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2022-6-20 Meeting Minutes

For a printable version of the June 20, 2022 Meeting Minutes (which includes all content as listed below), click here.


June 20, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 20, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner absent, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of June 13, 2022 minutes. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Monthly Reports from Health Department and Court Clerk; Transfers $25,000.00 from 1321-2-8207-2005 Milfay VFD M&O County Clerk FY2021-2022 to 1321-2-8207-4110 Milfay VFD Capital Outlay County Clerk FY2022; Blanket Purchase Orders #6604 - 6613; Purchase Orders # 2021-2022 911 Phone CELL PHONE SERVICE 6580 Verizon Wireless 84.56; FEES 44 OKLA DEPT OF PUBLIC SAFETY 1150.00; NOTARY BOND FILING FEE 6581 SECRETARY OF STATE 10.00; ARPA 2021 PROFESSIONAL SERVICES 1527 Turn Key Health Clinics LLC 9835.00; CBRI CULVERTS 5764 FENSCO INC 3824.00; HAULING 6475 MIKE WOFFORD TRUCKING & GRADING LLC 23833.88; MATERIAL 6336 ANCHOR STONE COMPANY 5626.89; ROAD MATERIAL 6014 THE QUAPAW COMPANY 16890.17; CH Improv-ST Agreement 6573 CREEK CO PUBLIC FACILITIES 100764.49; General AWARDS 6179 SPECIAL-OPS UNIFORMS 328.47; BADGES/ETC 6554 SPECIAL-OPS UNIFORMS 328.47; BOCC MINUTES 6440 SAPULPA DAILY HERALD 677.55; 6497 SAPULPA DAILY HERALD 232.95; BOTTLED WATER 6110 FIZZ-O WATER COMPANY 16.90; 6258 FIZZ-O WATER COMPANY 39.75; CCSO INTERNET AND PHONE SERVICE 6579 COX BUSINESS 1066.34; CCSO VEHICLE REPAIRS 6377 Midtown Auto & Diesel Repair Inc 401.00; 6512 Midtown Auto & Diesel Repair Inc 217.46; 6514 BRISTOW TIRE & AUTO SERVICE 553.24; 6550 BRISTOW TIRE & AUTO SERVICE 192.05; CELL PHONE SERVICE 6582 Verizon Wireless 2318.70; CERTIFICATIONS 6447 BRASWELL, TRAVIS 175.00; COMPUTER SUPPLIES/PARTS 5600 CASTLECOM LLC 385.00; COPIER CHARGES 5786 Standley Systems 149.94; CREMATION SERVICE 5968 GREEN HILL FUNERAL HOME 200.00; 6006 GREEN HILL FUNERAL HOME 200.00; EQUIPMENT 6274 MARK ALLEN CHEVROLET 499.95; Equip Rental 4544 Lampton Welding Supply 23.79; FEES 6028 THOMSONWEST 210.00; K-9 CARE 65 FARMERS FEED 94.00; LABOR 6598 NAIFEH, KEVIN 80.35; 6599 Jones, Ron 184.00; 6600 GILLILAND, DAVID R 150.00; Law Books & Services 3078 Thompson Reuters- West 348.10; 3085 Thompson Reuters- West 2292.78; MAINTENANCE AGREEMENT 3215 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Network Services 6463 COX BUSINESS 227.79; OFFICE SUPPLIES 6566 MERRIFIELD OFFICE SUPPLIES 71.52; PARTS 5617 JOHN DEERE FINANCIAL 67.30; PEST CONTROL 3185 EMCO TERMITE & PEST CONTROL INC 35.00; 4074 EMCO TERMITE & PEST CONTROL INC 15.00; 6584 EMCO TERMITE & PEST CONTROL INC 90.00; PO BOX RENT 6597 POSTMASTER 312.00; PRINTING 3090 AMERICAN T'S 495.30; RADIO REPAIRS 4268 BEARCOM 500.00; RECYCLE SERVICE 6478 SHOW INC. 40.00; RENEWAL FEES 5580 CASTLECOM LLC 120.00; SERVICE 3942 SHOW INC. 40.00; 4068 U S Cellular 94.78; SERVICE AGREEMENT 3222 XEROX CORP 55.00; Supplies 6157 LAW ENFORCEMENT SYSTEMS INC 164.00; 6483 MIDWEST PRINTING 305.00; 6484 MIDWEST PRINTING 870.00; SUPPLIES 3459 WESTLAKE ACE HARDWARE OK-020 71.59; TECH SUPPORT 416 CASTLECOM LLC 1512.07; TIRES/DEPUTY CARS 6452 BRISTOW TIRE & AUTO SERVICE 794.80; 6563 BRISTOW TIRE & AUTO SERVICE 153.11; TIRES/REPAIRS/DEPUTY CARS 5914 BRISTOW TIRE & AUTO SERVICE 60.85; TRAVEL 4678 Toothman, Olivia 173.34; UNIFORM 5723 BAYSINGERS UNIFORMS AND EQUIPMENT 375.69; UNIFORM & ACCESSORIES 4513 BAYSINGERS UNIFORMS AND EQUIPMENT 223.24; Utilities 6578 O N G 162.34; 6592 CITY OF SAPULPA 3292.55; UTILITIES GAS SERVICES 6529 O N G 122.02; UTILITIES WATER 6528 CITY OF SAPULPA 121.57; UTILITY 6552 EAST CENTRAL ELECTRIC COOP 384.00; 6557 EAST CENTRAL ELECTRIC COOP 446.00; Vehicle Upfit 5856 I CARE AUTO GLASS & PARTS 899.20; 5857 I CARE AUTO GLASS & PARTS 899.20; WATER 6576 FIZZ-O WATER COMPANY 16.90; Health INSPECTION 6546 Metro Security 568.36; SERVICE 4703 Vital Records Control 124.66; TRAVEL 4081 DEARMAN, SHEREE 77.22; 6547 Kayla McElroy 12.64; UTILITIES 5788 O N G 132.02; 6390 O G & E 