2022-7-25 Meeting Minutes
July 25, 2022
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 25, 2022 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the minutes of July 18, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. At 9:43 a.m. Mike Anthamatten, First Deputy for District #2 joined the meeting. A motion was made by Stephens and seconded by Warner upon the recommendation of Anthamatten to approve the Emergency meeting minutes of July 20,2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contracts from Kellpro for District #3 and District #2; Transfers $8,245.27 from 1219-1-3200-2005 Planning & Urban Develop Commissioners FY2021-2022 to 1219-1-3200-2005 Planning & Urban Develop Commissioners FY2023; $50,000.00 from 1102-6-4100-2005 HWY M&O-D1 HWY FY2021-2022 to 1102-6-4100-2005 HWY M&O-D1 HWY FY2023; $28,275.99 from 1102-6-4100-4110 HWY Cap Outlay-D1 HWY FY2021-2022 to 1102-6-4100-4110 HWY Cap Outlay-D1 HWY FY2023; $50,000.00 from 1102-6-4200-2005 HWY M&O-D2 HWY FY2021-2022 to 1102-6-4200-2005 HWY M&O-D2 HWY FY2023; $5,653.27 from 1102-6-4200-4110 HWY Cap Outlay-D2 HWY FY2021-2022 to 1102-6-4200-4110 HWY Cap Outlay-D2 HWY FY2023; $40,000.00 from 1102-6-4300-2005 HWY M&O-D3 HWY FY2021-2022 to 1102-6-4300-2005 HWY M&O-D3 HWY FY2023; $32,045.95 from 1102-6-4300-4110 HWY Cap Outlay-D3 HWY FY2021-2022 to 1102-6-4300-4110 HWY Cap Outlay-D3 HWY FY2023; $110,000.00 from 1313-6-8043-2005 HWY Tax M&O-D3 HWY FY2021-2022 to 1313-6-8043-2005 HWY Tax M&O-D3 HWY FY2023; $3,000.00 from 1103-6-4300-4030 from Co Bridge & Rd Improv Fund-D3 HWY FY2021-2022 to 1103-6-4300-4030 Co Bridge & Rd Improv Fund-D3 HWY FY2023; Blanket Purchase Orders # 764 - 822; Purchase Orders # 2021-2022 ARPA 2021 ROAD MATERIALS 6553 DUNHAM ASPHALT SERVICE INC 74070.75; General Books 6697 MIDWEST PRINTING 395.00; CCSO VEHICLE REPAIRS 6377 Midtown Auto & Diesel Repair Inc 310.00; CONTRACT BASE RATE 6038 Standley Systems 462.99; CREMATION 2896 GREEN HILL FUNERAL HOME 200.00; Law Books & Services 3079 Thompson Reuters- West 375.95; 3086 Thompson Reuters- West 2317.78; PARTS, SUPPLIES, & SERVICE 6488 CHAMPION CONCRETE INC 4989.00; SERVICE 4069 U S Cellular 95.08; Health OVERAGES 4024 PREFERRED BUSINESS SYSTEMS LLC 892.00; 4697 PREFERRED BUSINESS SYSTEMS LLC 1673.69; Salary/Benefits 6392 Okla State Dept Of Health 71945.94; Highway Utilities 5913 A T & T MOBILITY 224.90; 6242 A T & T MOBILITY 264.14; WATER BILL 6470 CREEK CO RURAL WATER D#2 105.25; windshield repair 6782 DISCOUNT MOBILE GLASS 265.00; Hwy-ST CULVERT/ PIPE 6500 DUB ROSS COMPANY 12084.94; PARTS 6608 WYLIE SPRAYERS OF OK 281.28; Parts & Labor 6312 WARREN CAT 1219.97; PARTS & SUPPLIES 5897 DRUMRIGHT TIRE 160.00; SIGNS 5422 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 57.00; 5436 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 318.80; 5898 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 702.10; Jail-ST RENTAL 3454 ECOLAB 579.80; UNIFORM 6756 Print Shop LLC 1146.96; Resale SERVICE 6255 A T & T 41.23; WORK COMP PREMIUM 5956 CREEK COUNTY COMMISSIONERS 525.56; RFD-ST EQUIPMENT 6511 MERRIFIELD OFFICE SUPPLIES 