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2022-4-25 Meeting Minutes

For a printable version of the April 25, 2022 Meeting Minutes (which includes all content as listed below), click here.

April 25, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 25, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner absent, Mike Anthamatten, First Deputy sitting in, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Whitehouse and seconded by Anthamatten to approve the minutes of April 18, 2022 minutes. Vote as follows: Stephens - Aye, Antamatten - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Anthamatten to approve March Monthly Reports from Health Department; Blanket Purchase Orders #5756 - 5806; Purchase Orders #2021-2022 911 Phone NOTARY BOND FILING FEE 5565 SECRETARY OF STATE 10.00; NOTARY STAMP 5645 WALKER COMPANIES 38.50; UTILITY 5643 A T & T 1855.96; ARPA 2021 ROAD MATERIALS 5255 DUNHAM ASPHALT SERVICE INC 93077.60; Assr Rev Fee SERVICE 5575 Green Country Valuation Services 7800.00; CBRI MATERIAL 5288 ANCHOR STONE COMPANY 5273.17; Drug Court DRUG COURT ADMIN SERVICES 12 HUMAN SKILLS & RESOURCES INC 15458.33; Fair Board Supplies 5594 MERRIFIELD OFFICE SUPPLIES 1477.08; General null 5258 A T & T MOBILITY 499.99; 5646 FIZZ-O WATER COMPANY 25.35; BOCC MINUTES 5601 SAPULPA DAILY HERALD 353.10; BOTTLED WATER 5293 FIZZ-O WATER COMPANY 55.65; COMPUTER/EQUIP 5596 Amazon Capital Services 363.17; COPIER CHARGES 4669 Standley Systems 147.00; Evaluation 5574 Green Country Valuation Services 31254.00; K-9 CARE 95 ADVANCED CARE VETERINARY HOSPITAL 28.37; LABOR 5605 GILLILAND, DAVID R 50.00; 5606 NAIFEH, KEVIN 130.90; Law Books & Services 3076 Thompson Reuters- West 348.10; 3083 Thompson Reuters- West 2292.78; MAINTENANCE AGREEMENT 3213 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; POSTAGE METER RENTAL 4549 Quadient Leasing USA Inc 327.00; Professional Service 5719 Tulsa Connect 254.40; QUARTERLY CONTRIBUTIONS 5556 OKLA EMPLOYMENT SEC COMM 7695.14; RECYCLE SERVICE 4293 SHOW INC. 40.00; Rent 5730 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 3206 PATRIOT SECURITY SYSTEMS INC 16.00; 3244 A-1 REFUSE 18.00; 4047 AMERICAN WASTE CONTROL INC 176.00; 5604 COX BUSINESS 35.90; SERVICE AGREEMENT 3220 XEROX CORP 55.00; SUBSCRIPTION 5728 Leads Online 311.00; Supplies 5595 FARMERS FEED 60.00; Tires 5653 BRISTOW TIRE & AUTO SERVICE 783.48; TOW CHARGE 5668 A & W TOWING INC 316.25; TOWING 5042 A & W TOWING INC 160.00; TRAINING/TRAVEL 2877 Visa 463.65; TRAVEL 4371 Myers, Randi 149.47; 5746 ANDERSON, HALEY 169.64; Utilities 5599 O N G 583.92; 5636 O N G 224.17; UTILITY 5041 Simply Scentsational 276.00; 5300 A T & T MOBILITY 118.16; 5301 A T & T MOBILITY 97.61; 5637 EAST CENTRAL ELECTRIC COOP 367.00; 5640 EAST CENTRAL ELECTRIC COOP 313.00; 5647 Symmetry Energy Solutions LLC 560.10; 5665 CITY OF BRISTOW 80.53; Health OVERAGES 3382 PREFERRED BUSINESS SYSTEMS LLC 576.30; TRAVEL 1349 Talley, Robert 94.65; VACCINATIONS 5505 SANOFI PASTEUR INC 854.46; Highway EQUIPMENT 4726 BRUCKNER TRUCK SALES INC 85900.00; FEES 5623 OKLA CORPORATION COMMISSION 50.00; LEASE PYMT 5612 ARMSTRONG BANK 2959.84; 5616 ARMSTRONG BANK 2959.84; PARTS/SUPPLIES 1153 WARREN CAT 684.41; 4283 KIRBY-SMITH MACHINERY 1020.00; QUARTERLY CONTRIBUTIONS 5560 OKLA EMPLOYMENT SEC COMM 109.08; 5577 OKLA EMPLOYMENT SEC COMM 1169.95; SERVICE CONTRACT 4775 EMCO TERMITE & PEST CONTROL INC 65.00; SOFTWARE 5473 Environmental Systems Research