2023-7-3 Meeting Agenda
PUBLIC NOTICE
CREEK COUNTY COMMISSIONERS' MEETING
CREEK COUNTY COLLINS BUILDING
317 E. LEE
COUNTY COMMISSIONERS' MEETING ROOM
9:00 A.M., MONDAY, JULY 3, 2023
AGENDA
1. CALL MEETING TO ORDER AND ROLL CALL - Chairman
2. STATEMENT OF COMPLIANCE WITH OPEN MEETING ACT - Chairman
3. PLEDGE OF ALLEGIANCE AND INVOCATION - Chairman
4. Discussion and possible action in consideration of approval or disapproval of prior meeting minutes for meeting held on June 26, 2023.
5. Discussion and possible action to consider, review, approve, or disapprove pending purchase orders for: the general, highway, health, cash accounts and community development block grant funds; transfers; monthly appropriations; emergency purchase orders; various county officers' contracts; monthly reports and various contracts and change orders. The Verification Report on all purchase orders being paid is available for public inspection during the meeting. For questions, please see the County Clerk.
6. Discussion and possible action of new business. (In accordance with the Open Meeting Act, 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting this agenda.)
7. Discussion and possible action regarding Disaster Emergency Proclamation for Creek County, Oklahoma, due to storm events beginning June 17, 2023
8. Discussion and possible action to consider approval or disapproval and/or renewal of the following contracts for the 2023-2024 fiscal year:
a. Commissioners:
i. Creek County Home Finance Authority inter-cooperative agreement
ii. Creek County Industrial Authority inter-cooperative agreement
iii. Town of Depew inter-cooperative agreement
iv. City of Drumright inter-cooperative agreement
v. Town of Kellyville inter-cooperative agreement
vi. Town of Kiefer inter-cooperative agreement
vii. Township of Lawrence Creek inter-cooperative agreement
viii. Town of Mounds inter-cooperative agreement
ix. Town of Slick inter-cooperative agreement
x. Allen-Bowden Public Schools inter-cooperative agreement
xi. Depew Public Schools inter-cooperative agreement
xii. Kellyville Public Schools inter-cooperative agreement
xiii. Kiefer Public Schools inter-cooperative agreement
xiv. Gypsy Public Schools inter-cooperative agreement
xv. Lone Star Public Schools inter-cooperative agreement
xvi. Mannford Public Schools inter-cooperative agreement
xvii. Mounds Public Schools inter-cooperative agreement
xviii. Oilton Public Schools inter-cooperative agreement
xix. Pretty Water Public School inter-cooperative agreement
xx. Sapulpa Public Schools inter-cooperative agreement
xxi. Oilton Fire Department inter-cooperative agreement
xxii. Olive Fire Department inter-cooperative agreement
xxiii. 146th Street Rural Road Improvement District inter-cooperative agreement
xxiv. 231st Drive Rural Road Improvement District inter-cooperative agreement
xxv. 299th West Avenue Rural Road Improvement District inter-cooperative agreement
xxvi. Edgewater Estates Rural Road Improvement District inter-cooperative agreement
xxvii. Grant Street Rural Road Improvement District inter-cooperative agreement
xxviii. Mose Meadows Rural Road Improvement District inter-cooperative agreement
xxix. Sunrise Rural Road Improvement District inter-cooperative agreement
xxx. West Teel Rural Road Improvement District inter-cooperative agreement
xxxi. American Waste Control Service agreement
xxxii. B&C Business Products contract
xxxiii. Brooks Jeffrey Marketing, Inc. annual website hosting renewal
xxxiv. Buy Board Cooperative Purchasing Agreement
xxxv. Castlecom Monthly Managed Services Agreements for All Departments
xxxvi. Guy Engineering independent contractor agreement (on-call services)
xxxvii. Houston-Galvaston Area Council (HGAC) Cooperative Purchasing Agreement
xxxviii. Intergovernmental Cooperative Purchasing Agreement with NPPGov
xxxix. The Interlocal Purchasing System Cooperative Purchasing Agreement
xl. KellPro Software and Service agreement
xli. KellPro Inventory Tracking agreement
xlii. Muscogee Creek Nation Cooperation and Payment in Lieu of Tax agreement
xliii. National Cooperative Purchasing Alliance
xliv. ODOT Equipment Lease renewal
xlv. Omnia Partners Cooperative Purchasing Agreement
xlvi. OTIS Service contract - Collins Building
xlvii. OTIS Service contract - Courthouse
xlviii. OTIS Service contract - Sheriff's Office
xlix. Quadient Leasing USA, Inc.
l. Republic Services Customer Service agreement
li. Sourcewell Cooperative Purchasing Agreement
lii. Unifirst Customer Service Agreement
liii. USDA Wildlife Service Agreement
liv. YellowHouse Rental Agreement for District #3
b. County Clerk's Office:
i. CSG Forte Payments, Inc. agreement
ii. CastleCom monthly managed services contract
iii. Conduent Imaging Solutions agreement
iv. KellPro software and service agreement
v. Kofile Service and Indexing Agreement
vi. Standley Systems LLC contract
c. Treasurer's Office:
i. Dynamic Recruiting Specialist, LLC contract
ii. Gster Cleaning contract
iii. JRW, Inc. dba Financial Equipment Company contract
iv. LexisNexis Risk Solutions contract
v. Quadient Leasing USA, Inc.
