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2022-8-15 Meeting Minutes

For a printable version of the August 15, 2022 Meeting Minutes (which includes all content as listed below), click here.

August 15, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 15, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 11, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve July Monthly Reports from Election Board; Court Clerk; Health Department; Transfers $32,234.64 from 1204-1-1600-2005 Revolving Fee Assessor FY2021-2022 to 1204-1-1600-2005 Revolving Fee Assessor FY2023; $65,469.32 from 1102-6-6500-2005 CIRB-MV Coll/SB1888-ALL Commissioners FY2022-2023 to 1102-6-6510-2005 CIRB-MV Coll/SB1888-D1 HWY $13,093.86, 1102-6-6520-2005 CIRB-MV Coll/SB1888-D2 HWY $26,187.73 and 1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 HWY $26,187.73 FY2023; $20,946.82 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4000-2005 HWY M&O-ALL Commissioners FY2023; $120,768.75 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4300-1110 HWY Salary-D3 HWY $120,239.71 and 1102-6-4300-1320 HWY Travel-D3 HWY $529.05 FY2023; $120,768.76 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4200-1110 HWY Salary-D2 HWY $89,000.00, 1102-6-4200-1320 HWY Travel-D2 HWY $2,248.55, 1102-6-4200-2005 HWY M&O-D2 HWY $17,520.21 and 1102-6-4200-4110 HWY Cap Outlay-D2 HWY $12,000.00 FY2023; $98,124.62 from 1102-6-4000-1110 HWY Salary-ALL Commissioners FY2022-2023 to 1102-6-4100-1110 HWY Salary-D1 HWY $70,000.00, 1102-6-4100-1320 HWY Travel-D1 HWY $1,161.81, 1102-6-4100-2005 HWY M&O-D1 HWY $16,962.81 and 1102-6-4100-4110 HWY Cap Outlay-D1 HWY $10,000.00 FY2023; $59,398.39 from 1103-6-4000-4030 CBRI-ALL Commissioners FY2022-2023 to 1103-6-4100-4030 CBRI-D1 HWY $11,879.68, 1103-6-4200-4030 CBRI-D2 HWY $23,759.36 and 1102-6-4300-4030 CBRI-D3 HWY $23,759.35 FY2023; $1,234,244.81 from 1220-1-0600-2005 Resale M&O Treasurer FY2022-2023 to 1220-1-0600-2005 Resale M&O Treasurer FY2023; $33,772.32 from 1220-1-0600-1110 Resale Salary Treasurer FY2021-2022 to 1220-1-0600-1110 Resale Salary Treasurer FY2023; Blanket Purchase Orders # 1155 - 1174; Purchase Orders #2021-2022 General ACCESSORIES 6464 BTM WIRELESS INC 409.36; Health TRAVEL 5190 Frankenburger, Wendy 25.50; Jail-ST JAIL DOOR MAINTENANCE 6707 RR BRINK LOCKING SYSTEMS INC 561.00; 2022-2023 911 Phone OFFICE FURNITURE 896 Amazon Capital Services 124.64; UTILITY 1087 CIMARRON TELEPHONE COMPANY 1349.66; ARPA 2021 PROFESSIONAL SERVICES 709 Turn Key Health Clinics LLC 10326.75; 1074 GUY ENGINEERING 484.56; Assr Rev Fee SUBSCRIPTION 835 AF3 TECHNICAL SOLUTIONS 250.00; CBRI CYLINDER RENTAL 35 Lampton Welding Supply 121.07; ROAD MATERIAL 787 DUNHAM ASPHALT SERVICE INC 16932.30; 972 DUNHAM ASPHALT SERVICE INC 19708.12; SUPPLIES 44 T H ROGERS LUMBER CO 13.57; Supplies & Service 51 Lampton Welding Supply 269.20; General null 1008 SAPULPA DAILY HERALD 424.50; 1030 Amazon Capital Services 33.99; BOCC MINUTES 1086 SAPULPA DAILY HERALD 39.60; BOTTLED WATER 6 