Institute 500.00; SUPPLIES 3350 LOCKE SUPPLY 98.64; Tolls 4333 OTA PIKEPASS CENTER 1.45; Utilities 4819 A T & T MOBILITY 271.60; 5415 O G & E 791.67; UTILITY 5302 A T & T MOBILITY 54.22; Hwy-ST Gravel 5176 ANCHOR STONE COMPANY 35521.55; 5404 THE QUAPAW COMPANY 9161.50; PARTS 5578 Industrial Tractor Parts 1010.00; Parts & Labor 5173 BEARCOM 773.39; PARTS & SUPPLIES 199 BRUCKNER TRUCK SALES INC 156.06; ROAD MATERIALS 5169 DUNHAM ASPHALT SERVICE INC 22521.00; SIGNAL LIGHT 5441 SIGNALTEK 30.00; Tires 5584 DIRECT DISCOUNT TIRE 2439.52; UTILITY 5449 O G & E 69.62; Jail-ST Ccj maintenance kitchen 4966 Hagar Restaurant Service 693.63; NAT GAS/JAIL 5641 Symmetry Energy Solutions LLC 1273.10; SUPPLIES/JAIL 5581 WESTLAKE ACE HARDWARE OK-020 70.27; Testing/Posse 5553 CENTRAL TECHNOLOGY CENTER 45.00; TRAINING/TRAVEL 4443 VISA/AMERICAN HERITAGE BANK 209.75; UTILITIES ELECTRIC SERVICE 5644 O G & E 146.24; 5652 O G & E 72.69; 5654 O G & E 4034.96; UTILITIES GAS SERVICES 5648 O N G 307.02; UTILITIES WATER 5603 CITY OF SAPULPA 2277.06; Video Camera/Parts/Supplies/Etc 5598 Amazon Capital Services 19.90; Juv Dent-ST null 5100 FASTENAL COMPANY 56.63; FOOD 4446 SYSCO FOODS 1696.37; JUVENILE DETENTION 5507 Amazon Capital Services 73.19; 5514 Amazon Capital Services 72.45; Network Services 5602 COX BUSINESS 1632.92; PHONE & INTERNET SERVICES 5725 A T & T 451.75; TRAINING/TRAVEL 1727 Visa 88.58; Law Library LAW LIBRARY REMITTANCE 17 LAW LIBRARY REV FUND 4303.05; Planning/Zoning SOFTWARE 5373 Environmental Systems Research Institute 3081.00; Resale SERVICE 3822 COX BUSINESS 186.67; 3827 A T & T 41.23; 4453 Verizon Wireless 37.24; Supplies 5607 MERRIFIELD OFFICE SUPPLIES 30.70; TEMPORARY EMPLOYEE 5459 DYNAMIC RECRUITING SPECIALIST 870.00; TITLE SEARCH 4413 CREEK COUNTY ABSTRACT CO INC 25228.00; Tolls 4552 OTA PIKEPASS CENTER 7.50; RFD-ST EQUIPMENT 5589 LIGHT EM UP EMERGENCY EQUIPMENT 1547.00; SH Commissary Commissary 5030 TIGER CORRECTIONAL 3498.33;SH Svc Fee AMMUNITION 5727 G T DISTRIBUTORS 1136.70; FOOD FOR INMATES 5304 TIGER CORRECTIONAL 10440.12; MEDICAL SERVICES/JAIL 4677 Turn Key Health Clinics LLC 30170.35; Tax Refunds TAX CORRECTION 117 EDITH K DAVIS 23.32; 118 EDITH K DAVIS 50.04; 119 EDITH K DAVIS 288.54. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in O.T. Shamrock Lots 25 & 26, Blk 5 to Danielle Wesley for $200.00, plus $100.00 for filing and publication total of $300.00. There was the original bidder Carl Wallace present, as well. Bid opened with $284 by Wallace, then moved to $300.00 by Wesley. Gloria Ware, Deputy Treasurer stated this has been county owned since 2019 and there currently is no 911 address. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #8: Motion was made by Stephens and seconded by Whitehouse to certify results of the election to approve the creation of the 146th St. S. Rural Road Improvement District and set the first meeting for May 09, 2022, at 6:30 p.m., to be located at 13902 W. 146th St. S. Sapulpa, OK 74066, to elect officers and establish by-laws. Stephens stated that he has received the information and RRID Representative stated the notice ran in this weekend's paper. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #9: Motion was made by Stephens and seconded by Whitehouse to accept termination letter from Sapulpa Main Street on the Collins Ballroom rental agreement. Stephens stated we received the termination letter, as the current occupancy does not meet their needs.

