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2022-7-11 Meeting Minutes

For a printable version of the July 11, 2022 Meeting Minutes (which includes all content as listed below), click here.

 

    July 11, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 11, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of July 05, 2022 meeting. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve Contracts from Gladstone Inc. for the Fairgrounds; Monthly Appropriations; June Monthly Reports from County Clerk, OSU Extension Services, Health Department, Treasurer and District Attorney and Sheriff; Transfers $95,066.30 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2021-2022 to 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2022; $81,217.58 from 1566-1-2000-2005 ARPA 2021 M&O Commissioners FY2021-2022 to 1566-1-2000-2005 ARPA 2021 M&O Commissioners FY2022; $214,285.71 from 1566-1-7039-4110 CCRWD#1 Water Sewer Commissioners FY2021-2022 to 1566-1-7039-4110 CCRWD#1 Water Sewer Commissioners FY2022; $159,452.71 from 1566-1-74030-4110 City of Drumright Water Sewer Commissioners FY2021-2022 to 1566-1-74030-4110 City of Drumright Water Sewer Commissioners FY2022; $214,285.71 from 1566-1-74039-4110 Town of Kellyville Water Sewer Commissioners FY2021-2022 to 1566-1-74039-4110 Town of Kellyville Water Sewer Commissioners FY2022; $214,285.71 from 1566-1-74047-4110 Town of Mounds Water Sewer Commissioners FY2021-2022 to 1566-1-74047-4110 Town of Mounds Water Sewer Commissioners FY2022; $214,285.71 from 1566-1-74052-4110 City of Oilton Water Sewer Commissioners FY2021-2022 to 1566-1-74052-4110 City of Oilton Water Sewer Commissioners FY2022; $214,285.71 from 1566-1-74066-4110 City of Sapulpa Water Sewer Commissioners FY2021-2022 to 1566-1-74066-4110 City of Sapulpa Water Sewer Commissioners FY2022; $449,010.45 from 1566-1-4100-4110 ARPA2021-D1 Commissioners FY2021-2022 to 1566-1-4100-4110 ARPA2021-D1 Commissioners FY2022; $194,063.64 from 1566-1-4200-4110 ARPA2021-D2 Commissioners FY2021-2022 to 1566-1-4200-4110 ARPA2021-D2 Commissioners FY2022; $34,566.08 from 1566-1-4300-4110 ARPA2021-D3 Commissioners FY2021-2022 to 1566-1-4300-4110 ARPA2021-D3 Commissioners FY2022; $4,207.45 from 1201-2-3600-2005 WR911 WR911 FY2021-2022 to 1201-2-3600-2005 WR911 WR911 FY2022; $20,000.00 from 1321-2-8200-2005 Bristow VFD M&O County Clerk FY2021-2022 to 1321-2-8200-2005 Bristow VFD M&O County Clerk FY2022; Blanket Purchase Orders #392 - 420; Purchase Orders # 2021-2022 ARPA 2021 EQUIPMENT 4846 E.J. Metals LLC. 15771.00; PROFESSIONAL SERVICES 4976 GUY ENGINEERING 4996.49; CBRI MATERIAL 6717 ANCHOR STONE COMPANY 