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2024-3-11 Meeting Minutes

For a printable version of the March 11, 2024 Meeting Minutes (which includes all content as listed below), click here.

March 11, 2024

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 11, 2024 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 04, 2024. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warber to approve February Monthly Reports from Court Clerk, District Attorney, Election Board, OSU Extension Services and Sheriff; Error Correction $648.00 from 1526-2-0400-1110/SSF15 Sheriff FY2023-2024 to 1226-2-0400-2005 SSF2 Sheriff FY2024; $240.00 from 12226-2-0400-2005/SSF2 Sheriff FY2023-2024 to 1526-2-0400-1110/SSF15 Sheriff FY2024; Transfer $1,287.00 from 0001-1-0800-2005 M&O Commissioners FY2023-2024 to 0001-1-0800-1110 Salary Commissioners FY2024; Blanket Purchase Orders #4851 - 4877; Purchase Orders # 2022-2023 Tax Refunds TAX CORRECTION 25 Landon Sloan 46.10; 26 Landon Sloan 150.26; 2023-2024 911 Phone Utilities 4789 Cimarron Telephone Co 193.29; 4803 A T & T 2142.13; CBRI CYLINDER RENTAL 4375 Lampton Welding Supply 176.36; CH Improv-ST Agreement 4836 CREEK CO PUBLIC FACILITIES 108399.05; Drug Court DRUG COURT ADMIN SERVICES 18 HUMAN SKILLS & RESOURCES INC 2979.94; Fair Board EQUIPMENT 4585 Stewart Martin Equipment 44989.45; General ANNUAL RENEWAL 4793 Radiotronics Inc 504.00; AWARDS 4619 SOUTHWEST TULSA TROPHY 147.40; BANNERS 4603 MERRIFIELD OFFICE SUPPLIES 230.00; BOCC MINUTES 4791 SAPULPA DAILY HERALD 308.70; BOTTLED WATER 4115 FIZZ-O WATER COMPANY 33.80; BRAKES/DEPUTY CAR 4690 BRISTOW TIRE & AUTO SERVICE 201.29; 4832 BRISTOW TIRE & AUTO SERVICE 349.55; CCSO VEHICLE REPAIRS 3868 Midtown Auto & Diesel Repair Inc 200.73; 4663 Midtown Auto & Diesel Repair Inc 687.39; CONTRACT SERVICES 3202 OSU CO-OP EXT SERVICE 6666.66; COPIER CONTRACT 3349 ADVANCED COPIER SYSTEMS LLC 260.39; EQUIPMENT 4584 Stewart Martin Equipment 30269.00; Fuel 4059 COMDATA INC 246.21; FUEL/DEPUTY CARS 4235 COMDATA INC 10710.28; INSPECTION 1866 ESI - Elite Systems Inc 1630.00; 4265 ESI - Elite Systems Inc 225.00; 4267 ESI - Elite Systems Inc 885.00; JANITORIAL 3186 Trout, Darrel 240.00; 3440 M W PROKLEAN OF OKLAHOMA 320.00; LEASE 3442 Straydog Storage 80.00; 3448 Straydog Storage 80.00; 3450 Straydog Storage 80.00; Maintenance 4284 CINTAS CORPORATION NO 2 15.00; MAINTENANCE AGREEMENT 3196 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Network Services 4795 COX BUSINESS 247.66; PARTS & SUPPLIES 4364 WESTLAKE ACE HARDWARE OK-020 65.65; PEST CONTROL 1774 EMCO TERMITE & PEST CONTROL INC 35.00; 3897 EMCO TERMITE & PEST CONTROL INC 35.00; 3918 EMCO TERMITE & PEST CONTROL INC 15.00; 4825 SILVER BULLET PEST SERVICES INC 110.00; Professional Service 2709 Dirt Road Data 936.00; 3331 LEGACY ENERGY CONSULTING LLC 15606.00; 3885 Dirt Road Data 225.00; RENTAL 3329 Lampton Welding Supply 25.68; SERVICE 2467 CINTAS CORPORATION NO 2 15.00; 3316 Verizon Wireless 160.04; 3905 CINTAS CORPORATION NO 2 45.00; 3920 COX BUSINESS 37.69; 4223 EMCO TERMITE & PEST CONTROL INC 305.00; SUBSCRIPTION 4230 COVERTRACK GROUP INC 720.00; 4337 THOMSON-WEST 251.66; Supplies 4140 CINTAS CORPORATION NO 2 53.35; SUPPLIES 4802 ESI - Elite Systems Inc 873.90; 4814 CINTAS CORPORATION NO 2 52.11; SUPPLIES AND SERVICE 3417 EMERGENCY