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2022-10-31 Meeting Minutes

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   October 31, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 31, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 24, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #2603 - 2703; Purchase Orders #2022-2023 911 Phone ACCESS FEES 2549 OK COMMUNICATIONS SYSTEMS 221.44; CCJ PHONE AND INTERNET SERVICES 2470 A T & T 486.63; FEES 1590 OKLA DEPT OF PUBLIC SAFETY 575.00; UTILITY 2455 A T & T 1855.96; 2538 A T & T 43.65; WORK COMP PREMIUM 2548 CREEK COUNTY COMMISSIONERS 104.93; ARPA 2021 EQUIPMENT 2011 Nomad Global Communication Solutions, Inc. 140907.25; PROFESSIONAL SERVICES 2453 Turn Key Health Clinics LLC 10326.75; CBRI ASPHALT 1718 DUNHAM ASPHALT SERVICE INC 16164.91; asphalt overlay 2226 DUNHAM ASPHALT SERVICE INC 23650.00; CULVERTS 2347 FENSCO INC 13602.80; CH Improv-ST Agreement 2440 CREEK CO PUBLIC FACILITIES 106859.88; Drug Court DRUG COURT ADMIN SERVICES 7 HUMAN SKILLS & RESOURCES INC 14541.67; General null 1978 Simply Scentsational 192.00; 2463 KELLPRO COMPUTER SOLUTIONS 1878.25; 2467 COX BUSINESS 36.41; AIR FRESHENERS 1704 Simply Scentsational 36.00; CCSO VEHICLE REPAIRS 2082 Midtown Auto & Diesel Repair Inc 97.52; COMPUTER/EQUIP 2381 Amazon Capital Services 20.37; CONTRACT SERVICES 1841 OSU CO-OP EXT SERVICE 13333.33; EMPLOYEE ASSISTANCE PROG 2540 COMMUNITYCARE EAP 172.70; EQUIPMENT 2177 G T DISTRIBUTORS 138.96; 2315 Amazon Capital Services 423.00; EQUIP/SUPPLIES/ETC 2468 Amazon Capital Services 155.08; K-9 CARE 2333 K9 UNLIMITED 150.00; 2380 ADVANCED CARE VETERINARY HOSPITAL 81.95; LEASE 202 Imagenet Consulting LLC 3811.21; LODGING 2219 VISA/AMERICAN HERITAGE BANK 1040.00; MAINTENANCE AGREEMENT 230 Pitney Bowes Inc 1212.75; 1843 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MATERIALS 2307 Amazon Capital Services 99.79; 2340 WALMART 3668.12; 2451 GOBOB PIPE & STEEL SALES LLC 491.51; NEWSPAPER PUBLICATIONS 2169 SAPULPA DAILY HERALD 433.80; 2379 SAPULPA DAILY HERALD 70.00; OFFICE SUPPLIES 2311 MERRIFIELD OFFICE SUPPLIES 35.96; PARTS & SUPPLIES 1805 WESTLAKE ACE HARDWARE OK-020 375.64; PEST CONTROL 672 SILVER BULLET PEST SERVICES INC 110.00; 2377 EMCO TERMITE & PEST CONTROL INC 60.00; POSTAGE MACHINE FEE 2591 U S POSTMASTER 1000.00; PRE-ELECTION EXPENSES 1995 CREEK COUNTY ELECTION BOARD 517.95; PROFESSIONAL SERVICES 1933 INCOG 3333.33; 2552 PATTEN, CPA, KERRY JOHN 7475.00; RADAR RECERTIFICATION 2176 AMERICAN LAW ENFORCEMENT RADAR & TRAINING 735.00; RECYCLE SERVICE 671 SHOW INC. 40.00; Reimbursement 2460 THOMAS, JANA S. 35.50; Rent 2250 B4 HOMES LLC 80.00; 2529 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 1288 U S Cellular 91.97; 1708 AMERICAN WASTE CONTROL INC 196.00; 1968 COX BUSINESS 16.88; 1970 COX BUSINESS 151.92; 2077 COX BUSINESS 46.62; 2253 SHOW INC. 40.00; 2567 COX BUSINESS 168.80; SERVICE AGREEMENT 1296 XEROX CORP 55.00; SIGNS 2170 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 187.20; SUPPLIES 1325 JOHN DEERE FINANCIAL 27.31; 1688 MERRIFIELD OFFICE SUPPLIES 203.82; 1746 MIDWEST PRINTING 495.00; 1974 CINTAS CORPORATION NO 2 95.59; 2530 LIBERTY FLAGS 569.71; TIRES/REPAIRS/DEPUTY CARS 1163 BRISTOW TIRE & AUTO SERVICE 163.35; TRASH SERVICE 2577 Waste Management Of Tulsa 68.30; TRAVEL 1293 Myers, Randi 59.50; 2464 CREEK COUNTY ELECTION BOARD 35.00; UNIFORM & ACCESSORIES 2072 BAYSINGERS UNIFORMS AND EQUIPMENT 148.23; Utilities 2314 CITY OF SAPULPA 858.50; 2324 O N G 227.40; 2592 COX BUSINESS 46.63; UTILITY 1973 A T & T MOBILITY 123.30; 1981 A T & T MOBILITY 81.52; 2332 Waste Management Of Tulsa 184.11; 2450 O N G 146.98; 2466 COX BUSINESS 36.14; 2532 COX BUSINESS 67.52; 2534 COX BUSINESS 33.76; 2536 O G & E 111.10; 2539 COX BUSINESS 142.63; 2541 O N G 68.48; 2571 Waste Management Of Tulsa 184.11; 2573 Waste Management Of Tulsa 322.92; WORK COMP PREMIUM 210 CREEK COUNTY COMMISSIONERS 374.79; Health CHAIR(S) 2043 Joe Brown Furniture Inc 729.00; REGISTRATION 2068 SafeKids Worldwide 95.00; SERVICE 2300 Digit Smart Sense, Llc 180.00; 2524 Waste Management Of Tulsa 133.70; Supplies 1837 MERRIFIELD OFFICE SUPPLIES 478.38; 1839 Amazon Capital Services 67.95; 2044 NOODLE SOUP 725.07; 2229 Amazon Capital Services 521.79; TRAVEL 1825 Givings, Samantha 158.75; 2166 Gore, Courtney 27.50; 2249 DEARMAN, SHEREE 110.00; UTILITIES 604 O G & E 819.77; 1811 O N G 168.88; 1998 O N G 53.49; 2248 CITY OF BRISTOW 104.09; Highway CULVERTS 2070 FENSCO INC 21151.60; Dumpster(s) 1683 AMERICAN WASTE CONTROL INC 2107.55; EMPLOYEE ASSISTANCE PROG 2533 COMMUNITYCARE EAP 60.50; EQUIPMENT 1948 PURPLE WAVE INC 32216.25; Gravel 2385 MIKE WOFFORD TRUCKING & GRADING LLC 3762.50; LEASE PYMT 2118 ARMSTRONG BANK 2959.84; 2121 ARMSTRONG BANK 2959.84; PARTS/SUPPLIES 785 MHC KENWORTH -Tulsa 188.65; 915 WARREN CAT 707.72; 949 P&K EQUIPMENT 345.47; 1506 WESTLAKE ACE HARDWARE OK-020 13.81; Registration & Title Fees 2383 DRUMRIGHT TAG AGENCY 159.00; ROAD MATERIAL 2122 THE QUAPAW COMPANY 14881.87; SERVICE CONTRACT 1479 EMCO TERMITE & PEST CONTROL INC 70.00; 1975 ATLINK SERVICES LLC 324.95; 1980 EMCO TERMITE & PEST CONTROL INC 70.00; SIGNS 1083 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 418.00; SIR TEST 2113 TotalSIR 36.50; SUPPLIES 963 MERRIFIELD OFFICE SUPPLIES 130.05; 1677 Capital One 156.07; 2088 CINTAS CORPORATION NO 2 85.18; TESTING 1477 TotalSIR 36.50; 2097 TotalSIR 36.50; Tolls 947 OTA PIKEPASS CENTER 12.50; UNIFORMS 1684 AMERICAN T'S 72.00; Utilities 1463 A T & T MOBILITY 263.89; 1475 A T & T MOBILITY 225.44; 2086 O G & E 188.59; 2087 O G & E 561.28; 2096 O G & E 711.13; UTILITY 1982 A T & T MOBILITY 58.29; 2104 O G & E 84.63; 2105 A T & T 236.61; 2108 O N G 158.82; WATER BILL 1987 CREEK CO RURAL WATER D#2 99.30; Hwy-ST Fuel 2563 ETHRIDGE OIL 28598.03; HAULING 2278 MIKE WOFFORD TRUCKING & GRADING LLC 12784.00; 2349 MIKE WOFFORD TRUCKING & GRADING LLC 17706.59; PARTS 1472 WARREN CAT 729.16; 1789 CROW BURLINGAME COMPANY 987.44; 1928 CROWN AUTO WORLD BRISTOW 161.00; Parts & Labor 1979 TULSA AUTO SPRING CO INC 614.37; PARTS & REPAIR 2310 HOLMES APPLIANCE REPAIR 3784.95; PARTS & SUPPLIES 1426 CROW BURLINGAME COMPANY 825.77; 1435 DRUMRIGHT TIRE 70.00; 1440 HARRIS STATION 33 LLC 139.95; Repairs 2447 Dobbs Dozer Service 2900.00; 2448 Dobbs Dozer Service 975.00; 2531 NABOZNY S AUTO ELECTRIC INC 194.75; ROAD WORK 2062 DUNHAM ASPHALT SERVICE INC 23299.00; SIGNAL LIGHT 2160 SIGNALTEK 30.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 2306 MERRIFIELD OFFICE SUPPLIES 2113.05; 2569 MERRIFIELD OFFICE SUPPLIES 1956.23; CCJ MAINTENANCE 664 WESTLAKE ACE HARDWARE OK-020 80.98; 2459 WESTLAKE ACE HARDWARE OK-020 102.70; CCJ VEHICLE REPAIRS 2163 Midtown Auto & Diesel Repair Inc 167.00; 2305 Midtown Auto & Diesel Repair Inc 201.68; NATURAL GAS 2335 Symmetry Energy Solutions LLC 1310.07; POSTAGE 2586 U S POSTMASTER 7.85; TRASH SERVICE 2578 Waste Management Of Tulsa 792.46; UTILITIES ELECTRIC SERVICE 2386 O G & E 134.81; 2388 O G & E 80.60; 2390 O G & E 7630.62; UTILITIES GAS SERVICES 2458 O N G 244.56; UTILITIES WATER 2334 CITY OF SAPULPA 3305.54; VEHICLE PARTS 2475 ADVANCED AUTO PARTS 184.74; Welder 2387 Lampton Welding Supply 108.08; WORK COMP PREMIUM 2551 CREEK COUNTY COMMISSIONERS 11442.49; Juv Dent-ST LODGING 2224 VISA/AMERICAN HERITAGE BANK 1040.00; Network Services 2336 COX BUSINESS 1700.19; PHONE & INTERNET SERVICES 2557 A T & T 705.86; RETIREMENT CONTRIBUTIONS 2550 OKLA PUBLIC EMPL RET SYSTEM 590.00; TRAINING/TRAVEL 