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2022-10-24 Meeting Minutes

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October 24, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 24, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 17, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve September Monthly Reports from Court Clerk; Transfers $12,500.00 from 0001-1-1700-4110 Capital Outlay Assessor FY2022-2023 to 0001-1-1700-2005 Reval Assessor FY2023; $2,000.00 from 0001-1-2200-1130 Pt. time Election Board FY2022-2023 to 0001-1-2200-2005 M&O Election Board FY2023; $94,990.00 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2022-2023 to 1566-1-2000-4110 ARPA 2021 Capital Outlay Commissioners FY2023; $12,572.16 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2022-2023 to 1566-1-2000-4110 ARPA 2021 Capital Outlay Commissioners FY2023;  Blanket Purchase Orders #2481 - 2528; Purchase Orders #2022-2023 911 Phone UTILITY 2455 A T & T 1855.96; ARPA 2021 EQUIPMENT 2011 Nomad Global Communication Solutions, Inc. 140907.25; PROFESSIONAL SERVICES 2453 Turn Key Health Clinics LLC 10326.75; CBRI ASPHALT 1718 DUNHAM ASPHALT SERVICE INC 16164.91; CH Improv-ST Agreement 2440 CREEK CO PUBLIC FACILITIES 106859.88; General null 1978 Simply Scentsational 192.00; 2467 COX BUSINESS 36.41; AIR FRESHENERS 1704 Simply Scentsational 36.00; CONTRACT SERVICES 1841 OSU CO-OP EXT SERVICE 13333.33; EQUIPMENT 2177 G T DISTRIBUTORS 138.96; 2315 Amazon Capital Services 423.00; K-9 CARE 2333 K9 UNLIMITED 150.00; 2380 ADVANCED CARE VETERINARY HOSPITAL 81.95; LEASE 202 Imagenet Consulting LLC 3811.21; MAINTENANCE AGREEMENT 230 Pitney Bowes Inc 1212.75; 1843 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MATERIALS 2307 Amazon Capital Services 99.79; 2451 GOBOB PIPE & STEEL SALES LLC 491.51; NEWSPAPER PUBLICATIONS 2169 SAPULPA DAILY HERALD 433.80; 2379 SAPULPA DAILY HERALD 70.00; OFFICE SUPPLIES 2311 MERRIFIELD OFFICE SUPPLIES 35.96; PEST CONTROL 2377 EMCO TERMITE & PEST CONTROL INC 60.00; PRE-ELECTION EXPENSES 1995 CREEK COUNTY ELECTION BOARD 517.95; Reimbursement 2460 THOMAS, JANA S. 35.50; SERVICE 1288 U S Cellular 91.97; 1708 AMERICAN WASTE CONTROL INC 196.00; SERVICE AGREEMENT 1296 XEROX CORP 55.00; SIGNS 2170 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 187.20; SUPPLIES 1325 JOHN DEERE FINANCIAL 27.31; 1746 MIDWEST PRINTING 495.00; 1974 CINTAS CORPORATION NO 2 95.59; TRAVEL 1293 Myers, Randi 59.50; 2464 CREEK COUNTY ELECTION BOARD 35.00; UNIFORM & ACCESSORIES 2072 BAYSINGERS UNIFORMS AND EQUIPMENT 148.23; Utilities 2314 CITY OF SAPULPA 858.50; 2324 O N G 227.40; UTILITY 1973 A T & T MOBILITY 123.30; 1981 A T & T MOBILITY 81.52; 2332 Waste Management Of Tulsa 184.11; 2450 O N G 146.98; 2466 COX BUSINESS 36.14; Health CHAIR(S) 2043 Joe Brown Furniture Inc 729.00; REGISTRATION 2068 SafeKids Worldwide 95.00; Supplies 1839 Amazon Capital Services 67.95; 2229 Amazon Capital Services 521.79; TRAVEL 2166 Gore, Courtney 27.50; 2249 DEARMAN, SHEREE 110.00; UTILITIES 604 O G & E 819.77; 1811 O N G 168.88; 2248 CITY OF BRISTOW 104.09; Highway Dumpster(s) 1683 AMERICAN WASTE CONTROL INC 2107.55; EQUIPMENT 1948 PURPLE WAVE INC 32216.25; Gravel 2385 MIKE WOFFORD TRUCKING & GRADING LLC 3762.50; LEASE PYMT 2118 ARMSTRONG BANK 2959.84; 2121 ARMSTRONG BANK 2959.84; PARTS/SUPPLIES 915 WARREN CAT 707.72; 1506 WESTLAKE ACE HARDWARE OK-020 13.81; Registration & Title Fees 2383 DRUMRIGHT TAG AGENCY 159.00; ROAD MATERIAL 2122 THE QUAPAW COMPANY 14881.87; SERVICE CONTRACT 1479 EMCO TERMITE & PEST CONTROL INC 70.00; SUPPLIES 963 MERRIFIELD OFFICE SUPPLIES 130.05; TESTING 1477 TotalSIR 36.50; 2097 TotalSIR 36.50; Tolls 947 OTA PIKEPASS CENTER 12.50; UNIFORMS 