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2022-8-29 Meeting Minutes

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   August 29, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 29, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Leon Warner. Roll Call Stephens absent, First Deputy Rick Selsor present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Vice-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation by Don Engle, Treasurer.

Item #4: Motion was made by Whitehouse and seconded by Selsor to approve the minutes of August 22, 2022. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Selsor to approve Change Order on CO0135-6/21/22 Courthouse Complex Camera System Upgrade 4 cameras duplicated on bid determined to be in the best interest to utilize them in areas that had not been considered. Transfers $179.98 from 1102-6-4200-1320 HWY Travel-D2 HWY FY2021-2022 to 1102-6-4200-1320 HWY Travel-D2 HWY FY2023; $1,426.17 from 1102-6-4200-2005 HWY M&O-D2 HWY FY2021-2022 to 1102-6-4200-2005 HWY M&O-D2 HWY FY2023; $10,371.00 from 1313-6-8042-2005 HWY Tax M&O-D2 HWY FY2021-2022 to 1313-6-8042-2005 HWY Tax M&O-D2 HWY FY2023; $17,148.06 from 1102-6-4300-2005 HWY M&O-D3 HWY FY2021-2022 to 1102-6-4300-2005 HWY M&O-D3 HWY FY2023; $4,365.62 from 1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 HWY FY2021-2022 to 1106-6-6530-2005 CIRB-MV Coll/SB1888-D3 HWY FY2023; $1,552.17 from 1103-6-4300-4030 Co Bridge & Rd Improv-D3 HWY FY2021-2022 to 1103-6-4300-4030 Co Bridge & Rd Improv-D3 HWY FY2023; $50,876.42 from 1313-6-8043-2005 HWY Tax-D3 HWY FY2021-2022 to 1313-6-8043-2005 HWY Tax-D3 HWY FY2023; $3,337.14 from 1102-6-4000-2005 HWY M&O-ALL Commissioners FY2021-2022 to 1102-6-4000-2005 HWY M&O-ALL Commissioners FY2023; $12,940.03 from 1301-1-0800-2005 GA M&O Commissioners FY2021-2022 to 1301-1-0800-2005 GA M&O Commissioners FY2023; Blanket Purchase Orders # 1416 - 1519; Purchase Orders #2021-2022 General CCSO VEHICLE BRAKE REPAIRS 6622 Midtown Auto & Diesel Repair Inc 159.81; CCSO VEHICLE REPAIRS 6757 Midtown Auto & Diesel Repair Inc 219.53; Health Salary/Benefits 6379 Okla State Dept Of Health 73874.66; Highway Repairs 6770 RCS ELECTRIC, INC 285.00; Hwy-ST ASPHALT 5919 TULSA ASPHALT LLC 3228.97; Jail-ST CCJ VEHICLE REPAIRS 6773 Midtown Auto & Diesel Repair Inc 641.64; CCSO VEHICLE REPAIRS 6513 Midtown Auto & Diesel Repair Inc 406.29; SH Svc Fee AMMUNITION 2726 G T DISTRIBUTORS 1020.40; 2022-2023 911 Phone ACCESS FEES 1339 OK COMMUNICATIONS SYSTEMS 221.44; CELL PHONE SERVICE 1373 A T & T MOBILITY 415.67; PHONE & INTERNET SERVICES 1376 A T & T 487.98; UTILITY 1345 A T & T 1855.96; 1351 A T & T 45.03; ARPA 2021 ROAD MATERIALS 455 DUNHAM ASPHALT SERVICE INC 399008.35; CBRI ENGINEERING SERVICES 119 GUY ENGINEERING 216.48; MATERIAL 932 DUNHAM ASPHALT SERVICE INC 16027.40; 1079 DUNHAM ASPHALT SERVICE INC 11997.79; 1159 DUNHAM ASPHALT SERVICE INC 11585.65; Drug Court Drug Court Misdemeanor 3 HUMAN SKILLS & RESOURCES INC 6666.67; REGISTRATION 4 ODMHSAS 250.00; General null 689 A T & T MOBILITY 122.33; 931 Simply Scentsational 192.00; ANNUAL DUES 1353 COUNTY ASSESSORS ASSOCIATION 275.00; BOCC MINUTES 443 SAPULPA DAILY HERALD 173.85; 854 SAPULPA DAILY HERALD 398.85; CELL