Payroll Court Clerk FY2012-2013 to 1211-1-1900-1110 PFCC Payroll Court Clerk FY2024; Blanket Purchase Orders #4943 - 5033; Purchase Orders #2023-2024 911 Phone FEES 3595 OKLA DEPT OF PUBLIC SAFETY 575.00; UTILITY 4848 CIMARRON TELEPHONE COMPANY 1349.66; ARPA 2021 NEWSPAPER PUBLICATIONS 4583 SAPULPA DAILY HERALD 232.08; 4645 SAPULPA DAILY HERALD 234.32; PROFESSIONAL SERVICES 746 Turn Key Health Clinics LLC 10636.55; ROAD MATERIALS 3631 APAC CENTRAL INC 99871.20; CBRI ASPHALT 3601 TULSA ASPHALT LLC 1853.80; Gravel 4683 ANCHOR STONE COMPANY 9873.45; Fair Board STORAGE BUILDING 1805 RD SIMPSON CONSTRUCTION INC 14575.00; General 4805 ENLOW & SONS EQUIPMENT 136.00; AIR FRESHENERS 3913 Simply Scentsational 36.00; BATTERY 4819 Midtown Auto & Diesel Repair Inc 164.17; BOTTLED WATER 4142 CULLIGAN OF TULSA 41.00; BRAKES/ROTORS 4823 Midtown Auto & Diesel Repair Inc 422.20; CCSO INTERNET AND PHONE SERVICE 4902 COX BUSINESS 1149.83; CCSO VEHICLE REPAIRS 4827 Midtown Auto & Diesel Repair Inc 241.09; 4865 Midtown Auto & Diesel Repair Inc 408.00; ELECTION ASSISTANCE 4862 NAIFEH, KEVIN 109.65; IT Support 4549 CASTLECOM LLC 1885.00; Labor & Materials 716 RD SIMPSON CONSTRUCTION INC 7800.00; 2508 Alva Roofing Company 16700.00; Law Books & Services 2995 THOMSON-WEST 2373.48; 3000 THOMSON-WEST 409.79; LEASE 3418 QUADIENT LEASING USA INC 184.62; MAINTENANCE AGREEMENT 3892 Standley Systems 38.45; NEWSPAPER PUBLICATIONS 4889 SAPULPA DAILY HERALD 329.25; OFFICE SUPPLIES 4895 MERRIFIELD OFFICE SUPPLIES 125.61; PARTS 4817 CAMPERLAND OF OKLAHOMA LLC 101.11; POSTAGE MACHINE FEE 4894 U S POSTMASTER 1000.00; Professional Service 3885 Dirt Road Data 775.00; 4917 HART DESIGNS ETC 240.00; SERVICE 67 TIER ONE LAWN AND LANDSCAPE LLC 170.00; Supplies 2978 JOHN DEERE FINANCIAL 43.95; SUPPLIES 3576 JOHN DEERE FINANCIAL 29.90; 4837 Amazon Capital Services 65.91; SUPPLIES AND SERVICE 4486 Elder Water Consulting Inc 165.00; Tolls 4811 OTA-PLATEPAY 17.50; TRAINING/TRAVEL 2012 VISA/AMERICAN HERITAGE BANK 119.00; TRAVEL 4139 Myers, Randi 99.56; Utilities 4838 CITY OF SAPULPA 602.55; 4849 O G & E 290.83; 4906 O N G 563.60; UTILITIES GAS SERVICES 4909 O N G 505.80; UTILITIES WATER 4846 CITY OF SAPULPA 140.93; UTILITY 4841 O G & E 319.88; 4847 O G & E 152.10; 4913 Symmetry Energy Solutions LLC 169.63; VEHICLE PARTS 3848 ADVANCED AUTO PARTS 39.64; Health POSTAGE 2958 Pitney Bowes Inc 106.25; SUPPLIES 2947 Amazon Capital Services 324.52; 3895 McKESSON 81.35; TRAVEL 4325 ALFORD, ALMETRICE 187.60; 4330 TATE, DEBBIE 277.38; Utilities 3301 O G & E 183.38; 4340 O N G 391.60; VACCINATIONS 4488 McKESSON 3971.07; Highway ACCO Conference 4269 ACCO 130.00; Fuel 4809 FLEET FUELS LLC 7894.43; LEASE PYMT 4694 ARMSTRONG BANK 2959.84; 4737 ARMSTRONG BANK 2959.84; LODGING 4470 RIVER BEND CASINO HOTEL 138.00; OFFICE SUPPLIES 4061 MERRIFIELD OFFICE SUPPLIES 422.21; PARTS AND LABOR 4839 TULSA AUTO SPRING CO INC 2177.08; PARTS & SUPPLIES 4134 TRACTOR SUPPLY CREDIT PLAN 485.16; 4649 ASSOCIATED SUPPLY CO INC 521.50; PARTS/SUPPLIES 2928 WARREN CAT 1312.11; 4064 O'REILLY AUTO PARTS 2045.16; SERVICE 4861 A T & T MOBILITY 269.71; SUPPLIES 