2022-5-9 Meeting Minutes
May 09, 2022
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, May 09, 2022 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of May 02, 2022 minutes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Monthly Appropriations; April Monthly Reports from County Clerk, District Attorney, Treasurer, Health Department, Sheriff, OSU Extension Services, Assessor and Election Board; Error Correction $2.36 from 001-1-2000-1210/R10 FY2021-2022 to 001-1-2200-1130/SL1B Election Board Part-time Election Board FY2022; Blanket Purchase Orders #6014 - 6039; Purchase Orders # 2021-2022 911 Phone Utilities 5872 A T & T 1572.53; 5966 Cimarron Telephone Co 184.92; ARPA 2021 ROAD MATERIALS 5253 DUNHAM ASPHALT SERVICE INC 104258.24; CBRI CULVERT PIPE 5272 Hasara Culvert And Contracting Inc 13750.00; CYLINDER RENTAL 5915 Lampton Welding Supply 107.45; MATERIAL 4781 DUNHAM ASPHALT SERVICE INC 3059.07; SIR TEST 5447 TotalSIR 36.50; SUPPLIES 4803 T H ROGERS LUMBER CO 26.37; Crt Payroll WORK COMP PREMIUM 5878 CREEK COUNTY COMMISSIONERS 105.56; Fair Board LABOR 5662 Lifegate Freedom Recovery Ministries 480.00; General AIR FRESHENERS 4062 Simply Scentsational 36.00; ANNUAL MEMBERSHIP DUES 4002 Okla Sheriffs Assoc 1800.00; BOTTLED WATER 5626 FIZZ-O WATER COMPANY 16.90; COPIER CONTRACT 3343 ADVANCED COPIER SYSTEMS LLC 260.39; Equip Rental 4544 Lampton Welding Supply 23.33; FEES 3462 THOMSON-WEST 210.00; FUEL/DEPUTY CARS 5988 COMDATA INC 12989.78; JANITORIAL 3190 Trout, Darrel 300.00; Network Services 5974 COX BUSINESS 227.79; OVERAGES 6004 Standley Systems 165.71; PEST CONTROL 3184 EMCO TERMITE & PEST CONTROL INC 35.00; 4073 EMCO TERMITE & PEST CONTROL INC 15.00; Rent 3947 B4 HOMES LLC 80.00; SERVICE 3111 AMERICAN WASTE CONTROL INC 152.00; 3251 COX BUSINESS 354.11; 3944 SHOW INC. 40.00; 4051 COX BUSINESS 35.81; 5017 AMERICAN WASTE CONTROL INC 76.00; 5018 AMERICAN WASTE CONTROL INC 152.00; 5544 COX BUSINESS 175.62; 6003 COX BUSINESS 37.01; SERVICE AGREEMENT 3791 Standley Systems 38.33; Supplies 4958 MERRIFIELD OFFICE SUPPLIES 376.64; 5104 CURTIS RESTAURANT SUPPLY 158.00; 5541 MERRIFIELD OFFICE SUPPLIES 36.12; 5663 QUILL CORP 177.98; SUPPLIES 2660 MERRIFIELD OFFICE SUPPLIES 92.45; 3459 WESTLAKE ACE HARDWARE OK-020 8.98; 5859 Amazon Capital Services 501.59; Tires 5874 BRISTOW TIRE & AUTO SERVICE 131.37; TRAVEL 5462 Toothman, Olivia 294.38; Utilities 5976 O G & E 4213.48; UTILITIES 3180 O G & E 252.70; 5880 O G & E 1543.18; UTILITIES ELECTRIC SERVICE 5973 O G & E 699.55; UTILITY 5967 CITY OF BRISTOW 150.26; 5969 ONE NET 640.00; 5970 ONE NET 470.00; VEHICLE PARTS 5028 ADVANCED AUTO PARTS 183.81; Water Cooler Tower 5469 FIZZ-O WATER COMPANY 9.00; Health CONFERENCE 5386 CPS Conference C/O Rumbledrum 25.00; JANITORIAL 5804 HOMETOWN JANITORIAL SERVICES 1050.00; SERVICE 5208 Metro Security 45.00; Supplies 5207 MERRIFIELD OFFICE SUPPLIES 479.83; TRAVEL 2312 Cummins, Vicki 22.93; 4031 SMITH, BETH 25.74; UTILITIES 5194 CITY OF BRISTOW 104.52; Highway DIESEL FUEL/GAS 5520 COMDATA INC 983.96; Fuel 5877 BOWERS OIL CO 23312.66; OFFICE SUPPLIES 4281 MERRIFIELD OFFICE SUPPLIES 234.30; PARTS/SUPPLIES 3748 WESTLAKE ACE HARDWARE OK-020 358.02; 4914 JOHN DEERE FINANCIAL 205.59; 5035 WESTLAKE ACE HARDWARE OK-020 203.89; 5523 John Deere Financial 1413.97; 5840 Amazon Capital Services 89.99; PUBLICATION 5983 SAPULPA DAILY HERALD 35.80; 5984 SAPULPA DAILY HERALD 31.60; Tolls 5530 OTA PIKEPASS CENTER 6.85; TRASH 4918 AMERICAN WASTE CONTROL INC 60.00; Hwy-ST ASPHALT 5369 TULSA ASPHALT LLC 4017.78; 5669 DUNHAM ASPHALT SERVICE INC 5410.18; CYLINDER RENTAL 5949 Industrial Welding & Tools Supply 111.89; Gravel 5289 ANCHOR STONE COMPANY 32090.22; PARTS 5852 WHITE STAR 526.68; PARTS & SUPPLIES 2594 FARM PLAN DBA ATWOODS 372.96; 4327 OCT EQUIPMENT INC 1014.79; 5401 CROW BURLINGAME COMPANY 948.76; PIKE PASS 