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2022-11-7 Meeting Minutes

For a printable version of the November 07, 2022 Meeting Minutes (which includes all content as listed below), click here.

November 07, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 07, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse absent, First Deputy Steve McGuire sitting in the meeting.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Stephens to approve the minutes of October 31, 2022. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Monthly Appropriations, October Monthly Reports from County Clerk; Sheriff; Blanket Purchase Orders #2763 - 2882; Purchase Orders #2022-2023 911 Phone null 2704 Cimarron Telephone Co 186.81; Utilities 2711 A T & T 1667.04; 2718 A T & T 4120.96; ARPA 2021 RENEWAL FEES 2717 Rave Mobile Safety 4000.00; ROAD MATERIALS 2016 DUNHAM ASPHALT SERVICE INC 148141.50; 2708 DUNHAM ASPHALT SERVICE INC 17387.50; Assr Rev Fee SERVICE 2518 Verizon Wireless 160.04; CBRI CYLINDER RENTAL 2125 Lampton Welding Supply 121.07; MATERIAL 153 ANCHOR STONE COMPANY 11443.11; Pipe 2594 SUNBELT EQUIPMENT & SUPPLY INC 21179.03; Supplies & Service 2124 Lampton Welding Supply 565.87; Crt Payroll WORK COMP PREMIUM 2602 CREEK COUNTY COMMISSIONERS 141.41; General null 1286 MERRIFIELD OFFICE SUPPLIES 107.94; 2465 Amazon Capital Services 174.00; 2741 OTIS ELEVATOR COMPANY 125.00; 2743 OTIS ELEVATOR COMPANY 125.00; AIR FRESHENERS 1705 Simply Scentsational 36.00; BOTTLED WATER 1969 FIZZ-O WATER COMPANY 42.25; COMPUTER/ EQUIP 2593 Amazon Capital Services 59.99; COPIER CONTRACT 404 ADVANCED COPIER SYSTEMS LLC 260.39; CREMATION 1580 GREEN HILL FUNERAL HOME 225.00; 1865 GREEN HILL FUNERAL HOME 225.00; 2382 GREEN HILL FUNERAL HOME 225.00; 2456 GREEN HILL FUNERAL HOME 225.00; FUEL/DEPUTY CARS 2742 COMDATA INC 12970.23; K-9 CARE 2596 ADVANCED CARE VETERINARY HOSPITAL 230.71; LUMBER 900 LOWES CREDIT SERVICES 50.00; MATERIALS 2232 LOWES CREDIT SERVICES 118.69; 2338 TULSA OVERHEAD DOOR CO INC 451.00; Network Services 2313 KELLPRO COMPUTER SOLUTIONS 156.00; 2745 COX BUSINESS 237.18; PEST CONTROL 672 SILVER BULLET PEST SERVICES INC 110.00; Reimbursement 2727 RANGEL, HAILEY 97.67; RENTAL 412 Lampton Welding Supply 25.22; 2188 FIZZ-O WATER COMPANY 9.00; SERVICE 1603 COX BUSINESS 175.61; 1707 COX BUSINESS 36.14; 1848 COX BUSINESS 358.65; 1856 AMERICAN WASTE CONTROL INC 172.00; 2301 AMERICAN WASTE CONTROL INC 258.00; Supplies 2061 SAMS CLUB DIRECT PAYMENT PROCESSING 9.98; SUPPLIES 2454 MERRIFIELD OFFICE SUPPLIES 1005.82; 2584 Amazon Capital Services 18.94; Tolls 2234 OTA PIKEPASS CENTER 15.05; Training 1791 K9 UNLIMITED 5200.00; TRAVEL 1851 Toothman, Olivia 66.44; 1854 MCDOUGAL, STEPHANIE A. 379.64; Utilities 2707 O G & E 6021.15; 2721 O G & E 33.09; UTILITIES 1845 O G & E 251.73; 2730 O G & E 2679.13; 2753 CREEK CO RURAL WATER D#3 492.00; UTILITIES ELECTRIC SERVICE 2713 O G & E 763.08; UTILITY 2600 COX BUSINESS 110.36; 2712 ONE NET 640.00; 2716 ONE NET 470.00; 2736 CITY OF BRISTOW 73.00; VEHICLE PARTS 2081 ADVANCED AUTO PARTS 93.87; WATER 2722 FIZZ-O WATER COMPANY 33.80; Health LEASE 1078 Standley Systems 339.19; Supplies 1617 Capital One 31.14; TRAVEL 1823 DAVIS, SHERRIE D. 293.75; 2521 SMITH, BETH 221.94; 2526 DEARMAN, SHEREE 137.50; 2528 TATE, DEBBIE 230.00; UTILITIES 2520 O G & E 1129.46; Highway DIESEL FUEL/GAS 2235 