11099.92; SUPPLIES 6366 T H ROGERS LUMBER CO 20.95; Fair Board Lighting 6564 LH CONSTRUCTION 9475.00; Supplies 6481 WESTLAKE ACE HARDWARE OK-020 381.11; TRAVEL 6109 KEIFFER, JONATHAN R. 72.48; 6257 TROUT, CHRISTINE 129.34; UTILITIES 6482 CREEK CO RURAL WATER D#3 180.00; 6786 O G & E 2176.45; General AIR FRESHENERS 6715 Simply Scentsational 36.00; BOCC MINUTES 6737 SAPULPA DAILY HERALD 319.05; EMAIL HOSTING 6731 CASTLECOM LLC 5760.00; EMPLOYERS WITHHOLDING 6790 AMERICAN HERITAGE BANK 2.68; FURNITURE 6787 QUILL CORP 170.99; IT Support 5955 TM CONSULTING INC 1487.00; JANITORIAL 3192 Trout, Darrel 240.00; LABOR AND MATERIALS 6034 AIR COMFORT INC 1277.00; Laundry Service 6583 Yale Cleaners 17.50; MAINTENANCE AGREEMENT 6734 CASTLECOM LLC 12336.82; OFFICE SUPPLIES 6405 MERRIFIELD OFFICE SUPPLIES 234.81; OPEN/CLOSE GRAVE 4578 TRADITIONS FUNERAL & CREMATION SERVICES, INC 425.00; 6301 TRADITIONS FUNERAL & CREMATION SERVICES, INC 425.00; POLLING PLACES 6114 CREEK COUNTY ELECTION BOARD 1600.00; Professional Service 6486 Elder Water Consulting Inc 165.00; RENTAL 6613 B4 HOMES LLC 80.00; SERVICE 3253 COX BUSINESS 354.00; 4054 COX BUSINESS 35.81; 6444 A-1 REFUSE 110.00; Supplies 6693 MERRIFIELD OFFICE SUPPLIES 469.89; 6714 QUILL CORP 131.57; SUPPLIES 3459 WESTLAKE ACE HARDWARE OK-020 45.51; TECH SUPPORT 416 CASTLECOM LLC 1512.07; TIRES/DEPUTY CARS 6772 BRISTOW TIRE & AUTO SERVICE 556.16; TRAVEL 287 MCDOUGAL, STEPHANIE A. 29.13; Utilities 6789 O G & E 8394.75; UTILITIES 3182 O G & E 293.03; UTILITIES ELECTRIC SERVICE 6783 O G & E 1321.91; UTILITY 6788 COX BUSINESS 109.30; Health LAWN CARE 4723 MARK CROMWELL 750.00; LEASE 4696 Pitney Bowes Inc 59.49; REPAIR 6768 Shoemaker Mechanical 295.80; 6769 Shoemaker Mechanical 458.72; SERVICE 6382 VIP Voice Services 835.00; 6388 Metro Security 45.00; Supplies 6694 Autry Technology Center 12.00; TRAVEL 2790 MCFARLAND, MARCELLA 177.49; 6396 ALFROD, ALMETRICE 322.92; 6397 TATE, DEBBIE 269.10; 6548 Kayla McElroy 89.86; UTILITIES 6383 CITY OF BRISTOW 102.73; Highway DIESEL FUEL/GAS 6471 COMDATA INC 1117.79; HAULING 6723 MIKE WOFFORD TRUCKING & GRADING LLC 11459.22; PARTS 6692 BRUCKNER TRUCK SALES INC 490.50; PARTS & SUPPLIES 6279 Industrial Truck Equipment 2650.00; 6280 Industrial Truck Equipment 2249.35; PARTS/SUPPLIES 5885 O'REILLY AUTO PARTS 739.71; 6020 John Deere Financial 524.89; 6466 WESTLAKE ACE HARDWARE OK-020 153.26; PAYMENT 6239 OTA PIKEPASS CENTER 31.15; Products and Services 5305 UNIFIRST FIRST AID & SAFETY 376.96; SUPPLIES 6730 MAXWELL SUPPLY OF TULSA INC 70.71; Tolls 6473 OTA PIKEPASS CENTER 19.20; TRASH 6467 AMERICAN WASTE CONTROL INC 60.00; Hwy-ST PARTS 