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2022-8-22 Meeting Minutes

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   August 22, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 22, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 15, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve July Monthly Reports from Court Clerk; Contract from BKL Inc. for Planning and Zoning; Blanket Purchase Orders #1281 - 1337; Purchase Orders # 2021-2022 General Labor & Materials 1404 GLASSCO GLASS & GLAZING LLC 1000.00; PARTS, SUPPLIES, & SERVICE 6130 Universal Roofing, LLC. 9360.00; Highway Fuel 6732 COOPS STOP N SHOP 661.55; TESTING 6565 Xpress Wellness Urgent Care 35.00; Jail-ST CCJ MAINTENANCE 5535 LOCKE SUPPLY 41.59; CCJ VEHICLE REPAIRS 6027 Midtown Auto & Diesel Repair Inc 77.50; Juv Dent-ST JUVENILE DETENTION 5748 BOB BARKER CO INC 47.00; Microphones 6745 ADEPT PATRIOT SERVICES LLC 674.02; SH Svc Fee EQUIPMENT 5876 BAYSINGERS UNIFORMS AND EQUIPMENT 2538.87; 2022-2023 CBRI ASPHALT 1112 DUNHAM ASPHALT SERVICE INC 17000.00; CH Improv-ST Agreement 1259 CREEK CO PUBLIC FACILITIES 101757.39; Drug Court DRUG COURT ADMIN SERVICES 2 HUMAN SKILLS & RESOURCES INC 7875.00; Excess Resale EXCESS RESALE 22 The Estate Of Emma Jones 24971.05; General null 1261 ATWOODS 47.82; AIR FRESHENERS 818 Simply Scentsational 36.00; BATTERIES 1123 Amazon Capital Services 26.99; BOCC MINUTES 1091 SAPULPA DAILY HERALD 301.25; BOTTLED WATER 800 CULLIGAN OF TULSA 30.75; CCSO VEHICLE REPAIRS 703 Midtown Auto & Diesel Repair Inc 292.28; 1153 Midtown Auto & Diesel Repair Inc 823.87; EQUIPMENT 1026 Amazon Capital Services 177.11; 1117 SOUTHERN TIRE MART LLC 327.60; GPS 1134 A T & T 125.00; LICENSE FEES 1152 TIMECLOCK PLUS, LLC 37.40; MAINTENANCE AGREEMENT 805 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Network Services 1146 COX BUSINESS 1132.90; OFFICE SUPPLIES 1122 MERRIFIELD OFFICE SUPPLIES 56.40; PARTS AND LABOR 277 A & M ELECTRIC INC 649.25; RECYCLE SERVICE 671 SHOW INC. 40.00; Rent 1201 CREEK CO HOME FINANCE AUTH 2100.00; REVAL EXPENSES 1174 Green Country Valuation Services 16460.00; SALARY 807 OSU CO-OP EXT SERVICE 13333.33; SERVICE 224 XEROX CORP 55.00; 239 U S Cellular 95.08; 798 A-1 REFUSE 18.00; 804 PATRIOT SECURITY SYSTEMS INC 16.00; 815 AMERICAN WASTE CONTROL INC 176.00; Service Call 1103 W. B. COX CO. INC. 305.00; STAMP 1107 MERRIFIELD OFFICE SUPPLIES 27.00; Supplies 235 MERRIFIELD OFFICE SUPPLIES 195.11; 1045 QUILL CORP 457.67; SUPPLIES 713 LOWES CREDIT SERVICES 18.96; 1205 MERRIFIELD OFFICE SUPPLIES 75.00; TAG/TITLE 1131 SAPULPA TAG OFFICE 44.50; Testing/Posse 1188 CENTRAL TECHNOLOGY CENTER 45.00; TOOLS 741 NASCO 179.92; Utilities 1167 EAST CENTRAL ELECTRIC COOP 403.00; 1169 EAST CENTRAL ELECTRIC COOP 514.00; UTILITY 1130 CITY OF BRISTOW 71.09; 1170 CITY OF SAPULPA 80.67; VEHICLE PARTS 418 ADVANCED AUTO PARTS 281.06; WINDSHIELD 1002 Safelite Fulfillment Inc 469.97; Health UTILITIES 605 O N G 117.83; Highway Fuel 425 COOPS STOP N SHOP 3003.96; HAULING 964 MIKE WOFFORD TRUCKING & GRADING LLC 13042.36; LEASE PYMT 906 ARMSTRONG BANK 2959.84; 911 ARMSTRONG BANK 2959.84; MATERIAL 345 WHEELER METALS 616.08; 1118 WHEELER METALS 1078.30; OFFICE SUPPLIES 917 UniFirst Holdings Inc 227.42; PARTS/SUPPLIES 1060 PREMIER TRUCK GROUP 135.51; PROFESSIONAL SERVICES 779 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 1190.00; RADIOS/BATTERY 248 MOTOROLA SOLUTIONS INC 38687.03; Reimbursement 1211 SMITH, KAREN 25.00; SUPPLIES 19 CINTAS CORPORATION NO 2 398.74; 780 LOCKE SUPPLY 32.09; TESTING 869 Xpress Wellness Urgent Care 50.00; 943 TotalSIR 36.50; Tires 1031 SOUTHERN TIRE MART LLC 1215.00; Utilities 980 O G & E 809.07; UTILITY 990 O G & E 67.55; Hwy-ST Parts & Labor 115 WARREN CAT 1735.87; PARTS & REPAIR 25 P&K EQUIPMENT 645.19; PARTS & SUPPLIES 46 TRACTOR SUPPLY CREDIT PLAN 475.35; 65 CROW BURLINGAME COMPANY 1069.04; 124 NAPA AUTO PARTS 2357.53; 951 THE RAILROAD YARD INC 1675.00; Repairs 1015 P&K EQUIPMENT 2640.88; SUPPLIES 1094 Petrochoice Dynamo LLC 871.00; Tires 1104 DIRECT DISCOUNT TIRE 5584.96; Jail-ST AIR CONDITIONER 1192 AIRCO