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2022-4-4 Meeting Minutes

For a printable version of the April 04, 2022 Meeting Minutes (which includes all content as listed below), click here.

                                            April 04, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 04, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 28, 2022 minutes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #5387 - 5465; Purchase Orders #2021-2022 911 Phone NOTARY APPLICATION 5327 SECRETARY OF STATE 25.00; Utilities 5356 A T & T 3472.72; UTILITY 5319 A T & T 42.39; ARPA 2021 Professional Service 2439 Reco Construction 39355.49; CBRI ROAD MATERIAL 5001 THE RAILROAD YARD INC 8949.02; SIR TEST 4777 TotalSIR 36.50; Drug Court REGISTRATION 11 NADCP/JFV 895.00; General BADGES/ETC 3860 MTM RECOGNITION 180.00; BOCC MINUTES 5239 SAPULPA DAILY HERALD 523.05; CCSO VEHICLE REPAIRS 4977 Midtown Auto & Diesel Repair Inc 1474.53; 5220 Midtown Auto & Diesel Repair Inc 226.82; 5341 Midtown Auto & Diesel Repair Inc 134.74; 5348 BRISTOW TIRE & AUTO SERVICE 251.85; COMPUTER 4244 SHI INTERNATIONAL CORP 1650.14; CREMATION 459 SMITH FUNERAL HOME 185.00; 1175 SMITH FUNERAL HOME 185.00; 1385 SMITH FUNERAL HOME 185.00; 5334 SMITH FUNERAL HOME 200.00; EQUIP/SUPPLIES/ETC 1402 UNITED TACTICAL SYSTEMS 1249.99; Evidence Supplies 1064 A T & T 125.00; 5364 A T & T 125.00; EXTENDED WARRANTY 4564 UNMANNED VEHICLE TECHNOLOGIES LLC 1180.00; JANITORIAL 3189 Trout, Darrel 240.00; MAINTENANCE AGREEMENT 3212 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; NEW VEHICLES 5092 BOB HOWARD CHRYSLER DODGE JEEP RAM 53110.00; PARTS AND LABOR 4616 Assurance Restoration 1840.00; Professional Service 4617 Assurance Restoration 775.00; SERVICE 3205 PATRIOT SECURITY SYSTEMS INC 16.00; 3243 A-1 REFUSE 18.00; 3250 COX BUSINESS 361.88; 3471 COX BUSINESS 46.79; 4052 COX BUSINESS 35.90; SUPPLIES 5271 Amazon Capital Services 39.54; 5318 Amazon Capital Services 21.98; SUPPLIES AND SERVICE 4597 Assurance Restoration 6751.53; TAG/TITLE 5352 SAPULPA TAG OFFICE 89.00; TECH SUPPORT 416 CASTLECOM LLC 3024.14; Training 4974 OEMA 620.00; TRASH SERVICE 5323 Waste Management Of Tulsa 63.83; Utilities 5277 CITY OF SAPULPA 182.80; 5353 COX BUSINESS 46.80; 5362 O G & E 4569.65; UTILITIES 3179 O G & E 429.59; 5330 O G & E 1521.33; UTILITIES ELECTRIC SERVICE 5365 O G & E 720.16; UTILITY 4784 A T & T MOBILITY 77.47; 5273 O N G 171.88; 5274 O G & E 95.30; 5344 COX BUSINESS 109.59; 5346 Waste Management Of Tulsa 172.07; 5355 Waste Management Of Tulsa 301.79; WATER 3193 CULLIGAN OF TULSA 28.85; WEB HOSTING 5316 BROOKS JEFFREY MARKETING INC 81.68; Health SERVICE 4705 Waste Management Of Tulsa 124.95; Supplies 2780 WESTLAKE ACE HARDWARE OK-020 6.19; 5109 PAPER THERMOMETER CO 185.36; 5250 Amazon Capital Services 202.55; 5281 Amazon Capital Services 43.37; 5313 Amazon Capital Services 64.89; UTILITIES 4020 O G & E 642.61; 4694 O N G 175.70; 4718 CITY OF SAPULPA 160.17; Highway NEWSPAPER AD 4494 SAPULPA DAILY HERALD 145.80; OFFICE SUPPLIES 4445 UNIFIRST FIRST AID & SAFETY 235.68; PARTS/SUPPLIES 4864 WARREN CAT 1665.20; 5256 CROWN PRODUCTS INC 18.17; PAYMENT 4334 SNB BANK 1467.53; 4821 SNB BANK 1556.98; 5297 SNB BANK 1556.98; ROAD MATERIALS 5098 DUNHAM ASPHALT SERVICE INC 790.55; SERVICE 4921 GABRIEL KLEE CASTRO 1875.00; SERVICE CONTRACT 4525 ATLINK SERVICES LLC 324.95; SUPPLIES 4814 CINTAS CORPORATION NO 2 403.26; Utilities 4342 DRUMRIGHT UTILITIES 1133.00; 5287 A T & T 482.65; UTILITY 4806 A T & T MOBILITY 54.24; WATER BILL 4366 CREEK CO RURAL WATER D#2 57.65; Hwy-ST Gravel 5024 ANCHOR STONE COMPANY 33552.88; OFFICE SUPPLIES 4794 UniFirst Holdings Inc 221.42; Parts & Labor 4189 ACKLIN LAWN & GARDEN 237.50; 4815 OCT EQUIPMENT INC 306.34; PARTS & SUPPLIES 4897 BUS ANDREWS TRUCK EQUIPMENT INC. 360.42; 5333 BUS ANDREWS TRUCK EQUIPMENT INC. 230.00; ROAD MATERIAL 4442 WATKINS SAND CO INC 792.00; 4789 WATKINS SAND CO INC 792.00; SUPPLIES 4535 Capital One 236.48; Jail-ST CCJ VEHICLE REPAIRS 3922 Midtown Auto & Diesel Repair Inc 454.60; INMATE SUPPLIES 4505 CHARM TEX 314.70; Maintenance 4190 WESTLAKE ACE HARDWARE OK-020 243.56; TECH SUPPORT 419 CASTLECOM LLC 3024.16; TRASH SERVICE 5322 Waste Management Of Tulsa 661.29; Juv Dent-ST CABLE 5321 DISH NETWORK 