681 VISA/ AMERICAN HERITAGE BANK 78.07; UTILITIES GAS SERVICES 2476 O N G 498.88; WORK COMP PREMIUM 2547 CREEK COUNTY COMMISSIONERS 6689.79; Law Library LAW LIBRARY REMITTANCE 3 LAW LIBRARY REV FUND 14743.67; Planning/Zoning COPIER CHARGES 1320 Standley Systems 172.43; LEASE PYMT 2034 Quadient Leasing USA Inc 167.11; SUPPLIES 2270 MERRIFIELD OFFICE SUPPLIES 71.16; UTILITY 2535 COX BUSINESS 50.64; Resale LODGING 1413 Atherton Hotel At Osu 96.00; MEALS 1518 Harvey, Rebecca 83.87; 1519 Harvey, Rebecca 131.25; SERVICE 620 A T & T 41.23; 629 COX BUSINESS 185.68; 630 COX BUSINESS 47.31; Supplies 2391 MERRIFIELD OFFICE SUPPLIES 624.90; 2446 MERRIFIELD OFFICE SUPPLIES 14.75; 2462 MERRIFIELD OFFICE SUPPLIES 60.65; 2472 MERRIFIELD OFFICE SUPPLIES 80.73; 2480 MERRIFIELD OFFICE SUPPLIES 23.40; TEMPORARY EMPLOYEE 2240 DYNAMIC RECRUITING SPECIALIST 547.00; 2241 DYNAMIC RECRUITING SPECIALIST 895.00; TRAINING 1412 OSU-CTP 65.00; WORK COMP PREMIUM 194 CREEK COUNTY COMMISSIONERS 82.64; RFD-ST BANK PAYMENT 2542 ARMSTRONG BANK 2984.76; EQUIPMENT 2192 ROUTE 66 MOWERS & MORE 579.00; Tires 2057 DIRECT DISCOUNT TIRE 1898.00; Safe Oklahoma - AG WORK COMP PREMIUM 2555 CREEK COUNTY COMMISSIONERS 53.84; SH Commissary Commissary 1450 TIGER CORRECTIONAL 3309.84; 2486 TIGER CORRECTIONAL 5829.29; POSTAGE STAMPS 2588 U S POSTMASTER 180.00; SH Svc Fee COMPUTER/EQUIP 2304 Amazon Capital Services 1479.76; 2445 Amazon Capital Services 21.98; FOOD FOR INMATES 2348 TIGER CORRECTIONAL 18822.69; MEDICAL SERVICES/JAIL 403 Turn Key Health Clinics LLC 31678.87; WORK COMP PREMIUM 2556 CREEK COUNTY COMMISSIONERS 70.47; 2558 CREEK COUNTY COMMISSIONERS 405.99. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: DISCUSSION ONLY/NO ACTION to consider placing a 14-day Burn Ban in Creek County, beginning October 31, 2022, pursuant to 2 O.S. § 16-2. Covey Murray, Emergency Management Board with this week's forecast. With the rainfall that we have received and the upcoming rainfall for this week, the majority of Chief's asked to hold off on the ban. I would like to continue to revisit this item each Monday, until we are out of our current drought.

Item #8: DISCUSSION ONLY/NO ACTION on presentation from EnviroTech Services. Leon Gardner, Account Manager presented a packet of material information to the Board. Gardner spoke about road materials and salt product that are environmentally safe. Also, speaking about the benefits of the environmental products. Gardner spoke about the recent acquisition of the Company by Bio-Tech, as well.

Item #9: Motion was made by Stephens and seconded by Warner to sign detention contract with Oklahoma Juvenile Authority (OJA). Bret Bowling, Sheriff spoke about the continued efforts that have been made since 2014 to get a OJA contract. I am very proud of our staff Jamie Wheeler, Fred Clark, Joe Thompson and myself on the instrumental talks with OJA and completing this contract. Bowling spoke about the supplemental amount of $85.00 a daily reimbursement rate to the juvenile facility from OJA. This will pertain to all kids housed at the facility, not just Creek County kids. Bowling spoke briefly of the housing of children and the current laws that have changed. Stephens congratulated the Sheriff's Office on all their effort in completing this contract. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Warner to sign Attorney Engagement Agreement with Richards and Connor, PLLP and Creek County Sheriff's Office for outside counsel on retainer, with a maximum amount of $25,000.00. Bret Bowling, Sheriff stated this is for our outside legal opinions that are required at times. