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2022-10-3 Meeting Minutes

For a printable version of the October 3, 2022 Meeting Minutes (which includes all content as listed below), click here.

October 03, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 03, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of September 26, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve error correction $8,849.00 from 1321-2-8207-4110 Milfay Volunteer Fire Department FY2022-2023 to 1321-2-8207-2005 Milfay Volunteer Fire Department FY2023; Clifford Power Systems Contract for Oilton Volunteer Fire Department; Blanket Purchase Orders #2077 - 2166; Purchase Orders # 2021-2022 General Vehicle Upfit 5276 LIGHT EM UP EMERGENCY EQUIPMENT 8148.86; 5278 LIGHT EM UP EMERGENCY EQUIPMENT 5847.40; 5855 KPS STRIPING 450.00; Hwy-ST ENGINEERING SERVICES 2199 GUY ENGINEERING 505.12; 2022-2023 911 Phone FEES 1590 OKLA DEPT OF PUBLIC SAFETY 575.00; Utilities 2033 A T & T 4129.32; ARPA 2021 ROAD MATERIALS 457 DUNHAM ASPHALT SERVICE INC 1918.18; 695 DUNHAM ASPHALT SERVICE INC 61085.07; 1744 DUNHAM ASPHALT SERVICE INC 17304.23; 2017 DUNHAM ASPHALT SERVICE INC 74070.75; CBRI MATERIAL 1467 DUNHAM ASPHALT SERVICE INC 15555.78; General BOCC MINUTES 1864 SAPULPA DAILY HERALD 345.75; BOTTLED WATER 1302 CULLIGAN OF TULSA 21.50; BRAKES/DEPUTY CAR 2022 Midtown Auto & Diesel Repair Inc 169.92; CCSO VEHICLE REPAIRS 1332 Midtown Auto & Diesel Repair Inc 245.62; 2023 Midtown Auto & Diesel Repair Inc 1035.82; COMPUTER/EQUIP 1924 Amazon Capital Services 33.90; COPIER CONTRACT 404 ADVANCED COPIER SYSTEMS LLC 260.39; Dog food 665 FARMERS FEED 94.00; EMPLOYEE ASSISTANCE PROG 1954 COMMUNITYCARE EAP 172.70; EQUIPMENT 1921 Audio Video Connections 3245.00; Evidence Supplies 1654 Evident 187.68; Installation 1932 Babb, Michael Jason 2100.00; JANITORIAL 1301 Trout, Darrel 240.00; K-9 CARE 1809 ADVANCED CARE VETERINARY HOSPITAL 307.85; MAINTENANCE AGREEMENT 806 XEROX CORP 55.00; portable toilet 1964 PORTA-JOHN 285.00; Professional Service 2024 DISTRICT ATTORNEYS COUNCIL #24 17500.00; SERVICE 3 COX BUSINESS 47.06; Supplies 228 SAMS CLUB DIRECT PAYMENT PROCESSING 224.63; 1747 QUILL CORP 228.64; SUPPLIES 1177 Amazon Capital Services 73.98; TOW CHARGE 656 A & W TOWING INC 88.00; TRASH SERVICE 2038 Waste Management Of Tulsa 68.30; TRAVEL 1283 TROUT, CHRISTINE 125.56; Utilities 2048 COX BUSINESS 47.07; UTILITY 1952 COX BUSINESS 67.52; 1953 COX BUSINESS 144.05; 1955 O N G 70.57; 1956 COX BUSINESS 33.76; 2031 O G & E 142.65; 2049 COX BUSINESS 111.21; 2050 Waste Management Of Tulsa 322.92; VEHICLE PARTS 418 ADVANCED AUTO PARTS 63.56; Vehicle Upfit 1751 LIGHT EM UP EMERGENCY EQUIPMENT 225.00; Health CARPET CLEANING 1762 Pro Steam Carpet Cleaning 95.00; EQUIPMENT 1559 ARROWPOINT INTERACTIVE 5250.00; LEASE 195 Pitney Bowes Inc 71.25; MAINTENANCE AGREEMENT 1818 Clifford Power Systems 598.00; SERVICE 1834 Waste Management Of Tulsa 133.70; Supplies 586 MERRIFIELD OFFICE SUPPLIES 197.62; 1815 MERRIFIELD OFFICE SUPPLIES 435.97; 1835 WESTLAKE ACE HARDWARE OK-020 20.32; 1839 Amazon Capital Services 44.97; 2001 McKESSON 