POWER SYSTEMS, INC 645.00; 4808 CINTAS CORPORATION NO 2 52.11; Surveillance System 2711 GUARDIAN ALLIANCE TECHNOLOGIES INC 125.00; Tires 4818 BRISTOW TIRE & AUTO SERVICE 146.24; TIRES/REPAIRS/DEPUTY CARS 4111 BRISTOW TIRE & AUTO SERVICE 56.13; Tolls 4249 OTA PIKEPASS CENTER 15.00; TRAVEL 2612 Toothman, Olivia 41.67; 3901 TROUT, CHRISTINE 124.22; UNIFORM & ACCESSORIES 3206 BAYSINGERS UNIFORMS AND EQUIPMENT 1383.00; 3216 BAYSINGERS UNIFORMS AND EQUIPMENT 1383.00; 3221 BAYSINGERS UNIFORMS AND EQUIPMENT 1383.00; 3228 BAYSINGERS UNIFORMS AND EQUIPMENT 1383.00; 4696 OKLAHOMA POLICE SUPPLY 7.95; Utilities 4701 O G & E 4639.94; UTILITIES 4799 CREEK CO RURAL WATER D#3 167.00; 4844 O N G 1122.01; UTILITIES ELECTRIC SERVICE 4699 O G & E 669.66; UTILITY 4800 CITY OF BRISTOW 76.75; Vehicle Upfit 3089 I CARE AUTO GLASS & PARTS 1050.00; 3095 I CARE AUTO GLASS & PARTS 1050.00; WATER 4222 FIZZ-O WATER COMPANY 9.00; WINDOW TINT 2545 AUTO ENHANCERS 240.00; Health JANITORIAL 3886 HOMETOWN JANITORIAL SERVICES 1175.00; LEASE 4336 Standley Systems 309.84; OVERAGES 3330 PREFERRED BUSINESS SYSTEMS LLC 689.50; SERVICE 3353 Metro Security 45.00; 3880 THE MEADOWS CENTER FOR OPPORTUNITY INC 45.00; 4421 Omega Power Company, Omega Power Company 250.00; SUPPLIES 4372 MERRIFIELD OFFICE SUPPLIES 114.99; TRAVEL 2777 DEARMAN, SHEREE 108.54; 3852 Kelly Amanda 58.96; 4329 Talley, Robert 305.79; 4346 Givings, Samantha 73.70; 4348 DAVIS, SHERRIE D. 283.41; Utilities 3343 CITY OF BRISTOW 120.18; 3894 O G & E 484.86; 4350 Waste Management Of Tulsa 140.60; Highway DIESEL FUEL/GAS 4547 COMDATA INC 605.46; HAULING 3898 MIKE WOFFORD TRUCKING & GRADING LLC 2358.24; LEASE/PURCHASE 4355 Armstrong Bank 3069.89; 4371 OK DEPT OF TRANSPORTATION 1791.56; OFFICE SUPPLIES 3729 UniFirst Holdings Inc 106.50; PARTS AND LABOR 4559 CECIL & SONS DISCOUNT TIRES 99.95; PARTS AND REPAIR 3251 HORTON SUPPLY COMPANY 4065.82; PARTS & SUPPLIES 4545 TULSA NEW HOLLAND 701.34; 4629 MAXWELL SUPPLY OF TULSA INC 110.77; PARTS/SUPPLIES 394 ASSOCIATED SUPPLY CO INC 255.75; 3332 JOHN DEERE FINANCIAL 330.94; 4057 WESTLAKE ACE HARDWARE OK-020 498.17; 4360 WESTLAKE ACE HARDWARE OK-020 312.87; 4670 MAC'S HYDRAULIC, INC 829.11; 4794 SOUTHERN TIRE MART LLC 1668.76; PAYMENT 3858 OKLA DEPT OF TRANSPORTATION 2831.96; 4045 OTA PIKEPASS CENTER 5.65; 4110 OKLA DEPT OF TRANSPORTATION 1791.56; 4127 OKLA DEPT OF TRANSPORTATION 2831.96; PIKE PASS 4114 OKLAHOMA TURNPIKE AUTHORITY 31.75; ROAD MATERIAL 4598 APAC CENTRAL INC 12197.13; ROAD MATERIALS 4599 TED C CARTER TRUCKING LLC 1166.88; SERVICE 3872 A T & T MOBILITY 270.71; 4343 Republic Services #789 187.93; SUPPLIES 4053 CINTAS CORPORATION NO 2 268.57; 4124 VARNERS EQUIPMENT & HARDWARE 54.65; TRASH 3441 AMERICAN WASTE CONTROL INC 58.00; UNIFORM 4118 UniFirst Holdings Inc 906.26; Hwy-ST EQUIPMENT 4074 United Rentals 45000.00; Fuel 4659 Offen Petroleum LLC 15649.68; 4668 FLEET FUELS LLC 19147.13; OIL, HYD FLUID & GREASE 4658 RAMBIN PETROLEUM INC 624.75; PARTS 4596 Amazon Capital Services 275.00; 4662 INLAND TRUCK PARTS 54.48; PARTS AND SUPPLIES 863 CUSHING LUMBER 422.65; 1339 CUSHING LUMBER 253.59; Parts & Labor 3303 P&K EQUIPMENT 1632.76; PARTS & REPAIR 3555 P&K EQUIPMENT 552.85; PARTS & SUPPLIES 1340 FLEET PRIDE 991.85; 3350 BRUCKNER TRUCK SALES INC 79.05; 3425 ECONOMY SUPPLY CO 1674.19; 4112 CROW BURLINGAME