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Warner to sign a fee proposal in the amount of $15,100.00, from Guy Engineering for performance of right-of-way acquisition services needed for project NS3650 over Deep Fork of Canadian River, J/P30474, GUY, 1435R. Whitehouse stated this is a project just S. of Depew and West of Three Bridges, the bridge is McCorbin Bridge. This is a CED Project that is scheduled to start next year. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#23-3 2nd Floor Commissioners' Meeting Room Remodel and pass for one week until 11/7/22 to review. Bids submitted by Reco Construction, Roper Remodeling and Construction Enterprises.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-161 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 0001-1-2300-1222/R4 in the amount of $58.34, with funds from American Public Life (APL) to reimburse for refunds of premium submitted on behalf of employees paid from that account, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of line ¾", to cross W. 66th St. S. approximately 1.44 miles S. & 0.56 miles W. of ST HWY 44 & Gilcrease Expwy, further described as 597' W. of the S.E. of the N.E. corner of Section 5, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth, Assistant District Attorney stated there are no current updates. (1) DISCUSSION ONLY/NO ACTION to consider using ARPA funds for the purchase of AED units and First Aid Kits for the fairground facilities and Courthouse Complex. Stephens discussed the presentation from Cintas on the AED units last Thursday and reviewed each AED offered with the Board. I have also spoken to the Creek County Ambulance and gotten their opinion on the units. They come with a three-year warranty and we can choose a monthly checkup option, as well. The cost for the newest AED unit is $2007.97, add a cabinet at each location for $290.00, is approximately $2400.00 each, we are thinking eleven units and add one for the Election Board. The units at the presentation offer step by step instructions and even information of CPR. The unit is also made for an adult or child, we are thinking one for each Highway District, Courthouse Complex and Collins Building, Election Board and Sheriff. Then four for the Fairgrounds to be kept at the OSU Extension Office.  Total cost is $26,700.00 roughly, Goforth spoke about the item being over $25,000.00 and needing to do some more purchasing research. Stephens briefly discussed the first aid kits, that is roughly $341.10 upfront and then the Fairgrounds will pay the monthly stocking fee for the cabinet with Cintas. I think the AED presented is the best for an emergency situation. This item will be back on next week with purchasing research completed. (2) DISCUSSION ONLY/NO ACTION using ARPA funds for the purchase of Kofile, a record preservation system, for the County Clerk's Office. Jennifer Mortazavi, County Clerk spoke to the Board about the Offices request for a preservation project from 1950 - 1987, this is 438,888 documents. We as a county have a once in a lifetime opportunity to leave a forever impact to our community. This request is our major corridor, our communication center for our office, our records are all scanned. With this request it would be at the fingertips of the Abstractor's, Attorney's Oil & Gas Companies, County Offices, Residents and all researchers forever. We are focusing on this portion, with the projected growth in rural areas like Kellyville, our office will have more requests for documents. Title Companies, buyers and Attorney's will be searching for records to update abstracts and do title searches for the upcoming sales. We have asked Kofile to give us a quote for this time period, it is $1,193,775.36, they are a participate of the TIPS Purchasing Cooperative and are registered with SAMS.Gov, already. They have quoted a six month to a year turnaround, to complete the documents. This would be documents keyed in with double blind verification, so they having a 99% accuracy rate. We have prepared a cost of two employees with a six year turn around period, this cost is a little over $500,000.00, this would also be with no verification process.  