vi. State of Oklahoma Automated Fleet Fueling Management System contract
vii. SumnerOne copier/printer maintenance agreement
viii. TM Consulting, Inc. contract
d. Assessor's Office:
i. AF3 Technical Solutions website and email agreement
ii. LandMark GSI, Inc. Website Hosting Agreement
iii. Total Assessment Solutions Corp. (TASC) Contract for Services
e. Health Department:
i. Cleaning in Sapulpa and Bristow
ii. Clifford Power contract
iii. Mark Cromwell employment contract
iv. Metro Termite and Pest Control contract
v. Shoemaker Air Conditioning contract
vi. Williams Medical Group Practice, LLC contract
f. Fair Board
i. EDJE Web and Design
ii. Gladstone, Inc. Service Plan
g. Sheriff's Office:
i. Bristow Public Schools Education contract
ii. Canadian County Juvenile Detention contract
iii. Community Works Juvenile Detention contract
iv. Craig County Juvenile Detention contract
v. Delaware County Juvenile Detention contract
vi. Garvin County Juvenile Detention contract
vii. Mayes County Juvenile Detention contract
viii. Murray County Juvenile Detention contract
ix. Muscogee Nation Juvenile Detention contract
x. Muscogee (Creek) Nation Intergovernmental Cooperative Detention agreement
xi. Okfuskee County Juvenile Detention contract
xii. Osage County Juvenile Detention contract
xiii. Ottawa County Juvenile Detention contract
xiv. Pawnee County Juvenile Detention contract
xv. Payne County Juvenile Detention contract
xvi. AMS - Alcohol Monitoring System, Inc. - SO
xvii. Benchmark Commissary Services agreement
xviii. Benchmark Full Food Services agreement
xix. Computer Projects Openfox licensee and maintenance agreement
xx. Electronic Contracting Company, Inc.
xxi. Emergency Power Systems, Inc. contract - Jail
xxii. Emergency Power Systems, Inc. contract - JJC
xxiii. Firetrol Protection Systems contract - Jail
xxiv. Firetrol Protection Systems contract - JJC
xxv. GeoSafe service agreement
xxvi. KellPro service and software agreement
xxvii. Leads Online access agreement
xxviii. M & M Micro iSoms software support agreement
xxix. NCIC - Network Communications International Corp. dba NCIC Inmate Communications
xxx. Turnkey Health Clinics contract
xxi. US Marshal Detention contract
9. Discussion and possible action on signing resolution identifying county requisitioning officers for fiscal year.
10. Discussion and possible action on signing resolution identifying county receiving officers for fiscal year.
11. Discussion and possible action to consider signing the FY 2023-2024 Lease Agreement with the Creek County Home Finance Authority for the Election Board Office located at 230 East Hobson in Sapulpa.
12. Discussion and possible action to consider renewing, ratifying, and affirming the administration of the Sales Tax resolution of Creek County for the Fire Department Sales Tax.
13. Discussion and possible action to consider renewing, ratifying, and affirming the Sales Tax and Financing Agreement between the Board and the Public Facilities Authority for the current fiscal year.
14. Discussion and possible action on signing resolution designating county depository banks for fiscal year 2023-2024 - Treasurer's Office.
15. Discussion and possible action on signing the Treasurer's Investment Policy for fiscal year 2023-2024 - Treasurer's Office.
16. Discussion and possible action to direct the Creek County Treasurer to credit the Creek County Election Board General Fund Personal Services account with any reimbursement that may come from entities calling elections, such as municipalities and school districts, for reimbursement for overtime pay for election workers during the fiscal year 2023-2024, as per Title 62 O.S.§335, and procedures implemented by the State Auditor's Office.
17. Discussion and possible action to direct the Creek County Treasurer to credit the Creek County General Government Maintenance and Operation fund (0001-1-2000-2005/R2) with funds from the Creek County Court Clerk's Office fund for any reimbursement of utility payments that come due during the fiscal year 2023-2024, as per Title 62 O.S.§335, and procedures implemented by the State Auditor's Office.
18. Discussion and possible action to consider choosing a payment option for the ACCO-SIG Property and Liability renewal quote for Creek County for fiscal year 2023-2024.
19. Discussion and possible action to consider approval of payment for a temporary easement for project J/P 30474(04); CIRB-219C(XXX)RB; Creek County; Parcel 2 (Richard Leon and Judy Fay Bailey), for District #3.
20. Discussion and possible action on approving a bid request for a bridge inspection trailer.
21. Discussion and possible action to consider surplus and disposal of equipment for the Creek County Sheriff's Office - Bret Bowling, Sheriff.
22. Discussion and possible action to consider surplus and disposal of equipment for the Creek County Highway District #3 - Jarrod Whitehouse, Commissioner.
23. Discussion and possible action regarding the American Rescue Plan 2021 funds directed to Creek County by the federal government.
- Discussion and possible action to consider using ARPA funds on road and bridge projects
Adjournment - Chairman.
The Board, in its discretion, may allow comments from the public on agenda items and may also limit the duration of any and all comments allowed.
This is to certify that in conformity with the Oklahoma Open Meeting Act a true and correct copy of the above and foregoing Notice was posted at the place of meeting at 9:00 A.M. on the 30th day of June, 2023. A true and correct copy of such Notice was filed in the office of the County Clerk as required by law.
Jennifer Mortazavi
Jennifer Mortazavi
Creek County Clerk
(SEAL