2026-3-30 Meeting Minutes
March 30, 2026
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 30, 2026 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. -Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of March 23, 2026. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve Blanket Purchase Orders #4489 - 4535; Purchase Orders #2025-2026 911 Phone Dispatch office supplies 4247 Amazon Capital Services 266.98; MONTHLY SERVICE 4446 OK COMMUNICATIONS SYSTEMS 221.44; CBRI hauling materials 3885 Rebel Trucking 14229.22; Drug Court DRUG COURT ADMIN SERVICES 11 HUMAN SKILLS & RESOURCES INC 15020.83; 12 HUMAN SKILLS & RESOURCES INC 15020.83; Emergency Mgmt Utilities 4484 O G & E 141.37; General APPLIANCE 4259 Lowes Home Improvement 513.05; CCSO VEHICLE REPAIRS 2455 ADVANCED AUTO PARTS 4.94; 3977 Midtown Auto & Diesel Repair Inc 291.90; 4378 ADVANCED AUTO PARTS 348.20; 4435 I CARE AUTO GLASS & PARTS 112.50; 4472 ADVANCED AUTO PARTS 174.99; Fuel 4456 SOUTHERN FUEL 968.45; Labor & Materials 3482 AIR COMFORT INC 1050.00; 4180 ESI - Elite Systems Inc 998.00; 4182 Dizzy Dean Electric LLC 752.00; Mailing Service 4260 Automated Mail Service 4919.57; NEW VEHICLES 2781 JOHN VANCE AUTO GROUP 109424.40; OFFICE SUPPLIES 25 QUILL CORP 93.99; 52 MERRIFIELD OFFICE SUPPLIES 5.86; 4439 Amazon Capital Services 114.00; 4458 Amazon Capital Services 80.94; polygraph 2861 Raines Polygraph Services LLC 225.00; POSTAGE 4394 USPS 10000.00; PRINTER 1401 Imagenet Consulting LLC 115.30; Professional Service 2000 TOTAL ASSESSMENT SOLUTION CORPORATION 9375.00; 2734 ATLINK SERVICES LLC 225.00; RECYCLE SERVICE 723 SHOW INC. 40.00; Salary/Benefits 2785 DISTRICT ATTORNEYS COUNCIL #24 17500.00; SERVICE 15 A T & T MOBILITY 82.31; 49 Vyve Broadband 256.51; 403 COX BUSINESS 37.69; SIGNS 4329 Print Shop LLC 24.00; STRIPING/DECALS 4330 Print Shop LLC 1213.76; SUPPLIES 4243 MERRIFIELD OFFICE SUPPLIES 175.00; 4257 MERRIFIELD OFFICE SUPPLIES 278.73; 4463 MERRIFIELD OFFICE SUPPLIES 154.73; TAG/TITLE 4393 Service Oklahoma 89.00; TIRE REPAIRS 2865 BRISTOW TIRE & AUTO SERVICE 62.50; Tires 4387 BRISTOW TIRE & AUTO SERVICE 149.15; TRAINING REGISTRATION 2911 Northeastern State University 600.00; TRAVEL 4242 NAIFEH, KEVIN 44.95; Utilities 10 COX BUSINESS 1190.12; UTILITY 4436 COX BUSINESS 37.69; 4477 O N G 112.63; WINDOW TINT 4437 AUTO ENHANCERS 120.00; Health SERVICE 4382 VIP TECHNOLOGY SOLUTIONS GROUP LLC 1420.00; SUPPLIES 409 Amazon Capital Services 220.64; 417 WESTLAKE ACE HARDWARE OK-020 34.16; Highway ASPHALT 3971 APAC CENTRAL INC 13052.86; DRUG SCREENING 253 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 178.00; NOTARY 4376 NOTARY PUBLIC OF AMERICA, INC 96.95; SUPPLIES 4075 CINTAS CORPORATION NO 2 335.94; TESTING 1814 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 238.00; 3209 TotalSIR 44.50; Utilities 2364 O G & E 449.94; 3580 O G & E 118.51; UTILITY 4069 O N G 305.06; WATER BILL 4055 CREEK CO RURAL WATER D#2 64.19; Hwy-ST RADIOS 4297 Amazon Capital Services 623.73; Service Call 3826 A T & T MOBILITY 167.48; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 4147 MERRIFIELD OFFICE SUPPLIES 903.32; Ccj maintenance kitchen 4138 Hagar Restaurant Service 313.35; 4455 Hagar Restaurant Service 616.05; CCJ VEHICLE REPAIRS 3338 Midtown Auto & Diesel Repair Inc 102.74; 4251 I CARE AUTO GLASS & PARTS 1725.00; CCSO VEHICLE REPAIRS 2476 ADVANCED AUTO PARTS 77.19; Generator 4101 EMERGENCY POWER SYSTEMS, INC 2870.07; GLOVES 4305 DASH GLOVES 3067.82; JAIL MAINTENANCE SUPPLIES 4380 GRAINGER 170.18; Maintenance 2285 WESTLAKE ACE HARDWARE OK-020 21.84; TIRE REPAIRS 4471 BRISTOW TIRE & AUTO SERVICE 15.00; Juv Dent-ST FOOD 469 SYSCO FOODS 1132.67; JUVENILE DETENTION 4466 WESTLAKE ACE HARDWARE OK-020 36.78; PHONE & INTERNET SERVICES 4443 A T & T 683.51; TRAINING REGISTRATION 3551 CENTRAL TECHNOLOGY CENTER 650.00; UTILITIES GAS SERVICES 4476 O N G 761.99; Mental Health CONTRACT LABOR 37 Smith, Ed Jr 1650.00; 38 CALVIN-KOCH, VICKI 1000.00; 39 UNDERWOOD, CHRISSIE 1650.00; 40 SMITH, LISA ANN 550.00; Planning/Zoning LEASE 3982 Quadient Leasing USA Inc 187.92; Resale EQUIPMENT 4126 WACOM SYSTEMS 3730.00; Supplies 4052 MIDWEST PRINTING 2555.00; TEMPORARY EMPLOYEE 3857 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; SH Svc Fee K-9 CARE 3417 K9 STORM INC 8056.00; MEALS 3523 BENCHMARK GOVERNMENT SOLUTIONS LLC 8879.97; Tax Refunds TAX CORRECTION 120 Deborah Fitzsimmons 132.00; 121 Deborah Fitzsimmons 126.00; 122 Deborah Fitzsimmons 258.00; 123 Deborah Fitzsimmons 245.00. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.
