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2022-3-28 Meeting Minutes

For a printable version of the November 12, 2019 Meeting Agenda (which includes all content as listed below), click here.

                                          March 28, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 28, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation by Warner.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 21, 2022 minutes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Error Correction from 1229-2-0400-1110/Trash Cop Payroll Sheriff FY2021-2022 to 1229-9-0400-2005/Trash Cop M&O Sheriff FY2022; Blanket Purchase Orders #5284 - 5315; Purchase Orders #2021-2022 911 Phone ACCESS FEES 4786 OK COMMUNICATIONS SYSTEMS 221.44; OFFICE EQUIPMENT 5115 Amazon Capital Services 1512.00; PHONE & INTERNET SERVICES 5118 A T & T 451.93; UTILITY 5259 A T & T 1855.96; ARPA 2021 EQUIPMENT 5086 LIGHT EM UP EMERGENCY EQUIPMENT 19550.00; Assr Rev Fee Evaluation 5122 Green Country Valuation Services 9334.00; CBRI MATERIAL 4289 DUNHAM ASPHALT SERVICE INC 1346.30; 4521 ANCHOR STONE COMPANY 5704.93; General null 3473 COX BUSINESS 16.97; AIR FRESHENERS 4059 Simply Scentsational 32.00; BATTERIES 5120 Amazon Capital Services 32.34; 5246 Amazon Capital Services 27.55; BOCC MINUTES 5072 SAPULPA DAILY HERALD 323.85; CCSO VEHICLE REPAIRS 721 LIGHT EM UP EMERGENCY EQUIPMENT 600.00; CREMATION 2249 MARK GRIFFITH MEMORIAL FUNERAL HOME 185.00; EMPLOYEE ASSISTANCE PROG 5244 COMMUNITYCARE EAP 172.70; Evaluation 5121 Green Country Valuation Services 21511.00; K-9 Unit Upfit 2840 LIGHT EM UP EMERGENCY EQUIPMENT 2120.00; LABOR 5269 NAIFEH, KEVIN 45.00; MATERIALS 5260 WESTLAKE ACE HARDWARE OK-020 257.84; Microphones 5016 Tulsa Band & Guitars Llc 1298.00; OFFICE EQUIPMENT 5119 Amazon Capital Services 189.00; OFFICE FURNITURE 5117 MERRIFIELD OFFICE SUPPLIES 292.04; PRINTER 4500 BARCODES LLC 324.00; RECYCLE SERVICE 4293 SHOW INC. 40.00; Rent 3948 B4 HOMES LLC 80.00; 5257 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 3472 COX BUSINESS 152.73; 3945 SHOW INC. 40.00; 4046 AMERICAN WASTE CONTROL INC 176.00; 4959 COX BUSINESS 169.70; SUBSCRIPTION 4957 CIMARRON VALLEY COMMUNICATIONS LLC 30.00; SUPPLIES 3515 PROSOURCE OF TULSA 4035.90; TRAINING REGISTRATION 5262 STREET COP TRAINING LLC 225.00; TRAVEL 2767 KEIFFER, JONATHAN R. 96.76; 5235 McClellan, Tandra L. 71.95; 5270 NAIFEH, KEVIN 14.63; UTILITY 4784 A T & T MOBILITY 0.00; 4797 A T & T MOBILITY 118.20; 5226 COX BUSINESS 35.90; 5229 COX BUSINESS 33.94; 5231 COX BUSINESS 67.88; 5233 COX BUSINESS 143.20; 5240 O N G 202.39; Vehicle Upfit 1555 LIGHT EM UP EMERGENCY EQUIPMENT 2520.00; 2844 LIGHT EM UP EMERGENCY EQUIPMENT 1925.00; WATER 3789 FIZZ-O WATER COMPANY 63.60; 5243 FIZZ-O WATER COMPANY 47.70; Health LEASE 2770 Pitney Bowes Inc 71.25; 2775 Standley Systems 337.48; 3381 Standley Systems 337.48; MAINTENANCE AGREEMENT 2773 Standley Systems 337.48; SERVICE 4619 ONE SOLUTION OUTDOOR SERVICE LLC 350.00; Supplies 2286 WESTLAKE ACE HARDWARE OK-020 1.42; 4688 MERRIFIELD OFFICE SUPPLIES 475.87; Highway CULVERTS 2752 FENSCO INC 2282.80; 5224 Earl LE Dozer 10000.00; EMPLOYEE ASSISTANCE PROG 5241 COMMUNITYCARE EAP 60.50; Gravel 4919 ANCHOR STONE COMPANY 33167.16; PARTS/SUPPLIES 3739 LAWSON PRODUCTS, INC 460.92; 4978 WARREN CAT 11250.00; Products and Services 4298 UNIFIRST FIRST AID & SAFETY 291.20; ROAD MATERIAL 5044 THE QUAPAW COMPANY 17220.59; SERVICE CONTRACT 4520 EMCO TERMITE & PEST CONTROL INC 65.00; TESTING 4337 TotalSIR 36.50; Tires 4988 SOUTHERN TIRE MART LLC 885.96; 5006 SOUTHERN TIRE MART LLC 627.00; 5236 SOUTHERN TIRE MART LLC 377.36; Utilities 4326 A T & T MOBILITY 271.70; 4776 O G & E 537.27; 4840 O G & E 147.41; UTILITY 4805 A T & T 244.26; 4806 A T & T MOBILITY 0.00; Hwy-ST EQUIPMENT 3862 KIRBY-SMITH MACHINERY 60583.97; Gravel 4813 THE QUAPAW COMPANY 10825.92; Parts & Service 4802 UNDERGROUND SERV CO INC 475.00; PARTS & SUPPLIES 4670 C3 INDUSTRIAL LLC 490.71; Repairs 5099 TULSA CLEANING SYSTEMS 466.84; Sand 4546 MOUNTAIN CREEK SAND LLC 657.20; SIGNS 2628 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 734.00; 4332 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 259.50; 4962 ROADSAFE 283.20; TAG/TITLE 5237 OKLAHOMA TAX COMMISSION 62.00; UTILITY 4830 O N G 518.67; Jail-ST AIR CONDITIONER 5114 AIRCO SERVICE INC 751.50; 5222 AIRCO SERVICE INC 512.23; BRAKES/ROTORS 4899 Midtown Auto & Diesel Repair Inc 394.16; CCJ PLUMBING SERVICES 5102 CREEK ENVIRONMENTAL SOLUTIONS LLC 425.00; INMATE SUPPLIES 4505 CHARM TEX 356.70; Mattress 5011 BOB BARKER CO INC 5219.52; Tires 