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2022-3-21 Meeting Minutes

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                                                      March 21, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 21, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 14, 2022 minutes with correction to invocation made by Whitehouse. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve February Monthly Reports from Sheriff and Court Clerk; Blanket Purchase Orders #5177 - 5218; Purchase Orders # 2021-2022 911 Phone CELL PHONE SERVICE 5068 Verizon Wireless 84.56; NOTARY 5081 SECRETARY OF STATE 5.00; ARPA 2021 PROFESSIONAL SERVICES 1527 Turn Key Health Clinics LLC 9835.00; CH Improv-ST Agreement 5097 CREEK CO PUBLIC FACILITIES 98777.03; Court Clerk Preservation Fund EQUIPMENT 1 BUSINESS IMAGING SYSTEMS INC 31532.68; SERVICE 2 BUSINESS IMAGING SYSTEMS INC 6246.80; Drug Court DRUG COURT ADMIN SERVICES 10 HUMAN SKILLS & RESOURCES INC 12458.33; General ANNUAL FEE 5021 Radiotronics Inc 392.00; CCSO INTERNET AND PHONE SERVICE 5064 COX BUSINESS 1076.18; CELL PHONE SERVICE 5063 Verizon Wireless 2302.77; Checks/Warrants 4906 MIDWEST PRINTING 140.30; CONTRACT SERVICES 3237 OSU CO-OP EXT SERVICE 13333.33; Installation 4967 LH CONSTRUCTION 3350.00; Law Books & Services 3075 Thompson Reuters- West 348.10; 3082 Thompson Reuters- West 2292.78; MMPI TEST 4905 Thomas, A Hoffman PHD 125.00; OFFICE SUPPLIES 5003 MERRIFIELD OFFICE SUPPLIES 218.22; 5012 Amazon Capital Services 23.17; PARTS, SUPPLIES, & SERVICE 4186 A & M ELECTRIC INC 130.00; Professional Service 2644 SAPULPA DAILY HERALD 156.15; SERVICE 2450 TIER ONE LAWN AND LANDSCAPE LLC 170.00; 4065 U S Cellular 94.82; SERVICE AGREEMENT 3217 XEROX CORP 55.00; SUPPLIES 4822 MERRIFIELD OFFICE SUPPLIES 85.00; TOW CHARGE 5093 A & W TOWING INC 404.78; TRAVEL 4369 Self, Nancy 91.79; UNIFORM & ACCESSORIES 3643 BAYSINGERS UNIFORMS AND EQUIPMENT 1144.00; Utilities 5076 Symmetry Energy Solutions LLC 1494.68; 5087 O N G 1008.85; UTILITIES GAS SERVICES 5059 O N G 844.75; UTILITY 5070 EAST CENTRAL ELECTRIC COOP 322.00; 5071 EAST CENTRAL ELECTRIC COOP 273.00; Health SERVICE 3379 Vital Records Control 84.25; Supplies 2763 McKESSON 97.94; 4687 MERRIFIELD OFFICE SUPPLIES 431.09; TRAVEL 1940 Cummins, Vicki 24.10; 3371 DEARMAN, SHEREE 25.74; UTILITIES 4022 O N G 583.57; Highway Fuel 4989 LIONEL HARRIS OIL CO INC 15630.93; LEASE PYMT 5032 ARMSTRONG BANK 2959.84; 5036 ARMSTRONG BANK 2959.84; PARTS AND REPAIR 5000 TULSA AUTO SPRING CO INC 1879.86; PARTS/SUPPLIES 4799 PREMIER TRUCK GROUP 368.86; 4972 ARROWHEAD TRUCK EQUIPMENT 945.00; ROAD MATERIAL 4671 THE QUAPAW COMPANY 19124.87; Tolls 3712 OTA PIKEPASS CENTER 4.00; Utilities 4359 A T & T MOBILITY 221.99; 4835 O G & E 851.79; Hwy-ST Fuel 4991 LIONEL HARRIS OIL CO INC 32336.40; Parts & Labor 3154 WARREN CAT 2448.23; 4349 WARREN CAT 450.71; ROAD MATERIAL 4285 THE QUAPAW COMPANY 9302.16; SIGNAL LIGHT 4783 SIGNALTEK 30.00; Tires 4992 DIRECT DISCOUNT TIRE 630.50; TOOLS & SUPPLIES 5007 Lampton Welding Supply 776.50; UTILITY 4791 O G & E 67.82; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 5019 MERRIFIELD OFFICE SUPPLIES 2012.76; CCJ PLUMBING SERVICES 5022 CREEK ENVIRONMENTAL SOLUTIONS LLC 375.00; 5054 CREEK ENVIRONMENTAL SOLUTIONS LLC 525.00; CELL PHONE ACCESSORIES 5020 Amazon Capital Services 14.95; CELL PHONE SERVICE 5069 Verizon Wireless 432.80; FEES 5056 CREEK CO PUBLIC FACILITIES 762.64; INMATE SUPPLIES 4888 CHARM TEX 90.90; 4995 ICS Jail Supplies Inc 86.00; NATURAL GAS 5084 Symmetry Energy Solutions LLC 2170.25; Repairs 5014 CREEK ENVIRONMENTAL SOLUTIONS LLC 4420.00; SPRINKLER HEADS 4741 FIRETROL 790.00; UTILITIES ELECTRIC SERVICE 5061 O G & E 67.13; 5062 O G & E 158.72; 5065 O G & E 3349.89; UTILITIES GAS SERVICES 5107 O N G 248.22; UTILITIES WATER 5067 CITY OF SAPULPA 2277.06; Juv Dent-ST null 4732 A & M ELECTRIC INC 741.20; CELL PHONE SERVICE 5066 Verizon Wireless 42.28; FEES 5057 CREEK CO PUBLIC FACILITIES 381.42; FOOD 4446 SYSCO FOODS 1879.34; Network Services 5106 COX BUSINESS 1651.39; UTILITIES ELECTRIC SERVICE 5096 O G & E 1023.25; Planning/Zoning COPIER CHARGES 4193 Standley Systems 147.00; Resale EQUIPMENT 4996 MERRIFIELD OFFICE SUPPLIES 944.72; LABOR 4911 OME CORPORATION LLC 275.00; 5060 STORAGE SOLUTIONS 280.00; 5105 WACOM SYSTEMS 85.00; NOTARY 4599 SECRETARY OF STATE 0.00; SERVICE 3826 A T & T 41.23; 4452 Verizon Wireless 37.25; Supplies 4584 MIDWEST PRINTING 1650.00; 4997 MERRIFIELD OFFICE SUPPLIES 1862.57; TEMPORARY EMPLOYEE 4207 DYNAMIC RECRUITING SPECIALIST 870.00; TRAINING REGISTRATION 4517 OSU-CTP 130.00; RFD-ST EQUIPMENT 4770 LIGHT EM UP EMERGENCY EQUIPMENT 4400.00; SH Svc Fee FOOD FOR INMATES 4005 TIGER CORRECTIONAL 5107.91; MEDICAL SERVICES/JAIL 4677 Turn Key Health Clinics LLC 30170.35; Trash Cop null 5013 ATWOODS 48.59; BANNERS 5073 Print Shop LLC 1760.00; FLYERS 5074 Print Shop LLC 35.00; TRASH SERVICE 4884 BUFFALO JOES JUNK REMOVAL & HAUL OFF SERVICE LLC 2000.