5199.56; 2022-2023 911 Phone OFFICE SUPPLIES 712 MERRIFIELD OFFICE SUPPLIES 126.41; PHONE & INTERNET SERVICES 715 A T & T 487.49; UTILITY 705 A T & T 1855.96; WORK COMP PREMIUM 745 CREEK CO COMMISSIONERS 78.80; ARPA 2021 PROFESSIONAL SERVICES 709 Turn Key Health Clinics LLC 10326.75; ROAD MATERIALS 452 DUNHAM ASPHALT SERVICE INC 17874.35; CH Improv-ST Agreement 704 CREEK CO PUBLIC FACILITIES 106542.90; Flood Plain PERMIT FEE 258 OK Dept Of Environmental Quality 748.11; General null 261 BROOKS JEFFREY MARKETING INC 2855.00; CCSO VEHICLE REPAIRS 555 Midtown Auto & Diesel Repair Inc 219.64; CONTRACT SERVICES 212 OSU CO-OP EXT SERVICE 13333.33; COPIER CHARGES 302 Standley Systems 149.94; EQUIPMENT 706 Amazon Capital Services 46.98; INSURANCE PREMIUM 693 ACCO 158933.50; LEASE 419 Quadient Leasing USA Inc 327.00; MAINTENANCE AGREEMENT 223 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; OFFICE SUPPLIES 701 MERRIFIELD OFFICE SUPPLIES 99.68; OPEN/CLOSE GRAVE 493 GREEN HILL FUNERAL HOME 425.00; Professional Service 253 DISTRICT ATTORNEYS COUNCIL #24 17500.00; RECYCLE SERVICE 755 SHOW INC. 40.00; SERVICE 244 AMERICAN WASTE CONTROL INC 176.00; STORAGE 1 CONDUENT IMAGE SOLUTIONS INC 580.28; SUPPLIES 719 JOHN DEERE FINANCIAL 62.55; Tires 556 BRISTOW TIRE & AUTO SERVICE 556.16; TIRES/REPAIRS/DEPUTY CARS 716 BRISTOW TIRE & AUTO SERVICE 80.00; Trap 291 USDA-APHIS WILDLIFE SERVICES 2400.00; UTILITY 266 A T & T MOBILITY 122.42; 282 A T & T MOBILITY 81.58; 700 O N G 144.46; VEHICLE ACCESSORIES 550 Amazon Capital Services 129.00; 733 ATWOODS 149.93; WEB HOSTING 499 BROOKS JEFFREY MARKETING INC 2995.00; Health SUBSCRIPTION 571 BRISTOW NEWS 44.00; Supplies 583 MERRIFIELD OFFICE SUPPLIES 382.96; 585 MERRIFIELD OFFICE SUPPLIES 193.46; 609 Capital One 96.87; VACCINATIONS 386 SANOFI PASTEUR INC 16552.25; Highway HAULING 456 MIKE WOFFORD TRUCKING & GRADING LLC 24891.20; INSURANCE PREMIUM 691 ACCO 158933.50; LEASE PYMT 43 ARMSTRONG BANK 2959.84; 75 ARMSTRONG BANK 2959.84; OIL, HYD FLUID & GREASE 459 Petrochoice Dynamo LLC 2922.25; PARTS 480 MHC KENWORTH -Tulsa 1132.47; PAYMENT 26 SNB BANK 1556.98; PROFESSIONAL SERVICES 268 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 255.00; QUARTERLY CONTRIBUTIONS 343 OKLA EMPLOYMENT SEC COMM 109.08; Repairs 454 CHARLIE'S AUTOMOTIVE SERVICE 125.00; 483 CHARLIE'S AUTOMOTIVE SERVICE 125.00; SERVICE 103 Republic Services #789 150.34; Tires 448 DIRECT DISCOUNT TIRE 775.61; T-SHIRTS 149 Witty Ideas 293.88; Utilities 116 O G & E 803.79; UTILITY 27 O G & E 71.96; 42 A T & T 239.20; 295 A T & T MOBILITY 58.44; Hwy-ST POSTAGE 697 Creek County Planning & Zoining 56.71; Jail-ST AIR CONDITIONER 730 AIRCO SERVICE INC 834.73; 737 JC MECHANICAL 857.50; CCJ MAINTENANCE 492 Amazon Capital Services 149.00; 690 LOCKE SUPPLY 106.47; Ccj maintenance kitchen 324 Hagar Restaurant Service 393.44; CCJ PLUMBING SERVICES 502 CREEK ENVIRONMENTAL SOLUTIONS LLC 4900.00; 551 AIRCO SERVICE INC 378.46; 711 CREEK ENVIRONMENTAL SOLUTIONS LLC 400.00; NATURAL GAS 692 Symmetry Energy Solutions LLC 1485.37; RENTAL 686 ECOLAB 144.95; UNIFORMS 723 AMERICAN T'S 119.90; UTILITIES