COMDATA INC 869.73; DRUG TESTING 685 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 205.00; EQUIPMENT 2589 IMMERSION LIGHTING, LLC 6000.00; FEE 2748 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 100.00; MATERIAL 2457 CRAFCO INC 2880.00; OFFICE SUPPLIES 1484 MERRIFIELD OFFICE SUPPLIES 238.18; PARTS/SUPPLIES 2237 TULSA GAS & GEAR 479.25; PAYMENT 1989 OTA PIKEPASS CENTER 10.70; 2120 SNB BANK 1556.98; Pipe 2574 DP Supply 4276.80; SUPPLIES 983 MERRIFIELD OFFICE SUPPLIES 110.16; 2111 VARNERS EQUIPMENT & HARDWARE 198.37; TESTING 987 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 150.00; 2438 UNDERGROUND SERV CO INC 175.00; TRASH 1985 AMERICAN WASTE CONTROL INC 62.00; TRASH SERVICE 2116 GREEN ENVIRONMENTAL SERVICES LLC 82.50; Hwy-ST CYLINDER RENTAL 2150 Industrial Welding & Tools Supply 115.12; Gravel 2502 MIKE WOFFORD TRUCKING & GRADING LLC 6604.50; HAULING 2514 MIKE WOFFORD TRUCKING & GRADING LLC 18604.48; PARTS & SUPPLIES 1466 C3 INDUSTRIAL LLC 996.74; SEAL/STRIPE PARKING LOT 2292 ACTION SAFETY SUPPLY CO., L.L.C. 12980.00; Jail-ST AIR CONDITIONER 2720 AIRCO SERVICE INC 195.00; FEES 2744 CREEK CO PUBLIC FACILITIES 861.41; FUEL/JAIL TRANSPORTS 1810 COMDATA INC 2253.09; INMATE SUPPLIES 2020 CHARM TEX 761.40; 2560 CHARM TEX 1384.60; JAIL CLEANING SUPPLIES 2579 EMPIRE PAPER COMPANY 2520.63; PAINT 2572 WESTLAKE ACE HARDWARE OK-020 1538.45; PEST CONTROL/JAIL 2726 SILVER BULLET PEST SERVICES INC 120.00; Plumbing Supplies 2735 LOCKE SUPPLY 204.04; Tolls 2710 OTA-PLATEPAY 1.85; UTILITIES WATER 2733 SAPULPA RURAL WATER CO 3822.00; 2746 SAPULPA RURAL WATER CO 83.98; Juv Dent-ST AIR CONDITIONER 1567 Trane Us Inc 1607.00; CABLE 2599 DISH NETWORK 117.98; CCJ VEHICLE REPAIRS 675 BRISTOW TIRE & AUTO SERVICE 38.10; FOOD 914 SYSCO FOODS 2157.06; Fuel 416 COMDATA INC 116.58; INTERNET SERVICE 2709 A T & T 57.38; Reimbursement 2732 LEATHERWOOD, ADDIE B. 136.88; UTILITIES WATER 2738 CITY OF BRISTOW 377.18; ML Fee SUPPLIES 14 LOWES CREDIT SERVICES 48.80; Resale BOTTLED WATER 636 FIZZ-O WATER COMPANY 26.85; IT Support 644 TM CONSULTING INC 1562.00; 2010 TM CONSULTING INC 499.00; 2331 TM CONSULTING INC 1813.00; JANITORIAL 639 Gster Cleaning 750.00; PIKE PASS 1610 OTA PIKEPASS CENTER 0.60; PRINTING 2059 MIDWEST PRINTING 565.00; Supplies 2060 MIDWEST PRINTING 1870.00; TAX WARRANT SERVICE 1606 CREEK COUNTY SHERIFF 1200.00; TELEVISIONS/SUPPLIES 2479 MERRIFIELD OFFICE SUPPLIES 189.99; TEMPORARY EMPLOYEE 2242 DYNAMIC RECRUITING SPECIALIST 870.00; RFD-ST Repairs 2478 J & J CUSTOM FIRE INC 8118.20; Tires 2320 DIRECT DISCOUNT TIRE 2173.40; SH Svc Fee FOOD FOR INMATES 2348 TIGER CORRECTIONAL 6859.83; MEDICAL SERVICES/JAIL 403 Turn Key Health Clinics LLC 239.91. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: DISCUSSION ONLY/NO ACTION to consider placing a 14-day Burn Ban in Creek County, beginning November 07, 2022, pursuant to 2 O.S. § 16-2. Covey Murray, Emergency Management Board with this week's forecast and upcoming wind speed for Wednesday and Thursday. There currently are ten counties with burn bans.  We do not currently meet all qualifications to place one. Stephens agreed that we do not meet the statutorily requirements, but we can continue to monitor it. If needed we can call a special meeting at any time. I would like to continue to revisit this item each Monday, until we are out of our current drought.