1684 AMERICAN T'S 72.00; Utilities 1463 A T & T MOBILITY 263.89; 1475 A T & T MOBILITY 225.44; 2096 O G & E 711.13; UTILITY 1982 A T & T MOBILITY 58.29; 2104 O G & E 84.63; 2105 A T & T 236.61; Hwy-ST HAULING 2278 MIKE WOFFORD TRUCKING & GRADING LLC 12784.00; PARTS 1472 WARREN CAT 729.16; 1789 CROW BURLINGAME COMPANY 987.44; 1928 CROWN AUTO WORLD BRISTOW 161.00; Parts & Labor 1979 TULSA AUTO SPRING CO INC 614.37; PARTS & REPAIR 2310 HOLMES APPLIANCE REPAIR 3784.95; PARTS & SUPPLIES 1426 CROW BURLINGAME COMPANY 825.77; 1435 DRUMRIGHT TIRE 70.00; 1440 HARRIS STATION 33 LLC 139.95; Repairs 2447 Dobbs Dozer Service 2900.00; 2448 Dobbs Dozer Service 975.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 2306 MERRIFIELD OFFICE SUPPLIES 2113.05; CCJ VEHICLE REPAIRS 2305 Midtown Auto & Diesel Repair Inc 201.68; NATURAL GAS 2335 Symmetry Energy Solutions LLC 1310.07; UTILITIES ELECTRIC SERVICE 2386 O G & E 134.81; 2388 O G & E 80.60; 2390 O G & E 7630.62; UTILITIES GAS SERVICES 2458 O N G 244.56; UTILITIES WATER 2334 CITY OF SAPULPA 3305.54; Juv Dent-ST Network Services 2336 COX BUSINESS 1700.19; Law Library LAW LIBRARY REMITTANCE 3 LAW LIBRARY REV FUND 14743.67; Planning/Zoning COPIER CHARGES 1320 Standley Systems 172.43; Resale SERVICE 620 A T & T 41.23; Supplies 2391 MERRIFIELD OFFICE SUPPLIES 624.90; 2446 MERRIFIELD OFFICE SUPPLIES 14.75; 2462 MERRIFIELD OFFICE SUPPLIES 60.65; TEMPORARY EMPLOYEE 2240 DYNAMIC RECRUITING SPECIALIST 547.00; RFD-ST Tires 2057 DIRECT DISCOUNT TIRE 1898.00; SH Svc Fee COMPUTER/EQUIP 2304 Amazon Capital Services 1479.76; MEDICAL SERVICES/JAIL 403 Turn Key Health Clinics LLC 31678.87; Tax Refunds TAX CORRECTION 27 American Heritage Bank 200.00; 28 American Heritage Bank 224.00; 29 American Heritage Bank 182.00; 30 Corelogic 3429.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to allow Sapulpa Main Street to use the Courthouse Complex parking area for holiday lighting event to be held on November 3, 2022. Cindy Lawrence, Sapulpa Main Street stated we will begin setting up around 3:00 p.m., students will start performing around 5:00-5:15 p.m. Also, we will have the Lt. Governor present to turn on the lights this year, along with others. The Board stated they may have to coordinate with the Courthouse events that will be in progress, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-156 rezoning request CCZ-2092 and lot split CCLS-2855-Thomas Dunagan per recommendations of CCPC. Rezoning from Agricultural District to Light Residential to allow lot split. Tract 1 will contain 0.8039 acres more or less. Tract 2 will contain 1.177 acres more or less. Tracts will meet all requirements and are not located in a flood zone. The property is surrounded by Ag, RMH and Industrial. Murray stated the father wants to give some land to the son to live next door. There has been no opposition. Applicant is present. The CCPC recommended approval on 10-18-22, along with the Planning Office. Property located at 8334 S. 81st W. Avenue Tulsa, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-157 request CCFP-2022-02 for approval of final plat for subdivision Frankoma Industrial Park containing approximately 1 Block, 10 Lots and 1 Reserve on 15.613 acres more or less. Murray stated the Environmental Cleanup was completed about two months ago and deemed Brownfield Land. In 2020 the property was rezoned from Agricultural to Industrial for development per CCZ-2006. Property is surrounded by Ag, Industrial, Commercial and Turnpike. We are still waiting on a release from ONG, we have received all other information needed. There has been no opposition. Applicant is present. The CCPC recommended approval on 10-18-22, along with the Planning Office. Property is located at S.W. corner of HWY 166 and Frankoma Rd. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to terminate 14-Day Burn Ban for Creek County that began on October 27, 2022 effective today 10-24-22 at 9:30 a.m. Murray presented the Board with this week's forecast. With the potential rainfall upcoming and the 2 ½ inches received today, I think we should terminate the current ban and revisit a new one on 10-31-22. The rain projected is not going to help with the overall drought, but it will help us out this week. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to approve applying for an Industrial Access Grant with ODOT for District #2 for McGuire Park II. Warner stated that this is a mile and a half, U-shaped drive that needs soft spots fixed and repaved. The estimated cost is around a half million, the County does not have the funding for the repair needs. We would like to apply for the grant and utilize it in this park. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-158 surplussing of an IBM Typewriter INV#SL242.1, Serial#11-WVtr1 for the Election Board and Resolution#2022-158A disposing of the same to be junked for the Election Board. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-159 surplussing of a 2007 White Gulfstream Camper CV30BHS, INV#EM348.02, Serial#51-47640 for the Emergency Management and Resolution#2022-159A disposing of the same to be junked and disposed of by District #1 for the Emergency Management. Covey Murray stated this was a donated camper that has been vandalized and is missing components and not in working condition. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to sign Resolution#2022-160 surplussing of Laser Jet Printer INV#610.325, HP Color Laser Jet Printer INV#310.282 and a Computer Tower workstation 38 INV#310.323 for the Treasurer and Resolution#2022-160A disposing of the same to be junked, except the HP Color Laser Jet Printer which will be transferred to the OSU Extension Service for the Treasurer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Warner to sign Agreement between the Organized Crime Drug Enforcement Task Forces (OCDETF) Program and the Sheriff's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner to direct the County Clerk to create account 1502-2-0400-1110. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.  Bret Bowling, Sheriff stated this is a reimbursement program for investigations that would pertain to the program. We will keep all information for the SEFA reporting, as well. Bowling spoke briefly about being a partnered with Homeland Security and having a County Task Force, this is the first time our Administration has participated in this program. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Warner to approve Utility Permit from OCSI dba TDS Telecom per County Specs for fiber optic cable by boring and pushing, to parallel W. 141st St. S. approximately E. of S. 177th W. Ave, further described as Section 7, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Tim Staton per County Specs to be extended from 30 days to 60 days for waterline by boring, size of line 2", to cross Kellyville/Slick Rd. approximately 0.9 miles E. of County Gravel pit by HWY16. Stephens stated Staton is looking for someone to bore the line, they have always hauled water in, now they are laying a line. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company Per County Specs for natural gas pipeline, by boring, size of line ¾", to cross S. 161st W. Ave approximately 3.40 miles W. and 1.86 miles N. of ST HWY 97 & HWY 166, further described as 378' N. of the S.E. corner of Section 7, T18N, R11E in District #2. Warner stated all issues have been cleared up. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company Per County Specs for natural gas pipeline, by boring, size of line 1 1/4", to cross 11181 W.  71st St. approximately 2.81 miles N. and 0.36 miles W. of ST HWY 97 & HWY 166, further described as 434' E. of the N.W. corner of Section 11, T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth gave the Board and update on the Report being filed and the continued issues with SAMS.GOV. We possibly need to involve NACO, Stephens stated he will work with Goforth on contact at NACO, to see if the issue with SAMS.GOV can be explained and cleared up. (1) A motion was made by Warner and seconded by Whitehouse to approve the increase of $13,547.16 and encumber a PO to Metro Emergency Upfitters LLC and cancel PO with LightEm Up. Project#1566-6.1-0200-4110. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Goforth spoke about the District Attorney's Vehicle and Upfit Request. The vehicles should be here anytime the vendor is honoring the previous price. We have had to cancel the upfit, due to the delay of the vehicle and new fiscal year. Now a newer model 2022 Ford F150 being received. The original request was approximately 114,000.00, with the upfit of $13,314.00 included in that total. Since, the shortage and all the current inflation costs, the cost for upfitting has more than doubled to a total of $26,861.16, we are requesting an additional $13,547.16 to honor current pricing and new National Standards on Police Package vehicles. This will help save the warrant as well, with the additional request. Also, we would like to change the vendor to Metro Emergency Upfitters LLC. Goforth spoke briefly about the company and how it would like to come and make some of the issues the Sheriff's Office has had with programming right. (2) DISCUSSION ONLY/NO ACTION to consider using ARPA funds for the purchase of AED units and First Aid Kits for the fair grounds. Jonatan Kieffer, presented quotes to the Board for three AED units and First Aid kits, we would like to make our fair grounds safer. The approximate cost is $2,255.77 per unit. Kieffer spoke about the one AED unit that no longer works that is located in the OSU Extension Office. Jacob Pilgrim, Emergency Management spoke about wanting to add three units for the Courthouse, Collins Building and the Sheriff's Office and possibly the Election Board. Pilgram spoke about the current AED units and how easy it is to utilize on in an emergency situation. Stephens asked that this be passed until next week for him to contact Cintas and see about group pricing. Warner inquired about training of equipment and CPR classes. Pilgram stated he and Covey Murray could train the employees on the AED units. Warner asked about CPR classes, Stephens stated that Creek County Ambulance would teach some classes to the County, I will get with them for more information. We will revisit this item next week. (3) A motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Payroll Funds for a 2" asphalt overlay on the Courthouse Complex Parking lot and striping in the amount of $94,990.00 to Dunham's Asphalt. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.  Stephens presented a packet with the drawing of the proposed complex parking lot repairs and overlay, this will be done on the weekends, so that there is minimal interruption. This is a great way to save this cost from our budget, as well. Project#1566-6.1-2000-4110. (4) DISCUSSION ONLY/NO ACTION to consider using ARPA Funds on road and bridge projects. None at this time.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 10:09 a.m. to adjourn and meet again 10-31-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.