117.98; CAMERA REPAIRS 3631 CASTLECOM LLC 140.00; COMPUTER SUPPLIES/PARTS 4729 Amazon Capital Services 25.95; FOOD 5357 SYSCO FOODS 1674.21; INTERNET SERVICE 5328 A T & T 67.37; JUVENILE DETENTION 1833 BOB BARKER CO INC 34.14; 5264 Amazon Capital Services 59.68; SECURITY MONITOR 3688 CASTLECOM LLC 581.25; 4239 CASTLECOM LLC 995.25; TECH SUPPORT 414 CASTLECOM LLC 3024.14; TIRES/REPAIRS 506 BRISTOW TIRE & AUTO SERVICE 54.82; TRAINING/TRAVEL 1727 Visa 61.50; ML Fee LABOR 4265 Flooring Designs 4829.00; Planning/Zoning MONTHLY CHARGES 4858 Quadient Leasing USA Inc 167.11; Resale IT Support 3796 TM CONSULTING INC 65.00; 4878 TM CONSULTING INC 95.00; LODGING 4970 BEST WESTERN 166.00; NOTARY BOND 5280 OKLAHOMA SECRETARY OF STATE 10.00; SERVICE 3821 COX BUSINESS 54.94; Supplies 5345 MERRIFIELD OFFICE SUPPLIES 1194.18; TEMPORARY EMPLOYEE 4937 DYNAMIC RECRUITING SPECIALIST 870.00; TRAINING 4860 OSU-CTP 40.00; 4861 OSU-CTP 40.00; 4971 OSU-CTP 125.00; TRAVEL 5047 Harvey, Rebecca 100.80; 5048 Harvey, Rebecca 89.52; RFD-ST EQUIPMENT 3493 LIGHT EM UP EMERGENCY EQUIPMENT 2055.00; RM&P SERVICE 3474 CASTLECOM LLC 2736.00; SH Commissary Commissary 5030 TIGER CORRECTIONAL 2021.67; SH Svc Fee AMMUNITION 2732 G T DISTRIBUTORS 599.73; WEBSITE 4993 BROOKS JEFFREY MARKETING INC 2995.00; Trash Cop PAINT 5326 WESTLAKE ACE HARDWARE OK-020 5.39; TRASH SERVICE 5324 AMERICAN WASTE CONTROL INC 5160.00; Use-ST PROFESSIONAL SERVICES 4480 BROOKS JEFFREY MARKETING INC 19988.33. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to pass item 7 & 8 discussion and possible action to consider rezoning case CCZ-2066; Applicant, AAB Engineering, requests approval of rezoning from Agriculture District to Light Residential District to allow a single-family dwelling subdivision, "Rustling Oak II" located at S. 129th W. Avenue and W. 71st St. S. in Sapulpa.-Wendy Murray Planner. Murray spoke to the Board the applicant requests rezone 65 acres from Agriculture to Light Residential, extending existing subdivision. Applicant requests approval of Preliminary Plat of 141 lots, 10 blocks, and 3 reserves on a total of 116.66 acres more or less. The tract will meet all requirements. There will be three entrances into subdivision, 18 lots will have road frontage and will require curb and guttering. We have had calls with concerns of traffic congestion, water service and water run off from aerobic systems. On 2/15/22 the CCPC voted denial. Applicant is present. Alan Betchan, spoke to the Board we have met with Commissioner Warner and we ask that the Board refer this back to the Planning Commission, so that we can address concerns with water availability, modernization of water and deceleration of water issues. We would like time to prepare for this presentation with the Planning, so that we have all of our clarifications on issues. We have a preliminary letter from the water department stating they can supply adequate water and fire runs; we would like to confirm this with Rock Creek Subdivision and possibly this one coming in we really want to make sure they have accommodated for both additions on water supply and have a solid comprehensive plan. We also, would be able to address the traffic concerns better and become more equipped with a solution and possible modification of 71st St. The Board discussed having a TAC meeting in April, Stephen stated this would be a good way to get feedback from the public and have their involvement. Then this will go back before the CCPC on May 17,2022. Murray stated this would be enough time to re-notice, re-sign and re-publish item. Betchan stated this would be enough time for us to gather additional information, so we can be more prepared for the planning meeting. Stephens went through the process if the BOCC was to deny request. Basically, you are starting over if we refer it back to Planning Commission. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Discussion and possible action to consider rezoning case CCPP-2021-03; Applicant, AAB Engineering, requests approval of preliminary plat for a subdivision, "Rustling Oak II", containing approximately 141 lots, 10 blocks, and 3 reserves on 116.66 acres m/l located at S. 129th W. Avenue and W. 71st St. S. in Sapulpa. This item was addressed along with Item #7.

