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2022-11-14 Meeting Minutes

For a printable version of the November 14, 2022 Meeting Minutes (which includes all content as listed below), click here.

November 14, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 14, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Stephens to approve the minutes of November 07, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Abstained.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve October Monthly Reports from County Clerk; District Attorney; Treasurer, OSU Extension Service; Health Department; Court Clerk; Court Clerk Corrected Monthly Reports August - October; Transfers $ 1,000.00 from 0001-1-2700-2005 Civil Defense M&O Commissioners FY2022-2023 to 0001-1-2700-1110 Civil Defense Payroll Commissioners FY2023; $1,200.00 from 0001-1-3200-2005 Metro Planning M&O Commissioners FY2022-2023 to 0001-1-3200-1110 Metro Planning Payroll Commissioners FY2023; $50,000.00 from 0001-1-2000-4110 Gen Govt Capital Outlay Commissioners FY2022-2023 to 0001-1-2000-1233 Gen Govt Ret/Work Comp/Unemploy Commissioners FY2023; $53,921.28 from 1103-6-4000-4030 CBRI ALL Commissioners FY2022-2023 to 1103-6-4100-4030 CBRI-D1 HWY $10,784.26, 1103-6-4200-4030 CBRI-D2 HWY $21,568.51 and 1103-2-4300-4030 CBRI-D3 HWY $21,568.51 FY2023; $36,185.82 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4000-2005 HWY M&O ALL Commissioners FY2023; $59,755.23 from 1102-6-6500-2005 Coll/SB1888 ALL Commissioners FY2022-2023 to 1102-6-6510-2005 Coll/SB1888-D1 HWY $11,951.05,1102-6-6520-2005 Coll/SB1888-D2 HWY $23,902.09 and 1102-6-6530-2005 Coll/SB1888-D3 HWY $23,902.09 FY2023; $115,794.63 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4300-1110 HWY Salary-D3 HWY $95,000.00, 1102-6-4300-2005 HWY M&O-D3 HWY $5,794.63 and 1102-6-4300-4110 HWY Capital Outlay-D3 HWY $15,000.00 FY2023; $115,794.63 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4200-1110 HWY Salary-D2 HWY $83,000.00, 1102-6-4200-2005 HWY M&O-D2 HWY $20,794.63 and 1102-6-4200-4110 HWY Capital Outlay-D2 HWY $12,000.00 FY2023; $1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4100-1110 HWY Salary-D1 HWY $75,000.00, 1102-6-4100-2005 HWY M&O-D1 HWY $9,083.14 and 1102-6-4100-4110 HWY Capital Outlay-D1 HWY $10,000.00 FY2023; $1,000.00 from 1201-2-3601-1110 E911 Salary Sheriff FY2021-2022 to 1201-2-3601-1110 E911 Salary Sheriff FY2023; $350.00 from 1201-2-3601-2005 E911 M&O Sheriff FY2021-2022 to 1201-2-3601-2005 E911 M&O Sheriff FY2023; $20,000.00 from 1321-2-8204-2005 Kiefer Rural Fire Dept-ST County Clerk FY2022-2023 to 1321-2-8204-4110 Kiefer Rural Fire Dept-ST FY2023; Error Correction $579.00 from 1321-2-8212-2005 Shamrock Rural Fire Dept-ST FY2022-2023 to 1321-2-8213-2005 Silver City Rural Fire Dept-ST FY2023;  Blanket Purchase Orders #2933 - 2960; Purchase Orders # 2022-2023 911 Phone Utilities 2884 CIMARRON TELEPHONE COMPANY 1349.66; ARPA 2021 ROAD MATERIALS 2905 DUNHAM ASPHALT SERVICE INC 78494.31; Assr Rev Fee REVAL EXPENSES 2927 Green Country Valuation Services 4692.00; General ACCESSORIES 2601 UNMANNED VEHICLE TECHNOLOGIES LLC 98.00; ANNUAL CONFERENCE 1799 Okla Sheriffs Assoc 825.00; BADGES/ETC 1631 OKLAHOMA