2022-1-10 Meeting Minutes

For a printable version of the January 10, 2022 Meeting Minutes (which includes all content as listed below), click here.

January 10, 2022

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, January 10, 2022 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner absent, Mike Anthamatten, First Deputy present, Whitehouse - present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of January 03, 2022. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Stephens to approve December Monthly Reports from District Attorney, Treasurer, Court Clerk, County Clerk, OSU Extension Services, Sheriff and Election Board; Monthly Appropriations; Transfer $$16,386.12 from 001-1-2200-1130 Part-time Election Board FY2021-2022 to 001-1-2200-1110 Salary Election Board FY2022; Blanket Purchase Orders #3927 - 3950; Purchase Orders # 2021-2022 911 Phone FEES 119 OKLA DEPT OF PUBLIC SAFETY 175.00; UNEMPLOYMENT TAXES 3884 OKLA EMPLOYMENT SEC COMM 21.18; Utilities 3841 A T & T 2928.84; 3853 A T & T 1595.42; 3861 Cimarron Telephone Co 185.43; ARPA 2021 QUARTERLY CONTRIBUTIONS 3906 OKLA EMPLOYMENT SEC COMM 160.00; CBRI ASPHALT 3330 DUNHAM ASPHALT SERVICE INC 27514.68; CYLINDER RENTAL 3021 Lampton Welding Supply 258.25; SUPPLIES 2581 T H ROGERS LUMBER CO 1.78; Crt Payroll UNEMPLOYMENT TAXES 3851 OKLA EMPLOYMENT SEC COMM 77.48; Excess Resale EXCESS RESALE 67 Estates Of Fred And Bertha Delaney 4333.41; Fair Board UNEMPLOYMENT TAXES 3852 OKLA EMPLOYMENT SEC COMM 2.91; Flood Plain SUPPLIES 3682 MERRIFIELD OFFICE SUPPLIES 81.18; 3833 MERRIFIELD OFFICE SUPPLIES 24.14; General AIR FRESHENERS 3101 Simply Scentsational 32.00; 3102 Simply Scentsational 32.00; BOCC MINUTES 3654 SAPULPA DAILY HERALD 541.20; CCSO VEHICLE REPAIRS 3651 Midtown Auto & Diesel Repair Inc 298.31; 3679 Midtown Auto & Diesel Repair Inc 75.00; 3835 Midtown Auto & Diesel Repair Inc 656.20; COPIER CONTRACT 3343 ADVANCED COPIER SYSTEMS LLC 260.39; Equip Rental 2201 Lampton Welding Supply 23.79; EQUIP/SUPPLIES/ETC 1519 UNITED TACTICAL SYSTEMS 117.49; FUEL 3892 ETHRIDGE OIL 827.70; FUEL/DEPUTY CARS 2743 COMDATA INC 9437.69; JANITORIAL 3186 Trout, Darrel 240.00; K-9 CARE 3829 ADVANCED CARE VETERINARY HOSPITAL 379.75; LABOR 3865 Bynum, Jon 1500.00; LABOR AND MATERIALS 937 AIR COMFORT INC 852.00; MAINTENANCE AGREEMENT 2124 AIR COMFORT INC 2750.00; Network Services 3840 COX BUSINESS 237.54; OFFICE SUPPLIES 3608 Amazon Capital Services 28.23; 3686 MERRIFIELD OFFICE SUPPLIES 202.69; PARTS AND SUPPLIES 3319 O'Reilly 87.80; PARTS, SUPPLIES, & SERVICE 3042 A & M ELECTRIC INC 210.00; PEST CONTROL 74 SILVER BULLET PEST SERVICES INC 100.00; 3105 EMCO TERMITE & PEST CONTROL INC 15.00; PROFESSIONAL SERVICES 3859 STATE AUDITOR & INSPECTOR 2584.50; QUARTERLY CONTRIBUTIONS 3902 OKLA EMPLOYMENT SEC COMM 433.93; REGISTRATION/CONFERENCE 2229 Okla Sheriffs Assoc 800.00; RETIREMENT CONTRIBUTIONS 3849 OKLA PUBLIC EMPL RET SYSTEM 815.12; SERVICE 3106 COX BUSINESS 36.15; 3108 AMERICAN WASTE CONTROL INC 176.00; 3247 COX BUSINESS 361.59; 3893 COX BUSINESS 36.15; SERVICE AGREEMENT 