PHONE SERVICE 1375 A T & T MOBILITY 1941.01; CREMATION 838 GREEN HILL FUNERAL HOME 225.00; 1129 GREEN HILL FUNERAL HOME 225.00; ELECTION ASSISTANCE 1397 NAIFEH, KEVIN 100.00; 1398 Wiley, Gloria 35.00; 1399 SMITH, RAY 35.00; EMPLOYEE ASSISTANCE PROG 1379 COMMUNITYCARE EAP 172.70; K-9 CARE 855 K9 UNLIMITED 280.00; KEYS 1370 WESTLAKE ACE HARDWARE OK-020 13.95; Labor & Materials 1271 EMERGENCY POWER SYSTEMS, INC 1756.21; Law Books & Services 198 Thompson Reuters- West 2292.78; 200 Thompson Reuters- West 375.95; PARTS AND LABOR 960 AIR COMFORT INC 549.00; PARTS & SUPPLIES 767 WESTLAKE ACE HARDWARE OK-020 310.56; PROFESSIONAL SERVICES 792 INCOG 3333.33; 1052 GREEN HILL FUNERAL HOME 225.00; 1098 ATLINK SERVICES LLC 225.00; Reimbursement 1202 WISE, DEAN 9.72; Rent 810 B4 HOMES LLC 80.00; REVAL EXPENSES 1282 Green Country Valuation Services 17580.00; SERVICE 4 COX BUSINESS 16.88; 5 COX BUSINESS 151.92; 203 COX BUSINESS 168.80; 1172 PATRIOT SECURITY SYSTEMS INC 300.00; 1400 COX BUSINESS 37.60; SUPPLIES 859 MIDWEST PRINTING 1142.77; 1043 CINTAS CORPORATION NO 2 682.20; UTILITY 772 A T & T MOBILITY 81.58; 1269 O N G 146.98; 1341 O N G 53.01; 1344 COX BUSINESS 36.41; 1359 COX BUSINESS 67.52; 1362 COX BUSINESS 33.94; 1363 COX BUSINESS 137.99; 1393 O G & E 151.54; VEHICLE ACCESSORIES 1346 Amazon Capital Services 129.88; WINDSHIELD 1001 Safelite Fulfillment Inc 499.97; Health SERVICE 1305 Vital Records Control 146.20; Supplies 610 Capital One 46.56; 1046 Amazon Capital Services 259.98; 1053 Control Solutions,Inc 1505.00; UTILITIES 602 O N G 40.15; VACCINATIONS 1036 SANOFI PASTEUR INC 5310.35; Highway ASPHALT 979 DUNHAM ASPHALT SERVICE INC 31090.94; EMPLOYEE ASSISTANCE PROG 1381 COMMUNITYCARE EAP 60.50; HAULING 1165 MIKE WOFFORD TRUCKING & GRADING LLC 6749.03; NEWSPAPER AD 1268 SAPULPA DAILY HERALD 330.00; PARTS/SUPPLIES 1164 PREMIER TRUCK GROUP 210.64; 1340 Amazon Capital Services 101.24; PAYMENT 934 SNB BANK 1556.98; Reimbursement 1367 WARNER, LEON 25.00; Repairs 1095 CHARLIE'S AUTOMOTIVE SERVICE 250.00; ROAD MATERIAL 687 THE QUAPAW COMPANY 19736.70; SECURITY SYSTEM 1270 PATRIOT SECURITY SYSTEMS INC 100.00; SERVICE CONTRACT 952 EMCO TERMITE & PEST CONTROL INC 70.00; SUPPLIES 1204 Amazon Capital Services 169.00; UNIFORMS 879 AMERICAN T'S 293.50; Utilities 146 A T & T MOBILITY 264.14; 922 O G & E 836.63; 928 O G & E 155.15; UTILITY 790 A T & T MOBILITY 58.35; 962 A T & T 239.20; 986 O N G 108.55; WATER BILL 764 CREEK CO RURAL WATER D#2 170.70; WINDOW TINTING 916 AUTO ENHANCERS 500.00; Hwy-ST EMULSIONS 777 ERGON A & E INC 4083.52; Fuel 1365 ETHRIDGE OIL 28090.42; PARTS & SUPPLIES 73 HOLT TRUCK CENTERS 527.57; 941 C3 INDUSTRIAL LLC 498.24; Repairs 1175 P&K EQUIPMENT 2503.13; SIGNAL LIGHT 950 SIGNALTEK 30.00; Tires 1368 DIRECT DISCOUNT TIRE 228.