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Broadway Lots 3, 4, & N5 Lot 5, BLK 13 located at 208 S. Jones Avenue Drumright, OK that was sold in Public Sale on 3/14/22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Broadway Lot 10, BLK 14 located at 219 S. Bristow Avenue Drumright, OK that was sold in Public Sale on 3/14/22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Broadway Lot 35, BLK 3 that was sold in Public Sale on 3/14/22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Broadway Lots 8 & 9, BLK 14 that was sold in Public Sale on 3/14/22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to approve letter of support regarding FiberLink, LLC's project to Oklahoma ARPA for broadband expansion in Creek County. Mike Whelam, FiberLink spoke to the Board presenting them ARPA Grant Proposal Map, if you recall we submitted a joint request for federal funds with Cimtel previously. There was $200 million dollars available, that was divided out to thirteen individuals and none of those thirteen was in Oklahoma. So, we would like to ask for your support to apply for the State funds available. The County would not have any responsibilities over this grant. The Board discussed portions of the proposed services. Stephens stated they might want to look into 49th W. Ave, a little deeper due to the heavy number of utilities that are already there. Whelam discussed that this is a major infrastructure project that could be built off of in the future. Our goal is to serve over half of Oklahoma in the next ten years. With this proposal we would be adding service to the disproportioned areas of Town of Kiefer, Town of Mounds and Town of Kellyville offering 1gb to 36,000 homes. This is roughly about a $20 million dollar project; we are dedicated in making an impact to those rural communities where there are no options of internet currently. The Board asked if the application process is competitive, Whelam and Andrew Goforth stated yes. This would also be able to be run to homes with no installation costs to residents, the application is due at the end of this month, we have provided a drafted letter for the Board to consider. Stephens stated that this could be huge for our county, this makes sense to support, as this would serve the most people. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12 DISCUSSION ONLY/NO ACTION on presentation and discussion of petition by residents of the Graceland subdivision for the asphalt overlay of Graceland Road (.8 mile), 179th W. Avenue (.4 mile), 171st St. S. (.5 mile) and 169th St. S. (.3 mile), a total of two miles- Matt Sercrist. Mr. Sercrist presented a petition with 122 residents' signatures, along with picture of the reference roads. Sercrist spoke about the lack of maintenance and deterioration of the roads over the last 20 years. In 1992, we petitioned the Board to have Graceland worked on, in 2003 it finally became a hard surfaced road. It has hardly been maintained since then. We ask Mr. Stephens to maintain the mentioned roads. There were several parts on 171st discussed, the east end was never finished in the original overlay. Several residents within the area spoke to the Board with their concerns Shirley Stepp, James and Debra Dubois and Mike Dowler. Dowler spoke about their portion not being county maintained and asked how they could add this portion to the county maintenance. Our resources for material and financing are getting very limited. Over the years, we have spent a lot of money to maintain that portion, but we cannot continue. Stephens spoke to the residents about his current plan and how the portions mentioned have been neglected. I cannot give you a timeline. As, we have no knowledge of what our budget will look like. We receive 1/3 cent sales tax to maintain our roads. Stephens updated the residents with his current progress of Maple Dr. 151st St. S., Farley Dr., W. 171st St. S., Slick Rd north end, 211th St. Bridge and 273rd St. Bridge you can see that we are making progress in the areas, that we just took over on 1/1/22. Stephens