1623 AMERICAN T'S 257.98; Tolls 3309 OTA PIKEPASS CENTER 5.25; 4253 OTA-PLATEPAY 15.75; TRAINING 2642 OSU-CTP 130.00; TRASH SERVICE 4132 GREEN ENVIRONMENTAL SERVICES LLC 88.28; TRAVEL 4734 CLARK, RENEE LYNN 271.34; Utilities 4107 A T & T MOBILITY 288.88; 4812 A T & T 671.60; UTILITY 4103 O G & E 31.71; 4743 O G & E 214.01; Hwy-ST Gravel 4548 ANCHOR STONE COMPANY 8491.72; 4753 ANCHOR STONE COMPANY 8768.42; Labor & Equipment 104 Tls Group Inc 271.52; PARTS 48 ASCO EQUIPMENT 677.60; 3587 WARREN CAT 2060.54; 4335 MHC KENWORTH -Tulsa 140.65; 4611 Big Iron Parts LLC 1602.10; Parts & Labor 2559 WARREN CAT 6908.56; 3713 Yellowhouse Machinery Co 1452.38; PARTS & REPAIR 4128 YELLOWHOUSE MACHINERY 520.57; PARTS & SUPPLIES 113 CLARENCE L BOYD COMPANY INC 1344.43; 1347 HARRIS STATION 33 LLC 89.95; 2276 WELDON PARTS-TULSA 320.82; 2934 AMERICAN WELDING SUPPLY INC 811.29; 3132 O'REILLY AUTO PARTS 641.22; 3149 WELDON PARTS-TULSA 736.40; 3279 DRUMRIGHT TIRE 75.00; 3861 STANDARD AUTO PARTS 945.27; 4344 TULSA CLEANING SYSTEMS 282.30; 4369 HOLT TRUCK CENTERS 2751.74; 4627 CLARENCE L BOYD COMPANY INC 615.15; 4807 AAA RENTAL & TOOL SALES 60.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 4901 MERRIFIELD OFFICE SUPPLIES 3159.28; CCJ MAINTENANCE 193 LOCKE SUPPLY 19.58; CCJ PHONE AND INTERNET SERVICES 4840 COX BUSINESS 2158.42; CCJ PLUMBING SERVICES 3528 ASPEN PLUMBING LLC 2870.00; CCJ VEHICLE REPAIRS 4105 Midtown Auto & Diesel Repair Inc 96.90; ELEC SERV/JAIL 4842 A & M ELECTRIC INC 236.05; FEES 4925 CREEK CO PUBLIC FACILITIES 873.27; INMATE CLOTHING 4653 BOB BARKER CO INC 18.42; IT Support 4544 CASTLECOM LLC 1885.00; Laundry Service 4698 Yale Cleaners 15.00; LEASE 4915 ECOLAB 144.95; NAT GAS/JAIL 4908 Symmetry Energy Solutions LLC 504.55; OIL CHANGES 4914 Midtown Auto & Diesel Repair Inc 105.92; RENTAL 17 ECOLAB 724.75; SOFTWARE 3836 ITOUCH BIOMETRICS LLC 990.00; TAG/TITLE 4885 Service Oklahoma 44.50; TRANSPORTS/INMATES 4898 VISA/ AMERICAN HERITAGE BANK 0.00; UTILITIES WATER 4926 CITY OF SAPULPA 3305.54; Juv Dent-ST CCJ VEHICLE REPAIRS 4243 BRISTOW TIRE & AUTO SERVICE 50.60; FEES 4921 CREEK CO PUBLIC FACILITIES 436.62; Generator 4480 EMERGENCY POWER SYSTEMS, INC 1245.00; IT Support 4553 CASTLECOM LLC 1885.00; JUVENILE DETENTION 4530 EMPIRE PAPER COMPANY 136.57; 4587 BOB BARKER CO INC 129.18; 4820 MERRIFIELD OFFICE SUPPLIES 304.31; OFFICE FURNITURE 4788 MERRIFIELD OFFICE SUPPLIES 693.84; UTILITIES ELECTRIC SERVICE 4899 O G & E 931.38; Mental Health REGISTRATION 50 All Rise For Justice 895.00; Planning/Zoning POSTAGE 4855 QUADIENT FINANCE USA INC 500.00; SUPPLIES 4050 MERRIFIELD OFFICE SUPPLIES 142.10; RFD-ST STRIPING/DECALS 4447 Outlaw Kustomz 3500.00; SUBSCRIPTION 4666 EMERGENCY SERVICE MARKETING CORP INC 660.00; SUPPLIES 3400 BOUND TREE MEDICAL LLC 15.45; vehicle 4693 COP CARS DIRECT LLC 13900.00; RM&P Managed It Services 4560 CASTLECOM LLC 1579.00; SH Commissary NEW VEHICLES 4589 BOB HOWARD CHRYSLER DODGE JEEP RAM 36198.00; SH Svc Fee FOOD FOR INMATES 4721 BENCHMARK GOVERNMENT SOLUTIONS LLC 16575.24; MEDICAL SERVICES/JAIL 693 Turn Key Health Clinics LLC 35629.24; Tax