POLICE SUPPLY 1249.50; 2909 OKLAHOMA POLICE SUPPLY 32.97; BOCC MINUTES 2308 SAPULPA DAILY HERALD 246.45; 2714 SAPULPA DAILY HERALD 413.25; CONFERENCE 2225 ACCO 35.00; Copier 1687 Standley Systems 33.44; IT Support 402 CASTLECOM LLC 1703.46; JANITORIAL 1847 Trout, Darrel 300.00; LEASE 206 Quadient Leasing USA Inc 507.99; MATERIALS 2706 SCOVIL & SIDES HARDWARE CO 619.00; NEWSPAPER PUBLICATIONS 2378 SAPULPA DAILY HERALD 551.40; OFFICE SUPPLIES 2912 MERRIFIELD OFFICE SUPPLIES 44.45; PEST CONTROL 2700 EMCO TERMITE & PEST CONTROL INC 15.00; REVAL EXPENSES 1512 Green Country Valuation Services 11940.00; SERVICE 2257 PATRIOT SECURITY SYSTEMS INC 16.00; 2757 EMCO TERMITE & PEST CONTROL INC 35.00; SUBSCRIPTION 393 THOMSON-WEST 210.00; Supplies 1198 JOHN DEERE FINANCIAL 549.00; 1701 JOHN DEERE FINANCIAL 89.90; 2729 MERRIFIELD OFFICE SUPPLIES 153.62; SUPPLIES 2585 Amazon Capital Services 203.79; SUPPLIES AND SERVICE 2282 EMCO TERMITE & PEST CONTROL INC 305.00; Training 875 OSU-CTP 130.00; TRAVEL 1852 Myers, Randi 178.13; 1853 Self, Nancy 191.56; Utilities 2888 O G & E 338.64; 2892 O G & E 357.68; UTILITIES 2915 O N G 224.94; UTILITIES GAS SERVICES 2901 O N G 205.94; UTILITY 2893 O G & E 137.15; VEHICLE PARTS 2081 ADVANCED AUTO PARTS 26.78; WORK COMP PREMIUM 210 CREEK COUNTY COMMISSIONERS 374.49; Health CERTIFICATIONS 887 Autry Technology Center 9.00; JANITORIAL 1817 HOMETOWN JANITORIAL SERVICES 1175.00; LEASE 2801 DOTCOM LEASING LLC 445.00; Medical Equipment 2461 McKESSON 260.69; OVERAGES 2003 PREFERRED BUSINESS SYSTEMS LLC 728.09; PAINT 2067 TULSA PAINT CO 3600.00; SERVICE 1999 Vital Records Control 302.46; 2000 Vital Records Control 132.22; 2525 VIP Voice Services 835.00; 2825 Metro Security 45.00; Supplies 1839 Amazon Capital Services 250.30; 2002 McKESSON 107.89; 2217 McKESSON 108.27; TRAVEL 2262 MCFARLAND, MARCELLA 55.00; 2527 Gore, Courtney 37.50; 2839 Hillard, Biesha 70.00; 2841 ALFROD, ALMETRICE 97.50; UTILITIES 1814 O G & E 206.89; 2688 CITY OF SAPULPA 160.97; 2805 CITY OF BRISTOW 122.15; 2807 O N G 231.40; Highway asphalt overlay 2005 DUNHAM ASPHALT SERVICE INC 53881.69; EQUIPMENT 2728 PURPLE WAVE INC 13200.00; 2899 EVANS, JUSTIN 119.00; Fuel 2891 ETHRIDGE OIL 29361.31; LABOR AND MATERIALS 2384 ACTION SAFETY SUPPLY CO., L.L.C. 8815.00; LEASE/PURCHASE 2264 OK DEPT OF TRANSPORTATION 1791.56; MATERIALS 108 CRAFCO INC 2893.00; MEMBERSHIP DUES 2883 NACO 1399.00; OFFICE SUPPLIES 905 UNIFIRST FIRST AID & SAFETY 282.72; 2093 MERRIFIELD OFFICE SUPPLIES 187.88; 2099 UniFirst Holdings Inc 114.86; Parts & Labor 2243 AAA GLASS AND MIRROR 703.45; PARTS & SUPPLIES 2107 TRACTOR SUPPLY CREDIT PLAN 480.95; 2345 TRACTOR SUPPLY CREDIT PLAN 459.96; PARTS/SUPPLIES 1432 John Deere Financial 666.30; 2510 O'REILLY AUTO PARTS 1079.17; 2566 LOWES CREDIT SERVICES 44.64; PAYMENT 2119 OKLA DEPT OF TRANSPORTATION 1791.56; SERVICE 2092 Republic Services #789 150.34; SIGN POST & ANCHORS 2590 THE RAILROAD YARD INC 975.00; SUPPLIES 2642 CINTAS CORPORATION NO 2 395.66; Training 871 OSU-CTP 130.00; UNIFORM 2110 UniFirst Holdings Inc 1304.60; 2494 UniFirst Holdings Inc 337.98; UNIFORMS 1863 AMERICAN T'S 508.30; Utilities 1488 DRUMRIGHT UTILITIES 110.36; 2090 A T & T 531.39; 2117 A T & T MOBILITY 