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2022-9-19-22 Meeting Minutes

For a printable version of the September 19, 2022 Meeting Minutes (which includes all content as listed below), click here.

September 19, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 19, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens, Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of September 12, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Monthly Reports from Health Department and Court Clerk; Transfers $102,575.67 from 1102-6-4000-2005 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4100-1110 HWY Salary-D1 HWY $70,000.00, 1102-6-4100-1320 HWY Travel-D1 HWY $2,260.65, 1102-6-4100-2005 HWY M&O-D1 HWY $20,315.02 and 1102-6-4100-4110 HWY Cap Outlay-D1 HWY $10,000.00 FY2023; $126,246.98 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4300-1110 HWY Salary-D3 HWY $110,000.00, 1102-6-4300-1320 HWY Travel-D3 HWY $2,100.00 and 1102-6-4300-2005 HWY M&O-D3 HWY $14,146.98 FY2023; $126,246087 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4200-1110 HWY Salary-D2 HWY $85,000.00, 11026-6-4200-2005 HWY M&O-D2 HWY $29,246.98 and 1102-6-4200-4110 HWY Cap Outlay-D2 HWY $12,000.00 FY2023; $39,452.18 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4000-2005 HWY M&O-ALL Commissioners FY2023; $62,069.03 from 1103-6-4000-4030 CBRI-All Commissioners FY2022-2023 to 1103-6-4100-4030 CBRI-D1 HWY $12,413.81, 1103-6-4200-4030 CBRI-D2 HWY $24,827.61 and 1103-6-4300-4030 CBRI-D3 HWY $24,827.61 FY2023; $222.30 from 1208-1-1000-2005 Lien Fee County Clerk FY2021-2022 to 1208-1-1000-2005 Lien Fee County Clerk FY2023; $69,662.65 from 1102-6-6500-2005 MV Coll/SB1888-ALL Commissioners FY2022-2023 to 1102-6-6510-2005 MV Coll/SB1888-D1 HWY $13,932.53, 1102-6-6520-2005 MV Coll/SB1888-D2 HWY $27,865.06 and 1102-6-6530-2005 MV Coll/SB1888-D3 HWY $27,865.06 FY2023; $3,807.00 from 1209-1-1000-2005 Preservation County Clerk FY2021-2022 to 1209-1-1000-2005 Preservation County Clerk FY2023; $74,639.74 from 1313-6-8041-2005 HWY ST-D1 HWY FY2021-2022 to 1313-6-8041-2005 HWY ST-D1 HWY FY2023; $15.00 from 1102-6-4300-2005 CO HWY Unrestricted-D3 HWY FY2021-2022 to 1102-6-4300-2005 CO HWY Unrestricted-D3 HWY FY2023; $17,000.00 from 1313-6-8043-2005 HWY ST-D3 HWY FY2021-2022 to 1313-6-8043-2005 HWY ST-D3 HWY FY2023; Blanket Purchase Orders #1805 - 1856; Purchase Orders # 2021-2022 General LABOR 6171 LH CONSTRUCTION 2675.00; UNIFORM & ACCESSORIES 6784 DEFENSE TECHNOLOGY 258.80; Juv Dent-ST JUVENILE DETENTION 5748 BOB BARKER CO INC 86.88; RFD-ST Bunker Gear 4753 Daco Fire Equipment 25375.84; 2022-2023 911 Phone CELL PHONE SERVICE 1768 A T & T MOBILITY 223.80; OFFICE FURNITURE 848 MERRIFIELD OFFICE SUPPLIES 4945.00; OFFICE SUPPLIES 1734 MERRIFIELD OFFICE SUPPLIES 32.44; TECH SUPPORT 491 A T & T 7465.36; Utilities 1670 CIMARRON TELEPHONE COMPANY 1349.66; CBRI MATERIAL 1316 DUNHAM ASPHALT SERVICE INC 16460.39; CH Improv-ST Agreement 1737 CREEK CO PUBLIC FACILITIES 109723.42; General null 1028 OME CORPORATION LLC 208.00; 1725 FEDERAL LICENSING INC 120.00; CELL PHONE SERVICE 1763 A T & T MOBILITY 2900.83; COMPUTER/EQUIP 1660 Amazon Capital Services 49.99; 1743 Amazon Capital Services 45.10; CONTRACT SERVICES 1281 OSU CO-OP EXT SERVICE 13333.33; FUEL 1738 ETHRIDGE OIL 1244.70; INK 1665 MERRIFIELD OFFICE SUPPLIES 186.26; K-9 CARE 1279 K9 UNLIMITED 397.68; Law Books & Services 199 Thompson Reuters- West 2361.56; 201 Thompson Reuters- West 375.95; Maintenance 678 WESTLAKE ACE HARDWARE OK-020 4.49; MAINTENANCE AGREEMENT 1297 XEROX BUSINESS SOLUTIONS SOUTHWEST 52.00; Network Services 1731 COX BUSINESS 1133.31; OFFICE FURNITURE 842 MERRIFIELD OFFICE SUPPLIES 825.00; OFFICE SUPPLIES 1666 MERRIFIELD OFFICE SUPPLIES 86.54; POSTAGE 1728 U S