2026-1-5 Meeting Minutes
January 05, 2026
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, January 05, 2026 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. -Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of December 29, 2025. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve December Monthly Reports from County Clerk, Court Clerk Health Department, and Treasurer; Transfers $2,153.00 from 1102-6-4200-4110 Capital Outlay-D2 HWY FY2025-2026 to 1102-6-4200-1320 Travel-D2 HWY FY2026; $4,745.86 from 1102-6-4300-1110 Salary-D3 HWY FY2025-2026 to 1102-6-4300-1320 Travel-D3 HWY $1,100.00, 1102-6-4300-2005 M&O-D3 HWY $645.86, 1102-6-4300-4110 Capital Outlay-D3 HWY $3,000.00 FY2026; Blanket Purchase Orders #3202 - 3211; Purchase Orders #2025-2026 911 Phone Dispatch office supplies 3123 Amazon Capital Services 63.99; MONTHLY SERVICE 3140 OK COMMUNICATIONS SYSTEMS 221.44; CBRI ASPHALT 879 APAC CENTRAL INC 1610.68; Emergency Mgmt Utilities 3134 O G & E 175.40; General 2729 Quadient Leasing USA Inc 327.00; ANNUAL DUES 3145 County Clerks & Deputies Association Of Oklahoma 350.00; CCSO VEHICLE REPAIRS 1991 Midtown Auto & Diesel Repair Inc 407.33; CELL PHONE ACCESSORIES 2943 Amazon Capital Services 360.80; COPIER CONTRACT 3132 ALL COPY PRODUCTS INC 648.52; CREMATION 2415 GREEN HILL FUNERAL HOME 225.00; 2418 GREEN HILL FUNERAL HOME 225.00; 2589 GREEN HILL FUNERAL HOME 225.00; CREMATION SERVICES 2836 GREEN HILL FUNERAL HOME 225.00; ELECTION EXPENSES 3064 CREEK COUNTY ELECTION BOARD 150.00; GPS 3126 T-MOBILE USA INC LAW ENFORCEMENT RELATIONS FINANCE 50.00; IT Support 3137 CASTLECOM LLC 2071.39; JANITORIAL 1810 GS Clean Team 380.00; LICENSE FEES 3143 MAGNET FORENSICS LLC 13345.00; OFFICE SUPPLIES 3127 MERRIFIELD OFFICE SUPPLIES 124.93; POSTAGE 2083 QUADIENT FINANCE USA INC 1400.00; Professional Service 2473 Dirt Road Data 4149.00; SERVICE 49 Vyve Broadband 256.51; 403 COX BUSINESS 37.72; 2787 Verizon Wireless 160.04; SHIPPING 3141 U S POSTMASTER 29.15; SUPPLIES 2117 Amazon Capital Services 28.49; TIRE REPAIRS 2076 BRISTOW TIRE & AUTO SERVICE 15.00; UNIFORM & ACCESSORIES 2252 SPECIAL-OPS UNIFORMS 1302.94; Utilities 3165 O G & E 1075.75; UTILITY 3133 COX BUSINESS 37.72; 3151 Waste Management Of Tulsa 211.42; 3152 Waste Management Of Tulsa 370.82; Health HANDYMAN SERVICES 2469 MARK CROMWELL 250.00; JANITORIAL 394 HOMETOWN JANITORIAL SERVICES 1450.00; SUPPLIES 544 MERRIFIELD OFFICE SUPPLIES 487.05; Training 1944 AHA! PROCESS, INC. 299.00; TRAVEL 1694 JULIE ADAIR 105.00; Utilities 420 CITY OF SAPULPA 131.72; 423 O N G 166.47; Highway ASPHALT 2533 TULSA ASPHALT LLC 5128.96; Gravel 2882 ANCHOR STONE COMPANY 8606.43; PARTS & SUPPLIES 2216 Amazon Capital Services 158.57; 2884 CROW BURLINGAME CO. 1344.92; ROAD MATERIALS 2486 COWBOY ASPHALT 1860.32; SERVICE CONTRACT 881 EMCO TERMITE & PEST CONTROL INC 70.00; 2875 ATLINK SERVICES LLC 324.95; SUPPLIES 3060 CINTAS CORPORATION NO 2 367.78; TRASH SERVICE 2727 GREEN ENVIRONMENTAL SERVICES LLC 103.92; Utilities 1412 O G & E 117.30; 2364 O G & E 465.69; UTILITY 2744 O N G 315.58; WATER BILL 887 CREEK CO RURAL WATER D#2 125.82; Hwy-ST PARTS 149 MHC KENWORTH -Tulsa 3175.05; PARTS & REPAIR 3000 Midwestern Motor Rebuilders 6300.00; SUPPLIES 