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 1274 MERRIFIELD OFFICE SUPPLIES 388.11; Ccj maintenance kitchen 1207 THE VENT KING 325.00; CCJ PLUMBING SERVICES 1260 WESTERN FIRE PROTECTION 500.00; CCJ VEHICLE REPAIRS 1199 ADVANCED AUTO PARTS 90.88; 1206 Amazon Capital Services 271.49; CELL PHONE SERVICE 1377 A T & T MOBILITY 523.28; JAIL CLEANING SUPPLIES 1369 EMPIRE PAPER COMPANY 1300.08; OFFICE SUPPLIES 1389 WESTLAKE ACE HARDWARE OK-020 76.96; PAINT 1149 WESTLAKE ACE HARDWARE OK-020 1122.68; SPRINKLER HEADS 1185 WESTERN FIRE PROTECTION 755.00; Juv Dent-ST CELL PHONE SERVICE 1374 A T & T MOBILITY 391.87; DOOR MAINTENANCE 1051 SWEEPER FABRICATORS INC 2163.00; PHONE & INTERNET SERVICES 1350 A T & T 710.82; SUPPLIES 1348 WESTLAKE ACE HARDWARE OK-020 39.52; TRAINING/TRAVEL 681 VISA/AMERICAN HERITAGE BANK 95.46; UTILITIES GAS SERVICES 1342 O N G 365.91; ML Fee POSTAGE 728 QUADIENT FINANCE USA INC 500.00; SUPPLIES 406 MERRIFIELD OFFICE SUPPLIES 177.55; Planning/Zoning UTILITY 1355 COX BUSINESS 50.64; Resale EQUIPMENT 1258 WACOM SYSTEMS 180.00; LODGING 463 Spring Hill Suites By Marriott Enid 99.00; 489 Atherton Hotel At Osu 192.00; MEALS 614 Harvey, Rebecca 179.76; 615 Harvey, Rebecca 92.47; SERVICE 625 COX BUSINESS 185.68; Supplies 1209 MERRIFIELD OFFICE SUPPLIES 105.00; 1256 MERRIFIELD OFFICE SUPPLIES 94.50; 1257 MERRIFIELD OFFICE SUPPLIES 225.73; 1278 MERRIFIELD OFFICE SUPPLIES 5.02; TEMPORARY EMPLOYEE 631 DYNAMIC RECRUITING SPECIALIST 870.00; TRAINING 464 OSU-CTP 65.00; 487 OSU-CTP 65.00; 488 OSU-CTP 65.00; TRAVEL 612 Harvey, Rebecca 174.60; 613 Harvey, Rebecca 112.45; SH Commissary Commissary 408 TIGER CORRECTIONAL 2668.36; SH Svc Fee CELL PHONE 1378 A T & T MOBILITY 4055.76; TOW CHARGE 1394 A & W TOWING INC 196.60; 1395 A & W TOWING INC 153.75;. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Selsor and seconded by Whitehouse to sign Resolution#2022-132 to add roads within Graceland Ranchettes, Whipporwill Estates 1 and 2, as highlighted on the attached maps, as it is necessary to best serve the most people of the County. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Selsor and seconded by Whitehouse to order and establish that the roads, as shown on attached maps, be made county highways to be maintained in the future by the County Highway District in which it is located. Goforth stated that there were several roads within the plats that were never built out, as well. Selsor stated the work need is minimal, we will need more equipment than anything and not a lot of rock.  Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Selsor and seconded by Whitehouse to order the work to be done with monies from the county highway fund allocated to the County Highway District where the proposed plan shall take place. Goforth stated the work is under the amounts that would require full engineering drawings. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. Andrew Goforth, Assistant District Attorney spoke about this item, stating this item had been on the agenda about one month ago. We have complied with all portions of the statue; we do want to note that the publications were published on the website with all maps and the publication in the paper missed some maps. The resolution and maps have been properly posted to follow state statue on the website. Goforth discussed the actions before the Board today. Residents spoke briefly on the matter Matt Seacrest, Mike Dowler and John Willingham. Willingham spoke about issues on Slick Rd, while Seacrest was concerned with 179th and 171st St. S. being in bad shape and no ditches. The Board stated that some of the roads mentioned are on the county system and there are plans to get to them.