SERVICE INC 1101.30; Ccj maintenance kitchen 882 Hagar Restaurant Service 240.00; CCJ PLUMBING SERVICES 1127 Allied/Headrick Plumbing 727.00; GLOVES 1023 DASH GLOVES 1306.80; INMATE CLOTHING 498 CHARM TEX 219.80; JAIL DOOR MAINTENANCE 1047 NOVALCO INC 1000.00; Laundry Service 872 Sloan, Brett 250.00; 873 Sloan, Brett 235.00; Maintenance 1136 WESTLAKE ACE HARDWARE OK-020 41.37; 1137 LOCKE SUPPLY 11.32; 1138 WESTLAKE ACE HARDWARE OK-020 53.94; NATURAL GAS 1208 Symmetry Energy Solutions LLC 787.25; PHONE & INTERNET SERVICES 1150 COX BUSINESS 2092.74; UTILITIES ELECTRIC SERVICE 1178 O G & E 73.46; 1181 O G & E 8526.13; 1186 O G & E 157.97; UTILITIES GAS SERVICES 1262 O N G 223.12; UTILITIES WATER 1148 SAPULPA RURAL WATER CO 38.00; 1151 SAPULPA RURAL WATER CO 3426.00; 1183 CITY OF SAPULPA 2277.06; Juv Dent-ST AIR CONDITIONER 1132 AIRCO SERVICE INC 604.80; Generator 1033 EMERGENCY POWER SYSTEMS, INC 3824.12; JUVENILE DETENTION 732 BOB BARKER CO INC 224.91; Maintenance 677 WESTLAKE ACE HARDWARE OK-020 215.99; Network Services 1184 COX BUSINESS 1754.27; SECURITY SYSTEM 721 CASTLECOM LLC 53824.00; Planning/Zoning COPIER CHARGES 294 Standley Systems 179.02; Resale SERVICE 183 A T & T 41.23; Supplies 1189 MERRIFIELD OFFICE SUPPLIES 176.10; TAX CORRECTION 1141 CREEK COUNTY ABSTRACT CO INC 150.00; TEMPORARY EMPLOYEE 176 DYNAMIC RECRUITING SPECIALIST 522.00; SH Commissary CAMERA 1113 Amazon Capital Services 1945.86; Commissary 408 TIGER CORRECTIONAL 2739.79; POSTAGE STAMPS 1135 U S POSTMASTER 180.00; SH Svc Fee CELL PHONE ACCESSORIES 1109 Amazon Capital Services 333.56; FOOD FOR INMATES 407 TIGER CORRECTIONAL 7151.78; MEDICAL SERVICES/JAIL 403 Turn Key Health Clinics LLC 31678.87; NEW VEHICLES 1022 JOHN VANCE AUTO GROUP 37795.00; PROMOTIONAL PRODUCTS 751 OKLAHOMA PROMO LLC 3096.75; Tax Refunds TAX CORRECTION 20 Marilyn K Abbott 475.17; 21 Freedom Mortgage 361.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-126 rezoning request CCZ-2086 and lot split CCLS-2827 Steven Dugan-Venture Group LLC per recommendations of CCPC. Rezoning from Agricultural District to Light Residential to allow lot split. Tract 1 will contain 1.25 acres more or less. Tract 2 will contain 1.25 acres more or less. Both tracts will meet the requirements. Murray stated the tracts will have homes built on them. There has been no opposition. Applicant is present. The CCPC recommended approval on 8-16-22, along with the Planning Office. Property located at Maple Drive Kellyville, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-127 rezoning request CCZ-2090-Gary and Diane Gloden per recommendations of CCPC. Rezoning from Residential Manufactured Home District to Agricultural District to allow Agricultural Use. Tract contains 10 acres more or less and will meet all requirements. Murray stated back in 1982, this was rezoned to RMH and they would like to utilize the property for ag use. We did receive one phone call inquiring if this was going to be a grow house. Murray stated it is not. Applicant is present. The CCPC recommended approval on 8-16-22, along with the Planning Office. Property located at 16606 S. 97th W. Avenue Sapulpa, OK 74066-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-128 rezoning request CCPP-2022-03 and CCZ-2088-April Vaughn-B B Oaks Development per recommendations of CCPC. Rezoning from Light Residential District to Agricultural District to allow single family dwelling subdivision. Murray stated applicant requests that the Board pass for one month the approval of Preliminary Plat of Oak Timber. Murray stated this was previously rezoned from Agricultural District to Light Residential with PUD-2018 and never developed. There are similar rezones in the area. This is a proposed 40-acre development with 1 Block and 12 lots. Applicant is present. The BOA approved a variance on 8-16-22 for the two structures. We have had inquiries about the development of the subdivision and the tract sizes.  The CCPC recommended approval on 8-16-22 on rezone only, along with the Planning Office. Property located at 7505 S. 49th W. Avenue in Tulsa, OK. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-129 rezoning request CCPP-2022-04-Daniel Hamra per recommendations of CCPC. Preliminary Plat for subdivision Frankoma Industrial Park containing 1 Block and 10 Lots and 1 Reserve on 15.613 acres more or less. Murray stated in 2020 this was rezoned from Agricultural District to Industrial District. CCZ-2006 also rezoned to Industrial District. This tract just finished the environmental cleanup and has restrictions on what can be placed on the property. Murray stated the applicant is going to sell and lease the lots. There are similar rezones in the area. There has been no opposition. Applicant is present. The CCP recommend approval on 8-16-22, along with the Planning Office. Stephens stated this would be a good fit for the area. Property located at the Southwest corner of Highway 166 and Frankoma Road Sapulpa, OK 74066.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to approve the changing of fee schedule for the Planning and Zoning Office for certified mailings from $7.00 to $8.00, per mailing. Wendy Murray, Planner stated with the rising cost of postage, ink and leasing of postage machine we are needing to increase our certified mailing fee. Murray stated everything they mail is certified, we are hoping this will off-set some of the expenses. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign the Cooperative Extension Services Agreement between the State and the County for fiscal year 2022-20223, in the amount of $197,865.00. Andrew Goforth, stated this is the yearly contract, they have to wait until the budgeted numbers are approved, before they send the contract. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign and approve the Schedule of Expenditures of Federal Awards for FY2021-2022, to be submitted to the Oklahoma State Auditor's Office. Goforth and Dana Logsdon stated they had reviewed the Trash Cop grant and it is not tied back to a federal grant. This is through DEQ and EPA. It is just through the State, this was also verified by Jana Thomas, Purchasing Agent. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-130 surplussing two Watch Guard Vista HD WIFI body cameras INV#942 and INV#947 Serial number WFC1-103227 and WFC-103209 and Resolution#2022-130A disposing of the same to be traded in for new ones due to the camera's being under warranty. Bret Bowling stated the cameras have been damaged, due to being under warranty, we can exchange for new ones. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-131 surplussing 1 Blk HON 3 drawer lateral file cabinet, 2 Chocolate Brown HON 2 drawer lateral file cabinets, 1 Gray HON 2 drawer lateral file cabinets, 1 Tan HON 2 drawer lateral file cabinets, 1 Off-White HON 2 drawer lateral file cabinets and a HON L&M Office DBL Pedestal Desk INV#F105.334 and Resolution#2022-131A disposing of the same to various county offices and the desk to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from East Central Electric Cooperative per County Specs extending from 30 days to 90 days for fiber optic plant, by boring and trenching, size of line 1 ¼", to parallel and cross various locations in District #3. Whitehouse stated this is going to be good for our area. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17:  Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated there are no new updates. The Board stated there were no new Road and Bridge projects. Stephens stated we are finishing up Graceland and Maple Drive.

Item #18: DISCUSSION ONLY/NO ACTION regarding establishing a yearly employee review process for Board employees. Warner presented the Board with examples of employee evaluations used for other companies; we are a bit different. I would like to ask that each one review and provide input, to come up with a form to utilize for evaluation process. Stephens stated this is a start, let's put this back on 9/12/22, to give us time to review and consult with Goforth, as well.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:44 a.m. to adjourn and meet again 8-29-22.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.