FIZZ-O WATER COMPANY 39.75; 207 FIZZ-O WATER COMPANY 8.45; 1111 FIZZ-O WATER COMPANY 39.75; CCSO VEHICLE REPAIRS 400 Midtown Auto & Diesel Repair Inc 155.00; ELECTION EXPENSES 1145 CREEK COUNTY ELECTION BOARD 557.95; EQUIPMENT 841 LOWES CREDIT SERVICES 711.55; Labor & Materials 298 HUDSON PLUMBING HEATING AIR CONDITIONING INC 1454.00; Maintenance 678 WESTLAKE ACE HARDWARE OK-020 41.96; PARTS & SUPPLIES 398 WESTLAKE ACE HARDWARE OK-020 131.15; PROFESSIONAL SERVICES 1088 EMCO TERMITE & PEST CONTROL INC 35.00; RECYCLE SERVICE 812 SHOW INC. 40.00; Rent 809 B4 HOMES LLC 80.00; SERVICE 1139 COX BUSINESS 36.41; SIGNS 1040 Print Shop LLC 93.33; SUBSCRIPTION 1140 Sand Springs Leader 86.11; Supplies 234 WESTLAKE ACE HARDWARE OK-020 8.88; 237 JOHN DEERE FINANCIAL 28.56; 850 Amazon Capital Services 302.13; SUPPLIES AND SERVICE 285 EMCO TERMITE & PEST CONTROL INC 305.00; TIRES/DEPUTY CARS 1108 BRISTOW TIRE & AUTO SERVICE 139.04; TIRES/REPAIRS/DEPUTY CARS 414 BRISTOW TIRE & AUTO SERVICE 179.05; TOW CHARGE 656 A & W TOWING INC 88.00; TRAVEL 1142 VAUGHN, PAULA F. 96.84; 1143 WHITEHOUSE, ROBIN G. 176.75; 1144 BYASSEE, JULIE 52.50; Utilities 1085 O G & E 525.09; 1089 O G & E 257.53; 1119 CITY OF SAPULPA 588.18; 1121 O N G 164.20; UTILITIES GAS SERVICES 1102 O N G 124.56; UTILITIES WATER 1126 CITY OF SAPULPA 139.73; UTILITY 1084 O G & E 721.87; Health OVERAGES 576 PREFERRED BUSINESS SYSTEMS LLC 724.26; SERVICE 647 VIP Voice Services 835.00; TRAVEL 1066 Kayla McElroy 65.00; 1081 Hillard, Biesha 230.00; UTILITIES 603 O G & E 456.59; Highway ASPHALT 29 DUNHAM ASPHALT SERVICE INC 19925.21; Gravel 62 THE QUAPAW COMPANY 17765.15; 72 ANCHOR STONE COMPANY 3755.41; HAULING 660 MIKE WOFFORD TRUCKING & GRADING LLC 15800.98; 946 MIKE WOFFORD TRUCKING & GRADING LLC 16616.11; LEASE/PURCHASE 935 OK DEPT OF TRANSPORTATION 1791.56; MONITOR AGREEMENT 100 PATRIOT SECURITY SYSTEMS INC 720.00; PARTS/SUPPLIES 144 O'REILLY AUTO PARTS 1687.31; 392 WESTLAKE ACE HARDWARE OK-020 53.04; 778 PREMIER TRUCK GROUP 72.51; PAYMENT 33 OKLA DEPT OF TRANSPORTATION 1791.56; PIKE PASS 47 OKLAHOMA TURNPIKE AUTHORITY 84.11; Repairs 495 DOMINATE PETROLEUM SERVICES LLC 1693.97; SERVICE 976 Republic Services #789 150.34; SIGNS 734 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 1182.00; SUPPLIES 897 Print Shop LLC 263.73; Tolls 101 OTA PIKEPASS CENTER 1.45; TRASH SERVICE 59 GREEN ENVIRONMENTAL SERVICES LLC 82.50; UNIFORM 20 UniFirst Holdings Inc 1185.93; Utilities 55 A T & T MOBILITY 283.24; 131 A T & T MOBILITY 225.44; UTILITY 18 O G & E 27.49; 988 O G & E 552.88; Hwy-ST ASPHALT 860 DUNHAM ASPHALT SERVICE INC 4529.32; 1039 DUNHAM ASPHALT SERVICE INC 11281.24; CYLINDER RENTAL 66 Industrial Welding & Tools Supply 115.12; Fuel 1096 ETHRIDGE OIL 24584.31; PARTS 30 MHC KENWORTH -Tulsa 103.60; 1017 BIXBY RADIATOR INC 975.00; Parts & Labor 111 OCT EQUIPMENT INC 255.73; 673 BRCE EQUIPMENT SERVICES 2410.63; 682 Yellowhouse Machinery Co 4404.53; 782 Yellowhouse Machinery Co 4861.95; PARTS & SUPPLIES 22 SPRINGDALE TRACTOR CO. 397.12; 