2500 XEROX CORP 55.00; 3469 Standley Systems 28.50; Supplies 3223 SAMS CLUB DIRECT PAYMENT PROCESSING 159.98; SUPPLIES 62 THE POOL STORE 199.90; 2886 LOWES CREDIT SERVICES 219.85; 3456 WESTLAKE ACE HARDWARE OK-020 187.06; 3877 MERRIFIELD OFFICE SUPPLIES 294.81; Tags 704 Okla Sheriffs Assoc 12.00; TECH SUPPORT 416 CASTLECOM LLC 3024.14; TIRES/REPAIRS/DEPUTY CARS 3338 BRISTOW TIRE & AUTO SERVICE 158.20; TRAINING SUPPLIES & EQUIPMENT 3607 Amazon Capital Services 57.50; Utilities 3863 O G & E 3964.00; UTILITIES 621 CREEK CO RURAL WATER D#3 180.00; 3200 O G & E 322.87; 3871 O G & E 1078.03; UTILITIES ELECTRIC SERVICE 3846 O G & E 651.07; UTILITY 3830 ONE NET 470.00; 3831 ONE NET 640.00; 3856 COX BUSINESS 110.40; 3858 CITY OF BRISTOW 208.07; VEHICLE PARTS 3467 ADVANCED AUTO PARTS 305.47; WATER 3254 CULLIGAN OF TULSA 19.90; Health CARPET CLEANING 2227 Pro Steam Carpet Cleaning 1480.00; SERVICE 2808 Metro Security 45.00; Supplies 1960 WESTLAKE ACE HARDWARE OK-020 37.74; TRAVEL 2280 FARLEY, KELLI 22.04; 2281 Payne, Kellie 26.88; 2288 TOTTRESS, ALMETRICE 136.08; 2304 SMITH, BETH 26.64; 2784 Richmond, Toni 169.56; 2798 STRINGFELLOW, ANNA 205.63; UTILITIES 2803 CITY OF BRISTOW 102.73; Highway DIESEL FUEL/GAS 3341 COMDATA INC 720.17; EQUIPMENT 2504 WHITE STAR 8200.00; LEASE/PURCHASE 3699 SNB BANK 1556.98; 3706 Armstrong Bank 3069.89; 3711 ARMSTRONG BANK 1014.94; 3767 SNB BANK 1476.23; OFFICE SUPPLIES 3046 MERRIFIELD OFFICE SUPPLIES 86.44; PARTS/SUPPLIES 2744 JOHN DEERE FINANCIAL 229.03; 3053 O'REILLY AUTO PARTS 763.11; 3345 LAWSON PRODUCTS, INC 108.97; PAYMENT 2755 OTA PIKEPASS CENTER 8.40; QUARTERLY CONTRIBUTIONS 3903 OKLA EMPLOYMENT SEC COMM 934.74; 3904 OKLA EMPLOYMENT SEC COMM 63.24; 3905 OKLA EMPLOYMENT SEC COMM 412.99; SERVICE 3697 Republic Services #789 120.27; Tolls 3352 OTA PIKEPASS CENTER 8.50; TRASH 3340 AMERICAN WASTE CONTROL INC 62.00; Utilities 3174 A T & T 468.75; Hwy-ST ASPHALT 3308 DUNHAM ASPHALT SERVICE INC 12211.20; CYLINDER RENTAL 3024 Industrial Welding & Tools Supply 115.12; Gravel 3018 THE QUAPAW COMPANY 1585.60; OFFICE SUPPLIES 2653 UniFirst Holdings Inc 219.00; OIL CHANGE 2059 B & R LUBE AND OIL 76.45; PARTS 2100 ROUTE 66 MOWERS & MORE 157.96; 2105 MHC KENWORTH -Tulsa 523.16; 3413 O'REILLY AUTO PARTS 1024.99; Parts & Labor 1464 P&K EQUIPMENT 1236.03; 3583 TULSA FORD NEW HOLLAND INC 16.40; 3661 W & K OILFIELD REPAIR 200.00; PARTS & SUPPLIES 1907 DRUMRIGHT TIRE 122.00; 2446 Stewart Martin Equipment 719.98; 2603 ECONOMY SUPPLY CO 82.24; 2639 DIRECT DISCOUNT TIRE 2883.24; 2739 O'REILLY AUTO PARTS 98.62; 3032 O'REILLY AUTO PARTS 661.24; 3050 CROW BURLINGAME COMPANY 969.36; 3146 LIONEL HARRIS OIL CO INC 103.85; 3162 DRUMRIGHT AUTO SUPPLY 64.18; 3166 DIRECT DISCOUNT TIRE 2810.50; 3171 ATWOODS 599.99; 3586 DIRECT DISCOUNT TIRE 2810.50; PIKE PASS 3044 OKLAHOMA TURNPIKE AUTHORITY 206.35; RENTAL 3489 WHITE STAR 4176.00; ROAD MATERIAL 3434 THE QUAPAW COMPANY 2949.70; 3466 THE QUAPAW COMPANY 8332.73; SIGNS 3008 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 114.00; SUPPLIES 3016 VARNERS EQUIPMENT & HARDWARE 