287.21; UTILITY 2115 O G & E 31.55; 2619 O G & E 314.47; Hwy-ST ASPHALT 2145 DUNHAM ASPHALT SERVICE INC 23944.38; EMULSIONS 1418 ERGON A & E INC 2181.02; OIL CHANGE 76 B & R LUBE AND OIL 293.88; PARTS 1459 MHC KENWORTH -Tulsa 188.65; 2155 WARREN CAT 193.32; 2562 JORDAN SUPPLY 181.50; Parts & Labor 2035 AUTO ENHANCERS 900.00; 2449 PETROLEUM MARKETERS EQUIP CO 374.04; 2500 HOLT TRUCK CENTERS 1888.58; PARTS & REPAIR 2144 YELLOWHOUSE MACHINERY 1327.86; 2147 P&K EQUIPMENT 821.02; PARTS & SUPPLIES 71 BRUCKNER TRUCK SALES INC 199.02; 102 MCH Kenworth-Tulsa 679.52; 1416 O'REILLY AUTO PARTS 324.76; 1438 FARM PLAN DBA ATWOODS 279.99; 2131 DIRECT DISCOUNT TIRE 3274.88; 2133 ECONOMY SUPPLY CO 520.67; 2134 DRUMRIGHT AUTO SUPPLY 11.58; 2135 NAPA AUTO PARTS 1334.52; 2136 AMERICAN WELDING SUPPLY INC 193.64; 2140 FLEET PRIDE 218.24; 2152 Stewart Martin Equipment 222.74; 2154 CROW BURLINGAME COMPANY 1059.71; 2159 STANDARD AUTO PARTS 561.51; 2161 O'REILLY AUTO PARTS 437.69; PIKE PASS 2146 OKLAHOMA TURNPIKE AUTHORITY 76.81; Repairs 2516 Dobbs Dozer Service 2873.89; SIGNS 2139 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 613.80; TAG/TITLE 2887 OKLAHOMA TAX COMMISSION 91.00; TIRES & REPAIRS 2158 Sellers Tire Inc 116.45; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 2737 MERRIFIELD OFFICE SUPPLIES 723.58; CCJ PHONE AND INTERNET SERVICES 2889 COX BUSINESS 2050.34; CCJ PLUMBING SERVICES 2747 Allied/Headrick Plumbing 357.00; CLEANING SUPPLIES 2723 EMPIRE PAPER COMPANY 581.43; GPS 2902 ALCOHOL MONITORING SYSTEMS INC 82.46; IT Support 411 CASTLECOM LLC 1703.46; JAIL CLEANING SUPPLIES 2579 EMPIRE PAPER COMPANY 88.28; Juv Dent-ST null 667 SILVER BULLET PEST SERVICES INC 150.00; ANNUAL CONFERENCE 1798 Okla Sheriffs Assoc 550.00; CPR TRAINING 1655 CENTRAL TECHNOLOGY CENTER 624.00; FEES 2898 CREEK CO PUBLIC FACILITIES 430.66; IT Support 409 CASTLECOM LLC 1703.47; JUVENILE DETENTION 2749 Amazon Capital Services 50.91; Snacks 2752 MERRIFIELD OFFICE SUPPLIES 561.56; Planning/Zoning CLOTHING 2580 Witty Ideas 110.90; Notary Renewal 1858 WALKER COMPANIES 94.50; POSTAGE 1067 QUADIENT FINANCE USA INC 500.00; 1595 QUADIENT FINANCE USA INC 500.00; Resale AIR FRESHENERS 1714 SCENTS PLUS LLC 50.00; SEARCH ENGINE 618 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 2230 MIDWEST PRINTING 1380.00; TEMPORARY EMPLOYEE 2244 DYNAMIC RECRUITING SPECIALIST 870.00; TRAINING 1941 OSU-CTP 40.00; 1943 OSU-CTP 40.00; 1944 OSU-CTP 40.00; RFD-ST Ice Machine 2190 MERRIFIELD OFFICE SUPPLIES 2645.00; RM&P Managed It Services 2482 CASTLECOM LLC 1529.50; SH Commissary Commissary 2486 TIGER CORRECTIONAL 1372.02; SH Svc Fee COMPUTER SUPPLIES/PARTS 2719 Amazon Capital Services 27.75; Tax Refunds TAX CORRECTION 32 REGINA CARTER 75.7. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: DISCUSSION ONLY/NO ACTION to consider placing a 14-day Burn Ban in Creek County, beginning November 07, 2022, pursuant to 2 O.S. § 16-2. Covey Murray, Emergency Management Board with this week's forecast along with the current counties under a burn ban.  We do not currently meet all criteria to place one. However, we are still in the extreme drought condition, we will continue to monitor this and address it each week.