1499 CROWN PRODUCTS INC 334.42; 3720 ROUTE 66 MOWERS & MORE 77.99; 6674 BRUCKNER TRUCK SALES INC 483.65; PARTS & SUPPLIES 5944 BRUCKNER TRUCK SALES INC 390.68; 6363 INLAND TRUCK PARTS 6833.49; PIKE PASS 6355 OKLAHOMA TURNPIKE AUTHORITY 96.75; TRASH SERVICE 6360 GREEN ENVIRONMENTAL SERVICES LLC 82.50; Jail-ST AIR CONDITIONER 5095 RAMSEY SYSTEM SERVICES 540.10; 6419 RAMSEY SYSTEM SERVICES 793.56; 6570 AIRCO SERVICE INC 2433.42; Ccj maintenance kitchen 6445 Hagar Restaurant Service 1488.05; HEAT/AIR SERVICE 6684 JC MECHANICAL 5535.00; INMATE SUPPLIES 6053 BOB BARKER CO INC 643.68; Maintenance 5446 WESTLAKE ACE HARDWARE OK-020 125.33; Supplies & Materials 3447 ATWOODS 59.90; TECH SUPPORT 419 CASTLECOM LLC 1512.07; TRAINING/TRAVEL 6687 VISA/AMERICAN HERITAGE BANK 163.20; TRANSPORTS/INMATES 6758 VISA/AMERICAN HERITAGE BANK 195.38; Juv Dent-ST KEYS 6621 SWEEPER FABRICATORS INC 2962.60; TECH SUPPORT 414 CASTLECOM LLC 1512.08; Resale AIR FRESHENERS 4952 SCENTS PLUS LLC 75.00; BOTTLED WATER 4934 FIZZ-O WATER COMPANY 25.35; FUEL 5456 COMDATA INC 31.50; JANITORIAL 4930 Gster Cleaning 520.00; TAX WARRANT SERVICE 4949 CREEK COUNTY SHERIFF 250.00; TEMPORARY EMPLOYEE 6544 DYNAMIC RECRUITING SPECIALIST 870.00; RM&P IT Support 3792 CASTLECOM LLC 1368.00; SH Svc Fee DRONE 5639 UNMANNED VEHICLE TECHNOLOGIES LLC 18236.97; FOOD FOR INMATES 6476 TIGER CORRECTIONAL 5756.97; MEDICAL SERVICES/JAIL 4677 Turn Key Health Clinics LLC 9486.13; 2022-2023 911 Phone ANNUAL FEE 329 Geosafe Inc 14999.00; ANNUAL LICENSE 328 Computer Projects Of Illinois Inc 360.00; UNEMPLOYMENT TAXES 355 OKLA EMPLOYMENT SEC COMM 196.65; Utilities 313 Cimarron Telephone Co 188.31; 314 A T & T 1572.53; Court Clerk Preservation Fund SOFTWARE 1 KELLPRO COMPUTER SOLUTIONS 15039.00; Flood Plain SUPPLIES 319 MERRIFIELD OFFICE SUPPLIES 67.58; General ANNUAL DUES 315 ACCO 4500.00; ANNUAL LICENSE 321 Leads Online 3734.00; 327 KELLPRO COMPUTER SOLUTIONS 3216.00; COPIER CONTRACT 317 ADVANCED COPIER SYSTEMS LLC 260.39; Maintenance 251 OTIS ELEVATOR COMPANY 2763.60; 259 OTIS ELEVATOR COMPANY DUES 2 County Clerks & Deputies Association 0.00; 316 CODA 1055.00; PEST CONTROL 220 EMCO TERMITE & PEST CONTROL INC 35.00; 242 EMCO TERMITE & PEST CONTROL INC 15.00; Rent 292 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 246 GLADSTONE INC 450.00; 257 EMCO TERMITE & PEST CONTROL INC 305.00; 260 EMCO TERMITE & PEST CONTROL INC 35.00; 358 COX BUSINESS 36.99; SOFTWARE 7 KELLPRO COMPUTER SOLUTIONS 4017.00; 11 TM CONSULTING INC 273.00; SOFTWARE/SERVICE AGREEMENTS 369 M & M MICRO SYSTEMS INC 3333.33; SUPPLIES 280 THE POOL STORE 299.90; TRAVEL 356 CREEK COUNTY ELECTION BOARD 