Several counties have granted anywhere from $1 million to $2 million for the County Clerk's to do preservation projects like Tulsa, Oklahoma, Pottawatomie, Stephens and Texas County. This would allow our office to focus on the deteriorated records from 1949 to early 1900's. These records are very brittle and would need our office to complete them. The Board asked for a timeframe of when these documents could be completed, Mortazavi stated I cannot give you a timeline, this work is done when our daily work is completed. This range of years, only contains 620 pages and we could move through them a bit faster, than the ones that have 2200 pages. We will run into some issues with the handwritten ones, they are very hard to decipher. Clark Daily, Anchor Land Group and Creek County resident fully supports this preservation effort and how it would benefit the county as a whole. We have a lot of potential here in our area and this would just assist in the research process, we often access the records and call the Clerk's Office for assistance, I see how this could be very beneficial. Mortazavi stated again, this project would be forever competed in our system and would not need to be changes or upgraded, once it is complete. Mortazavi also thanked Mr. Daily for his support and experience he spoke to the Board about.  Warner asked about the reproduction of books, if there was a disaster. Mortazavi spoke of the different backups that we have with Kellpro, microfilm, off-site storage and the cloud. We could reproduce the books if needed, it would cost a good amount of money, but we could get it done. Mortazavi spoke about the microfilm and hoping that it was preserved in a good manner that it would give us a clean copy to print. Again, we have the records in our computer system and the cloud, as well to print from. Stephens stated he would like some time to educate himself on this and talk with Pottawatomie and some surrounding counties with their experiences with Kofile. Also, I would like to see some quotes from other companies, if we can. Mortazavi stated that Midwest Printing does this type of work and are a little bit more and they outsource their work. I will see what other companies there might be to get a quote to present to the Board. This item will be on next week's agenda for further discussion.   (3) Motion was made by Stephens and seconded by Warner to approve the change order on S. 193rd  W. Ave from HWY 33 north 2 miles project #9, PO#6496 for a total of $17,387.50. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (4) Motion was made by Stephens and seconded by Whitehouse to approve ARPA Funds for RAVE license renewal in the amount of $4,000.00. Project#1566-6.1-0400-2005 Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to approve the transfer of $4,000.00 from 1566-1-2000-1110 ARPA 2021-Salary Commissioners FY2022-2023 to 1566-1-2000-2005 ARPA 2021 M&O Commissioners FY2023. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Stephens stated this is the renewal of the mass notification alert system, it can be used for emergencies, weather, active shooter, etc. It is a key piece of the communication for the county. (5) DISCUSSION ONLY/NO ACTION to consider using ARPA Funds on road and bridge projects. None at this time.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 10:40 a.m. to adjourn and meet again 11-7-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.