170 CHEROKEE HOSE & SUPPLY INC 125.64; Utilities 166 DRUMRIGHT UTILITIES 1196.39; Jail-ST AIR CONDITIONER 1935 RAMSEY SYSTEM SERVICES 1594.71; CCJ MAINTENANCE 3160 WESTLAKE ACE HARDWARE OK-020 85.44; CCJ VEHICLE REPAIRS 2485 Midtown Auto & Diesel Repair Inc 823.81; 3113 LIGHT EM UP EMERGENCY EQUIPMENT 235.00; HEAT/AIR SERVICE 3169 JC MECHANICAL 977.95; INMATE SUPPLIES 2919 CHARM TEX 2982.44; IT Support 3138 CASTLECOM LLC 2071.39; TRASH SERVICE 3159 Waste Management Of Tulsa 812.54; TRAVEL REIMBURSEMENT 3164 Admire, Kyle 164.33; Juv Dent-ST CCJ VEHICLE REPAIRS 3107 LIGHT EM UP EMERGENCY EQUIPMENT 345.00; IT Support 3136 CASTLECOM LLC 2071.39; JUVENILE DETENTION 3125 WESTLAKE ACE HARDWARE OK-020 11.97; Laundry Service 1046 Sloan, Brett 380.00; Opioid Abatement PROFESSIONAL SERVICES 3176 First Responder Support Services, PLLC 22560.00; Resale Supplies 3050 WACOM SYSTEMS 316.00; 3051 MERRIFIELD OFFICE SUPPLIES 225.08; 3162 MERRIFIELD OFFICE SUPPLIES 35.99; RFD-ST Bunker Gear 2273 NAFECO 39914.00; SH Svc Fee MEALS 2349 BENCHMARK GOVERNMENT SOLUTIONS LLC 8998.40; Tax Refunds TAX CORRECTION 35 JARED THOMPSON 279.50; 36 BARBARA & RANDALL TAYLOR 233.50; 37 RYAN MATTHIAS & KATHLEEN HIGGS 702.00; Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Moore to elect Newt Stephens Jr. as Chairman for 2026. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye. A motion was made by Moore and seconded by Stephens to elect Jarrod Whitehouse as Vice-Chairman for 2026. Moore will serve as a Member of the Board. Stephens and Whitehouse thanked the Board for the nominations. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2026-1 selecting Zac Moore as Representative for CED #1 for Creek County. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2026-2 Employees driving home county owned vehicles and equipment at night as follows: District #1 Rick Selsor, Justin McCleery and Casey Copeland; District #2 Mike Anthamatten, Lance Barto, Paul Guinn, Earl Steeley, (James Nick) Bozworth, Russell Randle, Ronnie Miller, and Tim Edens; District #3 Steven McGuire, Ryan McDaniel, Curtis Smith, Brett Wimberly, Luke VanOrsdol, Steve Thomposn, Paul Cheatwood, and Barney Peeper; BOCC Covy Murray; Emergency Management Chuck Kerns and Jacob Pilgram; Planning Wendy Murray; Project Manager Glen Musser. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2026-3 calling for the annual Fair Board elections pursuant to 2 O.S. § 15-61 et sec. with a filing period on January 26th through January 30, 2026, and election to be held February 20, 2026 from 8:00 a.m. to 12:00 p.m. at 317 East Lee Avenue, Sapulpa, OK 74066 (D1), 10920 S. HWY 99, Drumright, OK 74030 (D2), and 620 Industrial Road, Bristow, OK 74010 (D3). Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #11: DISCUSSION ONLY/NO ACTION to accept the yearly Commissary Report from the Sheriff's Office Proceeds from Commissary Provider $229,317.68, Payments to Commissary Provider $100,123.80, net profit $129,193.88. Beginning Balance $195,627.39, Payments from Commissary Operations $229,317.68, Disbursements $154,155.33 and ending balance $270,789.74. Bowling stated our office prepares the report and it was reviewed by Under Sheriff Thompson.