246.88; 357 NAIFEH, KEVIN 140.00; Utilities 309 CITY OF BRISTOW 60.72; UTILITY 249 ONE NET 640.00; 255 ONE NET 470.00; WEB DOMAIN 245 EDJE WEB DESIGN LLC 1000.00; Jail-ST CCJ PHONE AND INTERNET SERVICES 337 COX BUSINESS 2038.61; FUEL/JAIL CARS 310 COMDATA INC 3853.39; Maintenance 338 WESTLAKE ACE HARDWARE OK-020 92.66; SOFTWARE/SERVICE AGREEMENTS 366 M & M MICRO SYSTEMS INC 3333.33; UNEMPLOYMENT TAXES 354 OKLA EMPLOYMENT SEC COMM 2791.91; UTILITIES WATER 323 SAPULPA RURAL WATER CO 3855.00; 325 SAPULPA RURAL WATER CO 38.00; Juv Dent-ST Fuel 312 COMDATA INC 645.27; SOFTWARE/SERVICE AGREEMENTS 368 M & M MICRO SYSTEMS INC 3333.34; UNEMPLOYMENT TAXES 349 OKLA EMPLOYMENT SEC COMM 1896.24; UTILITIES WATER 322 CITY OF BRISTOW 319.13; Resale ANNUAL DUES 162 County Treasurer Association 450.00; IT Support 167 TM CONSULTING INC 3576.00; MAINTENANCE AGREEMENT 193 J R W INC 2067.00; SERVICE 247 WACOM SYSTEMS 115.00; Supplies 263 MERRIFIELD OFFICE SUPPLIES 510.80; UNEMPLOYMENT TAXES 335 OKLA EMPLOYMENT SEC COMM 438.42; RFD-ST BANK PAYMENT 389 ARMSTRONG BANK 3510.71; RM&P SOFTWARE 16 KELLPRO COMPUTER SOLUTIONS 35092.24; Safe Oklahoma - AG UNEMPLOYMENT TAXES 348 OKLA EMPLOYMENT SEC COMM 24.48; SH Svc Fee MEDICAL SERVICES/JAIL 342 Turn Key Health Clinics LLC 31678.87; SUBSCRIPTION 350 THOMSON-WEST 210.00; UNEMPLOYMENT TAXES 352 OKLA EMPLOYMENT SEC COMM 268.44; Trash Cop UNEMPLOYMENT TAXES 353 OKLA EMPLOYMENT SEC COMM 26.50;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Cooperation and Payment in Lieu of Tax Agreement between Muscogee (Creek) Nation on behalf of the Muscogee (Creek) Nation Department of Housing and Creek County Board of County Commissioners. Andrew Goforth stated the contract is the same, with one exception. There has been language added for pro-rating purchases per statute. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-106 certifying the election results for Creek County held on June 28, 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: DISCUSSION on policy changes on the Sheriff's Office Policy and Procedure Manual version 3 to supersede version 2, dated February, 2021, effective July 11, 2022, and placing a copy of the same in the records of the County Clerk. Stephens stated the Board has excepted the policy and will give to the County Clerk for recording and adding to existing policy. Bret Bowling, Sheriff stated we have worked closely with ACCO, Sheriff's Association and LLRMI to review our current policy and recommend changes. We have amended our operational side and jail operations, including titles at the jail. Mortazavi stated the item will be in our records today.

Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-107 surplussing a 2016 Ford Explorer Police Pursuit ID#16-699 VIN#1GM5K8AR0GGB54877, Motorola VHF Radio Model CDM 1250 serial number 103TCU4706, Streamlight AC/DC Flashlight serial number 0113602372, Code 3 light bar ID#0716 serial number LL00572189, Carson Commander Switch Box Model SC409 serial number 15430116 and 10-8 Video System ID#0704 serial number BW1002S215110601M04E, Partition Cage, Go Rhino Push Bar, Pro Guard Gunlock 2 long gun, various window mounted interior emergency lights and Unbranded Metal Console and Resolution#2022-107A disposing of the same to be transferred to Mounds Police Department and Resolution#2022-108 surplussing Garmin K-9 GPS Collar, Garmin Alpha 100 TT15 GPS ID#01006 serial number 3YU077802, Unv. 32 Channel POE NVR Network Video Recorder ID#1239 serial number 210235T9BN3204000005.  Stephens stated there was no disposing paperwork submitted with item, so the disposing will be passed until next week. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-109 surplussing HP Deskjet Plus 4152 Printer serial number CN11L5V3JG, HP Compaq LA2206X Monitor serial number 3CQ31213J3, HP Elite Display E221 Monitor serial number CNC33001WS, HP LV2311 Monitor serial number 6CM4370CT3, HP LV2311 Monitor serial number 6CM4370CSR, HP V221 Monitor 6CM446041W and 6CM4460BJ and twenty-seven County Clerk work shirts. Mortazavi asked if the disposing of can be passed to next week, as we have found homes for the monitors and printer. Stephens stated yes, it can be just like the Sheriff's. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: DISCUSSION ONLY/NO ACTION to consider surplus and disposal of equipment for Creek County Highway Department District #3. Whitehouse stated we have a bunch of scrap material that we need to dispose of. Goforth stated that Whitehouse will need to get with Jana Thomas, Purchasing Agent for that process and make sure all vendors are notified of scrap materials. Stephens stated this item will be on a future agenda.

Item #13: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Communications Systems LLC dba TDS Telecom per County Specs for fiber optic cable, by trenching, size of line 24 count, to parallel W. 141st St. S. approximately 0.2 miles E. of State HWY 66, further described as 350' E. of the S.W. corner of Section 12, T17N, R10E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth stated we will have a meeting on the 28th with the ARPA Group to discuss the upcoming sewer/water projects, current financial report. Then we will prepare for the upcoming quarterly report that is due by the end of the month. Also, we have had some communication with a developer that is trying to get Right-of-way for ingress/egress and will probably see some dedications to the county and some acceptance of roads into the county maintenance system. We will probably see some requests outside of our approved engineering contract that we will look at approving. There could be some requests to assist with hydrology reports, soil testing and NEPA studies, as they are trying to develop fifty acres out on 211th. Whitehouse stated this is the dividing line for D1 and D3. There was discussion of who would maintain the roads and who would maintain the ditches. Stephens stated the roads would be D3 and we would maintain our side of the ditches.  (1) Motion was made by Stephens and seconded by Whitehouse to approve Maple Drive Project #1566-6.1-4100-4110(B) #3 W. 176th St. S. to W. 151st S. S. previously approved, in the amount of #399,008.35. Stephens stated I have canceled previous PO'S 6259 and #5078, it is going to take a bit more to do the project. I thought we should just start over in the new fiscal year for this project. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) Motion was made by Stephens and seconded by Whitehouse to apply the remaining ARPA2021-D1 funds to Graceland Project, we will have roughly $50,000.00 of remaining ARPA Funds left and I have a current purchase order encumbered for $95,631.25 to do Graceland, I would like to apply my remaining balance to that project. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (3) Motion was made by Stephens and seconded by Warner to approve change  order on  W. 81st St. S. from 145th W. Ave project #11, for a total of $91,919.37. (4) Motion was made by Stephens and seconded by Whitehouse receipt and transfer of Ultra High-Pressure Skid Unit for UTV purchased with ARPA funds for Emergency Management. We have received items and it is being transferred to the Jail Project#1566-6.1-2700-4110-2 PO#4846. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment: Stephens stated he is working with Cox on bringing fiber to the Collins Building.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:51 a.m. to adjourn and meet again 7-18-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.