Item #11: DISCUSSION ONLY/NO ACTION to consider renaming the county bridge with the local identification number 178, located on Veterans Memorial Road in Bristow, in Sammy Dean "Tampy" Varner Bridge, and issuing a proclamation to this effect. Whitehouse stated that this will need to be passed until next week.

Item #12: Motion was made by Whitehouse and seconded by Anthamatten to loan District #3 haul trailer to Drumright Fire Department through June 30, 2022. Whitehouse stated since we cannot surplus currently, Goforth advised that he could loan the trailer to them currently and surplus after election. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Funds for the Town of Kellyville for sewer and water project, in the amount of $214,285.71. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to create ARPA sub-accounts for the Town of Kellyville, M&O and Capital Outlay accounts for tracking purposes. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye. Shelly Garret, Kellyville Town Manager presented the request of upgrading their current sewer system. We have made small improvements such as removing vegetation from ponds and repacking clay on side banks. We are asking to upgrade the lagoon by adding an aeration system and generators at the lift stations, we currently are not in compliance with DEQ. By adding improvements and generators for the lift stations, this will bring us into compliance with DEQ. We currently service 399 customers and this is expected to double with the three new housing additions coming to Kellyville. The additions are expected to bring 616 homes to Kellyville, we are requesting these funds to help with our growth. We have submitted a preliminary engineering report, along with preliminary quotes for project. The main lagoon was built in 1979 and our lift-stations are 20 years old. The Main station and station B are the two that have the most issues, we have proposals for five generators to be placed at the lift-stations, we will be adding the aeration system to the current lagoon to have the capacity needed for the future growth. We have included our sewer rates that went into effect in February, along with the resolution adopted by the town. Stephens asked if Barbara Albritton, INCOG Representative was good with the request and if there was anything additional needed. Albritton stated no, and she is good with request. Stephens stated now the request has been approved, it will be subject to all County Purchasing Procedures, as well as County Bidding procedures. Tandra McClellan, Payroll Clerk spoke briefly to the Board about creating sub-accounts to better track individual projects. This would be much like the previous process and would be more efficient in providing project reports per entity. Transfer of funds will be added to a future agenda.