109.86; 3033 Capital One 199.61; Tires 3611 DIRECT DISCOUNT TIRE 2441.64; TRASH SERVICE 3061 GREEN ENVIRONMENTAL SERVICES LLC 75.00; Jail-ST CCJ PLUMBING SERVICES 3675 CREEK ENVIRONMENTAL SOLUTIONS LLC 985.00; 3676 CREEK ENVIRONMENTAL SOLUTIONS LLC 1360.00; 3832 CREEK ENVIRONMENTAL SOLUTIONS LLC 285.00; 3837 CREEK ENVIRONMENTAL SOLUTIONS LLC 400.00; 3838 CREEK ENVIRONMENTAL SOLUTIONS LLC 450.00; 3883 CREEK ENVIRONMENTAL SOLUTIONS LLC 350.00; FUEL/JAIL CARS 3461 COMDATA INC 1756.73; LEASE PYMT 32 Quadient Leasing USA Inc 183.09; Maintenance 2057 WESTLAKE ACE HARDWARE OK-020 149.80; PEST CONTROL/JAIL 1649 SILVER BULLET PEST SERVICES INC 440.00; REPAIRS/OVERHEAD DOOR 3623 OKLAHOMA WHOLESALE OVERHEAD DOORS LLC 150.00; SPRINKLER HEADS 2826 FIRETROL 4142.50; TECH SUPPORT 419 CASTLECOM LLC 3024.16; Tires 3276 BRISTOW TIRE & AUTO SERVICE 518.04; Tolls 3839 OTA-PLATEPAY 1.40; TRAINING/TRAVEL 1729 VISA/AMERICAN HERITAGE BANK 144.68; UNEMPLOYMENT TAXES 3885 OKLA EMPLOYMENT SEC COMM 1298.11; UTILITIES WATER 3836 SAPULPA RURAL WATER CO 3222.50; 3842 SAPULPA RURAL WATER CO 34.20; Juv Dent-ST FOOD 2758 SYSCO FOODS 2102.29; Fuel 2116 COMDATA INC 366.19; INTERNET SERVICE 3681 A T & T 57.38; JUVENILE DETENTION 1833 BOB BARKER CO INC 52.16; MAINTENANCE/REPAIRS 505 WESTLAKE ACE HARDWARE OK-020 94.43; PEST CONTROL 188 SILVER BULLET PEST SERVICES INC 140.00; TECH SUPPORT 414 CASTLECOM LLC 3024.14; UNEMPLOYMENT TAXES 3890 OKLA EMPLOYMENT SEC COMM 466.16; UTILITIES WATER 3844 CITY OF BRISTOW 306.51; Law Library Quarterly Contributions 11 LAW LIBRARY REV FUND 15702.44; Resale AIR FRESHENERS 2035 SCENTS PLUS LLC 48.00; BOTTLED WATER 2040 FIZZ-O WATER COMPANY 23.85; FUEL 2043 COMDATA INC 305.18; IT Support 2027 TM CONSULTING INC 50.00; 2029 TM CONSULTING INC 1487.00; JANITORIAL 2037 Gster Cleaning 520.00; Supplies 3868 MERRIFIELD OFFICE SUPPLIES 340.04; TEMPORARY EMPLOYEE 3396 DYNAMIC RECRUITING SPECIALIST 870.00; 3397 DYNAMIC RECRUITING SPECIALIST 870.00; WORK COMP PREMIUM 2213 CREEK CO COMMISSIONERS 423.62; RFD-ST EQUIPMENT 2895 Daco Fire Equipment 1550.25; RM&P UNEMPLOYMENT TAXES 3873 OKLA EMPLOYMENT SEC COMM 25.73; WORK COMP PREMIUM 3908 CREEK COUNTY COMMISSIONERS 10.18; SH Commissary Commissary 2747 TIGER CORRECTIONAL 3240.41; SH Svc Fee FOOD FOR INMATES 2887 TIGER CORRECTIONAL 14091.16; MEDICAL SERVICES/JAIL 2478 Turn Key Health Clinics LLC 4268.39; POSTAGE STAMPS 3886 U S POSTMASTER 290.00; UNEMPLOYMENT TAXES 3889 OKLA EMPLOYMENT SEC COMM 24.90; Tax Refunds TAX CORRECTION 68 Clayton Marshall 291.00; 69 Falynn Thomas Wiley 890.00; 70 Harold M Garrison 49.00; 71 Connie Moore 240.00; 72 Stephanie Basham 470.00; 73 Victoria Randolph 342.00; 74 Jessica & Jason Davidson 53.00. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.) Andrew Goforth, Assistant District Attorney spoke to the Board about a notice received on 1-7-22 from Town of Kiefer on annexing part of Sections 21 and 22, however the map states Sections 20 and 21, a portion in the south area of Kiefer that is unincorporated. The County would have to sign a consent. Stephens stated he has received some phone calls pertaining to the annexation. Goforth stated he will be working with the Town of Kiefer's legal counsel to clarify the location.