295.26; VACCINATIONS 6310 SANOFI PASTEUR INC 3993.79; Highway ELECTION COSTS 5743 CREEK COUNTY ELECTION BOARD 78.75; LEASE/PURCHASE 6327 OK DEPT OF TRANSPORTATION 1791.56; LEASE PYMT 6351 ARMSTRONG BANK 2959.84; Newspaper Subscription 6499 BRISTOW NEWS 44.00; PARTS/SUPPLIES 4891 CAPITAL ONE TRADE CREDIT 3749.99; 5025 PREMIER TRUCK GROUP 433.20; 5303 CROWN PRODUCTS INC 30.67; PAYMENT 5942 OKLA DEPT OF TRANSPORTATION 1791.56; SUPPLIES 5613 LOCKE SUPPLY 146.54; Tires 6510 DIRECT DISCOUNT TIRE 2588.00; Tolls 5409 OTA PIKEPASS CENTER 4.00; Utilities 6314 O G & E 679.42; Hwy-ST ASPHALT 5927 DUNHAM ASPHALT SERVICE INC 4146.48; Labor & Equipment 2465 SIGNALTEK 30.00; PARTS 5948 WARREN CAT 1531.56; PARTS & REPAIR 5394 P&K EQUIPMENT 157.68; PARTS, SUPPLIES, LABOR 5615 A & T OVERHEAD DOORS LLC 575.00; SIGNAL LIGHT 6365 SIGNALTEK 75.25; TRASH SERVICE 5924 GREEN ENVIRONMENTAL SERVICES LLC 82.50; UTILITY 6364 O G & E 466.29; 6374 O G & E 69.90; windshield repair 6275 DISCOUNT MOBILE GLASS 385.00; Jail-ST AIR CONDITIONER 6446 JC MECHANICAL 785.75; 6522 AIRCO SERVICE INC 2076.05; 6561 AIRCO SERVICE INC 119.00; CCJ MAINTENANCE 216 ATWOODS 44.15; 5535 LOCKE SUPPLY 45.66; CCJ PHONE AND INTERNET SERVICES 6525 COX BUSINESS 2015.25; CELL PHONE SERVICE 6577 Verizon Wireless 432.80; FAN 6265 Grainger 211.49; HYGIENE PRODUCTS 6052 BOB BARKER CO INC 517.05; Maintenance 6595 WESTLAKE ACE HARDWARE OK-020 24.24; NATURAL GAS 6586 Symmetry Energy Solutions LLC 1375.75; PEST CONTROL/JAIL 3932 SILVER BULLET PEST SERVICES INC 110.00; SPRINKLER HEADS 6266 WESTERN FIRE PROTECTION 635.00; TECH SUPPORT 419 CASTLECOM LLC 1512.07; Tolls 6587 EXPRESS TOLL 4.25; UTILITIES ELECTRIC SERVICE 6589 O G & E 126.55; 6590 O G & E 6619.60; 6591 O G & E 75.15; UTILITIES WATER 6559 CITY OF SAPULPA 2277.06; Juv Dent-ST CAMERA REPAIRS 5998 CASTLECOM LLC 1828.50; CELL PHONE SERVICE 6585 Verizon Wireless 42.28; COMPUTER 6438 SHI INTERNATIONAL CORP 2869.84; DOOR MAINTENANCE 6227 SWEEPER FABRICATORS INC 1033.00; FOOD/SUPPLIES 3463 Williams Grocery 10.95; INSPECTION 6461 AIRCO SERVICE INC 1192.00; IT Support 5863 CASTLECOM LLC 160.00; Network Services 6560 COX BUSINESS 1632.92; PEST CONTROL 188 SILVER BULLET PEST SERVICES INC 140.00; TECH SUPPORT 414 CASTLECOM LLC 1512.08; TV 5844 CASTLECOM LLC 2737.50; UTILITIES ELECTRIC SERVICE 6568 O G & E 2518.14; UTILITIES GAS SERVICES 6524 O N G 1084.09; WINDOWS 6555 PLASTIC ENGINEERING 61.00; Resale PUBLICATION 5049 SAPULPA DAILY HERALD 9876.21; SEARCH ENGINE 4946 LEXISNEXIS RISK SOLUTIONS 180.00; SERVICE 5960 Verizon Wireless 47.24; Supplies 6520 MERRIFIELD OFFICE SUPPLIES 474.10; RFD-ST LEASE PYMT 5995 ARMSTRONG BANK 3510.71; SH Commissary Commissary 6032 TIGER CORRECTIONAL 1696.78; SH Svc Fee CAMERA 4479 CASTLECOM LLC 1619.00; CCSO VEHICLE REPAIRS 5002 I CARE AUTO GLASS & PARTS 4659.24; FOOD FOR INMATES 6476 TIGER CORRECTIONAL 11104.35; MEDICAL SERVICES/JAIL 46 Turn Key Health Clinics LLC 5071.43; Tax Refunds TAX CORRECTION 127 Paragon Industries Inc. 68863.00; 128 WEBCO 9826.00; 129 TDW US INC 24301.00; 130 TUESDEE BILLINGS 18.02. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Stephens and seconded by Whitehouse to approve authorizing the placement of a QR code sign on the north door of the Courthouse for the downtown historic walking tour. Cindy Lawrence spoke to the Board; we are promoting a walking tour of our downtown buildings. This allows visitors to learn the history of our buildings and if they want further information, they can visit the historical society. Stephens stated this is a great idea, there are so many visitors from out of state and other countries that come to our Route 66. This gives them an option to walk through downtown and learn about our buildings. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #8: DISCUSSION ONLY/NO ACTION on presentation by the Town of Mannford for sewer and water project using ARPA funds. Gerald Haury, Town Administrator spoke to the Board. We would like to first thank you for this opportunity, after our first submission projected costs of $1.2 million and then finding out that the county was only giving roughly $200,000.00 to approved entities projects. We have revised our request due to the Town not being able to fund the rest of the first project. We have submitted that request on Friday, totaling $3.6 million, along with utilizing ARPA monies from our town and the Counties help we can do rehabilitation of existing water standpipe bringing it into current standards. This tank provides to 3,252 people and approximately 194 households. We have hired Garver Engineering to assist with the project, we would start project in the fall with Board approval. Stephens stated with this not being the same as the first request and not having supporting documentation of resolution and town minutes showing approval, I think we need to take a step back and start over. You need to submit this, along with the additional request and supporting documents to have the study group review, as well as Barbara Albritton, INCOG Representative. Also, reach out to Albritton and make sure you have everything required, then this will come back to the Board for possible approval. Albritton requested that the information be submitted to the ARPA2021 email and she acknowledged that this was submitted on Friday, and the Town of Mannford has not had the time to approve in a town meeting. Stephens stated we want to make sure that you meet all criteria that is required on our part, before it can be approved. Haury thanked everyone for the opportunity and we will work with Albritton.  

Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-70 correcting Resolution#2022-64-CCPP-2021-03 Rustling Oaks II Phase I due to scrivener's error.  Wendy Murray, Planner stated that the legal on the first resolution had a paragraph left off the top, it still did describe the whole track in the body of the legal. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Whitehouse to award Bid#22-14 One or More New 1.5 Ton or larger Brush Trucks with lease purchase financing to Banner Fire Equipment for $145,174.73 and leasing from Welch State Bank option five annual payments in the amount of $32,257.91 per recommendations from Bristow Fire Department and Depew Fire Department. Whitehouse asked what the lead time was, Chief Conkling stated there is a fourteen-week lead time on the chasey. We have been told they are getting four trucks, so hopefully it will all come together within that timeframe.  Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to award Bid#22-15 Used Railroad Tank Cars to Hassara Culvert and Contracting Inc. and The Railroad Yard upon cost and availability at the time of need. Stephens asked if the bid can be awarded to both vendors and then the district can call at the time of need and see if it is available and if it is the cheapest. Andrew Goforth, Assistant District Attorney stated that both vendors stated that at the time of purchase you can call and have them check current steal prices, this could result in the product being cheaper than quoted. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #12: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2022-71 directing the Creek County Treasurer to credit the Creek County Health Department Maintenance and Operations Fund 1216-3-5000-2005 with $235.36, and EFT payment received on May 13, 2022, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #13: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2022-72 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 0001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $1,544.98, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Stephens stated he had been notified that the second payment has been memo posted, with the banks being closed today, we should see it tomorrow. (1) Motion was made by Stephens and seconded by Whitehouse to approve change order on PO#5494 Milfay Rd. northside of bridge, for an additional $20,376.06. Vote as follows: Stephens - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:49 a.m. to adjourn and meet again on 6-27-22. Vote as follows: Stephens - Aye, Whitehouse - Aye.