POSTMASTER 58.00; 1730 U S POSTMASTER 8.95; 1741 U S POSTMASTER 8.95; PROFESSIONAL SERVICES 1548 TRADITIONS FUNERAL & CREMATION SERVICES, INC 225.00; PUBLISH LEGAL NOTICE 1582 SAPULPA DAILY HERALD 125.70; RENTAL 1635 FIZZ-O WATER COMPANY 9.00; REPAIRS 1785 Tyco Electric Inc 375.00; SERVICE 820 U S Cellular 98.05; 1291 AMERICAN WASTE CONTROL INC 196.00; 1298 PATRIOT SECURITY SYSTEMS INC 16.00; 1304 A-1 REFUSE 20.00; SUPPLIES 766 JOHN DEERE FINANCIAL 105.26; TIME CLOCK/ 1767 TIMECLOCK PLUS, LLC 102.00; TIRES/REPAIRS/DEPUTY CARS 1163 BRISTOW TIRE & AUTO SERVICE 63.00; TRAINING REGISTRATION 1736 MODERN SAMURAI PROJECT LLC 550.00; TRAVEL 796 Self, Nancy 231.69; Utilities 1668 O G & E 724.63; 1671 O G & E 557.09; 1723 EAST CENTRAL ELECTRIC COOP 348.00; 1727 EAST CENTRAL ELECTRIC COOP 776.00; 1760 CITY OF SAPULPA 997.90; 1761 O N G 228.65; UTILITIES 1733 O N G 49.97; UTILITIES GAS SERVICES 1657 O N G 174.81; UTILITIES WATER 1667 CITY OF SAPULPA 122.37; UTILITY 1669 O G & E 259.06; Health Supplies 594 LOWES CREDIT SERVICES 19.63; 1653 THERMOWORKS INC 88.40; TRAVEL 1709 Kayla McElroy 35.63; 1710 Talley, Robert 88.44; 1712 Gore, Courtney 227.50; UTILITIES 606 O N G 169.91; Highway ASPHALT 1317 DUNHAM ASPHALT SERVICE INC 8769.78; Gravel 1334 THE QUAPAW COMPANY 19767.00; LEASE PYMT 1445 ARMSTRONG BANK 2959.84; 1469 ARMSTRONG BANK 2959.84; OFFICE SUPPLIES 77 MERRIFIELD OFFICE SUPPLIES 160.08; 109 UNIFIRST FIRST AID & SAFETY 226.72; 1155 UniFirst Holdings Inc 112.12; PARTS & SUPPLIES 397 TRACTOR SUPPLY CREDIT PLAN 462.87; 1436 TRACTOR SUPPLY CREDIT PLAN 310.97; PAYMENT 981 OKLA DEPT OF TRANSPORTATION 1791.56; SERVICE 1571 KELLPRO COMPUTER SOLUTIONS 22.50; TRUCK 1624 OMES FEDERAL SURPLUS, STATE OF OKLAHOMA 18000.00; UTILITY 924 O G & E 27.79; 1458 O G & E 577.74; Hwy-ST Fuel 1641 ETHRIDGE OIL 25737.42; HAULING 1601 MIKE WOFFORD TRUCKING & GRADING LLC 10027.19; PARTS 968 WARREN CAT 1715.83; 1556 C3 INDUSTRIAL LLC 941.22; PARTS & SUPPLIES 38 Stewart Martin Equipment 528.47; 54 OCT EQUIPMENT INC 643.30; 130 O'REILLY AUTO PARTS 420.85; 918 STANDARD AUTO PARTS 1248.47; 920 O'REILLY AUTO PARTS 699.43; 945 DRUMRIGHT TIRE 172.00; 970 HARRIS STATION 33 LLC 416.95; 993 CROW BURLINGAME COMPANY 850.02; 1157 Harbor Freight Tools 89.99; 1471 CROW BURLINGAME COMPANY 419.40; 1639 KIRBY-SMITH MACHINERY 1108.33; Repairs 1720 Dobbs Dozer Service 1500.00; 1724 Dobbs Dozer Service 1412.04; ROAD MATERIAL 1570 MIKE WOFFORD TRUCKING & GRADING LLC 2086.72; TIRES & REPAIRS 974 Sellers Tire Inc 709.51; Jail-ST BATTERIES 1740 MERRIFIELD OFFICE SUPPLIES 14.68; CCJ JAIL SUPPLIES/TOILET PAPER 1722 MERRIFIELD OFFICE SUPPLIES 2136.44; CCJ MAINTENANCE 664 WESTLAKE ACE HARDWARE OK-020 62.28; CELL PHONE SERVICE 1764 A T & T MOBILITY 385.61; GPS 1656 ALCOHOL MONITORING SYSTEMS INC 82.46; INMATE SUPPLIES 1553 CHARM TEX 761.40; Maintenance 1780 WESTLAKE ACE HARDWARE OK-020 86.36; NAT GAS/JAIL 1779 Symmetry Energy Solutions LLC 1195.24; TRAINING REGISTRATION 1735 DEFENSE TECHNOLOGY 875.00; UTILITIES WATER 1776 CITY OF SAPULPA 2277.06; Juv Dent-ST CELL PHONE SERVICE 1769 A T & T MOBILITY 201.16; DOOR MAINTENANCE 1578 SWEEPER FABRICATORS INC 2698.00; HYGIENE PRODUCTS 1542 Amazon Capital Services 128.79; JUVENILE DETENTION 1648 BRISTOW TIRE & AUTO SERVICE 80.00; 1778 Print Shop LLC 316.50; Network Services 1777 COX BUSINESS 1754.27; PAINT 1645 WESTLAKE ACE HARDWARE OK-020 406.90; Tires 1583 BRISTOW TIRE & AUTO SERVICE 556.16; UTILITIES ELECTRIC SERVICE 1765 O G & E 3121.91;ML Fee Furniture 696 MERRIFIELD OFFICE SUPPLIES 12194.00; POSTAGE 1739 QUADIENT FINANCE USA INC 500.00; SUPPLIES 406 MERRIFIELD OFFICE SUPPLIES 85.45; Planning/Zoning SUPPLIES 1072 MERRIFIELD OFFICE SUPPLIES 76.94; Resale LABOR 1604 STORAGE SOLUTIONS 280.00; LODGING 1414 SKIRVIN HILTON HOTEL 