2022-6-6 Meeting Minutes
June 06, 2022
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 06, 2022 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Whitehouse and seconded by Warner to approve the minutes of May 31, 2022 minutes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Monthly Appropriations; May Monthly Reports from County Clerk; Treasurer; District Attorney, Sheriff, Election Board, Assessor; April Monthly Report from Assessor; Transfers $242.92 from 0001-1-2100-1110 Salary Excise County Clerk FY2021-2022 to 0001-1-2100-1310 Trave Excise County Clerk FY2022; $6,000.00 from 0001-1-2200-1130 Pt-Time Election Board FY2021-2022 to 0001-1-2200-2005 M&O Election Board FY2022; $1,695.60 from 0001-1-3300-4110 Capital Outlay Building Maintenance Commissioners FY2021-2022 to 0001-1-3300-1110 Salary Building Maintenance Commissioners FY2022; $6,000.00 from 0001-1-2000-1233 Retire/WorkComp/Unemploy Commissioners FY2021-2022 to 0001-1-2000-1210 Social Security Commissioners FY2022; $0.08 from 0001-1-2000-6310 SQ-4 Metro Planning Commissioners FY2021-2022 to 0001-1-3200-1110 SQ1A Metro Planning Salary Commissioners FY2022; Blanket Purchase Orders #6466 - 6484; Purchase Orders # 2021-2022 911 Phone ACCESS FEES 4786 OK COMMUNICATIONS SYSTEMS 221.44; UTILITY 6230 A T & T 41.92; CBRI HAULING 6101 MIKE WOFFORD TRUCKING & GRADING LLC 8837.83; MATERIAL 5884 DUNHAM ASPHALT SERVICE INC 2193.36; 5886 ANCHOR STONE COMPANY 5491.71; 6137 DUNHAM ASPHALT SERVICE INC 7184.21; Pipe 5982 DUB ROSS COMPANY 14494.40; ROAD MATERIAL 5245 Earl LE Dozer 5000.00; Drug Court DRUG COURT ADMIN SERVICES 13 HUMAN SKILLS & RESOURCES INC 15458.33; 14 HUMAN SKILLS & RESOURCES INC 15458.33; General CCSO VEHICLE REPAIRS 4102 Midtown Auto & Diesel Repair Inc 190.76; 5484 Midtown Auto & Diesel Repair Inc 234.70; 5485 Midtown Auto & Diesel Repair Inc 202.49; 6176 Midtown Auto & Diesel Repair Inc 487.45; 6287 Midtown Auto & Diesel Repair Inc 149.20; ELECTION COSTS 6111 CREEK COUNTY ELECTION BOARD 590.00; EMPLOYEE ASSISTANCE PROG 6264 COMMUNITYCARE EAP 172.70; OIL CHANGES 6288 Midtown Auto & Diesel Repair Inc 430.34; PARTS, SUPPLIES, & SERVICE 5533 A & M ELECTRIC INC 685.40; 6035 HUDSON PLUMBING HEATING AIR CONDITIONING INC 550.00; PROFESSIONAL SERVICES 5471 INCOG 3333.33; Rent 3946 B4 HOMES LLC 80.00; RENTAL 6117 GOOD SHEPHERD EPISCOPAL CHURCH 225.00; REPAIRS/DEPUTY CAR 5650 I CARE AUTO GLASS & PARTS 1314.55; SERVICE 4048 AMERICAN WASTE CONTROL INC 176.00; 5311 COX BUSINESS 16.97; 5312 COX BUSINESS 152.73; 5965 COX BUSINESS 169.70; 6305 COX BUSINESS 35.81; SOFTWARE 6135 QUILL CORP 439.99; Supplies 515 SAMS CLUB DIRECT PAYMENT PROCESSING 289.79; 5500 TENNANT SALES & SERVICE CO 119.70; 5542 MERRIFIELD OFFICE SUPPLIES 296.19; 6112 MERRIFIELD OFFICE SUPPLIES 942.23; 6167 MERRIFIELD OFFICE SUPPLIES 98.05; SUPPLIES 6149 MIDWEST PRINTING 130.00; Tables 5866 SAMS CLUB DIRECT PAYMENT PROCESSING 239.92; Tires 6293 BRISTOW TIRE & AUTO SERVICE 153.11; TOW CHARGE 6268 A & W TOWING INC 130.90; TRAVEL 6115 CREEK COUNTY ELECTION BOARD 1268.31; UNIFORM & ACCESSORIES 4167 BAYSINGERS UNIFORMS AND EQUIPMENT 930.60; UTILITY 6229 Symmetry Energy Solutions LLC 268.98; 6262 O N G 59.26; 6270 COX BUSINESS 67.88; 6271 COX BUSINESS 142.72; 6273 COX BUSINESS 33.94; 6292 O G & E 78.80; VEHICLE PARTS 6286 Midtown Auto & Diesel Repair Inc 16.65; Vehicle Upfit 2836 LIGHT EM UP EMERGENCY EQUIPMENT 1405.00; 2841 LIGHT EM UP EMERGENCY EQUIPMENT 1925.00; 2843 LIGHT EM UP EMERGENCY EQUIPMENT 1405.00; 2853 LIGHT EM UP EMERGENCY EQUIPMENT 1925.00; WATER 3196 CULLIGAN OF TULSA 29.75; WINDOW TINT 2340 AUTO ENHANCERS 200.00; 5347 AUTO ENHANCERS 200.00; Health SALARY 3377 Okla State Dept Of Health 77713.90; Salary/Benefits 4075 Okla State Dept Of Health 