2024-4-1 Meeting Minutes
April 01, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 01, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse. Stephens asked for a moment of silence for Tonyia Stevens Mallonee, Court Clerk Deputy that has recently passed.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 25, 2024. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contracts Three Amigos Lawn and Services LLC for the Commissioners and Amendment to Standley Systems for the Health Department; Blanket Purchase Orders #5222 - 5266; Purchase Orders # 2023-2024 911 Phone 133, A T & T, 46.73, UTILITY 134, OK COMMUNICATIONS SYSTEMS, 221.44, ACCESS FEES 135, MERRIFIELD OFFICE SUPPLIES, 79.54, Dispatch office supplies; CBRI 44, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 553.10, SIGNS; Fair Board 8, RD SIMPSON CONSTRUCTION INC, 29500.00, STORAGE BUILDING; General 2621, Pitney Bowes Inc, 1212.75, MAINTENANCE AGREEMENT 2622, Dirt Road Data, 1000.00, Professional Service 2623, Automated Mail Service, 7084.62, SERVICE 2624, DISTRICT ATTORNEYS COUNCIL #24, 17500.00, Professional Service 2625, CASTLECOM LLC, 240.00, SUPPLIES 2626, AIR COMFORT INC, 1029.50, PARTS AND LABOR 2627, COX BUSINESS, 334.63, Utilities 2628, SAPULPA DAILY HERALD, 418.80, NEWSPAPER PUBLICATIONS 2629, SAPULPA DAILY HERALD, 360.15, BOCC MINUTES 2630, O N G, 104.99, Utilities 2631, Quadient Leasing USA Inc, 700.00, SUPPLIES 2632, ATLINK SERVICES LLC, 225.00, UTILITY 2633, VISA/AMERICAN HERITAGE BANK, 7.47, TRAINING/TRAVEL 2634, Amazon Capital Services, 86.98, OFFICE SUPPLIES 2635, Amazon Capital Services, 31.47, BATTERY 2636, Midtown Auto & Diesel Repair Inc, 285.35, CCSO VEHICLE REPAIRS 2637, A & W TOWING INC, 263.71, TOW CHARGE 2638, U S POSTMASTER, 204.00, POSTAGE STAMPS 2639, HOLMES APPLIANCE REPAIR, 329.00, REPAIRS 2640, U S Cellular, 75.97, SERVICE 2641, Simply Scentsational, 36.00, AIR FRESHENERS 2642, AMERICAN WASTE CONTROL INC, 205.80, SERVICE 2643, MERRIFIELD OFFICE SUPPLIES, 163.21, Supplies 2644, CREEK CO FAIRBOARD, 11632.00, PREMIUM AWARDS; Health 319, Okla State Dept Of Health, 51553.39, Salary/Benefits 320, CITY OF SAPULPA, 272.33, Utilities 321, SANOFI PASTEUR INC, 933.33, VACCINATIONS 322, Standley Systems, 271.73, LEASE 323, McKESSON, 373.35, SUPPLIES 324, O N G, 90.85, Utilities 325, RumbleDrum, RumbleDrum, 60.00, REGISTRATION 326, A & M ELECTRIC INC, 161.50, Service Call; Highway 1308, KELLPRO COMPUTER SOLUTIONS, 988.36, EQUIPMENT 1309, MERRIFIELD OFFICE SUPPLIES, 382.17, SUPPLIES 1310, WELDON PARTS-TULSA, 964.40, PARTS/SUPPLIES 1311, CREEK CO RURAL WATER D#2, 170.86, WATER BILL 1312, ATLINK SERVICES LLC, 324.95, SERVICE CONTRACT 1313, ASSOCIATED SUPPLY CO INC, 46.78, PARTS/SUPPLIES 1314, O G & E, 423.30, Utilities 1315, O G & E, 96.39, Utilities 1316, AUTO BATTERY & ELECTRIC, 30.00, PARTS & SUPPLIES 1317, LOCKE SUPPLY, 594.06, PARTS & SUPPLIES 1318, MERRIFIELD OFFICE SUPPLIES, 278.12, OFFICE SUPPLIES 1319, DRUMRIGHT UTILITIES, 686.36, Utilities 1320, CINTAS CORPORATION NO 2, 279.66, SUPPLIES 1321, O N G, 254.12, UTILITY 1322, TED C CARTER TRUCKING LLC, 23854.21, ROAD MATERIALS 1323, THE RAILROAD YARD INC, 14278.00, CULVERT/ PIPE 1324, ANCHOR STONE COMPANY, 9677.32, hauling/gravel; Hwy-ST 522, ERGON A & E INC, 2985.18, EMULSIONS 523, DEEP FORK POWER, 360.00, Parts & Service 524, TRIKNTRUX, 1070.00, PARTS 525, YELLOWHOUSE MACHINERY, 14181.34, Repairs; Jail-ST 797, AUTO ENHANCERS, 6579.00, WINDOW TINT 798, OCI MANUFACTURING, 643.00, EQUIPMENT 799, MORRISON SUPPLY COMPANY, 4067.81, Plumbing Supplies 800, CHARM TEX, 1419.50, INMATE SUPPLIES 801, ASPEN PLUMBING LLC, 775.00, CCJ PLUMBING SERVICES 802, Allied/Headrick Plumbing, 1027.00, CCJ PLUMBING SERVICES 803, MERRIFIELD OFFICE SUPPLIES, 267.03, CCJ JAIL SUPPLIES/TOILET PAPER 804, ADVANCED AUTO PARTS, 101.80, VEHICLE PARTS 805, CASTLECOM LLC, 128.00, TECH SUPPORT 806, WESTLAKE ACE HARDWARE OK-020, 118.97, CCJ MAINTENANCE; Juv Dent-ST 522, AIRCO SERVICE INC, 2434.23, HEAT/AIR SERVICE 523, Amazon Capital Services, 99.20, FAN 524, NOVALCO INC, 667.10, DOOR MAINTENANCE 525, O N G, 626.01, UTILITIES GAS SERVICES 526, MERRIFIELD OFFICE SUPPLIES, 159.31, JUVENILE DETENTION 527, A T & T, 1049.37, PHONE & INTERNET SERVICES 528, AIRCO SERVICE INC, 420.00, HEAT/AIR SERVICE; Law Library 7, LAW LIBRARY REV FUND, 7209.72, Quarterly Contributions 8, LAW LIBRARY REV FUND, 6555.10, Quarterly Contributions; Mental Health 46, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 47, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 48, SMITH, LISA ANN, 550.00, CONTRACT LABOR 49, Smith, Ed Jr, 1650.00, CONTRACT LABOR 50, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR; Planning/Zoning 56, QUADIENT FINANCE USA INC, 500.00, POSTAGE; Resale 332, TM CONSULTING INC, 5800.00, IT Support 333, STORAGE SOLUTIONS, 300.00, LABOR 334, MERRIFIELD OFFICE SUPPLIES, 883.46, Supplies; RFD-ST 80, MERRIFIELD OFFICE SUPPLIES, 3877.96, EQUIPMENT; SH Svc Fee 188, DARK WATCH TACTICAL LLC, 350.00, TRAINING REGISTRATION 189, BENCHMARK GOVERNMENT SOLUTIONS LLC, 16618.12, FOOD FOR INMATES; Tax Refunds 181, Keith Andrews, 200.64, TAX CORRECTION 182, Johnnie Mcadams, 227.81, TAX CORRECTION 183, Johnnie Mcadams, 280.33, TAX CORRECTION 184, Johnnie Mcadams, 297.39, TAX CORRECTION 185, Johnnie Mcadams, 285.73, TAX CORRECTION; Use-ST 13, BECERRA'S PAINTING, 9999.00, LABOR AND MATERIALS. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-41 re-appointment of trustees for the Creek County Home Finance Authority for term ending 2027, District 2: Ron Dyer; District 3: Marland Armitage. Warner stated that Armitage has served for this board for thirty-nine years. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to approve sponsoring an Oklahoma Homeland Security Radio Grant for Olive Volunteer Fire Department, in the amount of $41,531.78. Stephens stated this is not a formal grant, this is one that you request a need for, then they approve. There is no real application process until after you have been awarded the grant. The grant process was briefly discussed, along with the items being placed on the county inventory. The County will receive the radios and surplus them to Olive. Jason Dobson stated he will be receiving five portable handheld radios and two mobile radios. We will be using our county funds to purchase and then the grant will be received and appropriated back into the fire department account. Mortazavi stated we will reach out to the Auditor's since this is a sales tax fund and make sure we have all documentation needed. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse sign Resolution#2024-41 disposing of a 2014 Caterpiller Skid Steer Model #259D Engine #C3.38 Serial #FTL, #E8EC0324, to Enlow 66 Auction, Inc., in the amount of $37,900.00 and deposit funds into SF5 1214-4-4700-2005 $29,977.00 and SF3 0001-4-4700-4110 $7,923.00. This item was previously surplussed on Resolution#2024-21. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to award Project#CO0166-3-6-24 Commissioners Office Remodel to Roper Remodel and Installation LLC, in the amount of $9,660.00 per recommendation of Jacob Pilgrim, Emergency Management/Project Manager, to be paid from the Use Tax Account. Bids submitted by Roper Remodel and Installation LLC, Becerra's Painting and Do It for Me Guy. Pilgrim stated we have not used this vendor, but all bids were apples to apples. We have viewed the company's website and it appears that he has done some big jobs. There is nothing that I see to cause the county not to award to Roper. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to let for Bid#24-18 One or More New or Used Bottom Dump Trailers for District #2 to be opened 4/15/24. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water line service by boring, 39' ditch to ditch, size of line 1", size of casing 2", to cross W. 161st St. approximately .75 miles W. of W. 161st St. & Hickory St., further described as 400' W. of the S.E. corner of Section 22, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water line service, by boring 58' ditch to ditch, size of line 1", size of casing 2", to cross W. 71st approximately .10 miles W. of S. 33rd W. Ave and W. 71st St., further described as 530' W. of the N.E. corner of Section 9, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.
Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No updates at the time. (1) Motion was made by Stephens and seconded by Warner to award Bid#24-13 10" Pipeline Addition from Bluebell Tank to HWY 33, Creek County Rural Water District #1 to Barnhart Excavating, in the amount of $320,277.50, per recommendation of Creek County Rural Water District #1. Stephens stated Barnhart was the low bidder. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye. (2) Motion was made by Warner and seconded by Whitehouse to approve the use of ARPA Funds for S. 49th W. Ave starting at the S. side of 131st & 49th W. Ave intersection in the amount of $146,076.00 and the first mile of 33rd W. Ave. Projects in District #31, Project#1566-6.1-4100-4110(F). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Stephens stated he will have another request for S. 33rd W. Ave for a mile, should be about the same price. We have done chip and seal three times and it keeps falling apart. We will look at a REAP Grant for the remaining two miles. Both of these roads are heavily used roads.
Public Comment: Jacob Pilgrim, Emergency Management stated we will be watching the weather today and using the RAVE App, if needed.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:35 a.m. to adjourn and meet again on 4-8-24. Vote as follows: Stephens - Aye, Warner - Aye. Whitehouse - Aye.