Item #7: Motion was made by Whitehouse and seconded by Stephens to let for Bid#22-3 Title Search Services for June Resale for the Treasurer to be opened 1-24-22. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #8: DISCUSSION ONLY/NO ACTION on modifying the award of Bid#22-1 6-Month Bridge and HWY Materials and Professional Services. Jana Thomas, Purchasing Agent spoke to the Board, Dub Ross bid and was awarded the bid on the poly pipe, unfortunately he bid last bid price and with the recent price increase he cannot honor the price quoted. The Board discussed that they will have to use the next lowest bidder which is Fensco and the Railroad Yard.

Item #9: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2022-7 surplussing 2011 John Deere 672G Grader Inv#307-1007 Serial#1DW672GXCBE637418, Bushwacker Mower Batwing Inv#441-1009 Serial# 08T180080303002 and Inv#441-1008 Serial#59002, 1993 International Dump Truck Inv#302-0038 Serial# 1HTSLPHM4PH499206, Trackhoe Trailer Loadcraft Inv#348-009, Hyster Roller Inv#320-0020 Serial# B113C22057, 1995 International Dump Truck Inv#302-0048 Serial# 1HTSDAAM4RH581198, 1990 International with sand bed and snow plow Inv#321-0032 Serial# 1HTSDTVR1LH211464, 1975 Kenworth Semi Inv#303-0030 Serial#1433468, Diamond Inv#441-001 Serial#11178, 2007 International Semi Inv#303-0055 Serial#IHSXRSCR97J398671, 2008 Case 160L Dozer Inv#323-1001 Serial#N7DC16007, 2006 International Paystar 590iii Inv#303-0056 Serial#1HSXRAPR56J329074 in District #3, and Resolution#2022-7A disposing of the same to be sold at Purple Wave.  Vote as follows: Stephens -  Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #10: Motion was made by Stephens and seconded by Whitehouse to accept the yearly commissary report from the Sheriff's Office Proceeds from Commissary Provider $143,473.50, Payments to Commissary Provider $115,315.89, net profit $28,157.61. Beginning Balance $50,037.91, Payments from Commissary Operations $240,674.70, Disbursements $115,951.62 and ending balance $174,760.99. Bank Balance $105,526.07 deposits in transit $28,167.36, Outstanding Checks $2,761.15, adjusted bank balance $130,932.28. Vote as follows: Stephens -Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Whitehouse to approve the Highway Safety Grant for FY2022-2023 and authorize the Chairman to sign documents. Sheriff Bowling stated it is time to renew the grant, so we are coming before the Board to get approval to file application. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #12: Motion was made by Whitehouse and seconded by Stephens to approve Utility Permit from Michael D. Heath per County Specs for waterline, by backhoe, size of line 3", size of casing 3" S. 273rd W. Ave approximately ½ N. mile W. 271st St. S., further described as 2 miles S. of HWY 16 in Section 18, T15N, R10E in District #3. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.