18.60; UTILITIES 598 CITY OF SAPULPA 160.97; 1812 O N G 54.58; VACCINATIONS 1965 SANOFI PASTEUR INC 2530.59; Highway EMPLOYEE ASSISTANCE PROG 1957 COMMUNITYCARE EAP 60.50; MATERIAL 2032 METAL PANELS INC 47.48; PARTS/SUPPLIES 773 CHEROKEE HOSE & SUPPLY INC 124.99; 927 LAWSON PRODUCTS, INC 273.03; PAYMENT 1451 SNB BANK 1556.98; ROAD MATERIALS 1651 DUNHAM ASPHALT SERVICE INC 50000.00; SERVICE CONTRACT 1444 ATLINK SERVICES LLC 324.95; SUPPLIES 157 Capital One 12.97; 1620 CINTAS CORPORATION NO 2 98.17; Tires 2026 SOUTHERN TIRE MART LLC 782.58; Utilities 1448 O G & E 187.68; 1462 O G & E 720.12; WATER BILL 1453 CREEK CO RURAL WATER D#2 123.10; Hwy-ST EMULSIONS 977 ERGON A & E INC 3885.61; Fuel 1947 ETHRIDGE OIL 25659.27; Parts & Labor 1806 Overbuilt Trailer Co 987.00; PARTS & REPAIR 939 P&K EQUIPMENT 244.93; ROAD MATERIAL 1658 MIKE WOFFORD TRUCKING & GRADING LLC 6956.33; SOFTWARE 1749 KELLPRO COMPUTER SOLUTIONS 22.50; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 1951 MERRIFIELD OFFICE SUPPLIES 3170.19; CCJ MAINTENANCE 666 LOCKE SUPPLY 22.73; Ccj maintenance kitchen 1190 Hagar Restaurant Service 4882.50; CCJ VEHICLE REPAIRS 1602 Midtown Auto & Diesel Repair Inc 165.39; CLEANING SUPPLIES 1934 EMPIRE PAPER COMPANY 1256.20; GLOVES 1918 DASH GLOVES 980.10; Lighting 1640 A & M ELECTRIC INC 678.45; TRASH SERVICE 2039 Waste Management Of Tulsa 707.58; Juv Dent-ST CABLE 2056 DISH NETWORK 117.98; INTERNET SERVICE 2019 A T & T 67.37; JUVENILE DETENTION 1935 Amazon Capital Services 179.75; 1940 MERRIFIELD OFFICE SUPPLIES 73.98; 2008 BRISTOW PUBLIC SCHOOL 10200.00; 2055 Print Shop LLC 107.50; Maintenance 1318 WESTLAKE ACE HARDWARE OK-020 20.69; PHONE & INTERNET SERVICES 2018 A T & T 710.82; Planning/Zoning LEASE PYMT 1536 Quadient Leasing USA Inc 167.11; UTILITY 1958 COX BUSINESS 50.64; Resale EQUIPMENT 1793 WACOM SYSTEMS 975.00; HARD DRIVE 1794 WACOM SYSTEMS 110.00; LABOR 1782 WACOM SYSTEMS 255.00; 1783 WACOM SYSTEMS 35.00; SERVICE 628 COX BUSINESS 48.49; RFD-ST EQUIPMENT 1963 Daco Fire Equipment 2746.84; SERVICE AGREEMENT 1050 Clifford Power Systems 571.00; SH Commissary CAMERA 1923 Amazon Capital Services 5120.09; Commissary 1450 TIGER CORRECTIONAL 2214.49; SH Svc Fee FOOD FOR INMATES 1327 TIGER CORRECTIONAL 6901.90. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Taneha Lot 4, BLK 21 that was sold in public sale on September 26, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: DISCUSSION ONLY/NO ACTION reviewing the 14-day burn ban in Creek County, implemented on September 26, 2022. Covey Murray, Emergency Management updated the Board with the seven-day forecast, along with current list of counties who have implemented a burn ban. The Board discussed purchasing burn ban awareness signs to place throughout the districts. Warner stated he has already purchased signs for his major intersections and major roads. Stephens asked Murray to reach out to the Forestry Service and get prices on some large wooden burn ban condition signs. Stephens also, discussed placing some key signs at local fire stations and the stations maintaining the current levels year-round.