Item #8: Motion was made by Selsor and seconded by Whitehouse to allow Sapulpa Main Street to use the Courthouse parking lot for the Route 66 Blowout on September 10, 2022. Cindy Lawrence spoke briefly about the upcoming 33rd annual Blowout, we will be utilizing the whole complexes parking, as we have done in the past. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to let for Bid#23-1 3-Month Railroad Tank Car-Culverts to be opened on 9/12/22 and awarded on 9-19/22. Jana Thomas, Purchasing Agent stated they have added some language for a unit price per ft. Thomas stated if you have additional vendors, please let me know, I have 7-10 and we have been only getting two vendor responses. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to let for Bid#23-2 3-Month Asphalt and Emulsion Products and Services to be opened on 9/12/22 and awarded on 9/19/22. Thomas also discussed changes to language on hot lay and hot mix. Also, we added a labor category, as well. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: DISCUSSION ONLY/NO ACTION to sign seller's agreement to sell surplus equipment on Bidadoo public auction marketplace and create e-bay accounts to allow equipment purchases on Bidadoo public auction marketplace. Warner stated he needs to follow-up with contact about striking some language from contract and provisions. Goforth stated you also need to look at the indemnity clause as well, there are issues with it, as well. Warner stated Rogers County uses this and has had no problems. Warner stated this will be passed to a future agenda.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-133 surplussing two brown file cabinets and one Tan 2-door metal cabinet received from the Health Department for the County Clerk and Resolution#2022-133A disposing of the same to be junked.  Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-134 surplussing 1998 Wheel Dolly Norco INV#192-410-0003, 255 AC Weldor INV#192-404-0003, and 1988 Norco Floor Jack for HWY District #2 and Resolution#2022-134A disposing of the same to be junked. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Selsor and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of lin ¾" HDPE, to cross Lone Star Rd. approximately 2.19 miles S. and 1.04 miles W. of US-75 Alt & SH-117, further described as 754' S. & 261' E. of the N.W. corner of Section 15, T17N, R11E in District #1. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of line ¾" HDPF, to cross S. 120th W. Ave. approximately 3.33 miles N. & 0.86 miles W. of SH-97 & SH-166, further described as 2,462" S. & 2,336' W. of the N.E. corner of Section 3, T18N, R11E in District #2. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Cox Communications per County Specs for cable line, by remove and replace damaged aerial coax, size of line 0.625, to parallel S. 80th W. Ave. approximately 0.07 miles S.W. of W. 61st St. & US Rt. 66, further described as 489' S.E. of the N.W. corner of Section 6, T18N, R12E in District #2. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated there are no new updates, however we are still waiting on updates from Water/Sewer Projects. I think we are still waiting on SAMS.GOV information for the majority. #1. Motion was made by Warner and seconded by Whitehouse to approve project 8th St. Rd. in Bristow for wingwall repair and tank car culvert total estimated cost $16,770.00. Project#1566-6.1-4300-4110(D). Whitehouse stated this will have some materials as well, but will be paid from HWY account. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment: Warner stated the annual Route 66 Blowout will be on 9-10-22, it will be a great event.

Item #18: Motion was made by Warner and seconded by Whitehouse at 9:53 a.m. to recess the meeting until 1:30 p.m. Warner read Item #19: PROPOSED EXECUTIVE SESSION (per 25 O.S. 307(B)(4): Discussion of confidential communications between the Board, its contract attorney, Brad Barron, and the District Attorney's Office concerning opioid litigation that, upon advice of counsel, disclosure will seriously impair the ability of the County to process the action in the best interest of the public. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Motion was made by Warner and seconded by Whitehouse at 1:31 p.m. to call meeting back to order. Roll Call Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. Roll Call Stephens absent, First Deputy Rick Selsor present, Warner present, Whitehouse present.

Item #19: Motion was made by Warner and seconded by Whitehouse at 1:32 p.m. to enter into ROPOSED EXECUTIVE SESSION (per 25 O.S. 307(B)(4): Discussion of confidential communications between the Board, its contract attorney, Brad Barron, and the District Attorney's Office concerning opioid litigation that, upon advice of counsel, disclosure will seriously impair the ability of the County to process the action in the best interest of the public. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Warner and seconded by Whitehouse at 2:08 p.m. to come out of executive session. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Warner and seconded by Whitehouse to elect to participate in the Janssen Settlement as per the documents presented in Executive Session. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Warner and seconded by Whitehouse to elect to participate in the Distributors Settlement as per the documents presented in Executive Session. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Adjournment: Motion was made by Warner and seconded by Whitehouse at 2:09 p.m. to adjourn and meet again 9-6-22. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.