Item #13: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth, Assistant District Attorney spoke to the Board updating on the Treasury final rule. Three things changed that I will discuss briefly today, as I have not completed reading the final rule. Capital expenditures are now an authorized use, we are awaiting the new expenditure category list. This would require additional reporting and would take effect on April 01, 2022. We also have some reporting requirements this month, as well.  Next, is premium pay and the eligible workers with less than $71,000.00, in which we do not have any county worker at that rate and there are no reporting requirements. Also, water and sewer have some expanded project areas, as I review the work group will discuss. Lastly, the government services loss revenue (EC6.1) has a onetime $10 million dollar allowance or you can utilize the formula, as it previously had. Tandra and I have worked the numbers, I feel very confident that the $3.1 million calculated is correct. The Auditor's Office provided a template to plug the numbers in with and we get the same number. Stephens stated you choose the $10 million, that's common sense, this could make a huge impact to the county. (#1) DISCUSSION/NO ACTION on clarifying price change on request from the Sheriff's Office for 90 Covid Test Kits from 1/3/22 meeting. Stephens stated when placing the order, they were able to get a cheaper price with more test kits. They are now getting 6 boxes at a rate of $400.00 per box, they were approved for $2700.00, now the cost is $2400.00. (#2) Motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Payroll Funds for COVID Test Kits from TurnKey in the amount of $2,700.00 and approving the transfer $2,100.00 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2021-2022 to 1566-1-2000-2005 ARPA 2021 M&O Commissioners FY2022, we will use the previous transfer credit of 300.00 with this transfer for purchase #3. Project #1566-1.2-0400-2005-3. (#3) DISCUSSION/NO ACTION to consider using ARPA funds on road and bridge projects. Whitehouse asked if the Board has thought about a project plan from each district and have that reviewed by the Board. The Board discussed preparing a project plan to review and discuss what are the critical needs within the districts. We could collect additional documents under the capital expenditures, so they would qualify for federal dollars. Goforth stated we would need to provide the justification or harm of that particular road/bridge as part of the requirements and maybe include two alternatives of what would happen if the area is not fixed. With the 8-year plan, ODOT and the engineers you would have sufficient information to include with the submitted project. All, projects would follow the same state guidance rules. There was discussion of utilizing the 6 Month Bridge/HWY Materials bid. Stephens stated you would want to choose the ones that serves the most people. Any deteriorating roads focus in on the points of what will happen if it is fixed and what will happen if you just let it go. Whitehouse stated he has 180 miles of deteriorating roads and cannot justify any black top at this time. Stephens stated this would free up our local monies to work on the less traveled roads within our district. Whitehouse stated this could be a miracle for the county, definitely a game changer stated Stephens.  Stephens stated he will be looking at his less than 20'bridges and trying to make an impact on that as well. Stephens thanked Whitehouse for the agenda item. Goforth stated we will not receive our second tranche until May of this year, so we are only working with the $6.9 currently. We can leave this item on for discussion each week. Stephens stated he would like to give two to three weeks for each district to prepare their project lists and maybe recess from a meeting to discuss and review further.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:10 a.m. to adjourn and meet again 1-18-22. Vote as follows: Stephens - Aye, Anthamatten - Aye, Whitehouse - Aye.