23 WELDON PARTS-TULSA 760.12; 50 O'REILLY AUTO PARTS 480.80; 67 STANDARD AUTO PARTS 423.41; 88 DRUMRIGHT TIRE 313.00; 93 ATWOODS 431.03; 97 AMERICAN WELDING SUPPLY INC 643.50; 106 ECONOMY SUPPLY CO 507.57; 117 CHEROKEE HOSE & SUPPLY INC 496.75; 122 WELDON PARTS-TULSA 369.40; 126 DRUMRIGHT AUTO SUPPLY 76.32; 129 LIONEL HARRIS OIL CO INC 479.80; 655 CHEROKEE HOSE & SUPPLY INC 79.10; 908 AMERICAN WELDING SUPPLY INC 190.14; 1012 BELSHE INDUSTRIES INC 276.75; SIGNS 68 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 734.00; 95 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 456.00; Tires 894 DIRECT DISCOUNT TIRE 2596.80; TIRES & REPAIRS 45 Sellers Tire Inc 531.50; Jail-ST BATTERY 1110 ADVANCED AUTO PARTS 45.54; CCJ MAINTENANCE 664 WESTLAKE ACE HARDWARE OK-020 65.91; CCJ PLUMBING SERVICES 1097 JEFF JONES WELDING 250.00; 1125 Allied/Headrick Plumbing 672.00; GPS 1093 ALCOHOL MONITORING SYSTEMS INC 82.46; Plumbing Supplies 1020 Grainger 260.54; Tolls 1101 EXPRESS TOLL 4.60; Juv Dent-ST CCJ VEHICLE REPAIRS 675 BRISTOW TIRE & AUTO SERVICE 47.60; CERTIFICATIONS 720 TULSA TECH 340.00; Generator 742 EMERGENCY POWER SYSTEMS, INC 680.00; Maintenance 1048 WESTLAKE ACE HARDWARE OK-020 21.53; REPAIRS/OVERHEAD DOOR 1099 OKLAHOMA WHOLESALE OVERHEAD DOORS LLC 175.00; TRAVEL REIMBURSEMENT 1124 TIFFANY, BETHANY 41.75; UTILITIES ELECTRIC SERVICE 1114 O G & E 3000.45; Planning/Zoning NEWSPAPER PUBLICATIONS 275 SAPULPA DAILY HERALD 90.55; Resale AIR FRESHENERS 186 SCENTS PLUS LLC 50.00; RFD-ST BANK PAYMENT 389 ARMSTRONG BANK 3510.71; SUPPLIES 1010 Weis Fire & Safety Equipment LLC 1610.28; RM&P SOFTWARE DEVELOPMENT 698 KELLPRO COMPUTER SOLUTIONS 216.00; SH Commissary Commissary 408 TIGER CORRECTIONAL 2215.69; SH Svc Fee FOOD FOR INMATES 407 TIGER CORRECTIONAL 5782.42; Maintenance 1106 WESTLAKE ACE HARDWARE OK-020 7.98; OFFICE FURNITURE 899 MERRIFIELD OFFICE SUPPLIES 2437.26; Tax Refunds TAX CORRECTION 17 DIXIE L HARDEE 10.00; 18 Lereta LLC 90.00; 19 State Of Okla Unclaimed Prop Div 43.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to engage with INCOG to create a mutual agreement to continue updates to the Creek County GIS 911 addresses for the amount of $26,181.00 over nine months with option to continue with month-to-month service. Warner gave a brief overview of this service; this would assist the County inputting the information required for the Next Gen 911 System. Warner stated this service is instrumental in getting the county where we need to be to be able to move forward. Warner also discussed the possible consolidation of the PSAP's into one or two 911 centers. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: DISCUSSION ONLY/NO ACTION on authorizing INCOG to apply for a GIS 911 grant through the Oklahoma 911 Authority. Warner stated that this will have to be on a later agenda, as they have found out that only five agencies can apply and INCOG is not an approved agencies at this time. They are working to see if INOCG can be approved. This may be a future item.