Item #8: Motion was made by Warner and seconded by Stephens to sign the correct final version of the detention contract with Oklahoma Juvenile Authority (OJA). Andrew Goforth, Assistant District Attorney stated last week was not the final version, we have received to make sure it has the current policy, as well. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #9: Motion was made Stephens and seconded by Warner to award Bid#23-2 2nd Floor Commissioners' Meeting Room Remodel to Construction Enterprises Inc. for $98,133.00, approve the use of ARPA funds and approve transfer $98,133.00 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2022-2023 to 1566-1-2000-4110 ARPA 2021 Capital Outlay Commissioners FY2023. Glen Musser, Project Manager stated we have two qualified bidders ranging from $98,000.00 to $129,000.00. I have reviewed the lowest bidder and they appear to have a good work history.  They have done projects for the schools and government facilities. Project #1566-6.1-2000-4110-2. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye. A motion was made by Stephens and seconded by Warner to correct transfer amount and approve a 15% contingency on the project for 2nd Floor Commissioners Meeting Room Remodel being $112,852.95 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2022-2023 to 1566-1-2000-4110 ARPA 2021 Capital Outlay Commissioners FY2023. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #10: Motion was made by Stephens and seconded by Warner to let for Bid#23-4 6 Month Bridge & HWY Materials & Professional Services to be opened 11-28-22.  Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water service line by boring, size of line communication cables, size of casing 2, to cross S. 97th W. Ave approximately .125 miles W. 151st S., further described as 600' N.E. corner of Section 23, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item#12: Motion was made by Stephens and seconded by Warner to deny Utility Permit from Shrum Excavation Company Inc. upon proper repairs and replacement of road back to its original standard and represent to the Board for approval. Stephens stated this open cut has already taken place before approval on a newly 2" overlay, I am against asking for forgiveness after it has been done. I have worked hard to build our roads better; this road is only two years old on the 2" overlay. I have had Guy Engineering inspect the damages and create a repair plan. We will be removing the illegal pipe that was placed 7" under the ditch, when it is supposed to be 3'. We can discuss the repair plan, I am not against you completing this to save time and money, as long as it is done per plan. Ralph Shrum asked if Stephens was ever notified prior of the project being started, Stephens stated no. I was notified that my road had been cut. Stephens discussed the process and would like to have a time to meet with Shrum, Glen Musser, Project Manager will oversee the completion of the project bringing it back to original standards. Stephens stated this is a Creek County Rural Water District #2 project.  Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #13: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water main, by boring, size of line 1", to cross Post Oak Rd approximately .25 miles W. of 211th St. S. & Deerwood Rd., further described as 4348' N.E. of the S.W. corner of Section 13, T16N, R10E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Creek County Rural Water District #1 per County Specs for water service, by boring, size of line 1", to parallel 241st W. Ave approximately .19 miles S. of 241st W. Ave & 203rd St. S., further described as 2230' S. of the N.W. corner of Section 17, T16N, R10E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.

Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth, Assistant District Attorney stated there are no current updates. Stephens stated they are still working on the AED request, along with the Clerk's Preservation request. It should be on next weeks agenda.

Public Comment: Lights On was briefly discussed.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:48 a.m. to adjourn and meet again 11-14-22. Vote as follows: Stephens - Aye, Warner - Aye, McGuire - Aye.