73933.27; TRAVEL 3376 Kayla McElroy 29.13; UTILITIES 5787 O N G 42.98; 5806 CITY OF SAPULPA 223.73; Highway EMPLOYEE ASSISTANCE PROG 6261 COMMUNITYCARE EAP 60.50; Gravel 6026 THE QUAPAW COMPANY 19860.34; 6055 O.M.T. ENTERPRISES, INC 555.00; PARTS & SUPPLIES 6163 LOWES CREDIT SERVICES 227.05; PAYMENT 5950 SNB BANK 1556.98; SERVICE CONTRACT 5292 EMCO TERMITE & PEST CONTROL INC 65.00; 5537 ATLINK SERVICES LLC 324.95; SERVICE/INSPECTION 5532 HOLLON FIRE PROTECTION LLC 457.00; SUPPLIES 5916 CINTAS CORPORATION NO 2 394.64; TESTING 2208 Xpress Wellness Urgent Care 50.00; Utilities 5762 O G & E 427.71; 5765 O G & E 143.49; 5900 O G & E 584.86; WATER BILL 5531 CREEK CO RURAL WATER D#2 57.65; Hwy-ST DRUG TESTING 2191 Xpress Wellness Urgent Care 50.00; EQUIPMENT 6154 ROUTE 66 MOWERS & MORE 427.97; Fuel 6276 LIONEL HARRIS OIL CO INC 28605.77; Parts & Labor 6015 Yellowhouse Machinery Co 3024.23; PARTS & SUPPLIES 3150 DRUMRIGHT TIRE 30.00; 3723 HI-LINE ELECTRICAL SUPPLY 94.00; ROAD MATERIAL 6147 MIKE WOFFORD TRUCKING & GRADING LLC 4720.51; SUPPLIES 5444 VARNERS EQUIPMENT & HARDWARE 18.07; 5611 Capital One 288.15; TIRE REPAIRS 5552 DRUMRIGHT TIRE 25.00; TRUCK 4961 FIRM RENTALS, LLC 55000.00; UTILITY 5929 O NG 127.72; Jail-ST GLOVES 6296 MERRIFIELD OFFICE SUPPLIES 1199.20; INMATE CLOTHING 6081 CHARM TEX 1178.90; JAIL WALK IN FREEZER 4214 Hagar Restaurant Service 698.00; Mattress 6080 BOB BARKER CO INC 5578.08; NATURAL GAS 6226 Symmetry Energy Solutions LLC 1016.84; UNIFORM & ACCESSORIES 2721 BAYSINGERS UNIFORMS AND EQUIPMENT 1144.00; 2933 BAYSINGERS UNIFORMS AND EQUIPMENT 769.60; Juv Dent-ST ANNUAL INSPECTION 400 FIRETROL 45.00; 405 FIRETROL 1190.00; CCSO VEHICLE REPAIRS 5320 Midtown Auto & Diesel Repair Inc 437.54; DOOR MAINTENANCE 6145 SWEEPER FABRICATORS INC 1610.78; FOOD 6017 SYSCO FOODS 2019.73; INSPECTION 402 FIRETROL 225.00; 404 FIRETROL 173.00; JUVENILE DETENTION 6159 Amazon Capital Services 86.29; PHONE & INTERNET SERVICES 6294 A T & T 649.99; UTILITIES WATER 6269 CITY OF BRISTOW 318.07; Law Library LAW LIBRARY SALARY 18 BOWER, LAURA 300.00; 19 BOWER, LAURA 300.00; 20 BOWER, LAURA 300.00; 21 BOWER, LAURA 300.00; ML Fee POSTAGE 6153 QUADIENT FINANCE USA INC 500.00; Planning/Zoning UTILITY 6272 COX BUSINESS 50.91; Resale SERVICE 4943 COX BUSINESS 186.67; SH Commissary Commissary 6032 TIGER CORRECTIONAL 1491.32; SH Svc Fee CCSO VEHICLE REPAIRS 6000 I CARE AUTO GLASS & PARTS 14906.35; FOOD FOR INMATES 5304 TIGER CORRECTIONAL 5270.10; Vehicle Upfit 5268 LIGHT EM UP EMERGENCY EQUIPMENT 961.00; Tax Refunds TAX CORRECTION 124 Tammy Cotton 90.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-64 CCPP 2021-03-AAB Engineering approving the Preliminary Plat for Rustling Oak II Phase I, a proposed single family dwelling subdivision containing 47.67 acres more or less, containing 58 lots, 3 Blocks, and 1 Reserve located at S. 129th W. Avenue and W. 71st St. S.in Sapulpa.-Ashely Drake, Planning Office. this is a 47.67-acre tract, Rustling Oak II, Phase I has several lots with road frontage. The tract will meet all requirements in Light Residential. A TAC Meeting was held on 4/27/22 where the engineer was present to address traffic control, water run-off and water service concerns. Alan Betchan spoke to the Board about the new entrance off 71st as requested by the Board and concerned residents. We have provided a downstream drainage drawing identifying three points of location 125th, 129th and 71st where we will analyze fully in the comprehensive plan submitted with final plat. We will address pre-runoff and post runoff showing no additional runoff will be made from subdivision and added five additional lots. We have changed the original plat and add a declaration lane and are submitting an Attorney