5075 BRISTOW TIRE & AUTO SERVICE 200.00; Juv Dent-ST PHONE & INTERNET SERVICES 5219 A T & T 663.08; ML Fee Carpet 4266 PROSOURCE OF TULSA 4966.64; Planning/Zoning UTILITY 5230 COX BUSINESS 50.91; Resale SERVICE 3820 COX BUSINESS 186.67; TEMPORARY EMPLOYEE 4936 DYNAMIC RECRUITING SPECIALIST 870.00; RFD-ST PARTS 3637 Weis Fire & Safety Equipment LLC 1197.84; SUPPLIES 3573 Weis Fire & Safety Equipment LLC 1270.00; SH Commissary Commissary 5030 TIGER CORRECTIONAL 3677.32; SH Svc Fee FOOD FOR INMATES 4005 TIGER CORRECTIONAL 5121.06; Trash Cop null 5110 ATWOODS 72.44; 5113 Amazon Capital Services 339.00; TRASH SERVICE 4912 AMERICAN WASTE CONTROL INC 1692.80; 4963 AMERICAN WASTE CONTROL INC 40.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-35 re-appointment of Trustees for the Creek County Home Finance Authority term ending 2025: District 1-Jimmy Naifeh; District 2-Tyler Buttram and Paul Branch; District 3-Kerry Hilbert. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-36 rezoning request CCZ-2070 and lot split CCLS-2802-Sean Hangartner per recommendations of CCPC. Rezoning from Agricultural District to Residential Manufactured Home District to allow lot split. Tract 1 will remain Agricultural District containing 5.5 acres more or less. Tract will meet all requirements. Tract 2 will be rezoned from Agricultural District to Residential Manufactured District to allow mobile home, containing 1.0 acres more or less. Tract will meet all requirements. There has been no opposition. Applicant is present. The CCPC recommended approval on 3-22-22, along with the Planning Office. Property located at 16161 S. HWY 48 Bristow, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-37 rezoning request CCZ-2072-David Starr per recommendations of CCPC. Rezoning from Agricultural District to Residential Manufactured Home District to allow one manufactured home. Tract will meet all requirements and it is not located in a flood zone. There are similar rezones in the area. There has been no opposition. Applicant is present. The CCPC recommended approval on 3-22-22, along with the Planning Office. Property located at 6701 S. 65th W. Avenue Oakhurst, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-38 rezoning request CCZ-2073 and lot split CCLS-2803-Weston & LeAnn McCaskey per recommendations of CCPC. Rezoning from Agricultural District to Commercial District to allow lot split with approval of CCBOA-430. Tract 1 will be rezoned from Agricultural to Commercial containing 3.9 acres more or less. Tract will meet all requirements, to the north there are industrial tracts. Tract 2 will remain Agricultural District containing 16.8 acres more or less. Murray stated the rezone is for an existing business, this will allow them to build an office. There has been no opposition. Applicant is present. The CCPC recommended approval on 3-22-22, along with the Planning Office. Property located at 12550 S. 201st W. Avenue Sapulpa, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-39 rezoning request CCZ-2074-Gary Clayton per recommendation of CCPC. Rezoning from Agricultural District to Residential Manufactured District to allow one manufactured home. Tract contain 16 lots within Taneha Block 32. Tract will meet all requirements and there are similar rezones in the area. Applicant is present. The CCPC recommended approval on 3-22-22, along with the Planning Office. Property located at W. 68th St. S. Oakhurst, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-40 rezoning request CCZ-2075 and lot split CCLS-2805-Jeff Mattlock per recommendations of CCPC. Rezoning from Agricultural District to Light Residential District to allow lot split. Tract 1 will remain Agricultural containing 39.49 acres more or less. Tract will meet all requirements. Tract 2 will contain .51 acres more or less. This is allowing the existing home to be split off. This currently serves as a parsonage for the church. There has been no opposition. Applicant is present. The CCPC recommended approval on 3-22-22, along with the Planning Office. Property is located at 31160 S. 417th W. Avenue Bristow, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse recognizing April as Child Abuse Prevention Month and authorizing the placement of 177 pinwheels on the courthouse lawn in recognition of the 177 children placed in foster care in Creek County over the past year due to abuse and neglect. Dana Logsdon, Deputy Commissioner stated that Representative Mark Lawson and Judge Laura Farris will be speaking Friday, April 01, 2022, at 12:00 p.m., on the courthouse lawn. Stephens stated the number has risen from last year's 137, it is unfortunate to see this. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to accept quotes and award per recommendations of the Fair Board to LH Construction for $37,650.00, as per Title 61 O.S. § 101-138. Quotes were received by the Fair Board for the North End Multiplex Project#FB-50-2/28/22. Jonathan Kieffer, Fairgrounds Representative stated this is for the third barn, we are adding a store front. This will match the other barns; we already have concrete just like the other venues. This will allow us to update the facilities. Warner asked what is the timeframe for start and completion of project. Kieffer stated we will have to work out the details, we are booked for the month of April, except for two days. I would think the first part of May and should be completed within a week, if all components can be purchased. Jana Thomas, Purchasing stated we sent this project out to seven vendors, two companies came to the walk-through. Quotes submitted by LH Construction, C. Rash Construction and Vexus Contracting LLC. Stephens discussed adding the 10% contingency into the overall po, this would allow you to not come before the Board for change orders. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: DISCUSSION ONLY/NO ACTION to consider purchasing one or more licenses for ArcGIS. Stephens spoke to the Board, Ashley, Planner has done a lot of research on this program. It is a huge change from their initial software used. This is more of web-base/cloud base than Landmark. It will be a big learning curve, so I think we start small then build to the license. They will start transferring over, but I think if we just purchase one desk top version with two users for the Planning and then District #1 purchases one to see what the program is all about, before the other districts hop on board. This program does provide training, Warner and Whitehouse agreed. Stephens stated we should have the contract next week.

Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-41 setting priorities for projects for incorporation into the County Improvements for Roads and Bridges (CIRB) transportation plan and Resolution#2022-41A canceling of 49th W. Ave, ODOT project JP29399. The Board discussed the current eleven priorities, we may not see these completed within our lifetime. The Board discussed the bigger projects take longer, if we have some project's they could be completed quicker. Three bridges was briefly discussed, Stephens stated he added this back in 2011, Whitehouse stated it is starting in August 2022. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-42 directing the Creek County Treasurer to credit the Creek County Sheriff's Capital Outlay Account 001-2-0400-4110/B3 with funds from ACCO as reimbursement for damages to a 2021 Chevrolet Tahoe, in the amount of $4,659.24, as per O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-43 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R5 with funds from the Creek County Court Clerk's Office for reimbursement of utility payments, in the amount of $1,508.13, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs extending it from 30 days to 60 days, for natural gas pipeline by boring, size of line ¾", 2", 4", to cross Ridgeoak Rd. & Valwood Ln. approximately 0.92 miles N. & 1.27 miles W. of SH-97 & SH-66, further described as the S.W. corner of Section 15, T18N, R11E in District #2. Warner stated this project has been going on for over a year, I would like to visit with Musser about some resident's concerns. It was previously approved on January 31, 2022. Glen Musser, Project Coordinator stated that if this is extended for 60 days, they should have it complete by the end of May, this is for the whole project. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Whitehouse and seconded by Warner to approve getting a hydrology study done on 273rd structure. Stephens stated this is just north of the last one about ½ mile, the timbers have snapped. I have received the hydrology's on the other two, I will meet with Guy Engineering today to review my options. There is one with using two 10' structures. I will have to work around the school schedule, as this is a traveled route for bus route. We are looking at having an on-site material spot with a resident. I may have to look at using my force accounts, as my ARPA monies are getting low. I will keep the Board update. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:37 a.m. to adjourn and meet again 4-4-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.