Item #7: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2026-33 reappointing Creek County Home Finance Authority Trustees with term ending 2029: Greg Pugmire-D1, Zak Dyer-D3, and Dave Roberts-D3. Whitehouse stated they are exceptional men servicing the board. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Moore to open Public Hearing for 2026 CDBG Application with Oklahoma Department of Commerce. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye. J.T. Darling, INCOG Representative spoke briefly to the Board about the CDBG Grant available from the State Department of Commerce, which is the receiver for HUD. These are federal funds and is entitlement funding for the counties to utilize, for water/water waste projects. Applications are due by May 01, 2026 the entities applying meet the low to moderate income range that was designed in 1974 of 51%. Currently, there is $600,000.00 federal monies available for projects, it is open to sewer rehabilitation projects, water, sewer lines, etc. It does help with grading if we have an entity operating within a consent order or notice of violations. Stephens asked about the income survey needed, Darling stated it used to be able to be utilized for 5 years and now it is only good for 2 years. Darling discussed the process of posting for this Public Hearing. Darling opened the meeting up to public comment. Matt Lafoon, Creek County Rural Water District #5 asked to speak. We currently would like to submit an application for funding to replace a 6" waterline, this is a main service line that is 55 years old and is outside of its service life. We would replace the 4,000 LF line with an enlarged pipeline for the first 668' to a 12" and then head west of HWY 51 to an 8" line, this would require boring to be done on driveways. CCRW5 currently has an LMI Survey that has been completed several years ago and it does qualify to be submitted. We also have preliminary Engineering Reports that was presented to the Board, we would match funds with the grant request. Total amount of projected project is $692,000.00; this could change with possible price increases. Whitehouse asked how may customers does CCRW5 serve, Laffoon stated 1,100 and this is our main transmission line, if it was to go down, we would only be able to operate water for about two hours. There was discussion of covering the matching roughly $92,000.00 with funds within the water department and other grants that we are currently working on. Darling and the Board asked if there were any other public comments on this item. None being heard a motion was made by Whitehouse and seconded by Moore to close the Public Hearing. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to adopting the Citizen Participation Plan for 2026 CDBG Application and authorize Chairman to sign. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Moore and seconded by Whitehouse to select Creek County Rural Water District #5, as the 2026 CDBG Project for Creek County. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2026-34 adoption of the CDBG Community Development Block Grant Water/Wastewater Engineering Funding. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Moore to authorize the Chairman to execute CDBG Application documents as needed. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Moore to authorize the County Clerk to submit the CDBG Application documents on Oklahoma Grant Exchange (OGX) Portal. Mortazavi stated Ever Vidana, Grant Administrator will be submitting on behalf of the Clerk's Office. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve naming Elite Chip Seal LLC as the awarded contractor for the Chip Seal Surfacing-labor and equipment only-county to supply materials on the current 6-Month Bid#26-4. SWH Construction has divested their chip seal division business interest to Chip Seal Surfacing LLC, the county will approve this upon receiving the proper documentation to the Purchasing Agent. Jana Thomas, Purchasing Agent stated that Elite Chip Seal LLC has taken over the SWH Chip Seal portion of the business. The county received notification last week. I have reached out to the State; they are setup we are waiting on Certificate of Insurance to establish them as a vendor in our system. Stephens requested that Thomas notify the Commissioners when this information is received. Thomas also stated that Elite Chip Seal is honoring the current 6-Month Bid price for Chip Seal through 6/30/26. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to approve changing from once a month pay periods to bi-monthly pay period being the 11th and 25th of each month, to start in July. Stephens discussed issues with new hires and being on the once a month pay period. This has created challenges for me and the Sheriff's Office. This will make the County more diverse in todays society and the Sheriff is confident that this will make him more competitive in his field. Stephens spoke about the Internal Controls meeting where this item was discussed and issues of moving the pay period were resolved. Mortazavi stated we did have an office that was not for the change, but when we adjusted to making the pay periods the 11th and 25th, that resolved the issue. Mortazavi stated we will need to update the Handbook for this change; there was discussion of this being an agenda item in the next week or so. Stephens asked Mortazavi to notify all Elected Officials of this and see if there are any other possible updates needed in Handbook, so that they all can take place at the same time. The Clerk's Office discussed offices preparing their accounts for this change. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2026-35 authorizing and directing the calling and holding of a special election in Creek County, Oklahoma, for the purpose of submitting to the registered, qualified voters of said county the question of levying and collecting a one-third of one percent (.333%) sales tax for the following purpose: constructing and maintaining roads, bridges and improvements to the county highway system, and/or to be applied or pledged toward the payment of principal and interest on any indebtedness incurred by or on behalf of Creek County such purpose, including refunding such indebtedness to be held on June 16, 2026 election. The Board discussed the impact that these funds have had on the departments and how detrimental it would be if this was not to pass. Stephens and Whitehouse stated I don't know how the highway departments would function, as the State does not provide adequate funding for county highway departments. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to award written quotes for Common Area Shelving/EOC 1, Project#CO0197-3/2/26 to Do It For Me Guy LLC, in the amount of $28,770.00, to be paid from Use Tax Account. Glen Musser, Project Manager spoke to the Board, we had a mandatory pre-bid meeting and only one vendor showed up and it is the only vendor that submitted a quote as well. This quote is before you today. Stephens spoke briefly about the shelving that has already been provided to the Court Clerk, District Attorney Offices. This is in the common area for all other departments to utilize for storage. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #18: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water #2 per County Specs for 10" portable water line by boing under Roads and Driveway, open cut along ROW, to cross and parallel W. 81st St. Creek County ROW Segments: Sta 1+05.25 to 2+77.50, Sta. 3+51.11 to 7+53.39, Sta. 17+43.62 to end (44+44.34) approximately starting at intersection of S. 49th W. Ave and W. 81st St. S., further described as 1,200' E, of the N.W. corner of Section 16, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #19: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. We will start our reporting reports this week and get them ready for submission stated Mortazavi.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:44 a.m. to adjourn and meet again 4-06-26. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
/s/Newt Stephens Jr., Chairman