ELECTRIC SERVICE 549 O G & E 8869.93; 553 O G & E 76.84; 554 O G & E 194.51; UTILITIES GAS SERVICES 694 O N G 249.61; UTILITIES WATER 552 CITY OF SAPULPA 2277.06; WORK COMP PREMIUM 744 CREEK CO COMMISSIONERS 10636.50; Juv Dent-ST Maintenance 738 ATWOODS 117.92; MAINTENANCE AGREEMENT 731 AIRCO SERVICE INC 1192.00; Network Services 500 COX BUSINESS 1754.27; PEST CONTROL 501 SILVER BULLET PEST SERVICES INC 150.00; UTILITIES ELECTRIC SERVICE 702 O G & E 3011.28; WORK COMP PREMIUM 746 CREEK CO COMMISSIONERS 6775.77; ML Fee SUPPLIES 14 LOWES CREDIT SERVICES 363.85; 436 MERRIFIELD OFFICE SUPPLIES 142.22; Resale Supplies 449 WACOM SYSTEMS 345.00; TEMPORARY EMPLOYEE 173 DYNAMIC RECRUITING SPECIALIST 870.00; Safe Oklahoma - AG WORK COMP PREMIUM 747 CREEK CO COMMISSIONERS 89.89; SH Commissary Commissary 408 TIGER CORRECTIONAL 2971.74; SH Svc Fee CELL PHONE ACCESSORIES 422 Amazon Capital Services 1585.77; FOOD FOR INMATES 407 TIGER CORRECTIONAL 12319.00; LIGHT 360 LIGHT EM UP EMERGENCY EQUIPMENT 820.00; MEDICAL SERVICES/JAIL 403 Turn Key Health Clinics LLC 31678.87; WORK COMP PREMIUM 748 CREEK CO COMMISSIONERS 65.44; 749 CREEK CO COMMISSIONERS 390.96; Trash Cop WORK COMP PREMIUM 743 CREEK CO COMMISSIONERS 97.33;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-115 rezoning request CCZ-2085 and lot split CCLS-2826-Steven Dugan per recommendations of CCPC. Rezoning from Agricultural District to Light Residential District to allow lot split. Tract 1 will contain 1.25 acres more or less and meet all requirements for Light Residential. Tract 2 will contain 1.25 acres more or less and meet all requirements for Light Residential. Property is surrounded by Agricultural. Murray stated that the are wanting to split to build two homes on the tracts. There has been no opposition. The CCPC recommended approval on 7/19/22, along with the Planning Office. Property located on Maple Drive in Kellyville.-Wendy Murray, Planner. Murray stated that the lots do not have a current address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2022-116 rezoning request CCZ-2087 and lot split CCLS-2830-Kevin and Tammie Frazier per recommendations of CCPC. Rezoning from Agricultural District to Residential Manufactured Home District to allow lot split. Tract 1 will be rezoned to Residential Manufactured Home District containing .48 acres more or less and tie into a one-acre tract to the west and will meet all requirements for Residential Manufactured Home District. Tract 2 will remain Agricultural District and contain 11.88 acres more or less. Murray stated they are splitting off some property to tie into the sons existing property. There has been no opposition. Applicant is present. The CCPC recommended approval on 7/19/22, along with the Planning Office. Property located at 13303 Dugan Rd. Sapulpa, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: DISCUSSION ONLY/NO ACTION on engaging with INCOG to create a mutual agreement to continue updates to the Creek County 911 addresses. Warner asked that this item be tabled and brought back when INCOG has completed the language within the contract.