Item #13: Motion was made by Whitehouse and seconded by Anthamatten to let for Bid#22-10 Used Railroad Tank Cars for Creek County to be opened 5-9-22. Whitehouse stated we are in need for additional cars for expediting bridge repairs. Whitehouse stated we will be starting one in about 3 weeks. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Whitehouse to let for Bid#22-11 6-Month Bridge and HWY Materials and Professional Services for Creek County to be opened 5-16-22. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Whitehouse to approve a request from BKL, Inc. for $9,205.00 for additional services to add drawings and detail for replacing the membrane roof sections and adding metal coping at the parapets of the Creek County Courthouse partial roof replacement design proposal, to be paid out of the GA2/Use Tax Account. Stephens stated after the inspection the east and westside need to be added to current design. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Whitehouse to approve an addition charge of $1,875.00 to include an interactive map on the updated website, to be paid out of the GA2/Use Tax Account. Stephens stated he and Mortazavi have been working on updating the new County website, we are adding an interactive map for the Commissioners. This will assist residents to find what district they are within and respond to proper district for concerns. This is something we can grow with, as well adding fire district and emergency services in the future. The website is very user friendly and will launch on April 29, 2022. Mortazavi stated there could be additional quotes to come in on transferring data from existing www.creekcountyonline.com website. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #17: DISCUSSION ONLY/NO ACTION to consider approving a utility permit request from Oklahoma Natural Gas Company to cross and parallel W. 77th St. & S. 65th E. Avenue approximately 2.87 miles north and 2.99 miles west of the U.S. 75 and State Highway 364 junction in District #2. Anthamatten asked that this agenda item could be passed one week. They have a past utility permit on 91st that is still not complete and has open holes that need to be addressed, before starting a new project. Glen Musser, Project Manager will reach out to ONG and address concerns.

Item #18: DISCUSSION ONLY/NO ACTION to consider approving a utility permit request from Oklahoma Natural Gas Company to cross W. 77th St. S. approximately 1.56 miles north and 1.55 miles east of U.S. 44 and State Highway 64 junction in District #2. Anthamatten asked that this agenda item could be passed one week. They have a past utility permit on 91st that is still not complete and has open holes that need to be addressed, before starting a new project. Glen Musser, Project Manager will reach out to ONG and address concerns.

Item #19: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from City of Sapulpa per County Specs extending from 30 days to 365 days for road improvements by road construction, to cross 49th W. Ave. S. of HWY 117 approximately 150' beginning at 49th W. Ave. & 117, further described as 625' and 150' S. of Section 5, T17N, R12E in District #1. Steve Hardt, City of Sapulpa Representative presented plans for the new stop light at 49th W. Avenue, this is located within the city limits, but also contains a portion of the county right-of-way, in project. Bidding process will begin within the next 60-90 days and project is projected to be completed within six months. This is a project that was approved by the voters of Creek County. Stephens stated we will extend this permit for one year, that way you do not have to come back before the Board, for an extension. If you complete the project before the one-year, the permit would expire at that completion. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #20: Motion was made by Whitehouse and seconded by Anthamatten to approve Utility Permit from City of Sapulpa per County Specs extending from 30 days to 365 days for new intersection by Ozark Trail approximately 2000' W. of Ozark Trail & HWY 66, further described as 2,150' W. of Section 33, T18N, R11E in District #3. Steven Hardt, City of Sapulpa Representative presented plans for intersection work by HWY 66 and Ozark Trail, this is located out by the Tee-Pee Drive In. This would help bypass the historic bridge, by working on the western boundary. Bidding process will begin within the next 60-90 days and project is projected to be completed within six months. This project was also approved by the 2020 bond, by the voters. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #21: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water main, by boring, size of line 1" to cross Maple Drive approximately .75 miles N.W. of Maple Dr. & Graceland Rd., further described as 1700' N.W. of Section 24, T17N, R10E in District #1. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #22: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. The Board had no road or bridge projects to discuss. Andrew Goforth, Assistant District Attorney spoke to the Board about the reporting report that is due by the end of April, we will have that completed by Friday, April 29, 2022. We have gathered information and will begin that process. The second traunch of ARPA money should be here by the second week in May and we look forward to that. Stephens stated we apricate all the efforts and hard work that everyone has put into this, I know it has been challenging at time, but the benefits that the county is receiving is well worth it.

Public Comment: Upcoming ARPA presentations from Town of Drumright on May 2, 2022 and Town of Mounds on May 9, 2022.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:49 a.m. to adjourn and meet again 5-2-22. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.