Refunds TAX CORRECTION 169 Sheldon Williams 64.00; 170 Marsha Webb 3130.00; 171 Jana Thomas 100.00; 172 MORTGAGE CLEARING CORP 101.00; 173 Triad Financial Services Inc 192.00; 174 Corelogic Centralized Refunds 198.00; 175 Craig Or Debra Waller 2.06; 176 EMCO TERMITE & PEST CONTROL INC 1727.00; 177 Larry And Susan White 1672.00; 178 EMCO TERMITE & PEST CONTROL INC 802.50; 179 Lereta LLC 1046.00; 180 Lereta LLC 302.00; 181 Lereta LLC 328.00; 182 Michael May Jr 896.00; Use-ST ROAD MATERIAL 4677 ANCHOR STONE COMPANY 16264.17; ROAD MATERIALS 4605 TED C CARTER TRUCKING LLC 18182.35. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Section 33, T15N, R07E, Property ID#0000-33-015-007-0-005-0 that was sold on 3-11-24. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #8: DISCUSSION ONLY/NO ACTION to sign an agreement with Family and Children's Services. Steven Fritz, Human Skills and Resources addressed the Board. The Stakeholder have met to discuss the need for the community, we will have a proposal prepared for next Monday, March 25, 2024, for the Board to approve. The following Entities were a part of the Stakeholders meeting Family and Children's Services, Youth Services, Creoks, Human Skill and Resources and Life Gate Ministries. We are aware the deadline is quickly approaching and will have final numbers next week. Warner stated this is great that everyone could come to the table and be as inclusive and a part of the process for our county. Terry Simonson has stated that the county should request what is needed and I am sure between the folks that have been a part of this they can work together through the process. This item will be on next week's agenda for possible action.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign contract with Lighthorse Web Designs and Marketing for the Creek County Sheriff's Office, in the amount of $5,600.00 for design costs and $800.00 annually. Andrew Goforth has reviewed the contract. Mortazavi stated that once the website is up and running could the Sheriff's Office send the link, so that the county website can be updated. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to sign Resolution#2024-36 surplussing a 1995 Ford Explorer ID#1995 VIN#1FMDU34X5SZB60674 for the Sheriff's Office and Resolution#2024-36A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to accept Bid#24-17 One or More New or Used Tractors with Boom Mower and pass for one week until 3/25/24 to review. Bids submitted by P&K Equipment Inc., Stewart Martin, dba Newton Equipment LLC. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to award Project#CO0162-1/2/24 Install Vinyl Flooring in the District Attorney's Office, in the amount of $10,900.00 to Lafever's Carpet and Tile, to be paid from the Use Tax Account. Stephens stated we have been working on this project for a little while. We had several bidders come and walk-through the project but only received one quote. Stephens stated this is one of the projects that was brought to the Board as a possible Use Tax Project. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to award Project#CO0168-3/1/24 Paint County Clerk's Office per the recommendation of Jennifer Mortazavi to Becerra's Painting and Coating due to the length of completion of the project within 4 days, in the amount of $9,999.00, to be paid from Use Tax Account. Quotes received from Becerra's Painting and Coating, Yocham's to do list and Roper Remodeling & Installation. Stephens stated the low bid is Yocham's to do list. Mortazavi stated with the fifteen to twenty researchers we have in our office and the crew that would be present for painting and the possible fumes over a twelve-day timeframe is a lot and the four-day timeframe would be more suitable during offices hours. We have offered to come up for a weekend to allow the company to come in and work. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc per County Specs for natural gas pipeline by boring, size of line 2-3/8", to cross and parallel Teel Road and Timber Hill Dr. approximately 1.29 miles S. and 0.5 miles W. of Jct. SH 66 and SH 117, further described as 660' W. of the N.W. corner of Section 9, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water service by boring, size of line 1" poly to cross S. 241st W. Ave approximately 0.758 miles N. of 241st W. Ave and 231st, further described as 400' N. of the S.W. corner of Section 28, 16N, R10E in District #1. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from ONE Gas Inc per County Specs for natural gas pipeline by boring, size of line 6-5/8", to cross 24538 S. 385th W. Ave in Bristow approximately 1.20 miles S. and 2.0 miles W. of Jct. SH 16 & SH 48, further described as 1420' S. of the N.W. corner of Section 1, T15N, R8E in District #3. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #17: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Brian Bowden per County Specs for fiber optic cavle conduit, by directional bore, size of line 1.25, size of casing 3", to cross Ridgeview St. approximately .3 miles W. of SH 364. Further described as 2,125' S.E. of the N.W. corner of Section 24, T18N, R11E in District #3. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No updates at the time. (1) Motion was made by Stephens and seconded by Whitehouse to accept Bid#24-14 Sewer Line Replacement City of Drumright/Drumright Utility Trust, Project#1566-5.18-74030-4110 until 4/08/24 for review. No one was present from Drumright to speak about item. Jana Thomas, Purchasing Agent stated she has not heard from the Representative of Drumright either. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye. (2) Motion was made by Stephens and seconded by Whitehouse to pass awarding of Bid#24-13 10" Pipeline Addition from Bluebell Tank to HWY 33, Creek County Rural Water District #1 until 4/01/24. No one was present from CCRW#1, Jana Thomas stated I have not heard from them, they were supposed to have a meeting on 3-14-24, to review the bids submitted. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye. (3) No Road or Bridge Projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:41 a.m. to adjourn and meet again 3-25-24. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.