Item #10: Motion was made by Stephens and seconded by Warner to have Andrew Goforth, Assistant District Attorney draft a letter stating Creek County is not opting in as the Authority having jurisdiction over the State Building Code and giving authorization for Chairman to sign letter. Stephens discussed the letter sent by the State Fire Marshall and that it was requesting the County to assume the administration of the State Building Code as the Authority having jurisdiction. Stephens stated this is something the State is passing off to cities and towns, this would require the county to do permit inspections and enforcement per the State Building Codes. Which they are authorized to ask, but cannot push us to do. This would be employees, training and enforcing. Warner asked if the State was funding the positions, Stephens and Goforth both stated no. Andrew Goforth, Assistant District Attorney gave a brief overview of what this could intel. The State Building Code adopted an international building code 2018, which applies statewide. In most counties there are no building permits and they follow county standards. This has created a problem statewide with the marijuana business that have become more of Commercial buildings rather than agricultural and there are no inspections being done. They have submitted a letter asking that the county take over this process, it would require an inspector, reviewing building plans, inspect properties and enforce the code. In other counties that have assumed these responsibilities they have two to ten employees that handle this task. There was discussion of a letter being prepared to present to all offices directing them how to answer if someone call inquiring on building codes and directing them to the State Building Codes. Warner asked if this information can be put on the County Website, as well. Mortazavi stated if someone could draft the verbiage and provide the link to the State Building Code, we can add it to a common spot on the website. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign the Creek County Treasurer's Financial Statement for fiscal year 2023, with provided account balances. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to award Project#CO1035-62122 Courthouse Complex Camera System to CastleCom per recommendations of Joe Thompson, Under Sheriff. Stephens stated they have had several meetings reviewing the two proposals. One proposal was turn key with no subcontractors the other had subcontractors. Goforth discussed the subcontractors and the new Title 61 Tier. This would intel a subcontractor relationship affidavit, along with a construction management agreement. This would not comply with the quote process of Title 61, it would then have to be a sealed bid process over $50,000.00, per the competitive bidding process. Thompson and Stephens both discussed the differences between bids, there was camera differences, mic system, service reliability and connectivity differences. One proposal stated they would provide a wireless bridge, the other had a direct fiber line. With the two proposals being $10,000.00 difference in price we have to look at which one will serve the best. Tulsa Surveillance Technologies, John Berry was present and spoke to the Board about his proposal. With the need of a faster better system and more eyes on the security of the complex, along with the increase resources that are needed Thompson stated I would recommend CastleCom. Stephens stated he would agree reliability is extremely essential with the security. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to enter into a Interlocal Agreement between the Creek County Sheriff's Office and Mannford Police Department. Bret Bowling, Sheriff spoke about the importance of this Task Force and the sharing of information between departments. We are wanting to start with one to two members from each agency to be on this Task Force. This would help with applying for Homeland Security Grants and other Grants, as well. Once, this is approved by the Board, it will be sent to the Attorney General for approval as well. This is the first department that we have started with and hope to continue to grow. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign contract for option to renew between the State of Oklahoma Office of Juvenile Affairs and Creek County Commissioners for detention transportation for the period of July 01, 2022 through June 30, 2023. After, review the Board withdrew motions to pass and approve upon Sheriff's review. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water main by boring, size of line 1", to cross 101st St. approximately .11 miles E. of 101st & Post Oak Rd, further described as 600' E. of the S.W. corner of Section 23, T18N, R10E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from WFD Oil Corporation per County Specs for 18" Tin Horn, by laying pipe, size of line 18", to parallel S. 337th W. Ave approximately 0.5 miles S. of intersection of W. 281st St. S. & S. 337th W. Ave, further described as 2650' S, of the N.W. corner of Section 28, T15N, R9E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
#1: Stephens discussed placing an agenda item on next week for setting a Public Hearing for Graceland Ranchettes and Whipporwill Estates located in District #1. I have gathered all information plats; dedications and I just think the process was not finished during the platting of the additions. This area has critical needs for infrastructure, Kellyville is growing and I think this would be a tremendous benefit to the area. Mike Dowler, Resident thanked the Board for its efforts in getting us to this point. We had been notified by the School District and Postal Service that the area was no longer accessible and services would cease. I think with this we can get things rolling again and it would be a much apricated help to the residents in the area. Goforth discussed the process and the timeline for the Public Hearing, the earliest action that could be taken by the Board would be 8/29/22.
#2: Stephens stated he had an agenda item last week for the Development of the Bridge Program and has had discussions with Premier Steel on some of his bridges. They are present today to give the Board some information. Presentation by Premier Steel on its Patented Bridge System and the products, along with different options they offer.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Goforth stated there are no new updates, we have a meeting scheduled for Thursday, July 28, 2022 at 3:00 p.m. with the workgroup. We will start submitting the reports this week to comply with the submission at the end of the week. The Board stated they have no new Road or Bridge requests this week.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:12 a.m. to adjourn and meet again 8-1-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.