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2022-1-3 Meeting Minutes

For a printable version of the January 03, 2022 Meeting Minutes (which includes all content as listed below), click here.

January 03, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, January 03, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse - present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of December 27, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #3689 - 3827; Purchase Orders # 2021-2022 911 Phone ACCESS FEES 1450 OK COMMUNICATIONS SYSTEMS 221.44; PHONE & INTERNET SERVICES 3622 A T & T 452.88; UTILITY 3614 A T & T 43.71; CBRI EQUIPMENT 3521 SUNBELT EQUIPMENT & SUPPLY INC 2499.95; MATERIAL 2746 DUNHAM ASPHALT SERVICE INC 1277.29; SIR TEST 3057 TotalSIR 36.50; CH Improv-ST Agreement 3671 CREEK CO PUBLIC FACILITIES 95656.30; General null 3473 COX BUSINESS 16.97; BOCC MINUTES 3603 SAPULPA DAILY HERALD 607.80; BOTTLED WATER 3470 FIZZ-O WATER COMPANY 23.85; CCSO VEHICLE REPAIRS 2748 Midtown Auto & Diesel Repair Inc 482.57; 3601 Midtown Auto & Diesel Repair Inc 183.20; EMPLOYEE ASSISTANCE PROG 3633 COMMUNITYCARE EAP 172.70; INSPECTION 3655 OKLAHOMA DEPARTMENT OF LABOR 25.00; K-9 Unit Upfit 2855 KPS STRIPING 500.00; LEASE 2323 Quadient Leasing USA Inc 327.00; Maintenance 3619 METRO COMPUTER SOLUTIONS INC 75.00; OFFICE SUPPLIES 3610 MERRIFIELD OFFICE SUPPLIES 138.50; POSTAGE 3658 U S POSTMASTER 136.00; PUBLICATION 3416 SAPULPA DAILY HERALD 156.15; Rent 187 CITY OF BRISTOW 3250.00; SERVICE 2920 ESI - Elite Systems Inc 150.00; 3400 COX BUSINESS 177.02; 3401 COX BUSINESS 169.70; 3471 COX BUSINESS 48.03; 3472 COX BUSINESS 152.73; Supplies 3443 MERRIFIELD OFFICE SUPPLIES 22.38; SUPPLIES 3589 MAXWELL SUPPLY OF TULSA INC 33.27; TOWING 2891 A & W TOWING INC 130.50; TRAINING 1673 OSU AGEC CTP 130.00; TRAINING/TRAVEL 2877 Visa 27.00; TRASH SERVICE 3649 Waste Management Of Tulsa 63.83; TRAVEL 2491 Self, Nancy 143.58; 3233 Self, Nancy 281.25; UTILITY 3026 Simply Scentsational 252.00; 3632 O N G 137.81; 3634 O G & E 52.71; 3638 COX BUSINESS 153.30; 3639 COX BUSINESS 33.94; 3641 COX BUSINESS 67.88; 3645 COX BUSINESS 48.03; 3657 Waste Management Of Tulsa 301.79; 3663 Waste Management Of Tulsa 172.07; Vehicle Upfit 2337 KPS STRIPING 450.00; 2342 KPS STRIPING 450.00; 2686 I CARE AUTO GLASS & PARTS 899.20; 2689 I CARE AUTO GLASS & PARTS 899.20; 2838 KPS STRIPING 450.00; 2839 I CARE AUTO GLASS & PARTS 899.20; 2845 I CARE AUTO GLASS & PARTS 899.20; 2850 I CARE AUTO GLASS & PARTS 899.20; 2851 KPS STRIPING 450.00; 2854 KPS STRIPING 450.00; WATER 3648 FIZZ-O WATER COMPANY 23.85; Health FURNITURE 3518 MERRIFIELD OFFICE SUPPLIES 223.44; JANITORIAL 3364 HOMETOWN JANITORIAL SERVICES 1050.00; LEASE 1336 Pitney Bowes Inc 71.25; OVERAGES 2301 PREFERRED BUSINESS SYSTEMS LLC 604.20; SERVICE 1548 VIP TECHNOLOGY SOLUTIONS GROUP LLC 1000.00; 2778 Waste Management Of Tulsa 124.95; Supplies 2315 Capital One 127.38; 3361 MERRIFIELD OFFICE SUPPLIES 197.78; TRAVEL 2310 DAVIS, SHERRIE D. 24.08; 2795 TATE, DEBBIE 154.56; UTILITIES 2297 O G & E 675.72; 2298 O N G 132.67; 2816 CITY OF SAPULPA 178.33; Highway Boots 3406 CAVENDER'S BOOT CITY 75.00; EMPLOYEE ASSISTANCE PROG 3635 COMMUNITYCARE EAP 60.50; EQUIPMENT 2951 SOUTHWEST TRAILERS & EQUIPMENT 7308.40; Gravel 3058 ANCHOR