Item #9: Motion was made by Warner and seconded by Whitehouse to allow Sapulpa Main Street to use the Courthouse parking lot for the Farmer's Market, on Saturdays beginning on April 30, 2022 through October 15, 2022. Cindy Lawrence stated it's that time again, we would love to use the Courthouse parking lot starting at 7:30 to 11:00 a.m. We will be out by 11:30 a.m. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Whitehouse to accept and award Bid#22-7 Financing of a fire truck for Olive Volunteer Fire Department per recommendations of Jason Dodson to Armstrong Bank at 1.79% APR, for five years, not to exceed $200,0000.00, pending being awarded bid of fire truck. Bids submitted by Armstrong Bank, multiple bids submitted by American Heritage Bank and First Government Leasing Co. Dodson stated we have reviewed the bids and would like to ask the Board to award up to $200,000.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign County Action Reports to be submitted with added changes for the ODOT Certified Mileage Map. Stephens stated we have two action reports one additions to District #1 and one removal for District #2. Stephens stated maps are attached. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #3 per County Specs for 4" water main by excavation/trenching, size of line 4" main, 1800 LF., to parallel W. 71st S. & S. 129th W. Ave. of Section 3 T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Whitehouse and seconded by Warner to approve the seven projects submitted by Warner 1. W. 71st St. S. from HWY 97 east 2 miles estimated cost $14,114.00, 2. W. 41st St. S. from Mannford west 1-mile estimated cost $74,057.00, 3. W. 31st St. S. from Mannford west ½ mile estimated cost $111,085.00, 4. Shamrock/Milfay road from HWY 66 west estimated cost $55,543.00, 5. Shamrock/Milfay road over western most bridge estimated cost $18,514.00, 6. S. 129th St. W. from new pavement north ¼ mile estimated cost $18,514.00, 7. S. 145th St. W. from west 61st St. S. south ½ mile estimated cost $37,028.00. Project #1566-6.1-4200-4110. Warner stated we have estimated a 10% contingency as well. Stephens discussed the cost presented and stated that Dunham's is going to honor county-wide $69.95 for 2" overlay and $75.55 for anything less. Warner stated he will verify the prices and bring that before the Board. The Board agreed to approve the projects and Warner report back with amounts. Stephens updated the Board on 171st project, I have received good feedback from the community on this project. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) ARPA Update- Andrew Goforth. Goforth spoke to the Board, the ARPA Group has met and reviewed the water/sewer submissions. We are now ready to start scheduling presentations from the seven entities. We currently have Kellyville scheduled on 4-25-2022, Drumright on 5-2-22, Mounds on 5-9-22 and Mannford requested the last spot. They are still trying to fulfill the vacant engineer spot. Mortazavi discussed with the Board the increase in publication costs with the presentations. The presentations must be in great detail, to provide public awareness of the project and funds. Board stated they will see how the first presentation may increase amount, then evaluate the option to utilize ARPA funding for additional costs. The Board also discussed what the entities will need to cover in presentation. Goforth updated the Board on the reporting that is due by the end of April. Mortazavi has submitted spreadsheet and verified numbers with Kellpro report.

Item #11: Motion was made by Whitehouse and seconded by Warner to let for Bid#22-8 Hauling Services to be opened 4-18-22. The Board discussed the current issues with finding truckers to haul rock and the current surcharges companies are applying. I thought this could give us another avenue to utilize. This currently is only affecting District 2 & 3. Whitehouse stated we currently are using 800 to 1,200 tons per week. Jana Thomas, Purchasing Agent spoke to the Board requesting vendors to submit the bid too. We currently have three vendors. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment: (1). Mortazavi stated we have received Town of Slick Estimate of Needs for FY2021-2022. It's late, there is no action needed, as they do not have a sinking fund and are not required to file Estimate of Needs with me. (2) Bret Bowling, Sheriff updated the Board on this weekend's Dump Days, it was very successful. I would like to thank District #2 and District #3 for assisting with this event. This turned out to be great for our county, we look forward to having more in the future. The Board thanked the Sheriff for his efforts.

Adjournment: Motion was made by Stephens and seconded by Warner at 10:11 a.m. to adjourn and meet again 4-11-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.