Item #9: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2022-123 surplussing a 2017 Dodge Charger ID 0830 17-830 VIN#2C3CDXKTXHH624045 and Resolution#2022-123A disposing of the same by Inter-Governmental transfer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows Bristow $4,070.95; Depew $393.87; Drumright $2,453.31; Kellyville $976.53; Kiefer $2,095.85; Lawrence Creek $115.95; Mannford $3,126.05; Mounds $893.16; Oilton $848.11; Sapulpa $21,015.04; Slick $144.71. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-124 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 0001-1-2000-2005/R2 with $711.55 from the Creek County Court Clerk's Revolving Cash Fund for reimbursement for Purchase Order #0841 to Lowes Credit Service for a purchase of a refrigerator, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to sign Resolution#2022-125 directing the Creek County Treasurer to credit the Creek County Commissioners Account 0001-1-2000-1233/R5 for workman's compensation in the amount of $19,174.03 with funds from the Treasurer's Cash Voucher Resale Salary fund (1220-1-0600-1110/CV-2) in the amount of $525.56, Creek County Court Clerk's Payroll fund (1211-1-1900-1110/PFCC) in the amount of $123.62, Assessor's Reval Payroll fund (0001-1-1700-1110/H4) in the amount of $390.16, Sheriff E-911 Phase II fund (1201-2-3601-1110/E-911) in the amount of $78.80, Sheriff County Jail Maintenance Salary fund (1315-2-0400-1110/CJM1A) in the amount of $10,636.50, Sheriff Juvenile Justice Center Payroll fund (1317-2-0400-1110/JJC1A) in the amount of $6,775.77, Sheriff's Service Fees Salary fund (1226-2-0400-1110/SSF1A) in the amount of $65.44, Sheriff's Service Fees Courthouse Security Salary fund (1226-2-3500-1110/SSF9) in the amount of $390.96, Sheriff's Service Fee Trash Cop Payroll fund (1229-2-0400-1110) in the amount of $97.33, Sheriff's Service Fee OK Highway Safety Grant fund (1526-2-0400-1110/SSF15) in the amount of $89.89,4) H4) in  as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Warner to approve   Utility Permit from OCSI dba TDS Telecom per County Specs for fiber optic cable, by boring and pushing, to cross and parallel W. 151st ST. S. approximately E. of N. Maple St., further described as 1100' E. of the N.W. corner of Section 24, T17N, R10E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from AT&T Oklahoma per County Specs for fiber optic, size of line 1.25, size of casing 2, to parallel SH-66 approximately 1.22 miles N. of SH-364, further described as 1547' N.E. of Section 18, T18N, R12E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated there are no new updates. The Board stated there were no new Road and Bridge projects.

Item #16: DISCUSSION ONLY/NO ACTION regarding establishing a yearly employee review process for Board employees. Stephens stated we have nine Board employees and we do not have a set process to evaluate them and see if they are eligible for a raise, due to taking on more duties. We have never addressed this and I think we need some kind of process to evaluate each one's performance. We are a little unique as we all three are their bosses and we cannot do our normal District process, as we all cannot be together to do this without going into executive session to discuss. The Board discussed that this is needed and would be a good tool to utilize once a year. Warner will prepare some forms for self-evaluations, plus the Commissioners form for performance valuation, then an executive session could be scheduled to discuss both forms. Whitehouse stated we should do this once a year or even quarterly, so we are updated on additional duties or concerns. Each Commissioner agreed this is long overdue and needed, we will discuss this further next week.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:43 a.m. to adjourn and meet again 8-22-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.