STONE COMPANY 40404.05; PARTS CLEANER DRUM MOUNT 212 Heritage Crystal Clean LLC 382.47; PAYMENT 3059 SNB BANK 1476.23; TESTING 3159 TotalSIR 36.50; Utilities 2597 DRUMRIGHT UTILITIES 349.90; WATER BILL 2451 CREEK CO RURAL WATER D#2 57.35; Hwy-ST asphalt overlay 3421 DUNHAM ASPHALT SERVICE INC 93432.95; OIL, HYD FLUID & GREASE 2926 FROST OIL COMPANY 1003.20; Parts & Labor 1304 CENTRAL NEW HOLLAND INC 4561.37; PARTS & SUPPLIES 1577 JO-CO EQUIPMENT 675.00; Repairs 2453 WARREN CAT 41593.50; ROAD MATERIALS 2517 DUNHAM ASPHALT SERVICE INC 12780.36; SIGNS 1916 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 38.00; UNIFORM 2576 UniFirst Holdings Inc 1837.87; UTILITY 3040 O N G 241.67; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 3485 MERRIFIELD OFFICE SUPPLIES 2303.33; CCJ MAINTENANCE 2053 LOCKE SUPPLY 62.93; CCJ PLUMBING SERVICES 3606 CREEK ENVIRONMENTAL SOLUTIONS LLC 385.00; 3624 CREEK ENVIRONMENTAL SOLUTIONS LLC 295.00; CCJ VEHICLE REPAIRS 2117 Midtown Auto & Diesel Repair Inc 232.50; COMMUNICATION TOWER 3297 ELECTRONIC CONTRACTING COMPANY 920.00; INMATE SUPPLIES 3287 CHARM TEX 249.80; SUPPLIES/JAIL 3317 FASTENAL COMPANY 293.17; TRASH SERVICE 3650 Waste Management Of Tulsa 661.29; Juv Dent-ST CABLE 3653 DISH NETWORK 117.98; HEAT/AIR SERVICE 3621 AIRCO SERVICE INC 930.52; PHONE & INTERNET SERVICES 3617 A T & T 655.42; UTILITIES GAS SERVICES 3644 O N G 1047.79; Planning/Zoning MONTHLY CHARGES 3277 Quadient Leasing USA Inc 167.11; TAG/TITLE 3660 SAPULPA TAG OFFICE 47.50; UTILITY 3640 COX BUSINESS 50.91; Resale SERVICE 3258 COX BUSINESS 186.67; 3259 COX BUSINESS 70.09; Supplies 3576 MERRIFIELD OFFICE SUPPLIES 217.75; 3613 MERRIFIELD OFFICE SUPPLIES 26.32; TEMPORARY EMPLOYEE 3394 DYNAMIC RECRUITING SPECIALIST 870.00; 3395 DYNAMIC RECRUITING SPECIALIST 870.00; RM&P SERVICE 1633 CASTLECOM LLC 2736.00; SH Commissary Commissary 2747 TIGER CORRECTIONAL 2090.85; Tax Refunds TAX CORRECTION 46 Mortgage Clearing Corporation 215.00; 47 LINDA COLLINS 621.00; 48 Roy Slaybaugh 558.00; 49 Stanton & Junell Ross 2951.00; 50 Ashley McCrary 2132.00; 51 Bobby & Cheryl Lacey 1649.00; 52 Ryan & Carrie McCracken 2887.00; 53 Barbara & Marvin Hughes 1067.00; 54 Creed Cardon DDS Pc 22.00; 55 Berryrock Homes Llc 1107.50; 56 Michael Clinton 1390.00; 57 David Foster 154.00; 58 Millie Chenot 25.00; 59 Timothy Russey 967.00; 60 Tonya O'Dell 9.00; 61 Ashleigh Lewis 621.00; 62 Tina Smith 443.00; 63 Keegan Holmes 180.00; 64 Wilmar Leasing Llc 8721.50; 65 MADISON LUCERO 1550.00; 66 B & H Construction Llc 3671.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.) Warner stated an awarded vendor had sent an email on Monday regarding poly pipe. The vendor bid at the previous 6 Month bid price and cannot honor that price for this current bid. Jana Thomas, Purchasing Agent sent the message to Commissioners, this product will have to be re-bid.  Andrew Goforth, Assistant District Attorney stated this will have to be an agenda item next week to address. Warner also discussed an email sent regarding a vendor disliking the verbiage used on why the lowest oil bid was not used. The Board stated we have to give a reason by statue as to why we are not going with the lowest bid. This is our verbiage and it is required, we cannot help that the vendor doesn't like what is used.