Item #12: Motion was made by Moore and seconded by Whitehouse to approve change order from Trimac Construction Services for Bid#25-22 Creek County Courthouse Re-Roof, in the amount of $31,528.70. Glen Musser stated that they have come upon an additional roof under the cooper roof. This would remove the additional decking under the old metal and wood structure over concrete and dispose of materials. Stephens and Musser stated this would get us all the way down to the concrete roof as attended in the original bid. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to reach out to Milfay Volunteer Fire Chief Travis Victory if bonds are not received by 5 p.m. today, January 05, 2026 to see if he would like to go to the second qualified bidder, or scrap the bid. Jana Thomas, Purchasing Agent spoke to the Board, today will be 21-days for the County to receive the Bonds required by the bid. I have not received any as of now, I have spoken to the last company trying to bond Kevin Yeager awarded bidder. Thomas stated after speaking with the last bonding company they felt that Mr. Yeager under-bid the project. The current bid is good thru Wednesday, January 7, 2026. I need direction from the board on how to proceed. Moore asked if the holiday played a factor in being able to issue and receive the bonds. Thomas stated that we extended the deadline from 10-days to 21- to accommodate the holidays. I could reach out to the next qualified bidder and see if they would still honor the price and what the job, or we can scrap the bid and Mr. Yeager will forfeit the $3,750.00 cashier's check submitted. The board asked if Thomas had spoken to Victory, Thomas stated yes, he is confident that Yeager will get the bonds. We have until 5 p.m. today to receive them, I will update the board next Monday on the avenue we take. The Board reviewed the qualified bidders' prices 2nd bidder was $76,4500.00 basic cost, plus option A $7,500.00, totaling $84,000.00, 3rd bidder did not give an option for A, it is recommended in their bid total of $147,600.00. All others are not qualified as bidders. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2026-4 directing theCreek County Treasurer to credit the Opioid Abatement Settlement, Distributors Settlement Allergan fund (1251-3-6702-2005) with a check from Milestone & Co., LLC in the amount of $33,830.34, as Pre-Appeal Allocation to Entity, minus 15% for Attorney Fees, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2026-5 directing the Creek County Treasurer to credit the Opioid Abatement Settlement, Distributors Settlement Teva fund (1251-3-6704-2005) with a check from Milestone & Co., LLC in the amount of $8,840.81, as Pre-Appeal Allocation to Entity, minus 15% for Attorney Fees, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government.
#1: Update on Bid#25-5 Oilton Construction and Installation of New Well and Associated Equipment and Building. Andrew Goforth, Assistant District Attorney spoke to the Board, we will begin our reporting process this week. We have been notified that the second test results have been given to Oilton and they have mixed reviews. Oilton has had a special meeting, where it was decided to shut the well down. We will know more after the next meeting on January 13, 2026, it was stated in the meeting it was January 12, 2026. After verifying the date, we have updated in the minutes. Goforth stated it appears that the project will be cancelled and the shutdown capping process will begin. We will be updated on that process after the next meeting and the follow-up with the contractor that the Town of Oilton will have. We think that the Oilton counsel will give direction to the vendor. The County ARPA portion was project specific; the closeout process should be a month to a month in a half to complete. We may be sending some money back, but the majority of the remaining funds will be used on the capping of the well. This was a part of the approved ARPA funds from the county. Goforth stated this is our first unsuccessful project the county has had with ARPA Funding. We will update the board, as needed on project.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:28 a.m. to adjourn and meet again 1-12.-26. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
/s/Newt Stephens Jr., Chairman