COMPANY 488.07; 4117 O'REILLY AUTO PARTS 622.75; 4121 ATWOODS 72.98; 4126 NAPA AUTO PARTS 1693.04; 4136 ECONOMY SUPPLY CO 714.50; Repairs 4647 IRON EAGLE REPAIR LLP 1946.55; 4661 MHC KENWORTH -Tulsa 1171.42; ROAD MATERIAL 4648 APAC CENTRAL INC 17942.76; SUPPLIES 2042 CHEROKEE HOSE & SUPPLY INC 240.15; Tires 4667 DIRECT DISCOUNT TIRE 2244.00; TIRES & REPAIRS 4123 Sellers Tire Inc 380.00; Jail-ST ACCESS CONTROL 4650 GUARDIAN RFID 189.00; AIR CONDITIONER 4831 JC MECHANICAL 97.00; CCJ MAINTENANCE 4245 WESTLAKE ACE HARDWARE OK-020 68.60; Ccj maintenance kitchen 4303 Hagar Restaurant Service 5203.50; CCJ VEHICLE REPAIRS 4105 Midtown Auto & Diesel Repair Inc 143.57; ELEC SERV/JAIL 4439 A & M ELECTRIC INC 483.25; FUEL/JAIL TRANSPORTS 4242 COMDATA INC 2142.69; INMATE CLOTHING 4653 BOB BARKER CO INC 3249.97; JAIL CLEANING SUPPLIES 4671 EMPIRE PAPER COMPANY 929.83; PEST CONTROL/JAIL 4828 SILVER BULLET PEST SERVICES INC 120.00; UNIFORM 4664 BAYSINGERS UNIFORMS AND EQUIPMENT 155.98; UNIFORM & ACCESSORIES 3210 BAYSINGERS UNIFORMS AND EQUIPMENT 1403.00; 3224 BAYSINGERS UNIFORMS AND EQUIPMENT 1403.00; UTILITIES WATER 4816 SAPULPA RURAL WATER CO 38.00; 4833 EMERGENCY EQUIPMENT 1595.00; WIRING 4689 A & M ELECTRIC INC 369.20; Juv Dent-ST FOOD 4729 SYSCO FOODS 879.30; FOOD/SUPPLIES 2712 Williams Grocery 3.49; Fuel 4258 COMDATA INC 444.23; INTERNET SERVICE 4796 A T & T 67.37; JUVENILE DETENTION 3746 HANDLE WITH CARE BEHAVIOR MANAGEMENT SYSTEM INC 235.00; MAINTENANCE AGREEMENT 69 AIRCO SERVICE INC 1561.08; PEST CONTROL 2789 SILVER BULLET PEST SERVICES INC 150.00; UTILITIES WATER 4787 CITY OF BRISTOW 385.62; ML Fee SUPPLIES 3647 MERRIFIELD OFFICE SUPPLIES 72.21; Planning/Zoning POSTAGE 4250 QUADIENT FINANCE USA INC 29.45; Reimbursement 4784 FARMER, RANDY 391.00; SUPPLIES 3355 MERRIFIELD OFFICE SUPPLIES 89.50; Resale AIR FRESHENERS 4146 SCENTS PLUS LLC 50.00; FUEL 996 COMDATA INC 36.06; 4145 COMDATA INC 351.95; IT Support 4149 TM CONSULTING INC 1595.00; JANITORIAL 4150 Gster Cleaning 600.00; SEARCH ENGINE 4144 LEXISNEXIS RISK SOLUTIONS 180.00; SERVICE 2306 FIZZ-O WATER COMPANY 26.85; TAX WARRANT SERVICE 4147 CREEK COUNTY SHERIFF 250.00; TITLE SEARCH 3761 CREEK COUNTY ABSTRACT CO INC 29610.00; TRAINING 4217 OSU-CTP 65.00; RFD-ST BATTERIES 4091 AIMS WESTERN AUTO LLC 324.67; vehicle maintenance 4454 AIMS WESTERN AUTO LLC 1298.12; RM&P HARDWARE 3399 KELLPRO COMPUTER SOLUTIONS 6701.62; SH Commissary Commissary 3055 BENCHMARK GOVERNMENT SOLUTIONS LLC 5953.57; SH Svc Fee Network Services 4700 Nomad Global Communication Solutions, Inc. 6381.48; Server Maintenance 4422 SHI INTERNATIONAL CORP 7349.90; Tax Refunds TAX CORRECTION 167 Lereta LLC 364.00; 168 Lereta LLC 797.00; Use-ST ROAD MATERIAL 4430 ANCHOR STONE COMPANY 16409.96; ROAD MATERIALS 4485 TED C CARTER TRUCKING LLC 18191.28. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Stephens and seconded by Warner to approve public sale auction of property located in Section 33, T15N, R07E, in Milfay, Property ID#0000-33-15-007-0-005-0 to Jacobs Fowler for $4,500.00, plus $102.00 for filing and publication total of $4,602.00. There were two bidders on this property fowler and Johny Grant. There is 911 address. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #8: DISCUSSION ONLY/NO ACTION on presentation by Family and Children's Services regarding the Opioid Abatement Settlement. Terry Simonson, Special Counsel Attorney General spoke to the Board. I have been asked by the Attorney General to join this process on the Opioid Abatement Grant and help make sure that the laws are followed by all political subdivisions that receive the grant. The political subdivisions that are able to apply for the grant are cities, towns, schools and counties. There was discussion of the past opioid abatement settlement and what is now available. Currently there is $55 billion to $58 billion that has come from a settlement of fourteen companies, which has been approved to be paid under a structured payout over the next eighteen years. Simonson spoke about the formula that has given $500-$700 million to the State of Oklahoma. Since this settlement the legislatures have taken on the issue and have passed three additional laws that have some monies being kept with the state legislatures roughly $35-$37 million in addition. Drummond has now revisited the opioid settlement monies and now would like to see the monies being distributed to the political subdivision to put to good use. He has since created a nine-member Board that each political subdivision can apply to each year, they will review the application and approve the amounts of monies to be distributed to those entities over the next eighteen years. Now, you can submit separately or team up and make one really good application. Currently there are nine cities, towns and schools in which have sent in application. We are hoping to have all applications in by March 29th, then reviewed in April and May with recommendations on who will receive monies. Once, approved there will be an agreement required by the county, entities and State of Oklahoma. Once agreements are back then money will be released to entity. There are allowed uses per statue and they are very clear. Simonson stated we ask that you ask for what you need and that you can prove how the monies will be utilized. Stephens asked if anyone has reached out to the local entities that provide these services as well. Warner asked Family Child Services Representative to come up and speak to the Board and they will assist the county with the grant writing application process for free. Nichols McMillan and Mimi Tarrasch, Family and Children's Services spoke about the programs in which they offer Women Recovery Program, Parenting in Jail classes, Jail Education, as well as others to help reduce the likeliness of a second offense. We would like to be apart of the grant request with Creek County and offer our assistance in the application process. This would then result in a partner-ship agreement if funds were given to the county. Stephens stated he would like to make sure that everyone has a chance to be apart of the request, including some of our local entities that offer similar services. There was discussion that the county would have to re-apply each year for the grant funds and the county would be the one monitoring the grant and making sure that the funds are spent according to the law. Stephens encouraged Family Services to reach out to our local entities and we will further discuss this next week. Warner touched base on some of the services offered that he has seen and heard through the program and Workforce Board. The Board agreed this is important and needs to be addressed, but I think we need to pass for one week to make sure all can be involved in the process.