Item #8: Motion was made by Warner and seconded by Whitehouse to accept a 2003 Dodge Durango VIN#1D4HR48Z53F611195, INV#280-656 being donated to the Creek County Fairgrounds from Oklahoma State University and the Oklahoma State Extension Office. Tina Trout, Fairgrounds Representative spoke to the Board, this vehicle was transferred to OSU for 4-H transportation, they are not in need of the vehicle. So, the Fairgrounds would like to utilize it for everyday transportation for the Fairgrounds, instead of using personal vehicles to go get supplies, etc. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Stephens and seconded by Warner to sign an Inter-Cooperative Agreement with the City of Sapulpa and agreement to the annexation of a portion of 49th W. Ave S. of HWY 117 in District #1. Stephens stated this is part of the light project at 49th, they are having to go further than the current city limits. We are letting them utilize the easement and will assist with any of the annexation process or issue they may run into during project. The Board stated this is a much-needed project. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Whitehouse to let for Bid#23-5 3 Month Asphalt, Emulsions, and professional Services to be opened 12-5-22. Jana Thomas, Purchasing Agent stated we have the same products on there, please review and notify if there are changes or additions. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to use the HWY M&O-ALL account to pay for hauling of bridge timbers from Mike Wofford Trucking LLC, in the amount $4,000.00. Stephens stated that we need bridge timbers and the hauling estimate received from other option was $5,000 -$6,000.00. I contacted Wofford and he quoted $2,040.00 to District 1, he can haul four bundles, which include 40 timbers that are 20' long. We could split bundles or each get one and pay from our individual highway accounts. All Commissioners agreed. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to sign CED#1 Material Request on asphalt overlay on Regency Drive, preparing a gravel base with a 6" asphalt overlay in District #2, in the amount of $50,000.00. Warner stated they have applied for a grant for this project, as well. However, there are some spots that need to be fixed now. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾", to cross Hilton Rd approximately 1.32 miles S. & 2.02 miles E. of US HWY 44 & ST HWY 364, further described as 1,980' W. of the E. ¼ corner of Section 29, T18N, R12E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-162 directing the Creek County Treasurer to credit the Creek County Commissioners Account (0001-1-2000-1233/R5) for workman's compensation in the amount of $19,621.62 with funds received from the Treasurer's Cash Voucher Resale Salary fund (1220-1-0600-1110/CV-2) in the amount of $82.64, Creek County Court Clerk's Payroll fund (1211-1-1900-1110/PFCC) in the amount of $141.41, Assessor's Reval Payroll fund (0001-1-1700-1110/H4) in the amount of $374.49, Sheriff E-911 Phase II fund (1201-2-3601-1110/E-911) in the amount of $104.93, Sheriff County Jail Maintenance Salary fund (1315-2-0400-1110/CJM1A) in the amount of $11,442.49, Sheriff Juvenile Justice Center Payroll fund (1317-2-0400-1110/JJC1A) in the amount of $6,689.79, Sheriff's Service Fees Salary fund (1226-2-0400-1110/SSF1A) in the amount of $70.47, Sheriff's Service Fees Courthouse Security Salary fund (1226-2-3500-1110/SSF9) in the amount of $405.99, Sheriff's Service Fee Trash Cop Payroll fund (1229-2-0400-1110) in the amount of $255.57, Sheriff's Service Fee OK Highway Safety Grant fund (1526-2-0400-1110/SSF15) in the amount of $53.84,4) H4) in  as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Stephens stated the AED Units will need to be pushed out another week, as the Purchasing Agent has found them on the State Contract and BuyBoard Purchasing Cooperative for $500.00 cheaper than quoted. (2) Stephens stated there are no bridge or road projects at this time.

Public Comment:

  1. JenniferMortazavi, County Clerk discussed the ARPA Request for the County Clerk's data entry preservation. We are still waiting on additional quotes, as requested by the Board. We hope to have this information, this week.
  2. Don Engle, Treasurer discussed the Tax Statements being delayed due to the City of Oilton. Mortazavi discussed that the Judgement that had been issued on 10-12-22 and the issue has been resolved and we are currently under our second protest period, which ends at 5 p.m. 11-18-22. Also, we will be putting in the second half of the budget after 5 p.m. on 11-18-22.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:38 a.m. to adjourn and meet again 11-21-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.