gave the residents a background of when he took office in 2011 and all of the progress that District #1 has accomplished, with adding of roads and getting the roads from gravel to overlays. I have been very fortunate to have done what I have, with a new building, equipment and upkeep of our roads, I ask that you just give me some time and you will see a difference. Stephens discussed the process for residents to add portions of their road to the County Maintenance System, there is a process that has to be followed. Public Safety is my highest priority, but we also have the responsibility of using our money where it serves the most people. We are focusing on major routes currently, then we will re-evaluate our plan to include side streets. Stephens discussed the upcoming of 750 homes to the Kellyville area, you have to have good infrastructure first to attract growth. This is what we are doing. Residents spoke about current patch work on Graceland and their concerns with patch work over patch work and how that can impact the roads condition. Stephens also discussed the current equipment used for patching. A resident from Whiperwheel Rd and 178th also inquired about adding their portion to the County Maintenance System. Stephens discussed the county helping with culverts on county-maintained portions.

Item #13: Motion was made by Warner and seconded by Whitehouse to let for Bid#22-7 Financing of a Used Fire Truck Equipment for Olive Volunteer Fire Department to be opened 4-4-22. Jana Thomas stated that Limestone Fire Protection District from Claremore is having a sealed bid for two used ten-year-old fire trucks. We are letting for financing to see, if an entity would finance the purchase of the equipment. Once, we receive the bids, then Olive will review them to see if they will be submitting a sealed bid on trucks. The deadline to submit the Bid is 4/8/22.Stephens stated this a unique situation that they are letting for bid for financing first, to know if they can bid on the equipment. Matt Laffoon with Olive Volunteer Fire Department was present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Communications Systems, LLC dba TDS Telecom per County Specs for aerial cooper cable by overhead crossing, size of line 25 pair 24 gauge, to cross S. 193rd W. Ave approximately 0.2 miles N. of intersection with HWY 33, further described as 1330' N. of the corner of Section 35, T18N, R10E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Stephens and seconded by Whitehouse to approve the six projects submitted by Stephens 1. Sapulpa- Taft Ave & Wickham, west 1-mile estimated cost $93,077.00, 2. HWY 48 & W. 201st S., west 1 mile estimated cost $114,320.00, 3. S. 401st W. Ave-W. 201st S. to W. 221st St., 2.5 miles estimated cost $262,500.00, 4. Depew-Main St., south to W. 251st S., 1 mile estimated cost $114,320.00, 5. County Club Dr. & Veteran's Memorial Rd., west .7 miles estimated cost $66,000.00, 6. W. 281st St. S. - from intersection of HWY 48 for 2 miles east estimated cost $224,160.00, total estimated cost $874,377.00. Stephens asked Whitehouse if a 15% contingency had been added to the estimated cost, Whitehouse stated I have a 10%, added in. Project #1566-6.1-4300-4110(B). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: DISCUSSION/NO ACTION on resolution setting priorities for projects for incorporation into the County Improvements for Road and Bridges (CIRB) transportation plan. Stephens stated this will be passed for one week, to allow Warner to contact Rebecca on adding projects. Stephens stated he has removed 49th W. Avenue and added two bridges that he has now adopted. Whitehouse stated he also added to the list. Warner stated he was not aware that it was open to add projects, last I knew we could only make changes to what had been submitted. I would like to confirm this, because I would like to add a few projects, as well.

Public Comment: Stephens updated the Board on his hydrology reports for his two structures, they should be ready this week. There was discussion of using 9" culvert, box car. Earl Lee has three available, Warner stated he has his name on them and has just been waiting on these to be added to the 6 Month Bid to purchase. Stephens stated that he would like two, Warner agreed that he would just reserve one for him. The cost proposed from Earl Lee as $5,000.00 each.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:31 a.m. to adjourn and meet again on 3-28-22. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.