5424 OKLAHOMA TURNPIKE AUTHORITY 118.70; PROPANE 5671 MFA PROPANE 119.86; SUPPLIES 5412 CHEROKEE HOSE & SUPPLY INC 376.19; TRASH SERVICE 5405 GREEN ENVIRONMENTAL SERVICES LLC 82.50; Jail-ST CCJ VEHICLE REPAIRS 5427 Midtown Auto & Diesel Repair Inc 232.50; FUEL/JAIL CARS 5610 COMDATA INC 2712.67; OFFICE SUPPLIES 4270 MERRIFIELD OFFICE SUPPLIES 67.98; parts 5656 RL WILLIAMS & COMPANY INC 1800.00; PARTS & SUPPLIES 5527 ADVANCED AUTO PARTS 22.59; REPAIRS/JAIL 5817 Hagar Restaurant Service 211.00; TRAINING/TRAVEL 5620 VISA/AMERICAN HERITAGE BANK 150.71; UTILITIES WATER 5972 SAPULPA RURAL WATER CO 38.00; Juv Dent-ST Fuel 4542 COMDATA INC 502.05; INTERNET SERVICE 5875 A T & T 67.37; JUVENILE DETENTION 5816 MERRIFIELD OFFICE SUPPLIES 280.08; Repair 5557 Hagar Restaurant Service 202.00; Snacks 5664 MERRIFIELD OFFICE SUPPLIES 395.53; TRAINING/TRAVEL 1727 Visa 78.92; Planning/Zoning SUPPLIES 5841 MERRIFIELD OFFICE SUPPLIES 519.87; Resale FUEL 5454 COMDATA INC 260.73; IT Support 3797 TM CONSULTING INC 50.00; 4953 TM CONSULTING INC 1487.00; JANITORIAL 4932 Gster Cleaning 650.00; Supplies 5989 MERRIFIELD OFFICE SUPPLIES 6.20; 5997 OME CORPORATION LLC 214.00; TAX WARRANT SERVICE 4929 CREEK COUNTY SHERIFF 650.00; TEMPORARY EMPLOYEE 4939 DYNAMIC RECRUITING SPECIALIST 870.00; WATER 3809 FIZZ-O WATER COMPANY 25.35; RFD-ST LEASE PYMT 5995 ARMSTRONG BANK 3510.71; SH Commissary Commissary 5030 TIGER CORRECTIONAL 6095.79; SH Svc Fee FOOD FOR INMATES 5304 TIGER CORRECTIONAL 5682.76; MEDICAL SERVICES/JAIL 46 Turn Key Health Clinics LLC 1770.95; NEW VEHICLES 2508 POLARIS SALES INC 25103.87; TRAILER 5221 CENTRAL TRAILER SALES INC 10610.00; Use-ST PROFESSIONAL SERVICES 5847 BROOKS JEFFREY MARKETING INC 1875.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Warner to approve the use of ARPA Funds for the Town of Mounds for sewer and water project, in the amount of $214,285.71 and create ARPA sub-accounts for the Town of Mounds, M&O and Capital Outlay accounts for tracking purposes and transfer $214,285.71 from 1566-1-2000-1110 ARPA 2021 Commissioners FY2021-2022 to 1566-1-74047-4110 Town of Mounds ARPA Water/Sewer Commissioners FY2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Mr. Phillip presented to the Board three phases of projects, that would in-tell 10 blocks of replacing clay sewer mains and lines. We also have Theda Boydston, Town Manager present. The clay lines were built seventy-eighty years ago and have created infiltration and inflow into the sewer and waste water treatment facility during heavy rains. We have been pro-active on going after grants. We received a grant in 2003 that helped replace 50% of our clay lines. We still are actively looking for grants for our town. We have received several REAP and CDBG grants for our town, that we have been able to rehab a lagoon cell, rip rap/dyke repair and add fencing around the lagoon. Some of our manholes were replaced back in 2003. We are not currently under a consent order, DEQ has reported we have infiltration issues. We have received ARPA funding through our town, in the amount of $220,000.00, in which we should receive the second part of that in October. We are utilizing the majority of fund to help with the rehab project, along with adding $20,000.00 of PWA saving funds, as well. We would like to use the counties portion granted to help with the $300,000.00 total project. We would like to thank the Board for giving the towns this opportunity to do something within our community, that we probably would not be able to do within our lifetime. Warner asked how long their 2003 project lasted with rehab lines, Phillip stated six months, we expect the whole project to last for one year. The counties portion to be completed in 3-4 months, starting the project around July 01. We are also planning on doing the overall project in three phases.