Item #7: Motion was made by Whitehouse and seconded by Warner to keep the current slate of Officers, as follows: Newt Stephens Jr., Chairman, Leon Warner, Vice-Chairman, and Jarrod Whitehouse, Member for 2022. Whitehouse stated if it's not broke don't fix it. Warner confirmed with Stephens that since he will be up for re-election, he is okay with continuing to be Chairman. Warner stated he is good with keeping it the same or I don't mind serving as Chairman either. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made Stephens and seconded by Whitehouse to sign Resolution#2022-1 surplussing a K-9 Deputy Bear and Resolution#2022-1A disposing of the same to be adopted by Deputy Chad Pompa, handler. Joe Thompson, Under-Sheriff stated that Bear is eleven years old, and has served 9 years with the Sheriff's Office. He is still performing normal function, but gets tired easily.  Stephens stated Bear has served the County well and deserves to retire to his handler Pompa. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-2 on county employees driving home county owned vehicles and equipment at night as follows: Rick Selsor, Justin McCleery, Mike Anthamatten, Tim Richison, Paul Guinn, Earl Steeley, Robert Steve Thompson, James Nick Bozworth, Steven McGuire, Ryan McDaniel, Jimmey Grant, David White, Charlie Hurst, Brett Wimberly, Curtis Smith, Glen Musser, Ed Frank, Jacob Pilgram, Covey Murray and Wendy Murray. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Warner and seconded by Stephens to appoint Jarrod Whitehouse as representative for CED #1. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to sign Resolution#2022-3 calling for the Annual Fair Board Election, filing dates are January 24th through January 28th, 2022, with the election to be held on February 5, 2022. Locations will be as follows District #1 317 E. Lee Avenue, Sapulpa, District #2 10920 S. HWY 99, Drumright and District #3 620 Industrial Road, Bristow. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-4 directing the Creek County Treasurer to credit the Creek County Election Board General Fund Personal Services Account with any reimbursement that may come from entities calling elections, such as municipalities and school districts, for reimbursement for overtime pay for election workers during the fiscal year 2021-2022, as per 62 O.S. §  335, and procedures implemented by the State Auditor's Office.-Joy Naifeh, Election Board. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2022-5 surplussing a 2012 JD Dozer 850KLT Dozer INV#323-0004 Serial#225266 and Resolution#2022-5A disposing of the same to be traded in to Kirby-Smith Machinery, Inc. for a trade-in value of $115,000.00. Stephens stated he received four quotes, but can only find three. Stephens presented quotes from Kirby-Smith Machinery, Inc. Warren Cat and OCT Equipment. I will be purchasing a new Komatsu D39PX-24 2022 off the State Bid for $60,583.97, after trade-in value is applied. We purchased this piece of equipment for $104,000.00, I have attached the purchase order, statue and quotes for the resolution. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2022-6 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $1,008.31, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (#1) Motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Payroll Funds for a change order/adjustment for a potable drinking water trailer (water buffalo trailer) Item #EXP-500L-SPW-G3 from Wylie Sprayers of Oklahoma City in the amount of $5,450.00 Project number 1566-5.14-2700-4110-A, Mortazavi stated since this has been requested previously, I am adding an A to the end of the project number. Jacob Pilgram, Emergency Management stated the had previously been approved to purchase a water buffalo and the quote received was for the wrong trailer. We need a potable trailer with no pump, the current quote is $1,000.00 cheaper than the original approved quote. This trailer is in stock and will be sufficient for providing drinking water, if needed. The Board discussed the current quote and if a pump was needed. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye. (#2) Motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Payroll Funds for 90 COVID Test Kits from TurnKey in the amount of $2,700.00 and approving the transfer $2,700.00 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2021-2022 to 1566-1-2000-2005 ARPA 2021 M&O Commissioners FY2022. Project #1566-1.2-0400-2005-2, Mortazavi stated since there has been a previous request for Test Kits, I will be adding a 2. Thompson, Under-Sheriff stated that the medical staff recommends these kits. Stephens asked if the test kits can detect the new strands, Thompson stated he is not sure. The test kits will be used for inmates and county employees. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:45 a.m. to adjourn and meet again 1-10-22. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.