letter for your records. Stephens discussed if there are issues after the subdivision has been built, that would end up in District Court with residents asking for damages from the creation of more water runoff. There has been enough discussion and concern of this happening, I do not feel like an Engineer would put their license on the line to make this subdivision work. Betchan briefly discussed the meeting with Warner on the streets, inspection and possibility of turning over to the County. The original Rustling Oaks dedication of right-of-way and dedicating the street to the public was done, however, there seems to be some issue with the county not accepting them into their maintenance. The process of the county accepting roads was briefly discussed and the minimum requirements that the county has as well. Warner addressed the roads within the subdivision cannot withstand the construction traffic and how 71st needs to be the access point for that. Betchan discussed placing crash gates that will still allow emergency responders to access streets. Stephens suggested placing signs going into the subdivision, Betchan stated they can also provide notice to the builders. Residents Denise Witzanky, Sandy Barnard, Gary Box, Rick Hardesty, Chris Downs with the subdivision expressed continued concerns with traffic, water runoff downstream, private road flooding issues and bridge, winter weather issues and not having adequate sanding from the county, regrading 71st leveling it out more, number houses being built, limiting the number of animals and fencing requirements. The group stated they may hire a private company to analyze the hydrology report and would like to see environmental study done on the impact of Anderson Creek. Stephens discussed the county regulations and the process of new subdivisions within county limits. Mary Huckabee, Attorney Conner Winters spoke to the Board addressing concerns of her clients Ginger and Terry Spencer. I have submitted an open records request and still are missing requested information. We are missing the original application, exhibits, we have flooding concerns, water runoff concerns, we would like to review the plans for retention ponds, hydrology study, lot width of block 3, lots 4,5 and 9 and block 1 lot 9, access issues, public safety issue with fire access, septic tanks and floodplain plan being sufficient. We would ask that the Board pass this for at least 2 weeks, but would like a month to review and work with applicant. Stephens stated we received your open records request on Thursday. We are working on gathering information. There is a lot of information to provide and some will not be available until the final plat is presented. Stephens stated water issues were already addressed and have been a concern from day one. Betchan stated we have a letter stating the water company can provide adequate water to all residents. We are already adding two additional points downstream outside of the development area. Warner discussed the undersized culverts and the 71st traffic. Resident asked Betchan's firm assisted with the development of Teel Ridge in Sand Springs, Betchan stated yes. There are water pressure issues with this subdivision, we need to really look at this firms work. Betchan stated that is a City of Sand Springs issue, not the developer. Whitehouse asked if a drip irrigation system has been considered. Betchan stated no, we are just meeting the minimum requirements from DEQ and it would be up to each builder to look into. Warner asked that Betchan continue to have an open dialogue with the residents. Betchan agreed, he will be open to more discussion once plans and final plat are submitted for approval. Stephens stated this has been going on since November, Betchan has been on notice of concerns, it is highly documented in minutes and I confident they will do the right thing. Residents asked how they can receive notice on when this will be back on agenda or more information is available. Stephens stated leave your information with Ashley and she will add you to the mailing list. If there are additional costs, we can discuss the Board helping with that. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to a pass for one week discussion and possible action to consider using the ACCO deductible fund to pay for damages to a Sheriff vehicle due to vandalism, which occurred on May 22, 2022, in the amount of $6,466.40. Bret Bowling, Sheriff asked the Board to pass item for one week. I do not think the intent was for ACCO to pay for damages, instead to just notify them of incident. I will speak to my logistics department more than likely we will pay for damages. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#22-15 Used Railroad Tank Cars for Creek County and pass for one week until 6-13-22 to review. Bids submitted by The Railroad Yard and Hasara Culvert & Contracting Inc. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to Accept Bid#22-16 3-Month Asphalt & Emulsions and pass for one week until 6-13-22. Bids submitted by Tulsa Asphalt LLC, Wright Asphalt Products Co., Costal Energy Corp., Asphalt & Fuel Supply and Dunham's Asphalt Services Inc. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to transfer $1,500,000.00 from 1301-1-0800-2005 GA2 Use Tax Commissioners FY2021-2022 to 1102-6-4100-2005 HWY M&O-T2-1 HWY $500,000.00, 1102-6-4200-2005 HWY M&O-T2-2 HWY $500,000.00 and 1102-6-4300-2005 HWY M&O-T2-3 HWY $500,000.00 FY2022. Stephens stated with the recent rain and weather occurrences damaging the roads, cost of rock, and fuel, I think the districts are in need of funding. Stephens stated we have $2.2 million currently, we like to keep it above $500,000.00 at all times. With the upcoming increases in asphalt, I think we could make a big impact on projects that would last a longtime. We have projects ready to go and we could complete, before the new price increase go into effect. Stephens asked if we have received the second traunch of ARPA. Don Engle, Treasurer stated no. Whitehouse stated it would be very beneficial to the highway departments for culverts, small structures and damages to roads. Bowling asked for clarification on the Use Tax and utilizing of that for carryover. Stephens stated we like to keep it at $500,000.00, but for budget needs it could go under that amount. Warner and Bowling discussed the increase in fuel, it has tripled in the last couple of months. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Warner and seconded by Stephens to approve projects S. 193rd W. Ave from HWY 33 N. 2 miles total estimated cost $148,114.00 and W. 71st St. S. from S. 145th St. W. to S. 161st St. W. 1-mile total estimated cost $74,057.00. Project#1566-6.1-4200-4110(C). Warner stated these are two others with high traffic counts, we would like to complete. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) Motion was made by Stephens and seconded by Warner to approve the use of ARPA Funds for hydrology reports from Guy Engineering for Bridge #74, NBI 02580, in District #2. Warner stated this is a bridge that has been closed recently, due to sub-structure falling apart. We need to see what the recommendations are to fix this bridge on a temporary basis. Stephens checked the balance of the Guy Contract and stated we have plenty remaining of the $50,000.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:32 a.m. to adjourn and meet again 6-13-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.