Item #9: Motion was made by Warner and seconded by Whitehouse to approve renewing Retiree Community Care Insurance. Tandra McClellan stated that this is an optional benefit for retirees. The plan did have a $0.30 increase, per month. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-150 establishing the County Holiday Schedule for 2023 as follows 1-2-23; 1-16-23; 2-20-23; 4-7-23; 5-29-23; 7-4-23; 9-4-23; 10-9-23; 11-10-23; 11-23-23 & 11-24-23; 12-25-23 & 12-26-23. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-151 surplussing Acer Computer Monitor Serial#923808433840, ACCU Bank USA AB-1000 Money Counter Serial#228090, two Slip Printer/Val. INV#610-344 and 610.082 Serial#A8D0000413, IPAD INV#310.301, HP Laser Jet Printer INV#610.303, HP Scanner INV#610.329, BIS Scanner INV#205.087, three Computer Towers INV#610.299. 610.300 and 610.332 and Computer Monitor INV#310.255 for the Creek County Treasurer and Resolution#2022-151A disposing of the same Creek County Treasurer to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-152 surplussing 2009 Chevy E350 Prisoner Transport Van ID#-47J9-09 VIN#1GAHG39K891114011, Motorola CDM1250 VHF Radio Serial#GCN6113C, 2004 Nomad 27' Rampage Travel Trailer VIN#1SN200M274C000921 with built-in Motorola XLT5000 Astro Mobile Radio and Toshiba DVD/VHS Tape Player, Eleven Motorola Impres. Adaptive Chargers for Motorola XTS 2500 Handheld Radio's, fourteen Motorola XTS2500 Handheld Portable Radios, twenty Motorola XTL5000 Radios with microphones, ten Motorola in Car Radio Speakers see list for serial number, for the Creek County Sheriff and Resolution#2022-152A disposing of the same to all radios, speakers, chargers, and transport van being transferred to Pawnee County Sheriff's Office by Intergovernmental transfer and the 2004 Nomad 27' Trailer being transferred to Emergency Management by Intergovernmental Transfer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-153 surplussing an Air Flo Sand Spreader INV#192-325-0014, Serial#15779 for HWY District #2 and Resolution#2022-153A disposing of the same to be junked for HWY District #2. Warner stated they will be purchasing a new spreader, as this one does not work. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water #1 per County Spec's for service line by bore, size of line 1" PVC tubing, size of casing 2", W. 186th St. S. approximately 0.8 miles W. of Int. S. 113th St. W., further described as 1000' E. of the N.W. of the S.W. corner of Section 3, T16N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth updated the Board on the upcoming reporting, we will hopefully have this submitted this week. SAMS.GOV was briefly discussed, along with the City of Sapulpa's Engineer Bid specs submitted to Jana Thomas, Purchasing Agent. We have some things that still need to be reviewed and changed, but should be able to let for this project this month. (1) No Road and Bridge requests from Commissioners. 

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:33 a.m. to adjourn and meet again 10-11-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.