Item #9: Motion was made by Stephens and seconded by Whitehouse to pass for one week until 3-18-24 discussion and possible action to sign an agreement with Family and Children's Services. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Whitehouse to authorize registration and submission for the grant and authorization for Chairman to sign all documentation regarding the same, in the amount of $77,390.00 Energy Efficiency and Conservation Block Grant (EECBG) for the Creek County Jail by the US Department of Energy, which can be used on 14 different types of clean energy or energy efficient projects. Stephens stated this is like the one that Dana Huggins that furnished AC units for the complex and Fairground thirteen to fourteen years ago. Jana Thomas, Purchasing Agent stated this is a formula grant and the county is allocated $77,390.00. This will be a reimbursement grant, so the funds will go back into the fund, in which paid for the units. Thomas stated the jail has had four units that has been repaired and in need of replacement. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to accept Bid#24-15 3 Month Asphalt and Emulsion Products and pass for two weeks until 3-25-24 to review. Bids submitted by Tulsa Asphalt LLC, Wright Asphalt Products, Millennial Asphalt, Coastal Energy Corp., Apac-Central Inc., Apac-Central dba Dunham's Asphalt Services, Vance Brothers Inc., Logan County Asphalt Company, Ergon Asphalt and Emulsions. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to sign a staffing agreement for the Creek County Assessor's Office for Dynamic Recruiting Specialist, LLC for the remainder of the 2023-2024 fiscal year. Stephens stated the contract states for one year, Andrew Goforth stated the contract is for a one-year time period. If they choose to continue the contract beyond the fiscal year, we will have to have a ratification to the contract for next fiscal year. Haley Anderson, Assessor stated they are in need of assistance in filling two open positions within the Assessor's Office. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit request from ONE Gas Inc. per County Specs for ¾" natural gas pipeline by boring, size of line ¾", to cross 3315 W. 73rd St. approximately 2.18 miles S. & 1.33 miles W. of Jct. US 44 & US 75, further described as 1,331' S. of the N.E. corner of Section 9, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.

Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No updates at the time. (1) Motion was made by Stephens and seconded by Whitehouse to accept Bid#24-13 10" Pipeline Addition from Bluebell Tank to HWY 33, Creek County Rural Water District #1 and pass for one week until 3/18/24 for review. Bids submitted by Bolding Construction LLC, Accuracy Underground, McGuire Brothers Construction Inc., Cherokee Pride Construction Inc., Barnhart Excavating, Circle B Underground LLC, R & L Construction LLC, Unified Contractors LLC, Shrum Excavation Co. Inc., Gober Construction LLC.  (2) No Road or Bridge Projects at this time.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:22 a.m. to adjourn and meet again 3-18-24. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.