Item #8: Motion was made by Whitehouse and seconded by Warner to sign REAP Grant Contract Extension with Department of Transportation for supplement funding for Airport Road, contract #200207, in the amount of $15,195.00. Barbara Albrittion, INCOG stated the extension was approved in December through the INCOG Board, this is just an extension and paperwork cleanup. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-49 a Proclamation for National Police Week, beginning Wednesday, May 11 through Wednesday, May 17, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to accept Bid#22-9 Commonly Used Items and pass for two weeks to review, until 5-23-22, to award. Bids submitted by Admiral Express, Empire Paper Company, and Merrifield Office Supply. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to accept Bid#22-10 Used Railroad Tank Cars and pass for one week to review, until 5-16-22. Bid submitted by The Railroad Yard. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Whitehouse to sign engagement letter for estimate of needs for FY2022-2023 with Kerry Patton, CPA, in the amount of $7,475.00. The Board reviewed the request and stated this is about a 10% increase. Stephens and Mortazavi stated he has not increased his cost, in a couple of years. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: DISCUSSION ONLY/NO ACTION on increasing the County's charitable reimbursement rate of cremations. Dana Logsdon, Deputy Commissioner stated that the fees had increased in October to $200.00, they had been $185.00, for a while. Now, they are requesting it to be $225.00. Stephens stated he will reach out to Joe and see what is driving the increase.
Item #14: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of casing ¾", to cross W. 77th St. S. approximately 1.56 miles N. and 1.55 miles E. of US-44 & SH-364, further described as 2,003' N. & 287' E. of the S.W. corner of Section 8, T18N, R12E in District #2. Warner stated that he had a meeting with ONG, they have several long-term projects that will be wrapping up 6-6-22. These are different projects that will be completed in 30 days. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of casing cross & parallel-2", to cross & parallel W. 77th St. S. & S. 65th E. Ave approximately 2.87 miles N. & 2.99 miles W. of US-75 & SH-364, further described as the S.W. corner of Section 8, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of casing ¾", to cross S. 65th W. Ave. approximately 1.35 miles S. & 1.45 miles W. of US-244 & Gilcrease Expressway, further described as 2,175' S. of the N.E. corner of Section 6, T18N, R11E and the N.W. corner of Section 5, T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of casing ¾", to cross W. 61st St. approximately 0.76 miles S. & 3.02 miles E. of SH-51 & SH-97, further described as 454' W. of the S.E. corner of Section 35, T19N, R11E and the N.E. corner of Section 2, T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Sapulpa Rural Water Company per County Specs for one inch water service, by boring, size of line 1", to cross W. 61st St. S. approximately 1/8-mile W. of S. 81st W. Ave., further described as 570' W. of the S.E. corner of Section 36, T19N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Sapulpa Rural Water Company per County Specs for one inch water service, by boring, size of line 1", to cross W. 61st approximately 1/16-mile W. of S. 81st W. Ave., further described as 328' W. of the S.E. corner of Section 36, T19N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Sapulpa Rural Water Company per County Specs for one inch water service, by boring, size of line 1", to cross S. 65th W. Ave. approximately 1/8-mile S. of the corner of W. 78th S., further described as 1600' N. of the S. W. corner of Section 8, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated we should be receiving the second traunch this week, if the federal government is on time. (1) Motion was made by Stephens and seconded by Whitehouse to approve project 97th St. ¾-mile, off of W. 71st St., for District #2. Warner stated we are doing a project on each side of this strip; we want to tie this one in as well. Project#1566-6.1-4200-4110(B). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: Mortazavi stated that www.creekcountyclerk.org is no longer active, we have combined our website with the counties www.creekcountyonline.com. The Board encouraged everyone to check out the new site.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:57 a.m. to adjourn and meet again 5-16-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.