208.00; MEALS 1516 Harvey, Rebecca 308.12; 1517 Harvey, Rebecca 186.30; SAFE DEPOSIT BOX RENT 161 American Heritage Bank 75.00; SEARCH ENGINE 616 LEXISNEXIS RISK SOLUTIONS 180.00; TAX WARRANT SERVICE 641 CREEK COUNTY SHERIFF 1600.00; TRAINING 1410 OSU-CTP 65.00; 1411 OSU-CTP 40.00; RFD-ST BANK PAYMENT 1781 ARMSTRONG BANK 2984.76; Insurance Premiums 1664 Omes Risk Management 3656.92; RM&P SOFTWARE 1200 KELLPRO COMPUTER SOLUTIONS 864.00; SH Commissary Commissary 1450 TIGER CORRECTIONAL 5333.40; COMPUTER/EQUIP 1663 Amazon Capital Services 1771.38; SH Svc Fee CELL PHONE 1770 A T & T MOBILITY 844.95; EQUIP/SUPPLIES/ETC 1661 Amazon Capital Services 629.85; FOOD FOR INMATES 1327; TIGER CORRECTIONAL 6104.46. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Broadway Lot 3 BLK 19 to Rhonda Sharp for $266.00, plus $100.00 filing and publication fee total of $366.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Harley Fulkerson 2nd Lot 31 THRU 33 INC BLK 4 to Rhonda Sharp for $1,236.00, plus $100.00 filing and publication fee total of $1,336.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Oilton Lot 1 BLK 16 to Rhonda Sharp for $264.00, plus $100.00 filing and publication fee total of $364.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Oilton Lot 29 BLK 17 to Rhonda Sharp for $434.00, plus $100.00 filing and publication fee total of $534.00. Gloria Ware, Treasurer Deputy stated there is no 911 address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Oilton Lot 6 BLK 16 to Rhonda Sharp for $252.00, plus $100.00 filing and publication fee total of $352.00. Gloria Ware, Treasurer Deputy stated there was a scrivener's error on the agenda, it stated lot 8 and should be lot 6. All notices and publication were printed with lot 6. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Oilton Lot 5 BLK 16 to Rhonda Sharp for $245.00, plus $100.00 filing and publication fee total of $345.00. Gloria Ware, Treasurer Deputy stated there is no 911 address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to adopt 2022/2023 INCOG REAP Resolution#2022-139 and give authorization for the Chairman to sign. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to Award Bid#23-1 3-Month Railroad Tank Car-Culverts to The Railroad Yard. Stephens stated that they were the only vendor. Also, the bid is not to exceed the costs listed, however due to supply and demand you can call ahead and the price could be less than quoted. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Whitehouse to Award Bid#23-2 3 Month Asphalt & Emulsion Products & Services as designated per district. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to exercise option to upgrade a 2020 John Deere 60G Compact Excavator VIN#1FF060GXLLJ293240 to a 2022 John Deere 60G Excavator VIN#1FF060GXANJ295052, this will be the second addendum to lease purchase agreement. Stephens stated there is a skid-steer attached as well, this will have to be done next week, as it is not on the agenda. Warner briefly spoke about the option to trade-in your current equipment for a newer version. We have had this price locked in for a while, as there has been dealership issues with getting the equipment.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-140 removing Melissa Dennis as Receiving Officer for Silver City Volunteer Fire Department and adding Cheryl Newman for Silver City Volunteer Fire Department Accounts (1321-2-8213-2005 and 1321-2-8213-4110) and Resolution#2022-140A removing Daniel Dennis and Jason Bradley as Requesting Officers for Silver City Volunteer Fire Department and adding Stephanie Brands and Ricky Dean Doyle for Silver City Volunteer Fire Department Accounts (1321-2-8213-2005 and 1321-2-8213-4110). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-141 surplussing a Watch Guard Vista HD WIFI body worn camera INV#985, Serial#WFC1-103219 and Resolution#2022-141A disposing of the same to be returned under warranty exchange contract. Bret Bowling, Sheriff stated the camera is under warranty and we will be exchanging it for a new one. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-142 surplussing a 2020 John Deere 60G Excavator INV#192-356-0004 VIN#1FF060GXLLJ293240 and Resolution#2022-142A disposing of the same to be traded in for a new 2022 John Deere 60G Excavator. A motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-143 surplussing a 2021 John Deere Compact Track Loader Skid Steer INV192-323-0007 VIN#IT0333GMJMF398246 and Resoltuion#2022-143A disposing of the same to be traded in for a new 2022 John Deere Compact Track Loader Skid Steer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows: Bristow $3,842.02; Depew $371.72; Drumright $2,315.34; Kellyville $921.61; Kiefer $1,977.99; Lawrence Creek $109.44; Mannford $2,950.25; Mounds $842.93; Oilton $800.42; Sapulpa $19,833.25; Slick $136.57. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #21: DISCUSSION ONLY/NO ACTION regarding the process of the yearly employee reviews for Board employees. Stephens stated we have run into an issue with Title 51 312 stating the Clerk has to be present for Executive Session. Andrew Goforth, Assistant District Attorney stated that Mortazavi has stated she does not want to be present during another offices review process. With that being said Goforth gave options to the Board. You can divide the nine employees and each take three and do the process, then you can review that in Executive Session. Or, each Commissioner can review an employee one at a time separately and not as a group. Or you can Appoint someone to do the review process and then discuss in Executive Session. Stephens stated this has just made things where it creates harmony and open communication in the process. Stephens stated we have to do a better job of taking care of our employees that have stepped up to the plate and taken on additional duties, instead of hiring additional people. The Board talked about their thoughts, Stephens encouraged each of them to have a discussion with Goforth on their thoughts on how to proceed and what they would like to see in the process.

Item #22: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated there are no new updates, we will be still working off of the Final Rule. We are still waiting on the Water/Sewer to kick-off. We do have a report due in October, that we will be working on early to complete. (1) The Board had no new road and bridge projects to request. Tandra McClellan addressed the ARPA Reimbursement that was submitted last week for a Reimbursement of a INCOG REAP Grant. We cannot place that monies back into ARPA Funds, I would not recommend that we mix federal monies with other grant monies. There was amble discussion of the process that should have happened, versus the whole project of W. 81st from 145th to 161st being done with all ARPA Funds, when there was a reimbursement grant for a portion of those funds, in the future the part with another grant should be less the grant amount from the total requested and paid through an unrestricted highway fund. This way the reimbursement can be placed back into the cash account. Warner stated he will visit with Barbara Albrittion, INCOG to see what option he may have. Whitehouse stated he had a similar issue with Airport Rd and he had to give the funds back, as they could not be used for anything other than the project specified.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:59 a.m. to adjourn and meet again on 9-26-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.